1

KAMPALA INTERNATIONAL

UNIVERSITY

CALENDAR

2016/2017

Date Activity College/School JANUARY 2017

Jan 1st New Year’s Day GENERAL

Jan 4th–Jan 7th

Registration for project presentation (phase 2)

CHSS

Jan 6th REGULAR STUDENTS RESUME GENERAL

Jan 9th Distance learning/Sandwich students report

Registration for regular students

LECTURES BEGIN for Spring Semester 2017 Note: Students are expected to pay at least 50% of the required fees

CEODL

ALL

Jan 9th Departmental meeting

Reporting date for certificate of Nursing, Midwifery and In-service

CHSS

CEODL Jan 9th Deadline for project books submission CEM

Jan 9th –Feb 29th

Submission of project topics by Yr 3, Sem. 1

CEM

Jan 9th –Jan 13th

Cross cutting courses (MC): Introduction to Institutional

pedagogy Scholarly writing and

communication skills

DHDR

CEODL

Jan 11th College management board meeting CHSS

Jan 11th DHDR Academic board meeting DHDR Jan 13th DHDR meeting with PhD, Masters & PGD

students DHDR

Jan 14th Departmental meeting, Semester opening & Load-GIS LAB

SEAS

Jan 16th Senate Admissions Committee Meeting Members

Jan 16th Cross cutting courses: Introduction to Institutional

pedagogy Scholarly writing and

communication skills

DHDR

Jan 17th–Feb 21st

Student registration CEM

Jan 18th Senate Research, Innovation and Extension

Committee Meeting

First SOL Board of Examiners Meeting

SOL Jan 18th–Jan

29th Submission of projects topics by Yr 3, Sem.

