2012

2012 LETR InTERnaTIonaL ConfEREnCEJW Marriott Indianapolis - 10 S West Street · Indianapolis, Indiana

noVEMBER 8 -10, 2012www.soindiana.org

HOW TO REGISTERConference registration and hotel reservations will be done entirely online. Registration instructions and the registration link will be distributed to all Torch Run Programs in July 2012. Online conference registration will open in early August 2012. The online registration system will allow liaisons to register attendees for the conference and book their hotel rooms in the same system. All conference and hotel reservations must be made through your Program’s Torch Run liaison using the online reservation system.

CONFERENCE HOTEL“Raising the Game” will be hosted at the world’s largest JW Marriott. Experience a downtown Indianapolis hotel that redefines the Midwestern experience. JW Marriott Indianapolis10 S West Street · Indianapolis, Indiana 46204 USA Learn more at www.jwindy.com

NEGOTIaTEd HOTEL RaTES The negotiated hotel rates for conference attendees of $175 per room, per night, for 1-4 indivduals are extended for three days before and after the conference. Attendees are invited to come early or stay late and visit some of the finest attractions Indianapolis has to offer. Within walking distance of the hotel are White River State Park, the Indianapolis Zoo, museums, world-class shopping and dining, the State Capitol, Lucas Oil Stadium and Bankers Life Fieldhouse just to name a few.

INdIaNa INTERNaTIONaL aIRPORT (INd)IND is the only airport where courtesy conference transportation is provided by the host program. The airport is located approximately 13.5 miles southwest of the conference hotel and will service all national and international travelers. Conference attendees arriving at IND will find loading areas for complimentary transportation to the conference hotel outside baggage claim. Volunteers will be on hand to guide you to the loading area for the buses to the hotel.

GROuNd TRaNSPORTaTIONCourtesy conference transportation will be offered to and from the airport before and after the conference. Arrival transportation will be offered from IND to the conference hotel on Wednesday, November 7 from 10:00 am to 8:00 pm. A limited amount of transportation will be available on Thursday, November 8 from 8:00 am to 1:00 pm. Departure transportation from the conference hotel to IND on Sunday, November 11 will start at 4:00 am and run until 12:00 pm. These are the ONLY times airport transportation will be offered. Attendees are advised to book arrival and departure flights accordingly.

Driving Option: Indianapolis is the Crossroads of America and is easily within driving distance of many US programs. Arrangements have been made for free secured off-site parking for all size vehicles and buses. Drive directly to hotel, unload, drive to shuttle lot less than one mile away, and be given a ride back to hotel. This service will be provided during the same hours as ground transportation to and from the airport.

PRE-CONFERENCE aNd COmPaNION TOuRSIn partnership with ActiveIndy Tours the 2012 LETR International Conference will offer daily, guided tours of Indianapolis to conference attendees and/or companions. These tours are unique walking or biking tours conducted at a casual pace with frequent stops where storytellers share the history and lore of the city. A full schedule of tours will be arranged for Wednesday, November 7 for everyone interested in a Pre-conference activity. Additional tours will be available during the conference (November 8 – 10) for guests (spouses, companions) not attending conference sessions.

A complete schedule of tours available during the 2012 LETR International Conference will be published through the conference website and Facebook page. Pre-registration for tours will be handled directly through ActiveIndy Tours. Registration during the conference will be possible only if space allows. A portion of the proceeds of tours is being donated to Special Olympics Indiana.

CONTaCT INFORmaTIONLt. Mike BeckIndiana Law Enforcement academyP.O. Box 313 Plainfield, IN 46130Phone: (317) 837-3276 / Cell (317) 364-6064mbeck@ilea.in.gov

Scott furnishSpecial Olympics Indiana6100 West 96th Street, Suite 270Indianapolis, IN 46278Phone: (317) 328-2000 / (800) 742-0612 Fax: (317) 328-2018sfurnish@soindiana.org

Christy CollumSpecial Olympics, Inc.1133 19th Street Washington, DC 20036 | USAPhone 202-824-0268, ext. 1268 Fax 202-824-0200ccollum@specialolympics.org

VISITOR INFORmaTIONIndianapolis Convention & Visitors association200 South Capitol Avenue, Suite 300, Indianapolis, IN 46225-1063 800.323.4639 www.visitindy.com

Your guide for things to do in Indianapolis! Browse Indy events, attractions, restaurants and shopping. Discover the best Indianapolis experience.

