June 13th Meeting Info

7/28/2019 June 13th Meeting Info

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EXECUTIVE COMMITTEE MEETING

June 13, 2013

Steinbrenner Metro Service Center1307 North MacDill Avenue

AGENDA

1. Welcome Members...........Greg HearingGuests: Tom Gaines, General Manager @ Epicurean Hotel

Rick Reeder, Reeder & AssociatesKim Lovejoy, Reeder & Associates

2. Consent Items (No discussion is planned unless requested)a. April 11, 2013 Meeting Minutes (Attachment 1)b. April 2013 Financials (Attachment 2)

3. Audit Update .Rick Reeder & Kim Lovejoy4. Great Futures Breakfast..Vic Holcomb5. Board Development..Scott Jacobsen6. Reports

a. Community Relations.....................Ricky Gallonb.

Development......Cassandra ThomasSteak Dinner

c. Pasco County/Grants....................................Chris Letsos


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BOYS & GIRLS CLUBS OF TAMPA BAY

EXECUTIVE COMMITTEE MEETING MINUTES

STEINBRENNER METRO OFFICEApril 11, 2013

Members Present:Karl Brandes, Lynn Dumais, Luis Garcia, Eddie Gomez, Vic Holcomb, Scott Jacobsen, ShelleyKolseth, Don Smith, Marc Spencer, Chris Roederer.

Others Present:Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Debbie McCarthy, Cassandra

Thomas. Guest, Oscar Horton from the Corporate Board.

Chairman Elect Marc Spencer called the meeting to order at 12:10 pm.

Consent Items:The Minutes, February 2013 Financial and 2012 Year End Financials from the February 14, 2013meeting were provided to the members for their review prior to the meeting. A Motion to approve theMinutes, February 2013 Financials and 2012 Year End Financials was made by Vic Holcomb, second

by Scott Jacobsen. Motion passed.

Great Futures Breakfast:Vic Holcomb gave a report on the breakfast and reported that the Viniks are committed to the clubsbut have not yet committed to us using the Forum again. Other options are Higgins Hall and A LaCarte. The average gift given was $575, over 200 guests didnt givebut we have 274 new donors thathave never given to us before. He announced there will be a table captain party in early November.Glenn is working on getting Shaq ONeal as a speaker or Tony La Russo. Hal Steinbrenner has agreedto do a thank you lunch again.

Brad stated he went to the Foundation Board meeting in February and asked them for the money raisedat the Great Futures Breakfast this year instead of the Foundation receiving it. The Foundation agreed.He spoke with Glenn and he thought it should be split 50/50 but Brad stated he thought the board


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Executive Committee Meeting

April 11, 2013

Page Two

Community Relations:Ricky Gallon reported on some of the events going on for our members:

500 of our kids, 25+ from each club, received Easter shoes from Robin Carpenter & Christ theKing Council of Catholic Women. They have been doing this for over 10 year.

On March 23rd, 15 of our Dover members went to Disney for the first time. Members thathave never been before were selected to attend along with the club director. This wassponsored by Mr. & Mrs. Mike Dommer, who have been doing this for our kids for 10 years.

Navy Week will be on April 1stApril 7th. Four clubs will be participating this year, GarciaSalesian, Belmont Height, Town n Country and North Tampa. The kids always enjoy visitingwith the soldiers.

A video was shown of Ricky on Tampa Native, a program showcasing leaders in thecommunity. It was the first show of the new season and aired on April 4th.

During the months of April & May, Seats of Dreams will be providing 30 tickets for ourmembers and club staffto attend a Rays game.

The Tampa Chapter of Credit Union announced their 9th Annual Cruise for Kids MotorcyclePoker Run on Sunday, May 19, 2013. We get a portion of what they raise. Ricky had raffletickets to sell for those interested.

Deloitte will be holding a Day For Kids on June 7th, the last day of school, for 400-500 of ourmembers from Belmont Height, Nick Capitano & West Tampa. It will be held in the field nextto Clayburn Catholic School.

Derrick Brooks and the Tampa Bay Storm have invited Sulphur Spring and Springhill as theirspecial guests to two football games, 6/8 and 6/22.

