June 2010 ANSI 4010 Revision 002 - iconnect-corp.com EDI Guide 06... · June 2010 ANSI 4010...
Transcript of June 2010 ANSI 4010 Revision 002 - iconnect-corp.com EDI Guide 06... · June 2010 ANSI 4010...
Staples Supplier
Electronic Data Interchange Implementation Guide
June 2010
ANSI 4010
Revision 002.13
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 2
Staples Supplier EDI Implementation Guide Table of Contents
GETTING STARTED WITH STAPLES ......................................................................................................................................3 VAN (Value Added Network).......................................................................................................................................................3 850 Purchase Order Implementation ......................................................................................................................................3 Data Integrity...................................................................................................................................................................................3 Parallel Test.......................................................................................................................................................................................4 Move to Production.........................................................................................................................................................................4 Functional Acknowledgment .......................................................................................................................................................4 EDI Send/Receive IDs...................................................................................................................................................................4 Document Types and Versions ..................................................................................................................................................4 Staples Van Communication Schedule ...................................................................................................................................5 Additional EDI Transactions ........................................................................................................................................................5 Transaction Sets Currently In Use At Staples But Not Included In This Guide.......................................................5 Interconnect Network Listing .....................................................................................................................................................5 Costs Associated with Electronic Transmission ...................................................................................................................6 Staples Non-Disclosure Form .....................................................................................................................................................6 Staples ASN Creation Rules ........................................................................................................................................................7 Important Names And Numbers ...............................................................................................................................................8 Trading Partner Specifications .................................................................................................................................................10 Staples Purchase Order Implementation Milestones.......................................................................................................12
Staples EDI Transaction Sets.................................................................................................................................................13 Staples ISA and GS Segments ................................................................................................................................................13 Outbound 850 Purchase Order ................................................................................................................................................15 Inbound 810 Invoice ...................................................................................................................................................................29 Outbound 852 Product Activity Data .....................................................................................................................................41 Inbound 856 Advance Shipment Notification – Standard Carton ..............................................................................46 Inbound 856 Advance Shipment Notification - Pick and Pack .....................................................................................59 Outbound 816 Organizational Relationship Segment (Store / Warehouse updates) .........................................72 Outbound 824 Application Advice...........................................................................................................................................78 Outbound 812 Credit / Debit Adjustment ...........................................................................................................................83 Outbound 860 Purchase Order Change................................................................................................................................96 Outbound 820 Remittance Advice ........................................................................................................................................103 Notice to Vendors regarding Purchase Order Transmissions .....................................................................................109 Staples, Inc. Non-Disclosure Agreement ...........................................................................................................................110
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 3
GETTING STARTED WITH STAPLES
VAN (Value Added Network)
Staples uses the Sterling:COMMERCE(ORDERNET) network. Interconnect capability exists for most other major VAN's.
850 Purchase Order Implementation
We will assist you in the initial setup and connectivity testing associated with the receipt of the Staples electronic purchase order. Testing of successful connect, pickup and acknowledgment will certify that parallel testing can begin between your company and Staples.
If you are not a Sterling Software COMMERCE network customer and need to exchange EDI documents via an interconnect, please contact your NETWORK service provider to arrange the interconnection.
Data Integrity
A listing will be provided to you of all SKUs purchased by Staples. For each SKU listed, the following information will be reported:
• Staples SKU • Product Description • Vendor Model Number • UPC Code • Unit Cost • Case Pack (number of selling units per case) • Case Cost
This list must be reviewed for errors. Corrections should be communicated directly to Bob Canavan (Voice: 508-253-8198; Fax: 508-253-4010) here at Staples. All corrections should be endorsed on the original report. Receipt and processing of corrections by Staples is a prerequisite to moving to a production mode.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 4
Parallel Test
Purchase Order tests will be sent in parallel. This means that the orders will continue to be faxed and that data on the EDI order must match the corresponding data on the Fax original.
As part of the verification process the supplier is expected to confirm that there are no discrepancies between the EDI and the fax versions (Note that the EDI version by design contains less data than the fax version).
The test period will be mutually defined, based in part on the number and frequency of orders. Normally Staples looks to discontinue all paper following three error free transmissions.
Move to Production
Timing determined by Staples to correspond to end of parallel testing. All purchase orders will be transmitted via EDI - with no paper copy sent to supplier.
Functional Acknowledgment
Staples requires a 997 Functional Acknowledgment for each functional group (i.e., group of purchase orders) transmitted. If a Functional Acknowledgment has not been received by Staples within 24 hours of transmission you will be contacted by your Staples EDI Analyst.
EDI Send/Receive IDs
Staples ID's for initial testing will be assigned by Staples as part of setup procedures for connectivity verification. Staples ID will remain the same in most cases. Moving into a parallel test stage will occur when a Staples EDI analyst has contacted you to move to parallel.
Staples ID's are specified on the ISA specification page found elsewhere in this guideline.
Document Types and Versions
Staples currently supports release 4010 of the ANSI X12 Standards for all transaction sets. In the future, as we migrate to newer releases, we will support the previous release for up to six months. The responsibility will be with the trading partner to upgrade versions when required.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 5
Staples Van Communication Schedule SEND & RECEIVE
Staples communication sessions run on a 30 minute schedule twenty-four hours a day.
Additional EDI Transactions
For information regarding implementation procedures for the EDI transaction sets supported by Staples please call one of the EDI contact persons identified in this guide. Any one of us will be glad to answer any questions you might have.
Staples is developing a growing number of transaction sets which will be available in the future. If you are interested in discussing a transaction set not mentioned in this implementation guide, please contact us.
Transaction Sets Currently In Use At Staples But Not Included In This Guide
There are transaction sets in use by Staples which are not included in this Guide due to the limited audience. We are prepared to discuss usage and if appropriate to provide formats upon request.
Interconnect Network Listing
EDI Networks that Interconnect to the Sterling COMMERCE network:
• IBM Global Services • General Electric • Harbinger • TransSettlements • AT&T • Harbinger • ECS • BT • Tymnet • Kleinschmidt
If your Value Added Network (VAN) is not listed above, check with your VAN to see if an interconnect has recently been put in operation
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 6
Costs Associated with Electronic Transmission
With the exception of the 852, each partner is responsible for the costs associated with their particular van agreement. An example of how this typically works is as follows:
Supplier Mailbox on Supplier Van Supplier pays Supplier sends to Staples Mailbox on Staples' Van Supplier pays
Supplier receives from own Mailbox on Supplier Van Supplier pays
Any interconnect charges on Supplier Van Supplier pays Staples Mailbox on Staples' Van Staples pays Staples sends to Supplier Mailbox on Supplier Van Staples pays
Staples receives from own Mailbox on Staples' Van Staples pays
Any interconnect charges on Staples' Van Staples pays Any interconnect charges on Staples' Van Staples pays
Trading Partners are expected to assume all costs associated with the receipt of the 852 Product Activity transaction set from Staples. In order to receive either or both of these transaction sets you will need to sign a Reverse Billing Agreement (RBA) with Sterling Commerce and a Non-disclosure Agreement with Staples.
Staples Non-Disclosure Form
Prior to participation in any programs which include the electronic transmission of sensitive information (e.g., sales, forecast) your company will be required to sign a non-disclosure form.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 7
Staples ASN Creation Rules
Single Stop Delivery
= 1 ASN Document = 1 Bill of Lading Document
May have multiple purchase orders and skus
MultiStop Delivery
= 2 or more ASN Documents = 1 Master Bill of Lading
= 2 or more Sub Bills of Lading May have multiple purchase orders and skus
Small Package Delivery to Staples Location
= 1 ASN Document per group shipment = May contain multiple packages
= Must contain UCC128 small package label May have multiple purchase orders and skus
Business Rules
1. Staples supports the standard carton and pick and pack structures of the ASN. Please contact your Staples EDI Analyst for any questions or issues regarding the ASN structure.
2. An ASN is created for each physical shipment. 3. ASN Shipment ID must be unique on each ASN created. 4. ASN may contain only one shipment level. 5. Bill of Lading Number on ASN must be the same Bill of Lading number on paperwork
received at Staples Location. For LTL shipments the Carrier Pro Number is a required field on the ASN. For small package shipments the Package Tracking Number will be used in place of the Carrier Pro Number.
6. ASN must contain only one ship-to location. 7. ASN must be created and transmitted when the doors are sealed on the truck. 8. ASN must arrive before the physical goods arrive at the Staples Location.
ASN's not received by Staples before the truck arrives at the Staples Location will be considered LATE and penalties may be incurred.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 8
9. Quantity on the ASN must be the shipped quantity, not the original ordered quantity. 10.Valid Case Pack Quantity, Unit of Measure, and Shipped Quantity are required and must
match what is physically loaded on the truck. 11.Staples Retail order quantities should always reflect full cases. 12.Packing Slip and ASN must match 13.For Shippers and Displays, the ASN should be created using the same SKUs on the
original purchase order. DO NOT SEND internally assigned display number(s). 14.The 824 Transaction Set is a required document associated with the ASN. This document
will provide a list of errors encountered while processing the ASN document. Please see the 824 Transaction Set specification for a list of detailed errors. Penalties may be incurred as a result of these errors.