Indianapolis, Indiana

WEdNESdaY, NOVEmBER 7Vendor ShowJW Marriott Indianapolis Grand Ballroom Pre-function3rd floorThe conference vendor show will be held throughout the dayWednesday – Friday

Conference Welcome & RegistrationJW Marriott Indianapolis Grand Ballroom Pre-function3rd floor8 a.m. to 8 p.m.Be greeted by Special Olympics Indiana athletes, staff and Torch Run friends. Full conference attendees will receive their registration gift bag filled with all of the information you need for a successful 2012 conference experience. Pick-up your conference credentials and sign up for the unique conference events including the Torch Run, Unified Sports® and demonstration/fundraising event.

Newcomers Orientation JW Marriott Indianapolis Grand Ballroom I & II - 3rd floor 6 p.m. to 8 p.m.First-time conference attendees are encouraged to attend the optional Newcomers Orientation to receive general guidance and information on how to get the most from your conference experience.

Indiana Hospitality Nightoff-site, Georgia Street8 p.m. to 12 a.m.The fun and festivities will begin on Wednesday evening at the “Explore Indianapolis” Hospitality Night which will be held on Georgia Street in the heart of downtown Indianapolis where the 2012 Super Bowl Village was located. Musical entertainment and Indianapolis Sun King Brewery will be on-site. Each conference attendee will receive a coupon for a complementary beverage. Additional drinks will be sold with a portion of the proceeds going back to Special Olympics Indiana. All attendees will also receive valuable coupons, maps and a smartphone app for various restaurants that will be serving specials for conference attendees as they “Explore Indianapolis” on Wednesday, November 8th

THuRSdaY, NOVEmBER 8

All General Sessions will take place in theJW Marriott Indianapolis Grand Ballroom V & VI3rd floor

Opening Ceremony9 a.m. to 10:15 a.m.Law Enforcement Torch Run® with co-hosts LETR Indiana and Special Olympics Indiana welcome you to the 2012 LETR International Conference with all the excitement and sounds of being at the game. Keynote Speaker – Tim Shriver, Chairman of the Board & CEO of Special Olympics

Concurrent Sessions 10:30 a.m. to 11:45 a.m. / 1:45 p.m. to 3:00 p.m.Concurrent Sessions are offered at different times during the conference schedule. These educational sessions are designed to appeal to Torch Run newcomers and veterans alike. Be sure to refer to the conference schedule upon your arrival so as not to miss any of the cutting-edge information on how to grow your program. There will be something for everyone, and these innovative sessions and case studies are specifically created to assist your Program in “Raising the Game”!

IaCP Founders Luncheon12:00 p.m. to 1:30 p.m.The International Association of Chiefs of Police is recognized as the founding organization of the Law Enforcement Torch Run for Special Olympics. During the luncheon, IACP Photo Contest winners will be announced and you will also meet the candidates for the open at-large positions on the Torch Run International Executive Council.

T-Shirt ExchangeJW Marriott Indianapolis Griffin Hall - 2nd floor5:00 p.m. to 6:00 p.m. This experience is one you don’t want to miss! Be sure to get in on the action and trading your pins, t-shirts and patches with fellow torch runners from around the world.

Programs shipping T-shirts should send T-shirt boxes to the following address:2012 LETR International Conference attention: Mark Stahl Indianapolis Metro Police Training Academy901 N. Post Road, Indianapolis, IN 46219

Please arrange to have all packages arrive at the above address no later than November 1. All boxes must be clearly identified on at least one end and one side of the box – 2012 LETR Conference, your program name, T-shirt Exchange, and box number.