1 & assigning of supervisors CHSS

2

Jan 19th Senate Meeting on December 2016 Examinations and Results and 2016

Academic calendar

Members

Jan 19th–Jan 20th

Departmental meeting: Approval of Dec. 2016 results

CHSS

Jan 19th–Jan 20th

Distance students examinations DHDR

Jan 20th Academic Programs and Library Committee Meeting

Library staff

Jan 21st – 22nd / Jan 28th – 29th

End of Semester Exams – Weekend

ALL

Jan 21st JANUARY 2017 IN-TAKE REPORT FOR REGISTRATION/ORIENTATION

ALL

Jan 22nd Zebra crossing painting SEAS Jan 23rd Proposal Hearing for Distance

Learning/Sandwich students Beginning of January – May Tri Semester

Distance Learning

CEODL

January 23rd Library Management Committee

Meeting

School Management Meeting

Library staff

Jan 23rd–Jan 28th

Visitation of schools/colleges by Academic Affairs

DHDR

Jan 24th College board meeting: Semester opening and LOAD

CEM

Jan 24th Departmental meeting: Approval of Dec. 2016 GIS LAB

SEAS

Jan 24th-Jan 27th

Supervision workshop DHDR

Jan 25th College Board meeting: Approval of Dec. 2016 exams and project results

All colleges

Jan 25th–Jan 27th

PhD Sandwich exams DHDR

Jan 26th Public holiday (liberation day) General

Jan 26th-Jan 29th

Distance/Sandwich Examinations CEODL

Jan 27th Registration Jan 2017 intake

LLM Research Training

DHDR

SOL

Jan 27th School Board Meeting: Approval of Dec. 2016 & Project Results

SEAS

Jan 27th–Jan 28th

Supervision workshop (Main Campus) DHDR

3

Jan 27th–Jan 28th

CATs for Modular Classes CHSS

Jan 28th Quality Assurance and Gender Committee Meeting

Weekend groups resume lectures

Members

Jan 30th Orientation of new Students Meeting with new Masters & PGD

Students Departmental meeting Registration of new students

DHDR

SOL SOL

Jan 31st Meeting with new PhD students DHDR

Jan 31st School/College Board meeting Members

FEBRUARY 2017

Feb 1st LECTURES BEGIN for January 2017 In-take

School Practice for In-service (Uganda) starts

CEODL

Feb 1st Modular exams SOL Department meeting

CEM SOL

Feb 1st – Feb 3rd

Proposal hearing-LLM SOL

Feb 2nd College Board Meeting

Research group

SOL Board meeting

CEM

SCIT

SOL Feb 2nd Management meeting

School/College board meeting

Members

Feb 3rd Doctoral Committee SCIT

Feb 3rd –Feb 4th

Supervision workshop DHDR

Feb 4th – 5th Internal moot court competition SOL

Feb 6th In-house workshop on exam malpractice

School management meeting

DHDR

SCIT

Feb 6th Vocational course admission starts (ends on 16th Feb) Late payment fees begin

ALL

Feb 6th – 9th Class meetings SOL

Feb 7TH Workshop on implications of exam malpractice

Administration-students interaction

SCIT

Feb 8th IBML Training Committee Meeting Library staff Feb 9th Research group SCIT

Feb 10th General Library Staff Meeting & Gift Library staff

4

Exchange

Doctoral Committee

Clerkship placements of students

DHDR

SOL Feb 10th –

11th Workshop on Teaching/Assessment and Self

Assessment ALL

Feb 12th School/College board meeting Members Feb 13th PhD Comprehensive Examination and

Proposal hearing [Masters and PhD] DHDR

Feb 13th Senate Examinations Committee (results) at 10 pm

ALL

Feb 14th Management meeting

Library Orientation & Training for New

Students of January In-Take

Members

Library staff Feb 14th – 20th Feb

Retooling sessions SCIT

Feb 15th LAST DAY FOR REGISTRATION for Continuing Students without paying ADDITIONAL REGISTRATION FEE.

SEC (Exam malpractice cases)

Senate disciplinary committee Workshop on Indexing Newspaper Articles

ALL Members

Feb 15th General assembly for all Yr 1 Sem. 1 Jan intake

SEAS

Feb 15th – 18th

February inter-faculty sports gala

Feb 16th

Feb 17th Special Senate meeting Information Literacy Skills Training Workshop for Staff & Postgraduate Students

ALL

Feb 18th Seminar 1: IT and research DHDR Feb 21st Close date for January admissions

April /may intake admissions start

Admissions

Feb 20th DHDR Academic board meeting School management meeting

DHDR

SCIT Feb 20th – March 4th

Final correction of Results slips for June graduation

Vocational students start lectures

MANDATORY for all

Feb 21st Admissions Committee meeting members Feb 22nd Departmental meeting SCIT

Feb 21st – 24th

Final project presentation SCIT

5

Feb 23rd General Senate Meeting Research group

SCIT

Feb 23rd – 24th

International moot court competition - Bukoto

SOL

Feb 24th LAST DAY OF REGISTRATION FOR JANAURY 2017 IN- TAKE: Students are expected to

have obtained a registration number; submitted their registration forms to the appropriate offices by this date and also

have their Biometric Data captured by ICT Department

IBML Training Committee Meeting

Doctoral Committee

General

Library

SCIT

Feb 25th SEAS 2017 Exhibition

Weekend students begin 2nd semester

SEAS

SOL Feb 27th DHDR meeting with PhD students

Public Lecture/ Guest speakers

DHDR

SOL Feb 28th DHDR meeting with Masters & PGD

students Heads of Sections Committee Meeting

(Library staff)

LLM Research seminar

DHDR

SOL MARCH 2017

March 2nd Research group SCIT

March 3rd Submission Of Research Dissertation To External Examiners

SOL

March 3rd –March 4th

Examination Regulation Review Retreat Members

March 3rd Seminar 2: Literature research, review, presentation and managing references

Library Automation Committee Meeting

(Library staff)

Doctoral Committee

CEODL

SCIT Mar 6th School management meeting

SOL Department meeting

SCIT

SOL

Mar 6th – 17th 1. MID-SEMESTER EXAMINATION WEEK [CATs] and SPECIAL EXAMINATIONS:

2. Students are expected to have paid at

ALL

6

least 50% of the required semester fees to be eligible to sit CATs.