Important Names And Numbers
EDI Contacts At Staples
Sr Analyst Technical
Lynne Ranallo 508-253-3250 [email protected]
EDI Analyst Bryan Harger 303-664-3112 [email protected]
Staples EDI Fax 508-253-0070
Data Integrity Contacts at Staples
Data Integrity Specialist
Bob Canavan 508-253-8198 [email protected]
Data IntegrityFax 508-253-4010
Staples Value Added Network Contacts
Sterling COMMERCE:Network 4600 Lakehurst Court Dublin, Ohio 43017
General Questions 800-766-7369
Sterling Network Telesales for EDI Software Solutions 800-677-3027
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 10
Trading Partner Specifications
Suppliers trading with Staples, Inc. through EDI are expected to meet certain requirements.
General Specifications:
1. Trading Partners shall strictly adhere to published ANSI X12 Standards for approved transactions and will accommodate all Staples transaction set specifications.
2. Trading Partners shall convert to new published ANSI X12 Standards within 180 days of Staples actual conversion to the new standard or of the Staples published conversion date, whichever is later.
3. Trading Partner shall exchange business data with Staples using the Sterling Software Commerce: Network, or through a Value Added Network that is interconnected to the afore mentioned network or direct with Staples.
4. Trading Partner shall use Functional Acknowledgments as required by Staples. 5. Trading Partner shall reconcile transmissions and acknowledgments for return receipt
within 24 hours, or as specified by Staples. This requirement has significant consequences for equipment maintenance, downtime, operator backup, and reliable operating status of trading partner's EDI system.
6. Trading Partner agrees to actively send and receive test data transmission to the network or Staples until routinely successful.
7. When problems occur, Trading Partner agrees to immediately and actively seek to identify the problem. Staples test transmissions will usually be postponed until the problem has been corrected.
8. Trading Partner agrees to receive transmissions in parallel (Faxed copy and electronic), if required by Staples, for up to one month after a successful EDI link is established with Staples.
9. Trading Partner agrees to continual adherence to ANSI standard coding in segment fields. If segment code is not available, Staples and Trading Partner shall agree mutually to use defined code (ZZ) if applicable, by contacting the Staples' EDI Specialist prior to use.
To Facilitate Smooth and Direct Entry into Trading Partner's System:
1. Trading Partner shall provide a method to consistently accept the UPC number, the Staples SKU number, the Staples Order Quantity, the Staples Unit of Measure, the Merchandise Type Code, and assigned Staples Vendor Number from the inbound Staples electronic purchase order. Staples may require the return of these data elements on documents inbound to Staples such as the '810' Invoice.
2. Trading Partner should accept all transactions with errors into the Trading Partner's EDI system for review and correction, thus salvaging the business transaction. Rejection back to the network is highly discouraged. Trading Partner agrees to notify the Staples' EDI Specialist by phone or email of the transaction error, so that corrective action may be taken.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 11
To Provide For Continuous And Trouble Free Operations
1. Trading Partner agrees to maintain trained EDI operators and EDI support personnel. This means the ability to independently perform EDI day-to-day operations. Calling Staples' EDI Specialist with "how to do this" questions is considered to be inconsistent with this requirement. Training may be external or internal to the Trading Partner, but is the Trading Partner's responsibility. This requirement extends to having trained backup operators to cover periods of vacation and other absence.
2. Trading Partner agrees to retrieve documents for Trading Partner's EDI Value Added Network as often as required by Staples, but not less than once per day. This is a minimum requirement; production contracts may require more frequent access to mailbox. This requirement has significant consequences for equipment maintenance, downtime, operator backup, and reliable operating status of Trading Partner's EDI system.
3. Trading Partner agrees to review status reports daily and report errors to appropriate party (internal, Value Added Network, hardware/software supplier, maintenance vendor, Staples; usually in that order). The same daily requirements apply to hardware or transmission problems.
4. Trading Partner agrees to install revisions to translation software when received. 5. Trading Partner agrees to install compatible computer equipment for EDI operations with
sufficient resources to support operation of the translation software. 6. Trading Partner agrees to treat Staples data as confidential, to provide adequate security
and to prevent unauthorized access. 7. Trading Partner shall maintain self evaluation of performance on EDI and take corrective
action to maintain performance above acceptable levels. 8. Trading Partner shall keep their procurement contracts with Staples up-to-date on item
numbers and all other appropriate data (SKUs, unit of measure, price, description, etc.) when such data is required in the terms of sale. Staples must be informed of any changes which impact the integrity of data resident on Staples files (e.g., # eaches per case).
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 12
Staples Purchase Order Implementation Milestones
Please note that due to the nature of electronic documents, any special instructions that are normally included in your faxed documents will NOT be included in the EDI documents. Any special instructions that are necessary will be directly communicated to you by the responsible buyer.
• Data Integrity Verification o Staples provides Supplier with report of all merchandise purchased by Staples. o Supplier verifies integrity of data by noting any changes/corrections on report. o Supplier returns report to Staples. o Staples makes all appropriate updates to internal files.
• Connectivity Testing with Staples o Supplier reviews Staples EDI Implementation Guide o Supplier contacts Staples regarding testing. o Supplier completes 850 mapping per specifications in Staples EDI Implementation
Guide. o Supplier establishes Trading Partnership on VAN with interconnect if required. o Supplier establishes Trading Partnership in own Translator. o Staples transmits test P/O to supplier o Supplier successfully receives Purchase Order. o Supplier transmits 997 Functional Acknowledgment to Staples. o Supplier contacts Staples directly regarding parallel test to obtains Staples approval
to move to parallel. • Parallel Test
o Staples completes any mapping/application modification tasks required o Staples sends purchase orders to supplier electronically. o Supplier transmits 997 Functional Acknowledgment to Staples within 24 hours. o Supplier will compare data on the electronic purchase order to the paper orders
being faxed. o Supplier will report any discrepancies to a Staples EDI analyst the same day that o they are detected. Please note that not all information contained on the Fax version
of the order will be transmitted via EDI. Staples will transmit only the minimum data required to process a Staples order.
o The test period will depend on progress made and the comfort level of both parties with the results.
o Staples typically expects the process to consist of three (3) error free transmissions.
• Move to Production o Discontinuance of all paper. Electronic Purchase Order only.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 13
Staples EDI Transaction Sets
Staples ISA and GS Segments
Staples ISA and GS Segments
Segments And Descriptions Data Element
ISA Interchange Header
"00" ISA01 Authorization Qualifier
"blank" Staples is not using this element ISA02 Authorization Code
"00" ISA03 Security Code Qualifier
"blank" Staples is not using this element ISA04 Security Code
"01" = Staples Sterling Commerce Network Qualifier ISA05 Sender ID Qualifier
"015106482" = Staples Sterling Commerce Network ID ISA06 Sender ID
Trading Partner/Supplier ID Qualifier ISA07 Receiver ID Qualifier
Trading Partner/Supplier ID ISA08 Receiver ID
"YYMMDD" = Interchange Date ISA09 Interchange Date
"HHMM" ISA10 Interchange Time
"U" = US EDI Community of ASC X12, TDCC and UCS ISA11 Control Standards ID
"00401" = Version 4 Release 1 ISA12 Interchange Control Version Number
Nine digit Interchange counter/control number ISA13 Interchange Control Number
"0" = Interchange Acknowledgment NOT requested ISA14 Acknowledgment Requested
Either a "T" for test or "P" for production. ISA15 Test Indicator
">" Hex 6E = Staples sub-element separator ISA16 Sub-element Separator
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 14
GS Functional Group Header
"PO" = Purchase Order GS01 Functional Identifier Code
Sender's ID Code GS02 Application Senders Code
Receiver's ID Code GS03 Application Receiver's Code
"CCYYMMDD" = Date group was generated GS04 Group Date
"HHMM TO HHMMSSDD" = Time group was generated GS05 Group Time>
"000000123" = 9 digit group level counter GS06 Group Control Number
"X" = Accredited Standards Committee X12 GS07 Responsible Agency Code
"004010" = ANSI GS08 Version/Release/Industry ID Code
VICS Suggested Separators - EBCDIC
ELEMENT SEPARATOR - 2F
SUB-ELEMENT SEPARATOR - 6E
SEGMENT TERMINATOR - 15
