Kansas Children's Programs Performance 2007

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PERFORMANCE AUDIT REPORT

Childrens Programs:

Reviewing Whether They Are Coordinated To Avoid

Duplication and Maximize the Use of Resources

A Report to the Legislative Post Audit Committee

By the Legislative Division of Post Audit

State of Kansas

July 2007


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Legislative Post Audit Committee

Legislative Division of Post Audit

THE LEGISLATIVE POST Audit Committee andits audit agency, the Legislative Division of PostAudit, are the audit arm of Kansas government.The programs and activities of State governmentnow cost about $10 billion a year. As legislatorsand administrators try increasingly to allocate taxdollars effectively and make government work moreefciently, they need information to evaluate the

work of governmental agencies. The audit workperformed by Legislative Post Audit helps providethat information.

We conduct our audit work in accordancewith applicable government auditing standardsset forth by the U.S. Government AccountabilityOfce. These standards pertain to the auditors

professional qualications, the quality of the audit

work, and the characteristics of professional andmeaningful reports. The standards also have beenendorsed by the American Institute of Certied

Public Accountants and adopted by the LegislativePost Audit Committee.

The Legislative Post Audit Committee is abipartisan committee comprising ve senators and

ve representatives. Of the Senate members, three

are appointed by the President of the Senate andtwo are appointed by the Senate Minority Leader.Of the Representatives, three are appointed by theSpeaker of the House and two are appointed by theMinority Leader.

Audits are performed at the direction ofthe Legislative Post Audit Committee. Legislators

or committees should make their requests forperformance audits through the Chairman or anyother member of the Committee. Copies of allcompleted performance audits are available fromthe Divisions ofce.

The Legislative Division of Post Audit supports full access to the services of State government for allcitizens. Upon request, Legislative Post Audit can provide its audit reports in large print, audio, or otherappropriate alternative format to accommodate persons with visual impairments. Persons with hearingor speech disabilities may reach us through the Kansas Relay Center at 1-800-766-3777. Our ofce

hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

LEGISLATIVE POST AUDIT COMMITTEE

Representative Peggy Mast, ChairRepresentative Tom BurroughsRepresentative John GrangeRepresentative Virgil Peck Jr.Representative Tom SawyerSenator Nick Jordan, Vice ChairSenator Les DonovanSenator Anthony HensleySenator Derek SchmidtSenator Chris Steineger

LEGISLATIVE DIVISION OF POST AUDIT

800 SW JacksonSuite 1200

Topeka, Kansas 66612-2212Telephone (785) 296-3792FAX (785) 296-4482E-mail: [email protected]:http://kslegislature.org/postaudit

Barbara J. Hinton, Legislative Post Auditor


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LegisLatureofKansas

LegisLativeDivisionofPostauDit

800 SouthweSt JackSon Street, Suite 1200

topeka, kanSaS 66612-2212

telephone (785) 296-3792

Fax (785) 296-4482

e-mail: [email protected]

July 5, 2007

To: Members, Legislative Post Audit Committee

Representative Peggy Mast, Chair Senator Nick Jordan, Vice-Chair

Representative Tom Burroughs Senator Les Donovan

Representative John Grange Senator Anthony Hensley

Representative Virgil Peck Jr. Senator Derek Schmidt

Representative Tom Sawyer Senator Chris Steineger

Thisreportcontainsthendings,conclusions,andrecommendationsfromour

completedperformanceaudit,Childrens Programs: Reviewing Whether They Are

Coordinated To Avoid Duplication and Maximize the Use of Resources.

The report also contains several appendices which show the programs serving

childrenfrombirthtoage18,asreportedbyStateagenciestotheDivisionofBudgetfor

scalyear2006;alistingoftheprovidersweinterviewedinWichita,Salina,andHolton;

alistingof30groupsthathavebeenestablishedatboththeStateandlocallevelsto

addresscoordinationissues;andalistingof30interagencyagreementsthathelpensure

services are coordinated.

Thereportincludesarecommendationforthe2010Commissionandthe

Legislative Educational Planning Committee pertaining to their study regarding the

establishmentofanOfceofEarlyChildhoodEducation.Toincreasetheamount

offederalfundingcomingintoKansas,wealsorecommendedthattheDepartment

ofEducationandtheDepartmentofHealthandEnvironmenttakesstepstoincrease

participationinChildandAdultCareFoodProgramandtheWomen,Infants,

andChildren(WIC)Program,respectively.Wewouldbehappytodiscussthese

recommendations or any other items in the report with any legislative committees,

individuallegislators,orotherStateofcials.