3. Special Examination Students and compliance of payment as per policy and the required retake fee per paper

4. Submission of course works

March 6th – March 27th

Blood donation SEAS

March 7th 1st Research seminar SCIT March 9th Senate Admissions Committee Meeting

Research group

SCIT

March 10th Pedagogical Skills training for IBML

Training Committee

Senate Research, Innovation and Extension

Committee Meeting

Viva Voce hearing – LLM

SOL March 11th Students’ Cultural gala Students Affairs March 13th Quality Assurance and Gender Committee DQA

March 14th Management Meeting Members

March 14th /16th

SOL Management Meeting /Board of

Examiners meeting SOL

March 16th School /College Board Meeting

Research group

SCIT

March 17th Doctoral Committee SCIT

March 20th DHDR Academic board meeting

Library Management Committee Meeting

Reporting date for technical and vocational

education (UBTEB)

Swearing in of the Electoral Commission

School management meeting

DHDR

SCIT March 21st

Dean’s and principals forum ALL

March 21st -24th

SOL Law week program SOL

March 23rd General Senate Meeting Members

March 24th Last day for Application for Dead Semester for ALL category of students

Doctoral committee

SCIT

March 24th Seminar 3: Demystifying the postgraduate handbook

DHDR

7

Research Seminar LLB & LLM

SOL

March 25th Deadline for submission of project books for panellists to approve

SEAS

March 27th DHDR meeting with PhD students DHDR March 28th DHDR meeting with Masters & PGD

students DHDR

March 28th Management meeting Members March 30th Innovation exhibitions SCIT March 31st CUUL Annual General Meeting

Doctoral committee

Submission of LLB Research Dissertation

(December 2016)

CEODL

SCIT

SOL APRIL 2017

April 1st KIU Open Volleyball tournament All

April 3nd LECTURES BEGIN for April 2017 In-take School management meeting Submission of CATS Results & Printing of

final lists exams

SCIT

SOL

April 4th – April 13th

Submission of Coursework marks Mandatory for all

April 6th In-Service Kenya Report for Registration/Lectures

Collaboration adventure

Research group

CEODL

SCIT SCIT

April 7th Seminar series 4: Data analysis-SPSS Doctoral committee

DHDR

SCIT 9th – 13th

April

International Moot court Competition –

Washington

SOL

April 11th Open guild campaigns

2ND Research Seminar

SCIT April 11th – April 14th

Departmental meeting: Moderation of May 2017 exams Approval of Coursework

Graduating students June 2017

CEM

April 12th College workshop

Elections of students’ MPs

CEM

April 13th Registration for workshop training of: 2-1 students, Jan & In-takes

SEAS

8

1-2 August in-take

SOL Departmental meeting

SOL

April 14th –

April 17th Easter Break: KIU Offices are Closed ALL

April 16th –April 24th

Thesis/Dissertation Public defence starts

ALL

April 18th Management Meeting Members April 19th College/School/Departmental meetings

Presidential Elections

ALL

April 20th Research Group

SOL Departmental meeting

SCIT

SOL

April 21st Deadline for handing in project report assessment marks by supervisors from