VICS Suggested Separators - ASCII
ELEMENT SEPARATOR - 07
SUB-ELEMENT SEPARATOR - 3E
SEGMENT TERMINATOR – 0D
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 15
Outbound 850 Purchase Order
850 Purchase Order Segment Hierarchy
850 Purchase Order Segment Hierarchy
ISA Interchange Start GS Group Start ST Transaction Set Header BEG Beginning Segment For Purchase Order
REF Reference Numbers REF Reference Numbers REF Reference Numbers REF Reference Numbers REF Reference Numbers PER Administrative Communications Contact CSH Sales Requirements ITD Terms Of Sale/Deferred Terms Of Sale DTM Date/Time Reference (Delivery Date) DTM Date/Time Reference (Cancel Date) PWK Paperwork N1 Ship-To Name N3 Address Information (Ship-To) N3 Address Information (Ship-To) N4 Geographic Location (Ship-To) REF Reference Numbers PER Administrative Communications Contact N1 Ship-From Name N4 Geographic Location (Ship-From) PO1 Purchase Order Baseline Item Date PO3 Additional Item Detail PID Product/Item Description PO4 Item Physical Details CTT Transaction Totals SE Transaction Set Trailer GE Group End IEA Interchange End
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 16
850 Purchase Order Segment Hierarchy ST Transaction Set Header
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"850" 3/3
ST02
329
M Transaction Set Control Number
4/9
BEG Beginning Segment For Purchase Order
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BEG01
353
M Transaction Set Purpose Code
"00" = Original Purchase Order 2/2
BEG02
92
M P.O. Type Code "CN" = Consignment Order
"DS" = Drop Ship Order
"PR" = Promotional Order
"SA" = Stand Alone Order
2/2
BEG03
324
M P.O. Number Staples Purchase Order Number 1/22
BEG05
373
M P.O. Date Staples Purchase Order Date, date expressed CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 17
REF Reference Numbers Segment
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"CO" = Customer PO Number 2/2
REF02
127
M Reference Number Purchase Order Number 1/30
*Dropship Orders only REF Reference Numbers Segment
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"RE" = Release Number 2/2
REF02
127
M Reference Number Release Number 1/30
*Dropship Orders only
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 18
REF Reference Numbers Segment
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"IL" = Staples Front End Purchase Order
2/2
REF02
127
M Reference Number Purchase Order 1/30
*Dropship Orders only REF Reference Numbers Segment
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"IA" = Staples internal vendor number
2/2
REF02
127
M Reference Number Vendor Number 1/30
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 19
REF Reference Numbers Segment
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"MR" = Merchandise Type Code 2/3
REF02
127
M Reference Number Merchandise Type Code 3/5
PER Administrative Communications Contact
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PER01
366
M Contact Function Code
"BD" = Buyer
"IC" = Information Contact
2/2
PER02
93
C Name Contact Name 1/60
PER03
365
O Communication Number Qualifier
"TE" = Telephone 2/2
PER04
364
C Communication Number
Telephone Number 1/80
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 20
CSH Sales Requirements Segment
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CSH01
563
M Sales Requirement Code
"N" = No Backorder 1/2
ITD Terms Of Sale / Deferred Terms Of Sale
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ITD01
336
M Terms Type Code 2/2
ITD03
338
M Terms Discount Percent
1/6
ITD05
351
M Terms Discount Days Due
1/3
ITD07
386
M Terms Net Days 1/3
ITD12
352
M Description Free Form Description of the Terms of Sale
1/80
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 21
DTM Date / Time Reference
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier * "002" = Delivery Requested By
"010" = Ship Date
3/3
DTM02
373
M Date Date expressed as CCYYMMDD 8/8
*Mutually agreed upon by Vendor and Staples. Ship Date is a target ship date. The actual ship date will be determined through the routing process. DTM Date / Time Reference
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "001" = Cancel After 3/3
DTM02
373
M Date Cancel After date as CCYYMMDD 8/8
*Mandatory for Replenishment orders
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 22
PWK Paperwork
* Optional Segment
Element Element#
Description Qualifiers/Definition Min Max
PWK01 755
M Note Reference Code "AT" = Purchase Order Notes 2/2
PWK07 352
M Free Form Message Purchase Order Notes 1/80
*Dropship Orders only N1 Name(Ship-To)
Mandatory Segment
Element Element#
Description Qualifiers/Definition Min Max
N101 98
M Entity Id Code "ST" = Ship To 2/3
N102 93
C Name Name of Staples Store, Warehouse,
or Customer Name
1/60
N103 66
O ID Code Qualifier "92" = Assigned By Buyer 1/2
N104 67
C ID Code * Staples Store or Warehouse Number
3/5
*Mandatory for Replenishment orders N3 Address Information(Ship-To)
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Ship-to Address 1 1/35
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 23
N302
166
C Address Information Ship-to Address 2 1/35
*Mandatory for Dropship and Special Orders N3 Address Information(Ship-To)
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Ship-to Address 3 1/35
*Dropship and Special Orders only N4 Geographic Location
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship-To City 2/30
N402
156
M State or Province Code
Ship-to State 2/2
N403
67
M Postal Code Ship-To Zip Code 3/15
*Mandatory for Dropship and Special Orders
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 24
REF Reference Numbers
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"2J" = Floor Number 2/3
REF02
127
M Reference Number Ship-to Floor Number 1/30
PER Administrative Communications Contact
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PER01
366
O Contact Function Code
"IC" = Ship-to Contact Name 2/2
PER02
93
O Name Ship-to Contact Name 1/60
N1 Name(Ship-From)
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity Id Code "SF" = Ship From 2/3
N102
93
C Name Vendor Name 1/60
*Mandatory for Replenishment orders only
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 25
N4 Geographic Location
* Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship-From City 2/30
N402
156
M State or Province Code
Ship-From State 2/2
N403
67
M Postal Code Ship-From Zip Code 3/15
*Mandatory for Replenishment Orders only
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 26
PO1 Purchase Order Baseline Item Data
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PO101
350
M Assigned Identification
Line Item Number 1/6
PO102
330
M Quantity Ordered Quantity Ordered in Staples Order Units
1/9
PO103
355
M Unit of Measure Code
Staples Order Unit of Measure 2/2
PO104
212
M Unit Price Item Unit Cost 1/14
PO106
235
M Prod/Serv ID Qual "SK" = Staples 6 Digit SKU Number
2/2
PO107
234
O Prod/Serv ID Staples 6 Digit SKU Number 6/6
PO108
235
C Prod/Serv ID Qual "UP" = UPC code
"UK" = 14 position GTIN
2/2
PO109
234
O Prod/Serv ID UPC code 1-5-5-1 format
UPC code GTIN format
12/14
PO110
235
C Prod/Serv ID Qual "VA" = Vendor Model Number 2/2
PO111
234
O Prod/Serv ID * Vendor Model Number 1/15
*Mandatory for Drop ship and Special Orders
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 27
PO3 Additional Item Detail
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PO301
371
M Change Reason Code "PS" = Staples Non-inventory Item
2/2
PID Product/Item Description
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PID01
349
M Item Description Type "F" = Free Form Description 1/1
PID05
349
M Free Form Description Product Description or Line Item Note
1/80
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 28
PO4 Item Physical Details
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PO401
356
M Pack Number of Staples selling Units in a case
1/6
*Mandatory for Full Case Replenishment Orders CTT CTT Transaction Totals
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of PO1 Segments on Order
1/6
SE Item Transaction Set Trailer
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Trans. Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 29
Inbound 810 Invoice
810 Invoice Segments
810 Invoice Segment Hierarchy
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BIG BEGIN SEGMENT FOR INVOICE REF REFERENCE NUMBERS REF REFERENCE NUMBERS REF REFERENCE NUMBERS N1 SHIP-TO NAME N3 SHIP-TO ADDRESS
N4 SHIP-TO GEOGRAPHIC LOCATION ITD TERMS OF SALE DTM DATE/TIME REFERENCE - DATE SHIPPED FOB FOB RELATED INSTRUCTIONS IT1 INVOICE BASELINE ITEM DATA REF REFERENCE NUMBERS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE TDS TOTAL MONETARY VALUE SUMMARY CAD CARRIER DETAILS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE ISS INVOICE SHIPMENT SUMMARY CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER
GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 30
810 INVOICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"810" 3/3
ST02
329
M Transaction Set Control Number
4/9
BIG BEGINNING SEGMENT FOR INVOICE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BIG01
373
M Invoice Date Invoice Issue Date
date expressed CCYYMMDD
8/8
BIG02
76
M Invoice Number Identifying Number Assigned by Issuer
1/22
BIG04
324
M P.O. Number Staples Purchase Order Number 1/22
BIG07
640
* Transaction Type Code
"DI" = Debit Invoice / "CR" = Credit Memo / "DR" = Debit Memo
2/2
*BIG07 is a mandatory data element for all suppliers sending memo invoices electronically.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 31