Development Report:Cassandra Thomas recognized Karl Brandes and Koni Cassini (Koni not present) for each sponsoring ayouth for the Keystone Conference. We sent 18 youth to Atlanta with the cost of over $700 per youthso their sponsorship was really appreciated.


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Executive Committee Meeting

April 11, 2013

Page Three

Chris Letsos announced the Lacoochee Ground Breaking will be held at noon on May 8 th and invitedall board members to attend. He stated that Lacoochee has the strongest delegation of support fromSpeaker of the House Weatherford and one of our board members is a State Senator. Senator Nelsonwill also be attending the ground breaking. Well be pushing our gang prevention programs to theSpeaker.

Our contract with 21st Century has been delayed. We have 2 more years left on the contract. It doesnt

look like it will be reauthorized for after school activities. Kids are staying in school an hour longer forreading programs, so that takes funding away from us on the grant. It doesnt look very positive. Oncewe get through the two to three years, we will probably lose that funding.

Presidents Report:Brad Baumgardner updated the members on a new Foundation nominee, Christina Steinbrenner. EddieGomez made a motion to approve, Vic Holcomb & Lynn Dumais second, Motion approvedunanimously. Brad also reported that BGCA will be sending out some staff on May 22nd to go over

our Child Safety procedures. They will be doing an assessment and some training to our staff.Members were invited to attend.

For our Nuccio location, we have $65K in the bank. Sheriff Gee might contribute $250K from DrugForfeiture dollars so we can open in the fall, or the opening will be delayed until we have the $350K inoperating funds. This neighbor is one of the most dangerous neighborhoods in the County per theSheriffs Department.

Before closing, Brad updated everyone on the Llaneza trust. Mediation has been schedule for May 29th

with Judge Greer as mediator.

Marc thanked everyone for what they are doing and especially the staff and closed the meeting at1:11pm.


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Boys & Girls Clubs of Tampa Bay, Inc.Memo

To: Executive Committee

From: Deborah McCarthy

Date: June 7, 2013

Subject: April 2013 Financial Statements

Please find attached the Balance Sheet and Income Statement for the first fourmonths of 2013.

We are essentially on budget with a slight unfavorable budget variance of

approximately $2,000. We are slightly behind in Program Service Revenue byapproximately $20,000 which seems to be due to a budget timing difference forsummer membership fees. However, we have a favorable variance of almost$23,000 in Expenses which are offsetting the shortage of Membership Fees.

Of course, this is still a relatively early snap shot of our financial results and wewill continue to monitor the need to fine tune the timing of the 2013 budget.

Please let me know if you have any questions or comments on the statements.

Thank you


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Page 1Boys & Girls Clubs of Tampa Bay, Inc.5/20/2013 12:44:18 AM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

4/30/2013

Land & Bldg Fund

4/30/2013

Temporarily

Restricted Fund

4/30/2013

Endowment Fund

4/30/2013

Totals

4/30/2013

Totals

4/30/2012

Assets

Current Assets

$636,024 $385,860 $603,632 $26,463 $1,651,978 $1,465,029Cash & Cash Equivalents

$287,718 $287,718 $90,194Accounts Receivable

Due From BGCTB Foundation $688,325 $688,325 $526,734

$61,220 $41,856 $103,076 $99,591Pledges Receivable - Current

Investments - Short Term $1,132,292 $287,708 $1,420,000 $1,430,000

$178,228 $178,228 $166,296Prepaid Expenses

$1,851,514 $1,518,152 $933,195 $26,463 $4,329,324 $3,777,843Total Current Assets

Non Current Assets

$661,772 $661,772 $615,675Investments

$6,943,874 $6,943,874 $7,799,459Land, Property and Equipment

$83,560 $83,560 $10,445Long Term Pledges Receivable

$2,610 $82,561 $85,171 $79,733Other Assets

$2,610 $6,943,874 $166,121 $661,772 $7,774,377 $8,505,312Total Non Current Assets

