1

K-PREPGrades 3-8, 10, 11

KDE:OAA:DSR: 2/10/2014

2

Before TestingTraining

Receiving

Inventory

DistributionKDE:OAA:DSR: 2/2014

3

K-PREP Resources

DAC/BAC Manuals Test Administrator Manuals/Scripts KDE Website Items/Times Chart Approved Resources List

KDE:OAA:DSR: 2/2014

4

Training All test administrators must receive

Administration Code training (703 KAR 5:080-Sept. 2009). This training applies to all state-administered tests.

Staff designated to provide accommodations must also have the Inclusion of Special Populations training (703 KAR 5:070-Feb. 2009).

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5

Receiving Materials

Regular and accommodated test materials will arrive in the district by March 31, April 14 or 28.

Test materials arrive in the district packaged by school. The pre-printed student response booklets will be sorted by grade in ascending alphabetical order.

Test materials will include an overage: School will receive 5%

District will receive 3%KDE:OAA:DSR: 2/2014

6

Accommodated Materials

Braille Large-Print Audio CD Text Reader—new for 2014

(available in both Mac and PC formats)

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7

Inventory Materials Inventory materials as soon as possible upon

receipt.

Keep original boxes.

Original boxes will be used to return test materials.

Request additional materials if needed.

Check district and school overage before placing an additional order.

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Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials.

8

Test Book Security Barcode

KDE:OAA:DSR: 2/2014

For all questions regarding test booklet security see the DAC/BAC Manual.

Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, test booklets are assigned to specific districts/schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school.

K-PREP Test Booklet Back Cover

9

Requesting Additional Materials PearsonAccess Online orders must be submitted and approved prior to

1:30 p.m. ET to be included in that day’s shipment. Requests for additional test materials can be made

through June 4. Only one order per school, per grade can be processed

in a single day. Request additional return shipping materials for a

school through June 11.KDE:OAA:DSR: 2/2014

10

PearsonAccess

PearsonAccess is used to: View student enrollment counts for K-PREP

Note: No edits can be made to the counts. If a discrepancy of 15-20% or more is found, contact KDE at kdeassessment@education.ky.gov.

Choose shipping options Order additional testing and shipping materials Order accommodated materials Update district/school profiles (shipping addresses,

etc.) KDE:OAA:DSR: 2/2014

11

DAC Materials Distribution

Distribution of materials should allow time for BACs to inventory and prepare for teacher distribution.

Test booklets housed in the BAC’s designated area can be double locked. Test booklets housed in classrooms must be double locked.

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BAC Materials Distribution Shrink-wrapped packs can be split between

classrooms, but the order of the test booklets should not be changed.

Test booklets should not be distributed to test administrators until the first day of testing.

Ensure that each teacher receives adequate numbers of test booklets and the appropriate pre-printed Student Response Booklets (SRBs).

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Reminders for Teachers Teachers should be strongly encouraged to

follow TAM directions about entering the student’s name on test booklets.

Teachers should verify that each student receives his/her own test booklet and SRB for each testing session.

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14

Test Book Replacement

Assign a new book of the same form as the original.

The original test book should not be returned if damaged with bodily fluids. Contact Pearson to give student name, school grade, test security barcode (back), and form number. Then destroy according to local OSHA requirements.

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Student Response Booklet

Correct pre-printed SRB Use SRB as is.

Incorrect pre-printed SRB Void the SRB.

Assign a new SRB with demographic information completed on front cover.

Enter correct information into IC.

No pre-printed SRB Follow gridding instruction in the script portion of the TAM.

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Pre-Printed Demographics

KDE:OAA:DSR: 2/2014

K-PREP Pre-Printed Demographics

Pre-Printed Demographic InformationThis is how the demographic information will look on the pre-printed Student Response Booklet.

SSID

Date of Birth

District/School Code

Gender

17

Student Response Booklet

Do not assign a pre-printed SRB to another student.

Do not use mechanical or liquid pencils. (Only regular #2 pencils are to be used.)

Do not use highlighters. Do not use staples or glue.

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SRB Replacement

Grid all information including name, room number, form number, etc.

Transcribe answers into new SRB. The new serial number (front of SRB) may be

annotated into SDRR, but not mandatory. Securely destroy original SRB.

SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements.

KDE:OAA:DSR: 2/2014

19 KDE:OAA:DSR: 2/2014

Student Response Booklet

Mark the appropriate

accommodation type

New

20

Room Number Bubble on the SRB indicating the room where each student takes the test. Zeros need to be entered for any blank space for a room number. If the room number is 9, the student will enter 0009. If a classroom does not have a number assigned the school will need to

assign one. Letters can not be entered for a room number.