REF REFERENCE NUMBERS SEGMENT
BM = Mandatory Segment / CN = Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"BM" = Bill of Lading Number
"CN" = Carrier Pro Number
2/3
REF02
127
M Reference Number Bill of Lading Number
Carrier Pro Number
1/30
REF REFERENCE NUMBERS SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"IA" = Staples internal vendor number
2/3
REF02
127
M Reference Number Vendor Number 1/30
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 32
REF REFERENCE NUMBERS SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"MR" = Merchandise Type Code 2/3
REF02
127
M Reference Number Merchandise Type Code 1/30
N1 SHIP-TO NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "ST" = Ship-To 2/2
N102
93
O Name Customer Name 1/60
N103
66
M ID Code Qualifier "92" = Assigned by Buyer 1/2
N104
67
M ID Code Staples Ship To Warehouse or Store code
3/7
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 33
N3 SHIP-TO ADDRESS
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Customer Address Line 1 1/55
N302
166
O Address Information Second Customer Address Line 2 if needed
1/55
N4 SHIP-TO GEOGRAPHIC LOCATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Customer City 2/30
N402
156
M State or Province Code
Customer State 2/2
N403
116
M Postal Code Customer Zip Code 3/15
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 34
ITD TERMS OF SALE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ITD01
336
M Terms Type Code Code Identifying the type of payment terms
14 = Previously agreed Upon
2/2
ITD02
333
M Terms Basis Date Code
Identifies the beginning of terms period
2 = Delivery Date
1/2
ITD03
338
O Terms Discount % Discount % available if invoice paid on or before Terms Discount Due Date
1/6
ITD04
370
O Terms Discount Due Date
Date payment is due if discount is to be earned
date expressed CCYYMMDD
8/8
ITD05
351
C Terms Discount Days Due
Number of days in the terms discount period
1/3
ITD06
446
M Terms Net Due Date Date when total invoice date becomes due
date expressed CCYYMMDD
8/8
ITD07
386
O Terms Net Days Number of days until total invoice is due (discount not applicable)
1/3
ITD12
352
M Description A Free Form Description to clarify the related data elements and their content
1/80
NOTE: ITD03 / ITD04 / ITD05 ONLY WHEN THERE IS A PAYMENT TERMS DISCOUNT
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 35
DTM DATE /TIME REFERENCE (Date Shipped)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "011" = Date Shipped 3/3
DTM02
373
M Date Date expressed CCYYMMDD 8/8
FOB FOB RELATED INSTRUCTIONS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
FOB01
146
M Shipment Method of Payment
"PC" = Prepaid but Charged to Customer
"PP" = Prepaid (by Seller)
2/2
FOB06
309
M Location Qualifier "DE" = Destination (Shipping)
"OR" = Origin (Shipping)
1/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 36
IT1 BASELINE ITEM DATA
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
IT102
358
M Quantity Invoiced Number of Units Invoiced 1/10
IT103
355
M Unit of Measure Code Unit of Measure 2/2
IT104
212
M Unit Price Price per Staples order unit of measure
1/17
IT106
235
M Prod/Serv ID Qualifier * 2/2
IT107
234
M Prod/Serv ID 1/48
IT108
235
O Prod/Serv ID Qualifier * 2/2
IT109
234
C Prod/Serv ID 1/48
IT110
235
O Prod/Serv ID Qualifier * 2/2
IT111
234
C Prod/Serv ID 1/48
* ‘UP’ and / or ‘SK’ required; ‘VN’ optional
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 37
REF REFERENCE NUMBERS SEGMENT
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"TK" = Tracking Number 2/3
REF02
127
M Reference Number Small Package Tracking Number 1/30
SAC SERVICE, PROMOTION, ALLOWANCE, OR CHARGE INFORMATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SAC01
248
M Allowance or Charge Indicator
"C" = Charge
"A" = Allowance
1/1
SAC02
1300
M Service, Promotion, Allowance, or Charge Code
Provide list of codes used to Staples
4/4
SAC05
610
O Allowance or Charge Total Amount
Total Dollar amount for the allowance or charge
1/15
SAC12
331
M Method of handling Code
"02" = Off invoice
"06" = Charge to be paid by Staples
2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 38
TDS TOTAL MONETARY VALUE SUMMARY
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TDS01
610
M Total Invoice Amount Amount of Invoice (including charges / less allowances) before discount
1/15
TDS02
610
O Amount Subject to Terms Discount
Amount on which the terms discount is calculated
1/15
TDS03
610
M Discounted Amount Due
Amount of invoice due if paid by terms discount due date
1/15
TDS04
610
O Terms Discount Amount
Total amount of terms discount 1/15
CAD CARRIER DETAIL SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CAD04
140
** SCAC Code Standard Carrier Alpha Code 2/4
CAD05
387
** Routing Free form Description 1/35
** At least one element is required
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 39
SAC SERVICE, PROMOTION, ALLOWANCE, OR CHARGE INFORMATION
This is an optional segment which is only required if there a bottom line charge or allowance.
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SAC01
248
M Allowance or Charge Indicator
"C" = Charge
"A" = Allowance
1/1
SAC02
1300
M Service, Promotion, Allowance, or Charge Code
"E740" = New Store Allowance
"F800" = Promotional Allowance
"H750" = Tax
"D240" = Freight Charged
4/4
SAC05
610
O Allowance or Charge Total Amount
Total Dollar amount for the allowance or charge
1/15
SAC12
331
M Method of handling Code
"02" = Off invoice
"06" = Charge to be paid by Staples
2/2
ISS INVOICE SHIPMENT SUMMARY
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ISS01
382
M Number of Units Shipped
Total # of Cases Shipped 1/10
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 40
ISS02
355 M Unit of Measure Code "CA" 2/2
ISS03
81 M Weight 1/10
ISS04
355 M Unit of Measure Code "LB" 2/2
CTT CTT TRANSACTION TOTALS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of IT1 Segments on Invoice
1/6
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 41
Outbound 852 Product Activity Data
852 PRODUCT ACTIVITY DATA SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER XQ REPORTING DATE/ACTION LIN ITEM IDENTIFICATION CTP PRICING INFORMATION ZA QA QTY ON HAND SDQ DESTINATION QUANTITY ZA QS QTY SOLD SDQ DESTINATION QUANTITY ZA QP QTY ON ORDER SDQ DESTINATION QUANTITY ZA QL MINIMUM PRESENTATION QTY SDQ DESTINATION QUANTITY CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 42
852 PRODUCT ACTIVITY DATA SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"852" 3/3
ST02
329
M Transaction Set Control Number
4/9
XQ REPORTING DATE/ACTION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
XQ01
305
M Transaction Handling Code
"H" = Notification Only 1/1
XQ02
373
M Date Report Period Start Date in Format CCYYMMDD
8/8
XQ03
373
M Date Report Period End Date in Format CCYYMMDD
8/8
LIN ITEM DESCRIPTION
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 43
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
LIN01
350
M Assigned Identification
Line Item Number 1/20
LIN02
235
M Prod/Serv ID Qualifier "SK" = Staples SKU 2/29
LIN03
234
M Prod/Serv ID Staples SKU Number 6/9
LIN04
235
O Prod/Serv ID Qualifier "UP" = UPC 2/2
LIN05
234
C Prod/Serv ID UPC code 1/14
CTP PRICING INFORMATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CTP02
236
M Price Qualifier Code "RES" = Resale Price 3/3
CTP03
212
M Unit Price Staples Average Retail Selling Price
1/17
ZA PRODUCT ACTIVITY REPORTING
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 44
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ZA01
859
M Activity Code "QA" = Quantity On-Hand
"QS" = Quantity Sold
"QP" = Quantity On-Order
*"QL" = Minimum Presentation Quantity
1/3
*(Only transmitted when 852 transaction set is requested for store level detail)
SDQ DESTINATION QUANTITY
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SDQ01
355
M Unit of Measure Code Staples Unit of Measure 2/2
SDQ02
66
M ID Code Qualifier "92" = Assigned by Buyer 1/2
SDQ03
67
M ID Code Staples Warehouse or Store Code 3/5
SDQ04
380
M Quantity Quantity 1/15
SDQ05
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ06 C Quantity Quantity 1/15
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 45
380
SDQ07
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ08
380
C Quantity Quantity 1/15
SDQ09
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ10
380
C Quantity Quantity 1/15
SDQ11
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ12
380
C Quantity Quantity 1/15
SDQ13
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ14
380
C Quantity Quantity 1/15
SDQ15
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ16
380
C Quantity Quantity 1/15
SDQ17
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ18
380
C Quantity Quantity 1/15
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 46
SDQ19
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ20
380
C Quantity Quantity 1/15
SDQ21
67
O ID Code Staples Warehouse or Store Code 3/5
SDQ22
380
C Quantity Quantity 1/15
CTT TRANSACTION TOTALS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of LIN Segments in Transaction Set
1/6
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in PO
1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Inbound 856 Advance Shipment Notification – Standard Carton
Advance Ship Notice Segment Hierarachy
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 47