Indiana Host Nightoff-site, Bankers Life fieldhouse7 p.m. to 12:00 a.m.All conference attendees will be “Raising The Game” at Indiana Host Night being held at Bankers Life Fieldhouse home of the Indiana Pacers. Come dressed in your favorite team’s jersey for a party Indiana-style. From the minute you walk into the Grand Entry Pavilion you will know that the game is on and you will see why Bankers Life Fieldhouse has been chosen one of the best NBA arenas for several years running.

Wander through the Main Concourse where concession-style food and beverage stands will be stationed throughout. Along with special guests and entertainment, Special Olympics Indiana athletes will be on hand during the evening to challenge you to another classic Special Olympics Indiana Sport...”Corn Toss.”. Indiana Host Night will truly be “Raising The Game”.

FRIdaY, NOVEmBER 9

General Session8:15 a.m. to 9:15 a.m.The Final Leg is always a life-changing experience. Hear the exciting details of the upcoming 2013 World Games held in Pyeong Chang, South Korea. Applaud this year’s recipients of the second annual Executive Council Athlete Awards.

Concurrent Sessions9:30 a.m. to 10:45 a.m. / 11:00 a.m. to 12:15 p.m. / 2:45 p.m. to 4:00 p.m.

Honors Luncheon12:30 p.m. to 2:30 p.m.Law Enforcement Torch Run programs and volunteers will be recognized for their amazing efforts. This year’s recipients of the John Carion “Unsung Hero” Award will be announced and Executive Council election results will also be revealed. Guest Speaker – Bobby Plump (the real “Jimmy Chitwood”) and the inspiration behind the hit movie Hoosiers.

Live and Silent auctionJW Marriott Indianapolis White River Ballroom f-J, 1st floor5 p.m. to 7 p.m.Sponsored by the Fraternal Order of Police, this annual conference event has raised thousands of dollars for Special Olympics programs and supports the future conference host program. What makes this event so unique and special to conference attendees, are the many Torch Run and personal items that YOU donate to the auction. So bring or ship your police memorabilia, Torch Run merchandise, and interesting, one-of-a-kind items from your region to this spectacular event.

Drop off your donated items at registration upon your arrival or ship your items in advance to:

2012 LETR International Conference attention: mark Stahl Indianapolis metro Police Training academy, 901 N. Post Road, Indianapolis, IN 46219

Please arrange to have your auction items arrive at the above address no later than November 1. All boxes must be clearly identified on at least one end and one side of the box – 2012 LETR Conference, your program name, Auction, and box number. Be sure to include your name and Torch Run® program name with the auction item.

Return shipping for T-shirts and items purchased at the auction will be available on both Friday 7:00 a.m. – 7:00 p.m. and Saturday 9:00 a.m. 5:00 p.m. from the FedEx office located in the hotel. More information will be available in your registration gift bag.

SaTuRdaY, NOVEmBER 10

General Session8:30 a.m. to 9:30 a.m.Wake up to an all-star morning session featuring a very special presentation by our Indiana host Athletes, be informed and updated on the activities of LETR affiliate organizations and get a peek at what Florida has in store for the 2013 LETR International Conference.Guest Speaker - Bob Kennedy, two-time Olympian and 4 time U.S. Outdoor 5,000 meters champion.

Torch Run® (5K Run)9:45 a.m. to 11:30 a.m. Cost: $20 per runner (price includes event T-shirt)

The Torch Run will be held in White River State Park (WRSP) which is located directly across the street from the JW Marriott. The Torch Run will take place on the scenic downtown canal area with a stop for a group photo with the Congressional Medal of Honor Memorial as the backdrop and conclude in front of the home of the NCAA. A cookout provided by GFS Marketplace will be available for conference attendees at the conclusion of the race. Everyone is invited to stay and “Play In The Park” as they will receive a packet with discounts for Saturday attractions including the NCAA Hall of Champions, Eiteljorg Museum, IMAX Theater and the Indiana State Museum.