KDE:OAA:DSR: 2/2014

9= 000919= 0019

190= 0190

21 KDE:OAA:DSR: 2/2014

Do not remove from SRB.

22

Seating Charts

Seating charts are required for both individual and group testing. The room location must be recorded on the Student Response Booklet.

A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session.

Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement.

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During Testing

Test Materials

Scheduling

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Test FormsThere is one operational form (items that are included) for accountability. The difference in the number of forms are the pre-test items.

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  Reading Mathematics ScienceSocial

Studies

On-Demand Writing

Language Mechanics

Grades Number of Forms

3 6 6        4 10 10 10     105 8 8   8 8  6 12 12     12 127 12 12 12      8 12 12   12 12  

10         1  11         1  

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2014 Testing Times and Items Chart

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Test Booklets

Extended Response and Short-Answer Scoring Guides (grade 3-8)

On-Demand Writing Scoring Criteria

(grades 5, 6, 8, 10 & 11) On-Demand Pre-Writing Area

(grades 5, 6, 8, 10 & 11)

KDE:OAA:DSR: 2/2014

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Test Material Resources

Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs.

Mathematics Reference Sheets

Writer’s Reference Sheets

Calculators

Rulers

Protractors or Angle Rulers KDE:OAA:DSR: 2/2014

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Calculators

Follow the KDE calculator policy.

Written policy available on KDE website and in manuals.

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Rulers Rulers are provided by Pearson and are included in

the test materials shipment. These rulers must be used for testing.

The rulers may not be modified.

The rulers may be kept and used after testing is completed.

KDE:OAA:DSR: 2/2014

Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT

provided by Pearson.

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Unapproved Resource Materials

Cell phones, Smart phones Highlighters Electronic Devices Items with Internet accessibility Graphic Organizers

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Who Takes the K-PREP?

KDE:OAA:DSR: 2/2014

• Students in grades 3-8 and 10-11, including those with disabilities

• Students who are retained• Students who move within the state

during testing• Students with a minor medical

emergency• EL students in their first year are

required to attempt mathematics and science (four multiple-choice or one constructed response).

• EL students in their second year and later participate in all content areas.

• Students in the Alternate K-PREP• Student’s skipped grade• Foreign Exchange students• Students enrolled at Job Corp

centers• Students with medical or

extraordinary circumstance non-participation requests

Required to Test Not Required to Test

32

K-PREP Scheduling

Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar.

The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels.

Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day.

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K-PREP Scheduling

All students in a grade/school must take each part of the test at the same time.

Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule.

Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring.

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K-PREP Scheduling

Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time.

Make arrangements for the extended time in a manner that allows other students to go back to instructional activities.

KDE:OAA:DSR: 2/2014

At the end of the school day, students with regular and extended time need to have finished the same parts of the test.

35

Make-up Schedule

Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping.

It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session.

Seating charts are required for make-up sessions.

KDE:OAA:DSR: 2/2014

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Non-Standard Response

Printed word-processed answer must fit in the answer box.

Trim around and tape response to appropriate area in the SRB.

Tape at least the 4 corners using clear desk tape.

Do not cover other answers, bar codes, or timing tracks with tape.

KDE:OAA:DSR: 2/2014

37 KDE:OAA:DSR: 2/2014

This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur.

38

After Testing

Rosters

Non-participation

Return Shipping

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K-PREP Rosters

The Student Data Review and Rosters (SDRR) application is used to collect K-PREP student rosters, non-participation requests and data review.

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Non-participation/Emergency

Medical Non-participation— too fragile to test Recent illness or accident

Undergoing chemotherapy

Extraordinary Circumstance Non-participation Recent traumatic experience

Protective custody

Medical Emergency—can test with accommodations Broken eye glasses

Recent surgery on writing hand

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Medical Non-participation

Cannot be filed based solely on handicapping condition

A chronic condition with acute changes relative to the testing window is appropriate for filing a request.

Homebound instruction is not a basis for filing a request.

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Medical Non-participation

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Why can this student not be assessed, if receiving homebound services?

Student diagnosed with severe kidney disease. Treatment course requires heavy medications. Student routinely receives homebound instruction. It is not in the student’s best interest to test at this time.

ØRecent complications around the student’s diagnosis have required medication changes and multiple hospitalizations. Student will be hospitalized during entire testing window.

43

Extraordinary Circumstance Non-participationUsed for situations that don’t fall under medical or emergency

Examples: Traveling out-of-state due to death of family

member

Sole caregiver for parent

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Non-participation/Emergency Filing

Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR.