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BSN BEGINNING SEGMENT FOR SHIP NOTICE HL HIERARCHICAL LEVEL (Shipment Level) TD1 CARRIER DETAILS - QTY / WEIGHT TD5 CARRIER DETAILS - ROUTING SEQUENCE TD3 CARRIER DETAILS – SHIPMENT REF REFERENCE NUMBERS - BILL OF LADING REF REFERENCE NUMBERS - CARRIER PRO NUMBER DTM DATE/TIME REFERENCE - SHIP DATE N1 SHIP-FROM WAREHOUSE N4 SHIP-FROM WAREHOUSE LOCATION N1 SHIP-TO WAREHOUSE OR STORE IDENTIFICATION N3 SHIP-TO LOCATION ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION HL HIERARCHICAL LEVEL (Order Level) PRF PURCHASE ORDER REFERENCE HL HIERARCHICAL LEVEL (Item Level) LIN ITEM IDENTIFICATION SN1 ITEM DETAIL PO4 ITEM PHYSICAL DETAILS HL HIERARCHICAL LEVEL (Tare Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Pack/Carton Level) MAN MARKS AND NUMBERS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 48
856 ADVANCE SHIP NOTICE SEGMENT HIERARCHY
STANDARD CARTON STRUCTURE ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"856" 3/3
ST02
329
M Transaction Set Control Number
4/9
BSN BEGINNING SEGMENT FOR SHIP NOTICE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BSN01
353
M Transaction Set Purpose Code
"00" = Original 2/2
BSN02
396
M Shipment Identification
Assigned by Vendor
Must be Unique on each ASN received
2/30
BSN03
373
M Date Transaction Creation Date (CCYYMMDD)
8/8
BSN04 M Time Transaction Creation Time (HHMM)
4/4
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 49
337
BSN05
1005
M Hierarchical Structure Code
"0002" = Standard Carton Structure
4/4
HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"S" = Shipment Level 1/2
TD1 CARRIER DETAILS (Quantity and Weight)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD101
103
M Packaging Code 1/12
TD102
80
M Lading Quantity Number of Units in TD101 1/7
TD107
81
O Weight 1/10
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 50
TD108
355
C Basis For Measurement Code
"LB" = Pounds 2/2
TD5 CARRIER DETAILS (Routing Sequence)
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD502
66
M ID Code Qualifier "2" = SCAC 1/2
TD503
67
M Identification Code Carrier SCAC Code 2/80
*Optional for Wrap and Label Shipments TD3 CARRIER DETAILS (Shipment)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD301
40
M Equipment Desc Code "TL" = Trailer 2/2
TD302
206
M Equipment Initial Prefix or Alphabetic Part on ID Number
1/4
TD303
207
M Equipment Number Trailer Number 1/10
REF REFERENCE NUMBERS (Bill of Lading)
*Mandatory Segment - One Occurrence Only
Element Description Qualifiers/Definition Min
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 51
Element# Max
REF01
128
M Reference Number Qualifier
"BM" = Bill of Lading Number OR
"TK" = Package Tracking Number
2/2
REF02
127
M Reference Number Bill of Lading Number
Small Package Tracking Number
1/30
*Optional for Wrap and Label Shipments REF REFERENCE NUMBERS (Carrier Pro Number)
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"CN" = Carrier PRO Number 2/2
REF02
127
M Reference Number Carrier PRO Number 1/30
*LTL shipments only DTM DATE/TIME REFERENCE (Ship Date)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "011" = Ship Date 3/3
DTM02
373
M Date Ship Date expressed as CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 52
N1 SHIP FROM (Vendors ship from Location)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "SF" = Ship From 2/2
N102
93
M Name Ship from Location Name 1/60
N4 SHIP FROM (Vendors ship from Location)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship From City 2/30
N402
156
M State Ship From State 2/2
N403
116
M Postal Code Ship From Zip Code 3/15
N1 SHIP TO (Staples Ship To Location)
Mandatory Segment
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 53
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "ST" = Ship To 2/2
N102
93
M Name Staples Location Name or Customer Name
1/60
N103
66
O ID Code Qualifier "92" = Assigned by Staples 1/2
N104
67
C ID Code *Staples Ship To Location Code
from Purchase Orders
3/15
*Staples Location Code Mandatory for Replenishment Orders N3 SHIP-TO ADDRESS
*Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Customer Address Line 1 1/55
N302
166
O Address Information Second Customer Address Line 2 if needed
1/55
*Mandatory for Dropship Orders N4 SHIP-TO GEOGRAPHIC LOCATION
*Optional Segment
Element Description Qualifiers/Definition Min
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 54
Element# Max
N401
19
M City Name Customer City 2/30
N402
156
M State or Province Code
Customer State 2/2
N403
116
M Postal Code Customer Zip Code 3/15
*Mandatory for Dropship Orders HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"O" = Order Level 1/2
PRF PURCHASE ORDER REFERENCE
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
PRF01
324
M Purchase Order Number
Staples Original Purchase Order Number
1/22
HL HIERARCHICAL LEVEL
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 55
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"I" = Item Level 1/2
LIN ITEM IDENTIFICATION
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
LIN01
350
M * Assigned Identification
Line number from PO 1/20
LIN02
235
M Product/Service ID Qualifier
"SK" = SKU Number 2/2
LIN03
234
M Product ID 1/48
LIN04
235
O Product/Service ID Qualifier
"UP" = UPC Number 2/2
LIN05
234
C Product ID UPC Number 1/48
LIN06
235
O **Product/Service ID Qualifier
"VA" = Vendor Model Number 2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 56
LIN07
234
C **Product ID Vendor Model Number or
Wholesaler Item Number
1/48
*Mandatory for Drop Shipment Orders and Wrap/Label Shipments Only
**Mandatory for Wrap/Label Shipments
SN1 ITEM DETAIL
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
SN102
382
M Number of Units Shipped
1/10
SN103
355
M Basis for Measurement Code
Value from Purchase Order 2/2
PO4 ITEM PHYSICAL DETAILS
*Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
PO401
356
M Pack Number of Staples Selling Units in a Case
1/6
*Mandatory for Retail Replenishment Orders Only HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 57
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"T" = Tare Level 1/2
MAN MARKS AND NUMBERS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
MAN01
88
M Marks and Numbers Qualifier
"GM" = UCC/EAN-128 Serial Shipping Container Code
1/2
MAN02
87
M Marks and Numbers 1/48
HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"P" = Pack(Carton) Level 1/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 58
MAN MARKS AND NUMBERS
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
MAN01
88
M Marks and Numbers Qualifier
"GM" = UCC/EAN-128 Serial Shipping Container Code
* "CP" = Carrier-Assigned Package ID Number
1/2
MAN02
87
M Marks and Numbers 1/48
*Mandatory for Small Package Drop Shipment Orders Only CTT TRANSACTION TOTALS
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of HL Segments in Transaction Set
1/6
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Trans. Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 59
Inbound 856 Advance Shipment Notification - Pick and Pack
856 ADVANCE SHIP NOTICE SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BSN BEGINNING SEGMENT FOR SHIP NOTICE HL HIERARCHICAL LEVEL (Shipment Level) TD1 CARRIER DETAILS - QTY / WEIGHT TD5 CARRIER DETAILS - ROUTING SEQUENCE TD3 CARRIER DETAILS - SHIPMENT REF REFERENCE NUMBERS - BILL OF LADING REF REFERENCE NUMBERS - CARRIER PRO NUMBER DTM DATE/TIME REFERENCE - SHIP DATE N1 SHIP-FROM WAREHOUSE N4 SHIP-FROM WAREHOUSE LOCATION N1 SHIP-TO LOCATION N3 SHIP-TO LOCATION ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION HL HIERARCHICAL LEVEL (Order Level) PRF PURCHASE ORDER REFERENCE HL HIERARCHICAL LEVEL (Tare Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Pack/Carton Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Item Level) LIN ITEM IDENTIFICATION SN1 ITEM DETAIL PO4 ITEM PHYSICAL DETAILS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 60
856 ADVANCE SHIP NOTICE SEGMENT HIERARCHY
PICK AND PACK STRUCTURE ST TRANSACTION SET HEADER
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"856" 3/3
ST02
329
M Transaction Set Control Number
4/9
BSN BEGINNING SEGMENT FOR SHIP NOTICE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BSN01
353
M Transaction Set Purpose Code
"00" = Original 2/2
BSN02
396
M Shipment Identification
Assigned by Vendor
Must be Unique for each ASN received
2/30
BSN03
373
M Date Transaction Creation Date (CCYYMMDD)
8/8
BSN04
337
M Time Transaction Creation Time (HHMM)
4/4
BSN05
1005
M Hierarchical Structure Code
"0001" = Pick and Pack Structure 4/4
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 61
HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"S" = Shipment Level 1/2
TD1 CARRIER DETAILS (Quantity and Weight)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD101
103
M Packaging Code 1/12
TD102
80
M Lading Quantity Number of Units in TD101 1/7
TD107
81
O Weight 1/10
TD108
355
C Basis For Measurement Code
"LB" = Pounds 2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 62
TD5 CARRIER DETAILS (Routing Sequence)
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD502
66
M ID Code Qualifier "2" = SCAC 1/2
TD503
67
M Identification Code Carrier SCAC Code 2/80
*Optional for Wrap and Label Shipments TD3 CARRIER DETAILS (Shipment)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TD301
40
M Equipment Desc Code "TL" = Trailer 2/2
TD302
206
M Equipment Initial Prefix or Alphabetic Part on ID Number
1/4
TD303
207
M Equipment Number Trailer Number 1/10
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 63
REF REFERENCE NUMBERS (Bill of Lading)
*Mandatory Segment -One Occurrence Only
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"BM" = Bill of Lading Number OR