Barbara J. Hinton

Legislative Post Auditor


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L

READERS

GUIDE

Get the Big PictureRead these Sections and Features:

1. Executive Summary - an overview of the questions weasked and the answers we found.

2. Conclusion and Recommendations - are referenced inthe Executive Summary and appear in a box after each

question in the report.

3. Agency Response - also referenced in the Executive

Summary and is the last Appendix.

Helpful Tools for Getting to the Detail

In most cases, an At a Glance description of the agency ordepartment appears within the first few pages of the main report.

Side Headings point out key issues and findings.

Charts/Tables may be found throughout the report, and help provide

a picture of what we found.

Narrative text boxes can highlight interesting information, or

provide detailed examples of problems we found.

Appendices may include additional supporting documentation, along

with the audit Scope Statement and Agency Response(s).


800 SW Jackson Street, Suite 1200, Topeka, KS 66612-2212

Phone: 785-296-3792 E-Mail: [email protected]

Web: www.kslegislature.org/postaudit


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EXECUTIVE SUMMARY

Legislative Division of Post Audit07PA19 July 2007

According to the 2008 Childrens Budget, about 220 programs

served children up to age 18 in recent years. For scal year 2006, 33State agencies reported to the Division of the Budget that 219 programs

provided services to children. Education expenditures represented $3.1billionor nearly three-fourthsof the total reported.

We identied 20 State-administered programs and three

federally administered programs that focus primarily on serving

children from birth to age ve. These 23 programs spent almost

$310 million in scal year 2006 and reported serving more than 500,000children. About 65% of the total spent for these programs came fromfederal funds and about 24% were State General Fund moneys. Those

programs are shown in Figure 1-2on pages 6-7.

FINDINGS RELATED TO STATE/FEDERAL AGENCIES ROLES IN

ADMINISTERING PROGRAMS FOR YOUNG CHILDREN

State and federal agencies administer multiple programs that

provide services to young children. When multiple agencies administerprograms that provide similar services to the same general population ofclients, administrative duplication can occur. At the State level, duplicativeadministrative efforts can include evaluating grant proposals, providingtechnical assistance, and monitoring and evaluating program results, aswell as budgeting, payroll, and the like.

To assess the extent to which programs administered by State orfederal agencies duplicate each other, we grouped the programs included

in this audit by the primary types of services funded. In all, we identiedseven major service categories. We determined the potential for serviceduplication was highest in three categories.

preschool services for childrenz . Six programs provide funding forpreschool services. Of these, four help fund activities to enhanceteacher qualications, and three are used to operate a preschoolclassroom. Four of these programs are fully or mostly funded withState dollars. Two of these programsFour-Year-Old At-Risk,

EXECUTIVE SUMMARYLegisLative Divisionof Post auDit

..................page 3

..................page 5

..................page 9

Question 1: What Government-Funded Programs Serve

Children From Birth to Age Five?

Question 2: To What Extent Do Programs Duplicate Each Other, and

What Is Being Done To Coordinate Services

To Make Efcient Use of Resources?


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ii EXECUTIVE SUMMARY


07PA19 July 2007

and Special Education for 3-5 year oldsare administered by theDepartment of Education. The other two programsPre-K Pilot andSmart Startare administered by the Childrens Cabinet.

home-based education services to parents of young childrenz . Fiveprograms provide these services. Staff conducting these home visits

may cover some of the same topics during the home visits. Forexample, staff from each program will discuss health and nutritioninformation with the parents.

child-care services to low-income clientsz . Four programs make theseservices available. Two provide funding to increase the number of child-care slots in a community, while the other two either provide or pay forchild care services.

Some childrens programs are being administered by agencies

that dont have primary responsibility for that type of service.Its reasonable to expect that education-related programs would beadministered by the Department of Education, health-related programswould be administered by KDHE, and social services programs would beadministered by SRS. Figure 2-4 on page 15 shows that several of the 20State-administered programs included in this audit arent being administeredby the agency that oversees that type of service. Several of these programshave multiple purposes, and are shown under two categories of services.

Six education-related programs are administered by agencies other thanzthe Department of Education:

Two of these programspreschools for the deaf and blind

Kansas Children's Programs Performance 2007

Documents

Transcript of Kansas Children's Programs Performance 2007