Medical Emergencies are to be completed on paper and kept on file in the district.

http://education.ky.gov/aa/distsupp/pages/

forms.aspx

KDE:OAA:DSR: 2/2014

45

The following items should not be returned to Pearson:

DAC/BAC Manual for K-PREP

School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months)

Test Administrator’s Manuals/Scripts

Unused School ID Header Sheets

Extra Paper Bands

Reference Sheets

Unused SRBs (must be securely destroyed)Used Scratch Paper—lined or graph (must be securely destroyed)

Return Shipping

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Voided SRBs

Possible reasons: incorrect label

damaged or soiled

original to be replaced

All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs.

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Return Shipping Header Sheet

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Packing Scorable Materials

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Packing Nonscorable Materials

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Packing DAC Overage

KDE:OAA:DSR: 2/2014

Place all unused test booklets in the box.

Once all boxes are returned to the district, mark boxes accordingly.

Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list.

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District/School Box Label

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District/School Box Label

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UPS Scorable Return Label

KDE:OAA:DSR: 2/2014

Things to note on Scorable Labels:

• Address: Scorable materials have an Iowa City address.

• Shipping Method: Scorable materials ship Next Day Air.

• Scorable labels have the word “Scorable” in the name.

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UPS Nonscorable Label

KDE:OAA:DSR: 2/2014

Things to note on Nonscorable Labels:

• Address: Nonscorable materials have a Cedar Rapids address.

• Shipping Method: Nonscorable materials ship Ground.

• Nonscorable labels have the word “Nonscorable” in the name.

55

UPS Pick Up Dates

KDE:OAA:DSR: 2/2014

UPS is the carrier

Scorable7 calendar days after the five day testing window closes

Nonscorable9 calendar days after the five day testing window closes

Please note: Contact UPS to arrange pickup of test materials.

56

Pearson Customer Service

KDE:OAA:DSR: 2/2014

Hours of Operation:8:00 AM – 4:00 p.m. ET

Contact Number:888-437-1430

E-mail Address:kyhelp@support.pearson.com

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Alternate K-PREPGrades 3-12

Reading, Mathematics, Science, Social Studies & Writing

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Topics for Discussion Online Training System (review teacher status) Testing Windows Materials Received Attainment Tasks (AT) Transition Attainment Record (TAR)

Grade 12

Grade 14

Student Registration Database (SRD) AAAF/ Monitoring Process for Alternate K-PREP

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What’s New

Overview and AT Online Training/Quiz Combined

Fall and Spring Testing Windows

TAR open from September through May to assist in meeting district timelines

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Online Training System

KDE:OAA:DSR: 2/2014

https://www.hdi.uky.edu/kapots/Default.aspx

Create Username (e-mail address) and password

Select under DAC Tools; Monitor Teacher Progress

abc123

61 KDE:OAA:DSR: 2/2014

TEST and WINDOW CONTENT AREA and STANDARDS (St.)

DATE of TESTING WINDOW

AT

Window 1

Reading Mathematics Writing Science Social Studies

St. 1-3St. 1-3St. 1-3St. 1-3St. 1-2

November 4 – December 13, 2013

TAR 8, 10 and 11 September 16, 2013-May 23, 2014

AT

Window 2

Reading Mathematics Writing Science Social Studies

St. 4-6St. 4-6St. 4-6St. 4-5St. 3-4

April 14-May 23, 2014

Testing Windows for 2013-14

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Missed Testing Windows Make-Up Tests If a student missed test window 1 after the December

13 deadline, a make-up test may be given. Please contact Kevin O’Hair and provide the following information: Reason window was missed (may include new to district,

late placement in Alternate Assessment or medical conditions that prevented assessment during window 1)

When the school/district plans to administer the make-up test (from start to finish)

Confirmation that student has not tested in another district (KDE can assist with this information) KDE:OAA:DSR: 2/2014

63

Non-participation

Non-participation should be filed during the spring K-PREP window in SDRR. A non-participation should only be filed for reasons that meet

the criteria for a medical condition or extraordinary circumstance.

If a non-participation is denied and no test is submitted a zero will be applied.

Non-participation should be filed early during the non-participation window; if a non-participation is denied there still may be time to complete a make-up test.

KDE:OAA:DSR: 2/2014

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Assessment Training Dates

Combined Overview/Attainment Tasks (AT) Online Training available August 19 – October 18.

If a teacher in the district has not completed the AT training please contact Kevin O’Hair NOTE: No tasks may be administered until training has been

completed.

Transition Attainment Record (TAR) Online Training available September 16 – May 23.

KDE:OAA:DSR: 2/2014

CLOSED

65

AT Materials Received

TESTING WINDOW DATE MATERIALS SENT TO DISTRICT

Test Window 1 October 21-25, 2013

Test Window 2

April 1-4, 2014 (If this date conflicts with prior district commitments please contact Kevin O’Hair for options.)

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Seating Chart for Alternate K-PREP

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Attainment Tasks (AT) Attainment Tasks are provided for reading,

mathematics, science, social studies and writing. Materials were shipped to districts for window 1 in binders.