"TK" = Package Tracking Number
2/2
REF02
127
M Reference Number Bill of Lading Number 1/30
*Optional for Wrap and Label Shipments REF REFERENCE NUMBERS (Carrier Pro Number)
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"CN" = Carrier PRO Number 2/2
REF02
127
M Reference Number Carrier PRO Number 1/30
*LTL Shipments only DTM DATE/TIME REFERENCE (Ship Date)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "011" = Ship Date 3/3
DTM02 M Date Ship Date expressed as CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 64
373
N1 SHIP FROM (Vendors ship from Location)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "SF" = Ship From 2/2
N102
93
M Name Ship from Location Name 1/60
N4 SHIP FROM (Vendors ship from Location)
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship From City 2/30
N402
156
M State Ship From State 2/2
N403
116
M Postal Code Ship From Zip Code 3/15
N1 SHIP-TO (Staples Ship-To Location)
Mandatory Segment
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 65
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "ST" = Ship To 2/2
N102
93
M Name Staples Location Name or Customer Name
1/60
N103
66
O ID Code Qualifier "92" = Assigned by Staples 1/2
N104
67
C ID Code *Staples Ship To Location Code
from Purchase Orders
3/15
*Staples Location Code Mandatory for Replenishment Orders N3 SHIP-TO ADDRESS
*Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Customer Address Line 1 1/55
N302
166
O Address Information Second Customer Address Line 2 if needed
1/55
*Mandatory for Dropship Orders
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 66
N4 SHIP-TO GEOGRAPHIC LOCATION
*Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Customer City 2/30
N402
156
M State or Province Code
Customer State 2/2
N403
116
M Postal Code Customer Zip Code 3/15
*Mandatory for Dropship Orders HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"O" = Order Level 1/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 67
PRF PURCHASE ORDER REFERENCE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PRF01
324
M Purchase Order Number
Staples Original Purchase Order Number
1/22
HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"T" = Tare Level 1/2
MAN MARKS AND NUMBERS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
MAN01
88
M Marks and Numbers Qualifier
"GM" = UCC/EAN-128 Serial Shipping Container Code
1/2
MAN02
87
M Marks and Numbers 1/48
HL HIERARCHICAL LEVEL
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 68
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"P" = Pack(Carton) Level 1/2
MAN MARKS AND NUMBERS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
MAN01
88
M Marks and Numbers Qualifier
"GM" = UCC/EAN-128 Serial Shipping Container Code
* "CP" = Carrier-Assigned Package ID Number
1/2
MAN02
87
M Marks and Numbers 1/48
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 69
*Mandatory for Small Package Drop Shipment Orders Only HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"I" = Item Level 1/2
LIN ITEM IDENTIFICATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
LIN01
350
M * Assigned Identification
Line number from PO 1/20
LIN02
235
M Product/Service ID Qualifier
"SK" = SKU Number 2/2
LIN03
234
M Product ID 1/48
LIN04
235
O Product/Service ID Qualifier
"UP" = UPC Number 2/2
LIN05 C Product ID UPC Number 1/48
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 70
234
LIN06
235
O **Product/Service ID Qualifier
"VA" = Vendor Model Number 2/2
LIN07
234
C **Product ID Vendor Model Number or
Wholesaler Item Number
1/48
*Mandatory for Drop Shipment Orders and Wrap/Label Shipments Only
**Mandatory for Wrap/Label Shipments
SN1 ITEM DETAIL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SN102
382
M Number of Units Shipped
1/10
SN103
355
M Basis for Measurement Code
Value from original PO 2/2
PO4 ITEM PHYSICAL DETAILS
*Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PO401
356
M Pack Number of Staples Selling Units in a Case
1/6
*Mandatory for Retail Replenishment Orders Only CTT TRANSACTION TOTALS
Mandatory Segment
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 71
Element
Element#
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of HL Segments in Transaction Set
1/6
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Trans. Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 72
Outbound 816 Organizational Relationship Segment (Store / Warehouse updates)
(816 IS USED TO BROADCAST STAPLES STORE/WAREHOUSE LIST AND UPDATES)
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BHT BEGIN HIERARCHICAL TRANSACTION
N1 CORPORATE NAME HL HIERARCHICAL LEVEL N1 LOCATION NAME N3 LOCATION ADDRESS N4 LOCATION GEOGRAPHIC LOCATION PER ADMINISTRATIVE COMMUNICATIONS CONTACT DTM DATE/TIME REFERENCE ASI ACTION OR STATUS INDICATOR SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 73
816 ORGANIZATIONAL RELATIONSHIPS SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"816" 3/3
ST02
329
M Transaction Set Control Number
4/9
BHT BEGINNING SEGMENT FOR ORGANIZATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BHT01
1005
M Hierarchical Structure Code
"OO65" = Company Location Address Structure
4/4
BHT02
353
M Transaction Set Purpose Code
"00" = Original
"04" = Change
2/2
BHT03
127
M Reference Number 1/30
BHT04
373
M Date Transaction Date expressed as CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 74
N1 CORPORATE NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity Identifier Code "CQ" = Message From Qualifier 2/2
N102
93
M Name STAPLES, INC. 1/60
HL HIERARCHICAL LEVEL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
HL01
628
M Hierarchical ID Number
1/12
HL03
735
M Hierarchical Level Code
"35" = Company/Corporation 1/2
N1 LOCATION NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity Identifier Code "BU" = Place of Business 2/2
N102
93
M Name Staples Location Name 1/60
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 75
N103
66
M ID Code Qualifier "93" = Assigned by Staples 1/2
N104
67
M ID Code Staples Location Code 3/15
N3 LOCATION ADDRESS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Staples Location Address 1/55
N302
166
M Address Information Second Line of Address If Required
1/55
N4 GEOGRAPHIC LOCATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Location City 2/30
N402
156
M State or Province Code
Location State 2/2
N403
116
M Postal Code Location Zip Code 3/15
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 76
PER ADMINISTRATION COMMUNICATIONS CONTACT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PER01
366
M Contact Function Code
"IC" = Information Contact 2/2
PER02
93
M Name Name of Contact 1/60
PER03
365
M Communication Qualifier
"TE" = Telephone 2/2
PER04
364
M Communication Number
Telephone Number (including area code)
1/80
DTM DATE/TIME REFERENCE (Effective Date)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "007" = Store Opening Date 3/3
DTM02
373
M Date Effective Date Expressed as CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 77
ASI ACTION OR STATUS INDICATOR
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ASI01
306
M Action Code "2" = Change (update) 1/2
ASI02
875
M Maintenance Type Code
"001" = Change
"002" = Delete
"021" = Addition
3/3
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of HL Segments 1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 78
Outbound 824 Application Advice
824 APPLICATION ADVICE SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER
BGN BEGIN SEGMENT FOR APPLICATION ADVICE OTI ORIGINAL TRANSACTION IDENTIFICATION DTM DATE/TIME REFERENCE AMT AMOUNT TED TECHNICAL ERROR DESCRIPTION RED RELATED DATA SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 79
824 APPLICATION ADVICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"824" 3/3
ST02
329
M Transaction Set Control Number
4/9
BGN BEGINNING SEGMENT FOR APPLICATION ADVICE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BGN01
353
M Transaction Purpose Code
"12" = Not processed
"34" = Payment Declined
2/2
BGN02
127
M Reference Number Transaction Set Reference Number
1/30
BGN03
373
M Transaction Set Date Date expressed as CCYYMMDD 8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 80
OTI ORIGINAL TRANSACTION IDENTIFICATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
OTI01
110
M Application Acknowledgement Code
"TR" = Transaction Set Rejected - 810
"TE" = Transaction Set Accept With Error - 856
1/2
OTI02
128
M Reference Number Qualifier
"TN" = Transaction Invoice Number - 810
"TN" = Transaction Shipment ID - 856
2/3
OTI03
127
M Reference Number Invoice Number - 810
Shipment ID - 856
1/30
OTI10
143
M Transaction Set ID Code
810 = Invoice
856 = ASN
3/3
DTM DATE /TIME REFERENCE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "003" = Invoice Date
"097" = Transaction Creation
3/3
DTM02
373
M Date date expressed as CCYYMMDD 8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 81
AMT AMOUNT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
AMT01
522
M Amount Qualifier Code
"TP" = Total Payment Amount 1/3
AMT02
782
M Monetary Amount Dollar Amount 1/18
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 82
TED TECHNICAL ERROR DESCRIPTION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
TED01
647
M Application Error Condition Code
"006" = Duplicate
"010" = Total Out of Balance
"024" = Other Unlisted Reason
"MF" = Invalid Vendor
"MJ" = EOM Terms do not match
"POI" = Invalid Purchase Order Number
"DTE" = Missing/Invalid Mandatory Dates
"Q" = Missing or Invalid Item Id (Sku)
"MG" = Missing or Invalid UPC Code