Phase 3

IBML Training Committee Meeting

End of semester draft Jan-May 2017

examination timetable

SOL Library Tour for (UCC2102) Research

Methods

SEAS

Library staff

SOL

April 24th APRIL 2017 IN-TAKE REPORT FOR REGISTRATION/ORIENTATION

In-Service Kenya Examination Period

ALL

CEODL

April 24th – April 29th

Thesis/Dissertation Public Defence

ALL

April 25th Dean’s and principals forum Members April 26th By-elections

Departmental meeting

SCIT

April 27th School /College Board Meeting Members

Apr 27th – April 28th

In-service (Kenya) 2nd Course Assessment Test

CEODL

April 28th Teaching Period for Regular Students Ends

Registration for RECESS TERM in Colleges and Schools

Invigilation meeting for lectures at the school

Submission of Articles to 2nd publication of

KIU Law Journal

Submission and Moderation of Examination

Questions

SOL SOL SOL

April 28th Seminar 5: Qualitative Data Management DHDR

9

N-Vivo

Doctoral committee School Board meeting

SCIT

April 28th General Senate Meeting Members

April 29th Submission of Course work (In-service, Kenya)

In-service Lectures (Kenya) End.

CEODL

30th April

Seminar for research for SOL

academic staff

SOL MAY 2017

May 1st Labour Day: KIU Offices are closed ALL

May 2nd Lectures for April in-take School Board meeting

CEM SCIT

May 3rd Swearing in of the newly elected students Government

Students Affairs

May 4th Reporting and Registration for In-service (Uganda) starts

Library Orientation & Training for New

Students of April In-Take

DVC-AA’s Meeting with Principals, Deans

and HODs

CEODL

Library staff

May 5th Reporting and Registration for In-service (Uganda) ends

Library Orientation & Training for New

Students of April In-Take

General orientation for April in-take

Deadline for submission of tentative list for

June Graduation 2017

CEODL

Library staff

SOL

May 8th Face-to-face interaction with distance students in study Centres

CEODL

May 8th Face-to-face interaction with distance students in study Centres

Distance learning starts

In-service Lectures (Uganda) start

CEODL

May 8th PhD/Sandwich/Distance Classes begin DHDR May 9th Management meeting Members

May 10th Briefing of 1-1 students about KIU exam rules and regulations

CEM

May 15th Last date for clearing for graduation Meeting with PhD students

All colleges DHDR

MAY 16th Graduation and Ceremonies Committee Members May 19th – May 20th

In-service (Uganda) 2nd course Assessment test

CEODL

May 20th Submission of course work marks (In- CEODL

10

service, Uganda)

In-service Lectures (Uganda) End. Closing date for April/May admissions

MAY 22nd Dean’s and principals forum

Start of admissions for August/September intake

ALL

May 22nd DHDR Academic Board Meeting (Discuss graduating students’ lists)

DHDR

May 23rd Management Meeting Members

May 25th Senate meeting

Library Management Committee Meeting

Members

May 26th Senate Admissions Committee

Deadline for holding provisional admission

Clerkship placement for students

Members

SOL May 29th Council meeting

May 29th Internship for Distance Learning International students

Internship for Distance Learning Ugandan students

CEODL

May 30th END OF JANUARY –MAY SEMESTER EXAMINATION FOR REGULAR STUDENTS

DVC-AA’s, DAA and DDAA(s) meeting with

DECs and TLCs

ALL

May 31st School Practice (Regular) starts Honorarium for facilitators during the face-

to-face sessions; Distance, In-service and Study Centres.

DVC-AA’s, DAA and DDAA(s) meeting with

students leaders

Career inspiration talk

CEODL

DVC-AA, Students Affairs

SCIT

May 31st Dateline for DHDR Clearance for graduation

DHDR

JUNE 2017

June 1st Regular Senate meeting

Members

June 1st - 31st

Internship begins ALL

June 2nd LAST DAY OF REGISTRATION for April 2016 In-take: Students are expected to have submitted their registration form to the

appropriate offices by this date

ALL

11

Library Automation Committee Meeting

Library Committee

June 3rd Martyrs Day ALL

June 5th – 29th Prospective Undergraduate students are expected to hand in their Research Project and cross-check their Bio-data details with