Window 2 materials will ship loosely, materials will be added to binders from window 1.

Copies can be made of the original tasks so that adaptations to the materials can occur. Make sure that the originals remain intact.

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Attainment Tasks

Schools receive 1 binder per school (if an Alternate Assessment student is identified there in IC). All school level materials should be destroyed at the end of each window.

DACs receive 1 binder with all tasks grades 3-12.

District copies should be kept until end of the school year.

KDE:OAA:DSR: 2/2014

69 KDE:OAA:DSR: 2/2014

GRADE CONTENT AREAS TESTED

3 Reading and Mathematics

4 Reading, Mathematics, Science, Writing (Editing/Mechanics)

5 Reading, Mathematics, Social Studies, Writing (On-Demand)

6 Reading, Mathematics, Writing (On-Demand and Editing/Mechanics)

7 Reading, Mathematics, Science

8 Reading, Mathematics, Social Studies, Writing (On-Demand),TAR

9 Reading

10 Mathematics and Writing (On-Demand and Editing/Mechanics), TAR

11 Science and Writing (On-Demand), TAR

12 Social Studies

70

Transition Attainment Record (TAR)

Still assessed at grades 8, 10 and 11 (Alternate for ACT Explore at grade 8, ACT Plan at grade 10, and The ACT at grade 11).

One member from the Admissions and Release Committee (ARC) or the Transition Team must be trained to complete.

TAR can be downloaded or printed after the quiz has been completed. Teacher may print TAR and share with members.

TAR scores are submitted online.KDE:OAA:DSR: 2/2014

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Grade 12

Grade 11 TAR Available for grade 12 students who did not meet

benchmark in Reading or Mathematics reading- 19

mathematics-16

No science assessment required at grade 12 Reminder: TAR meets CCR requirements for

Alternate Assessment students.KDE:OAA:DSR: 2/2014

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Grade 14

Grade 11 TAR

If a student plans to stay beyond the grade 12 assessment, they should be coded as grade 14 in IC.

Grade 14 students who have not met the benchmark for the TAR may take the grade 11 TAR assessment again to assist them in meeting the required scores for CCR readiness.

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Graduation Codes

Districts should NOT assign students a Graduation Code until they age out at 21 or they officially exit the program.

Since grade 14 students are not pulled through IC, any student being administered the TAR at grade 14 must be registered in the SRD by the district.

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Student Registration Database (SRD)

KDE:OAA:DSR: 2/2014

https://hdi.uky.edu/kaap/LoginPage.aspx

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SRD

DAC Access: View all teacher score entries Change student information Add/Remove student accounts

Usernames and passwords were sent out to DACs or those with DAC level access the week of October 28.

GRADE 12 and 14 accounts available to be opened at district request.

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SRD

Teacher Access

Apply student scores for both test windows 1 and 2.

Enter TAR results for students in grades 8, 10 and 11.

Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED

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AT Materials After Testing

Nothing ships back from district.

After all tasks are administered, materials should be returned to the DAC or BAC.

DAC should (or may assign someone) to shred all school level ATs that have been administered.

This process should occur at the conclusion of Test Windows 1 and 2.

District copies should not be destroyed.

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AAAF Requirements Requirements for the Alternate Assessment and

Accountability Folder (AAAF) are almost identical to last year.

AAAF Information is provided in each Alternate Assessment E-mail distributed.

District Administrators may review the contents of the AAAF as part of the monitoring process if the district chooses too.

http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx

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Alternate K-PREP Webpage

KDE:OAA:DSR: 2/2014http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx

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District Monitoring Process Monitoring is not mandatory but definitely encouraged

as KDE will review folders for 2013-14. Verify the following:

Administration Code and Inclusion of Special Populations trainings have occurred.

Training completed for Combined Overview/Attainment Tasks.

A signed Code of Ethics.

Student assessment occurred one to one.

Appropriate accommodations were provided.

Instructional materials were provided (work samples for each standard).

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Optional District Checklist

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State Monitoring Process Random selections are made by the Office of Assessment

and Accountability. May ask to view a select number or all of the AAAF folders

from the school or district. Review of the AAAF Components will verify the materials

that must be included. Insufficient evidence could result in the lowering of

school/district scores. Reviews conducted in 2013 were shared with the districts

via a feedback sheet provided by KDE.

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Key Dates for 2013-14 Alternate K-PREP Testing Windows

DATE EVENT

April 1-4 Materials for test window 2 ship to districtsApril 14 Test window 2 begins

April 14 Student Registration Database for test window 2 opens

May 23 Test window 2 endsMay 23 TAR administration endsMay 30 Student Registration Database score entry ends for test

window 2 and TAR

KDE:OAA:DSR: 2/2014