"MC" = Missing or Invalid Bill of Lading
"MI" = Missing or Invalid SCAC
"H" = Missing or Invalid Unit of Measure Code
"P" = Missing or Invalid Item Quantity
"MA" = Missing or Invalid Location Code
2/3
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 83
TED02
003
* Free Form Message Description of Problem 1/30
*TED02 is a mandatory data element for Error Code 024. RED RELATED DATA
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
RED01
352
M Description Description of Error Field 1/80
RED02
1609
M Related Data ID Code "PO"=Purchase Order Number
"PS"=Product or service ID (SKU/UPC)
2/3
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Outbound 812 Credit / Debit Adjustment 812 Credit/Debit Adjustments Segments
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 84
812 CREDIT/DEBIT ADJUSTMENTS SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BCD BEGIN SEGMENT FOR CREDIT/DEBIT ADJUSTMENTS N9 REFERENCE IDENTIFICATION SHD SHIPMENT DETAILS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE N1 BILL-TO NAME
N3 BILL-TO ADDRESS N4 BILL-TO GEOGRAPHIC LOCATION N1 SHIP-FROM NAME N3 SHIP-FROM ADDRESS N4 SHIP-FROM GEOGRAPHIC LOCATION N1 SHIP-TO NAME N3 SHIP-TO ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION CDD CREDIT/DEBIT ADJUSTMENT DETAIL LIN ITEM IDENTIFICATION N9 REFERENCE IDENTIFICATION SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 85
812 CREDIT/DEBIT ADJUSTMENT SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"812" 3/3
ST02
329
M Transaction Set Control Number
4/9
BCD BEGINNING SEGMENT FOR ADJUSTMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BCD01
373
M Date Adjustment Date
date expressed CCYYMMDD
8/8
BCD02
475
M Credit/Debit Adjustment Number
Adjustment Number 1/22
BCD03
305
M Transaction Handling Code
"A" = Off Invoice 1/2
BCD04
610
M Amount Monetary Amount 1/15
BCD05
478
M Credit/Debit Flag "D" = Debit 1/1
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 86
BCD06
373
M Date Invoice Date 8/8
BCD07
76
O Invoice Number Invoice Number 1/22
BCD08
424
O Vendor Order Number Special Order Number 1/22
BCD10
324
O Purchase Order Number
Special Original Purchase Order Number
1/22
BCD13
128
C Reference Identification Qualifier
"1X" = Credit/Debit Adjustment Number
2/3
BCD14
127
O Reference Identification
Return Adjustment Number 1/30
N9 REFERENCE IDENTIFICATION SEGMENT
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N901
128
M Reference Number Qualifier
"RZ" = Returned Goods Authorization Number
2/3
N902
127
M Reference Number Return Authorization Number 1/30
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 87
SHD SHIPMENT DETAILS
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SHD01
382
M Number of Units Shipped
1 = Unites Shipped 1/10
SHD04
81
M Weight 1/10
SHD05
355
M Unit Basis for Measurement Code
"LB" = Pounds 1/10
SHD11
140
M Standard Carrier Alpha Code
2/4
SHD13
128
M Reference Identification Qualifier
"BM" = Bill of Lading 2/3
SHD14
127
M Reference Identification
Bill of Lading Number 1/30
*NOTE - SHD01 will always equal 1. It is only used for compliance.
SAC SERVICE, PROMOTION, ALLOWANCE, OR CHARGE INFORMATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SAC01
248
M Allowance or Charge Indicator
"C" = Charge 1/1
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 88
SAC02
1300
M Service, Promotion, Allowance, or Charge Code
"D240" = Freight 4/4
SAC05
610
M Allowance or Charge Total Amount
Total Dollar amount for the allowance or charge
1/15
N1 BILL-TO NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "BT" = Bill-To 2/2
N102
93
O Name Bill-To Name 1/60
N3 BILL-TO ADDRESS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Bill-To Address Line 1 1/55
N302
166
O Address Information Second Bill-To Address Line 2 if needed
1/55
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 89
N4 BILL-TO GEOGRAPHIC LOCATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Bill-To City 2/30
N402
156
M State or Province Code
Bill-To State 2/2
N403
116
M Postal Code Bill-To Zip Code 3/15
N1 SHIP-FROM NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "SF" = Ship-From 2/2
N102
93
O Name Ship-From Name 1/60
N103
66
O ID Code Qualifier "93" = Assigned by Staples 1/2
N104
67
C ID Code Staples Location Code 1/5
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 90
N3 SHIP-FROM ADDRESS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Ship-From Address Line 1 1/55
N302
166
O Address Information Second Ship-From Address Line 2 if needed
1/55
N4 SHIP-FROM GEOGRAPHIC LOCATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship-From City 2/30
N402
156
M State or Province Code
Ship-From State 2/2
N403
116
M Postal Code Ship-From Zip Code 3/15
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 91
N1 SHIP-TO NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "ST" = Ship-To 2/2
N102
93
O Name Ship-to Name 1/60
N3 SHIP-TO ADDRESS
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N301
166
M Address Information Ship-To Address Line 1 1/55
N302
166
O Address Information Second Ship-To Address Line 2 if needed
1/55
N4 SHIP-TO GEOGRAPHIC LOCATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship-To City 2/30
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 92
N402
156
M State or Province Code
Ship-To State 2/2
N403
116
M Postal Code Ship-To Zip Code 3/15
AMT AMOUNT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
AMT01
522
M Amount Qualifier Code
"TS" = Total Sales (Including Freight Charges)
1/3
AMT02
782
M Monetary Amount Total Amount 1/18
CDD CREDIT/DEBIT ADJUSTMENT DETAIL
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CDD01
426
M Adjustment Reason Code
"MC" = Misc Charges (Staples OTH)
"01" = Pricing Error (Staples CVR)
"06" = Quantity Contested (Staples QVR)
"54" = Frght Deducted (Staples
2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 93
FGT/FRT)
"55" = Tax(Staples TAX)
"72" = Authorized Return (Staples RTV)
CDD02
478
M Credit/Debit Flag Code
"D" = Debit 1/1
CDD04
610
M Amount Monetary Amount(Extended Cost) 1/15
CDD07
477
C Credit/Debit Quantity Quantity 1/10
CDD08
355
M Unit or Basis for Measurement Code
Unit of Measure 2/2
CDD09
427
O Unit Price Difference Price Difference (Difference between UCP/OPP)
1/15
CDD10
236
O Price Identifier Code "UCP" = Unit Cost Price 3/3
CDD11
212
O Unit Price Cost Price (Invoice Cost) 1/17
CDD12
236
O Price Identifier Code "OPP" = Original Purchase Order Price
3/3
CDD13
212
O Unit Price Purchase Order Price(PO Cost) 1/17
*NOTE - If there is a quantity discrepancy, the difference is found in CDD07.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 94
LIN ITEM IDENTIFICATION
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
LIN02
235
M Prod/Serv ID Qualifier "VA" = Vendor's Style Number 2/2
LIN03
234
M Prod/Serv ID Vendor Model Number 1/48
LIN04
235
M Prod/Serv ID Qualifier "IT" = Buyer's Style Number 2/2
LIN05
234
M Prod/Serv ID Staples Sku 1/48
N9 REFERENCE IDENTIFICATION SEGMENT
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N901
128
M Reference Number Qualifier
"ZZ" = Mutually Defined 2/3
N903
369
M Free-form Description Staples Sku Description 1/45
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 95
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Adjustment
1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 96
Outbound 860 Purchase Order Change
860 PURCHASE ORDER CHANGE SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER
BCH BEGINNING SEGMENT FOR PURCHASE ORDER CHANGE REF REFERENCE SEGMENT DTM DATE/TIME REFERENCE (DELIVERY DATE/SHIP DATE) DTM DATE/TIME REFERENCE (CANCEL DATE) N1 SHIP-TO NAME N1 SHIP-FROM NAME N4 GEOGRAPHIC LOCATION (Ship-from) POC LINE ITEM CHANGE PO4 ITEM PHYSICAL DETAILS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 97
860 PURCHASE ORDER CHANGE SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"860" 3/3
ST02
329
M Transaction Set Control Number
4/9
BCH BEGINNING SEGMENT FOR PURCHASE ORDER CHANGE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BCH01
353
M Transaction Set Purpose Code
"01" = Cancellation
"04" = Change
2/2
BCH02
92
M P.O. Type Code "SA" = Stand Alone Order
"CN" = Consigned Order
"PR" = Promotional Order
2/2
BCH03
324
M P.O. Number Staples Purchase Order Number 1/22
BCH05
327
M Change Order Sequence Number
1/22
BCH06
373
M Purchase Order Date Staples Purchase Order Date expressed CCYYMMDD
8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 98
BCH11
373
M Change Request Date Change Request Date expressed CCYYMMDD
8/8
REF REFERENCE SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Qualifier "IA" = Vendor Number 2/3
REF02
127
M Reference ID Staples Vendor Number 1/6
DTM DATE / TIME REFERENCE
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier * "002" = Delivery Requested By
"010" = Ship Date
3/3
DTM02
373
M Date Date expressed as CCYYMMDD 8/8
*Mutually agreed upon by Vendor and Staples. Ship Date is a target ship date. The actual ship date will be determined through the routing process.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 99
DTM DATE / TIME REFERENCE
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "001" = Cancel After 3/3
DTM02
373
M Date Cancel After date as CCYYMMDD 8/8
N1 NAME(Ship-to)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity Id Code "ST" = Ship To 2/3
N102
93
C Name Name of Staples Store, Warehouse,
or Customer Name
1/60
N103
66
O ID Code Qualifier "92" = Assigned By Buyer 1/2
N104
67
C ID Code Staples Store or Warehouse Number
3/5
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 100
