June 16, 2016

Agenda

Introduction of all Committee Members Round Robin

UNC-CH Workers Compensation Program Overview Mary Crabtree

Zika Preparedness Mary Beth Koza

Tabletop and Security Update Derek Kemp & Jeff McCracken

UCLA and Orlando aftermath

Mary Crabtree

mary_crabtree@unc.edu

University of North Carolina at Chapel Hill

Phone: 919-962-5719

Workers’ Compensation

Workers’ Compensation

Workers’ Compensation

Workers’ Compensation

Workers’ Compensation

Mary Beth Koza MBKoza@ehs.unc.edu

University of North Carolina at Chapel Hill

Phone: 919-843-5913

Communicable Disease Response Team

Student Affairs/

Campus Health

Medical

Expertise

Human

Resources

Communications

&

Public Affairs

School of

Medicine

Academics -

UNC Global

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Office of

University

Counsel

Facilities

&

Energy

Services

Andrew HuntCarol Kozel Harvey LineberryTanya Moore Judy Culhane FaubertDr. Ron StraussDr. David WeberChristopher Payne Cathy BrennanAravinda M DesilvaDarius DixonSally Hoyt

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Elizabeth Ann Barnum

Julie S Byerley

Martha Christine Carlough

Gena Carter

Dr. Mary Margaret Covington

Dan Eisenman

Dr. James Hill

Joe Canady

Jane Calloway

Paul Pogge

Dr. Sylvia Becker-Dreps

February 2016

• Assemble Team

• Create Zika Virus Preparedness informational website http://ehs.unc.edu/emergency/disease/zika/

• Partner with Global Travel to assure travel warning are available to all international travelers

http://global.unc.edu/travel-info/state-department-travel- warnings/

• Attend the UNC virology seminar on Zika

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February – May 2016

• Support our UNC-CH researchers in development of SOP’s for working safely with Zika

May 2016

• Participate in CDC Hosts Zika Action Plan Teleconferences Series

• Development of Mosquito Prevention – Report Standing Water form on main Zika informational web page

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May – June 2016

• Identification of all UNC-CH employees who are outdoor workers and assure their training on self protection.

• Updated Q& A on Zika

• Link Zika Virus Preparedness informational website to Alert Carolina

• Development of informational email to Campus on Zika

• Campus Event with DHHS – June 30th, 2016

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All students and staff traveling out of country need to register on the UNC Global Travel registry page. http://globalhealth.unc.edu/resources/international-travel-information-and-policies/

This page has the latest warning and restrictions. http://global.unc.edu/travel-info/state-department-travel-warnings/

Campus Health has the International Travel clinic whose goal is the ensure that all UNC travelers are prepared with appropriate health and security information. https://campushealth.unc.edu/services/international-travel-clinic

Zika Preparedness Website at http://ehs.unc.edu/emergency/disease/zika/to assist with additional question

NC DPH Zika web page: http://epi.publichealth.nc.gov/zika/

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AttendeesMembers Present: Gena Carter, Beverly Errede, Matt Hawkins,

David Kaufman, Derek Kemp, Mary Beth Koza,

Christopher Payne

Members Absent: Lorraine Alexander, Doug Cyr, Judy Faubert,

Craig Fletcher, Jeff McCracken, Paul Pogge, Michael

Rolleri, Cindy Taylor, Anna Wu

Guests: Cathy Brennan, Mary Crabtree

Meeting Notes1. Tabletop and Security Update

2. Kemp gave an overview of May 11th tabletop armed gunman exercise. The

tabletop exercise focused on recovery so senior leadership could exercise how to

manage after a major incident occurs. The full scale exercise is not scheduled yet

but the team is looking at late summer or early Fall.

In terms of security, the UCLA and Orlando incidents have led us to look internally on

how we would respond. One issue out of UCLA was barricades in buildings and

whether more are needed on campus for sheltering in place. Phase one of the camera

project to start and the cameras will be clearly marked and advertised so people are

aware they have been installed. Finally, we are hiring additional officers in DPS, the

new One-Button for Alert Carolina which will reduce time for campus messaging is

installed and a siren test will commence next Thursday.

Meeting Notes page 1

UNC-CH Workers Compensation Program Overview –

Serious cases went down in 2015 but still not as low as previous

years. Total cost for WC holding steady near 2.2 million. University

fund contributes to the Workers Compensation fund not the state.

Cost is not only medical and leave benefits but also includes

clinchers (closing cases). The highest incident types included: falls,

slips and trips, strains, and miscellaneous Blood Borne Pathogens

(i.e. needle-sticks, splash, etc.).

Zika Preparedness – The University will be hosting a campus event

regarding Zika Preparedness with DHHS on Thursday, June 30th. An

informational email will go out to campus regarding the event.

Meeting Notes page 2Tabletop and Security Update

An overview of May 11th tabletop armed gunman exercise was provided. The full-

scale exercise is not scheduled yet but the team is looking at late summer or early

Fall. In terms of security, the UCLA and Orlando incidents have led us to look

internally on how we would respond. One issue out of UCLA was the need for

barricades in buildings, which support sheltering in place but delay or create

concerns with rescue.

Phase one of the camera project is to start and the cameras will be clearly marked

and advertised so people are aware of them. The University will be hiring additional

officers in DPS, the new One-Button for Alert Carolina which will reduce time for

campus messaging is installed and a siren test will commence June 23rd, 2016.