motivation, Education & BowlingBowling Proprietors Association of America (BPAA) are partnering with the LETR to make great things happen for Special Olympics! Make plans to roll strikes and have a fun time with your Special Olympics athletes and conference attendees from around the world at the BPAA bowling lanes in Indianapolis

Hall of Fame Banquet / Closing Ceremonies6:30 p.m. to 9:30 p.m.Celebrate the conclusion of the 2012 conference with an elegant dinner and presentation of the 2012 Richard LaMunyon Hall of Fame Awards. This is the evening to recognize the outstanding efforts of those who work so hard to make the Law Enforcement Torch Run for Special Olympics a success! Witness the passing of the Flame of Hope onto next year’s host, Orlando, Florida!Key Note Speaker – Carl Erskine, former right-handed starting pitcher for the Brooklyn & Los Angeles Dodgers from 1948 through 1959 and author of “Tales from the Dodger Dugout” and “What I learned from Jackie Robinson.”

Florida Hospitality NightJW Marriott Indianapolis Grand Ballroom I-IV, 3rd floor10:00 p.m. to 12:00 a.m.On Saturday evening immediately following the Richard LaMunyon Hall of Fame Banquet change into your best beach attire, shorts, flip flops, and of course, your favorite Jimmy Buffet style shirt and come join your host of 2013 Conference, Florida, the Sunshine State, as we take you away to “Dream.” Relax and enjoy the sights and sounds of a place famous for palm trees, sun and the beach, the Florida Keys. And yes, we will not forget the Margaritas. Door prizes and tickets to some of your favorite Orlando area attractions will be given away. A raffle for a very special prize will be held, but you must be present to win, so don’t miss it!

SuNdaY, NOVEmBER 11

departure Transportation4:00 am – 12:00 pmDeparture transportation from the conference hotel to IND will run on Sunday, November 11 from 4:00 am to 12:00 pm. and will depart from the conference hotel for the airport approximately once an hour on the hour. These are the ONLY times airport transportation will be offered. NOTE: The JW Marriott Indianapolis does NOT provide shuttle service to/from the Indianapolis International Airport. We strongly urge all attendees to book their flights to depart so they may take advantage of the courtesy transportation being offered by the host program. The airport is located approximately 13.5 miles from the conference hotel and travel time is approximately 25 minutes.

ImPORTaNT INFORmaTION FOR LIaISONS

Conference Registration FeesEarly Bird delegate Rates – Before September 9thConference attendee – US $370Guest - Full Conference – US $320Guest - HOF Banquet Only – US $75

Regular delegate Rates – After September 9thConference attendee – US $420Guest - Full Conference – US $370Guest - HOF Banquet Only – US $85

The registration website will open August 1, 2012 and close September 28, 2012

Liaisons will be notified prior to the “go live” date as well as receive detailed instructions on how to register their program delegates.

ImPORTaNT daTES TO REmEmBER

august 1 Executive Council Athlete Award, John Carion “Unsung Hero” Award and, Hall of Fame Award Nomination packets and instructions will be distributed to programs in mid/late June. Completed nomination packets including photos due to Christy Collum ccollum@specialolympics.org

august 25IACP Photo Contest All photos due via IACP online portal. Notification and instructions will go out to programs in late July with a follow up notice in mid-August.

September 1 Year in Review photos, In Remembrance photos and Guardians of the Flame® selections

Notification with instructions will be distributed to programs in mid/late July with a follow up notice in early August. All photos and nominations due to John Pratt torchrunner@comcast.net

September 9

- Early Bird Registration Ends- Direct Bill and Credit Card Authorizations Due

September 2Program Surveys due to Christy Collum at ccollum@specialolympics.org

September 28Conference registration and hotel reservations cut-off date / Final Day for Refunds of registration cancellations / Registration Website closes

October 15 Ship all T-Shirt Exchange & Auction Items to arrive not later than November 1