N1 NAME(Ship-from)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity Id Code "SF" = Ship From 2/3
N102
93
C Name Vendor Name 1/60
N4 GEOGRAPHIC LOCATION
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N401
19
M City Name Ship-From City 2/30
N402
156
M State or Province Code
Ship-From State 2/2
N403
67
M Postal Code Ship-From Zip Code 3/15
POC LINE ITEM CHANGE
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
POC02
670
M Change or Response Type
"AI" = Add Additional Item 2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 101
"CA" = Change to Line Item
"CF" = Cancel Previously Transmitted PO Qty
"PC" = Unit Price Change Only
"PQ" = Quantity Change Only(Increase or Decrease)
POC03
330
M Quantity Ordered Open Quantity (Does not include in-transit)
AI = Qty will be zero
1/9
POC04
671
M Quantity Left to Receive
CF = Quantity to be Cancelled
AI = Ordered Quantity
CA/PQ = Adjustment Quantity
PC = Qty will be zero
1/9
POC05
C001
M Unit of Measure Code Unit of Measure 2/2
POC06
212
O Unit Price 1/17
POC08
235
M Prod/Serv ID Qual "SK" = SKU Number 2/2
POC09
234
M Product ID Staples SKU Number 1/6
POC10
235
O Product ID Qual "UP" = UPC code 2/2
POC11
234
C Product ID UPC code 12/14
POC12
235
O Product ID Qual "VA" = Vendor Style Number 2/2
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 102
POC13
234
C Product ID Vendor Model Number 1/15
PO4 ITEM PHYSICAL DETAILS
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
PO401
356
M Pack Number of Staples selling Units in a case
1/6
*Mandatory for Full Case Replenishment Orders CTT CTT TRANSACTION TOTALS
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
CTT01
354
M Number of Line Items Number of POC Segments on Order
1/6
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Transaction
1/10
SE02
329
M Trans. Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 103
Outbound 820 Remittance Advice
820 REMITTANCE ADVICE SEGMENT HIERARCHY
ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BPR BEGINNING SEGMENT FOR PAYMENT/REMITTANCE REF REFERENCE NUMBERS REF REFERENCE NUMBERS N1 VENDOR NAME ENT ENTITY RMR REMITTANCE ADVICE OPEN ITEM REFERENCE REF REFERENCE DTM DATE/TIME REFERENCE SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 104
820 REMITTANCE ADVICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ST01
143
M Transaction Set Id Code
"820" 3/3
ST02
329
M Transaction Set Control Number
4/9
BPR BEGINNING SEGMENT FOR REMITTANCE ADVICE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
BPR01
305
M Transaction Handling Code
"I" = Remittance Information Only
1/2
BPR02
7826
M Monetary Amount Remittance Amount 1/15
BPR03
478
M Credit/Debit Flag Code
"C" = Credit
"D" = Debit
1/1
BPR04
591
M Payment Method Code "CHK" = Check 3/3
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 105
REF REFERENCE NUMBERS SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"VN" = Vendor Number 2/3
REF02
127
M Reference Number Staples Assigned Vendor Number 1/30
REF REFERENCE NUMBERS SEGMENT
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"CK" = Check Number 2/3
REF02
127
M Reference Number Check Number 1/30
N1 VENDOR NAME
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
N101
98
M Entity ID Code "VN" = Vendor Name 2/3
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 106
N102
93
M Name Vendor Name 1/60
ENT ENTITY
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
ENT01
554
M Assigned Number "1" 1/6
RMR REMITTANCE ADVICE ACCOUNTS RECEIVABLE OPEN ITEM REFERENCE
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
RMR01
128
M Reference ID Qualifier "IV" = Sellers Control Number 2/3
RMR02
127
M Reference ID * Control Number 1/30
RMR04
782
M Monetary Amount Amount Being Paid 1/15
RMR05
782
M Monetary Amount Original Invoice Amount 1/15
RMR06
782
M Monetary Amount Discount Amount 1/15
* PLEASE NOTE: The control number on the RMR Segment (RMR02) will be used for matching purposes. A match indicates an invoice. A no-match is an adjustment.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 107
REF REFERENCE NUMBERS SEGMENT
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
REF01
128
M Reference Number Qualifier
"AM" = Adjustment Memo (Charge Back)
2/3
REF02
127
M Reference Number Reference ID (Charge Back Code)
"MC" = OTH Miscellaneous Charges
"01" = CVR Cost Variance
"06" = QVR Carton Shortage
"54" = FRT Freight
"55" = TAX Tax
"72" = RTV Return to Vendor
1/30
DTM DATE /TIME REFERENCE (Invoice Date)
Optional Segment
Element
Element#
Description Qualifiers/Definition Min
Max
DTM01
374
M Date/Time Qualifier "003" = Invoice Date 3/3
DTM02
373
M Date Date expressed CCYYMMDD 8/8
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 108
SE ITEM TRANSACTION SET TRAILER
Mandatory Segment
Element
Element#
Description Qualifiers/Definition Min
Max
SE01
96
M Number of Included Segments
Number of Segments Contained in Advice
1/10
SE02
329
M Transaction Set Control Number
Transaction Set Control Number 4/9
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 109
Notice to Vendors regarding Purchase Order Transmissions Vendor: Retain this notice for your records
Agreement to participate with Staples, Inc. in a purchase order electronic data interchange partnership means that the former practice of providing Vendors a faxed copy of our purchase orders will be discontinued.
Your organization should have a copy of the current Global Vendor Program Agreement by and between you and Staples the Office Superstore, LLC (additional copies are available upon request – please notify Staples’ Merchandising Dept.). The terms and conditions contained therein are and shall be deemed to be part of and incorporated in each and every EDI order placed with you as if fully set forth on the actual data transmission sent to you. By your solicitation and/or acceptance of an order, you will have confirmed your agreement to all of the terms and conditions of the Global Vendor Program Agreement, as well as to all of the terms and conditions from time to time applicable to all participants in the EDI program.
The terms and conditions of the Global Vendor Program Agreement shall have priority over and supersede any and all other terms and conditions of purchases, including, without limitation, any terms and conditions contained on your shipping documents, Bills of Lading, order acknowledgments or acceptances. In the event of any conflict or ambiguity between the Global Vendor Program Agreement and condition established by you or any other third party, the Global Vendor Program Agreement shall prevail, except to the extent that any condition is are waived in writing by an authorized officer or employee of Staples the Office Superstore, LLC.
It is essential that you retain this notice and process each order placed with you in accordance herewith.
Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010
StaplesEDI.doc Page 110
Staples, Inc. Non-Disclosure Agreement
WHEREAS the undersigned company or person (the "Vendor") is an existing or potential valued vendor of product to STAPLES, INC. ("Staples", including its affiliates) of Framingham, Massachusetts, and
WHEREAS the parties are desirous of exchanging purchasing information in trust under Staples’ Electronic Data Interchange program in order to more efficiently provide such product to Staples and to allow more efficient payment to Vendor, and
WHEREAS Staples may disclose to the Vendor information in connection with such EDI transmissions which Staples deems confidential, including without limitation Staples’ inventory balances, point of sale activity, and rolling inventory forecasts ("Confidential EDI Data"),
NOW THEREFORE, the Vendor agrees that in consideration of participating in the EDI program with Staples,
1. The Vendor recognizes that Confidential EDI Data is highly confidential and that any disclosure of such data could be strategically detrimental to Staples. Vendor agrees that it shall not disclose Confidential EDI Data to any other person, firm or corporation, and shall use at least the same degree of care to avoid publication or dissemination of such Confidential EDI Data by its employees as the Vendor employs with respect to its own information which it does not desire to have published or disseminated. Only personnel at Vendor who have a need to utilize the Confidential EDI Data for the purposes of supplying Staples with product shall be permitted to have access to such data, and each such individual shall be informed of the confidential nature of the data.
2. Notwithstanding the foregoing, the Vendor shall have no obligation with respect to any Confidential EDI Data which:
a. is or becomes publicly known through no wrongful act of the Vendor; or b. is known by the Vendor as a result of information rightfully received from a third party
without restriction and without breach of Agreement, or c. is approved for release by written authorization of Staples.
3. The Vendor shall use such Confidential EDI Data received from Staples solely for the purposes
of efficiently supplying product to Staples and for no other purpose.
4. At the conclusion of this relationship or upon demand by Staples, all Confidential EDI Data (other than actual product order/fulfillment/payment data) shall be destroyed.
IN WITNESS WHEREOF, the Vendor has duly caused this Agreement to be executed to be effective as of the last date set forth below.
_________________________________________ (Print Name of Vendor)
Date: _________ By: __________________________________
EDI ID: _________ Title: ________________________________
Qual: _________