the respective HODs

June 5th – 4th August

Workshop training 2017 SEAS

June 10th 16th Graduation/Commencement Day ALL

June 12th Eligible Students Report for Recess Term 2017 Registration

Students who wish to register for New Course(s) shall pay 50% of the required

regular semester fees of their Programme of Study and shall be restricted to register NOT

more than 9 credit Units

Students who wish to register for missed or failed course units shall pay a registration fee of UG. Sh 50,000/= and the required retake

fee per course

ALL

June 16th The IBML Annual Staff Knowledge Sharing

Workshop

Submission of January /May results 2017

Library staff

SOL

June 16th- June 18th

CONTINUOUS ASSESSMENT TEST [CATs] Period for April 2017 In-take: Students are expected to have paid at least 50% of the required semester fees to be eligible to sit

CATs

ALL

June 19th – June 23rd

Management Meeting DHDR

22nd June SOL Management meeting SOL

30th June Proposed School of Law staff Retreat SOL

June 26th – June 30th

Industrial training supervision (Phase 1) SEAS

June 26th –June 30th

Qualitative data management and analysis cross cutting course

DHDR

June 27th Dean’s and principals forum ALL June 29th Senate meeting ALL June 30th Final year project presentations SCIT

June - August Internship supervision SCIT JULY 2017

July 4th Management Meeting

SOL Management meetings

Members

SOL

12

July 6th Senate Research, Innovation and Extension

Committee Meeting

Members July 7th Heads of Sections Committee Meeting Members

July 11th Departmental Meeting: Approval of May results

SEAS

July 12th Departmental meetings SCIT

July 18th Management Meeting Members

July 19th School board meeting SCIT

July 12th – July 29th

Handing in finished project books from July presentation

CHSS

July 12th –July 15th

July 2017 presentations in preparation for November 2017 graduation

CHSS

July 17th Departmental Meeting: Approval of May results

CEM

20th July SOL Board meeting July 21st College/Board meeting: Approval of May

results

Library Management Committee Meeting

Doctoral Committee

CEM

Library Staff

SCIT July 24th –July 28th

EXAMINATION PERIOD for April 2017 In-take and RECESS Term&

PhD Comprehensive Examination

ALL

July 25th Dean’s and principals forum ALL July 27th Senate Meeting: Student Disciplinary

Committee Report and Approval of Spring Semester Results

Members

July 29th Deadline for handing in project books from July presentation

CHSS

July 30th Preparation For Pre-Entry Exams For Final Students

SOL

AUGUST 2017 August 5th Departmental meeting: semester opening

and LOAD CHSS

August 8th Academic Affairs’ meeting Members August 21st Reporting date for new students (August

intake)

ALL

August, 23-25 Library Orientation & Training for New

Students of August In-Take Library staff

August 28th Reporting date for FACE to FACE and

exams for in-service CEODL

August, 31 General Library Staff Meeting Library staff September, 4 Library Training for Continuing Students Library staff September

18th

Reporting date for FACE to FACE and

exams for distance learning All

13

September

21st

Closing date for August admissions All

September, 22 Library Management Committee Meeting Library staff October, 9 Independence Day (Public Holoday) ALL October, 13 Heads of Sections Committee Meeting Library staff November, 3 Library Automation Committee Meeting Library staff November, 23 Library Management Committee Meeting Library staff

KEY: SOL School of Law SEAS School of Engineering and Applied Sciences SCIT School of Computing and Information Technology CHSS College of Humanities and Social Sciences CEODL College of Education, Open and Distance Learning CEM College of Economics and Management DHDR Director of Higher Degrees and Research DQA Director of Quality Assurance PG.D Postgraduate Yr. Year Sem. Semester LLM Master of Laws CATS Continuous Assessment Tests IT Information Technology IBML Iddi Basajjabalaba Memorial Library LLB Bachelor of Laws HODs Heads of Department DVC-AA Deputy Vice Chancellor –Academic Affairs DEC Departmental Examination Coordinators TLCs Teaching and Learning Coordinators ALL General NB: For details contact the relevant office