$1,854,124 $8,462,026 $1,099,316 $688,235 $12,103,700 $12,283,155Total Assets

Liabilities and Net Assets

Liabilities

Current Liabilities

$117,960 $117,960 $173,867Accounts Payable

$167,014 $167,014 $162,352Accrued Salaries & Benefits Payable

$59,268 $59,268 $500Due to BGCTB Foundation

$12,219 $12,219 $4,292Other Current Liabilities

$356,460 $0 $0 $0 $356,460 $341,012Total Current Liabilities


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Page 2Boys & Girls Clubs of Tampa Bay, Inc.5/20/2013 12:44:18AM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

4/30/2013

Land & Bldg Fund

4/30/2013

Temporarily

Restricted Fund

4/30/2013

Endowment Fund

4/30/2013

Totals

4/30/2013

Totals

4/30/2012

Other Liabilities

$5,819 $5,819 $12,167Deferred Revenue

$5,819 $0 $0 $0 $5,819 $12,167Total Other Liabilities

$362,279 $0 $0 $0 $362,279 $353,179Total Liabilities

Net Assets

Net Assets

$1,746,160 $8,191,251 $1,115,776 $688,235 $11,741,421 $11,929,976Net Assets

$1,746,160 $8,191,251 $1,115,776 $688,235 $11,741,421 $11,929,976Total Net Assets

Transfers

($254,315) $270,775 ($16,459)Transfers

($254,315) $270,775 ($16,459) $0 $0 $0Total Net Asset Transfers

$1,491,845 $8,462,026 $1,099,316 $688,235 $11,741,421 $11,929,976Total Net Assets

$1,854,124 $8,462,026 $1,099,316 $688,235 $12,103,700 $12,283,155Total Liabilities and Net Assets


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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Year To Date Last Year

Actual Budget Actual Budget

1/1/2013 1/1/2013 Variance Total 2013 1/1/2012 1/1/2012 Variance

To To Favorable Variance Annual To To Favorable Variance

4/30/2013 4/30/2013 (Unfavorable) % Budget 4/30/2012 4/30/2012 (Unfavorable) %Revenue

Public Support

United Way & Combined Campaigns 276,106 283,945 (7,839) -2.8% 860,000 283,366 275,400 7,966 2.9%

Contributions 633,440 627,450 5,990 1.0% 1,643,000 677,681 716,582 (38,901) -5.4%

Fees & Grants 668,118 662,670 5,448 0.8% 1,910,000 474,562 693,974 (219,412) -31.6%

Total Public Support 1,577,664 1,574,065 3,599 0.2% 4,413,000 1,435,609 1,685,956 (250,347) -14.8%

Revenue

Program Service Revenue 71,205 91,340 (20,135) -22.0% 410,000 107,801 119,317 (11,515) -9.7%

Investment Revenue 2,150 800 1,350 168.8% 5,000 789 1,600 (811) -50.7%

Other Revenue 8,696 7,040 1,656 23.5% 22,000 12,146 7,720 4,426 57.3%

Total Revenue 82,051 99,180 (17,129) -17.3% 437,000 120,737 128,637 (7,900) -6.1%

Special Events

Special Event Revenue 383,630 384,600 (970) -0.3% 626,800 383,337 365,500 17,837 4.9%

Special Event Expenses (52,305) (46,100) (6,205) -13.5% (73,800) (53,262) (40,514) (12,748) -31.5%

Net Special Events 331,325 338,500 (7,175) -2.1% 553,000 330,075 324,986 5,089 1.6%

Total Public Support and Revenue 1,991,040 2,011,745 (20,705) -1.0% 5,403,000 1,886,420 2,139,579 (253,159) -11.8%

ExpensesPersonnel Costs

Salaries 704,215 715,000 10,786 1.5% 2,600,000 710,729 738,600 27,871 3.8%

Employee Benefits 80,340 82,500 2,160 2.6% 253,000 88,287 99,628 11,341 11.4%

Payroll Taxes 57,932 58,000 68 0.1% 210,000 56,870 62,020 5,150 8.3%

Other Employee Costs 22,508 21,500 (1,008) -4.7% 65,000 25,538 12,646 (12,893) -102.0%

Total Personnel Costs 864,995 877,000 12,005 1.4% 3,128,000 881,424 912,894 31,470 3.4%


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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Year To Date Last Year

Actual Budget Actual Budget

1/1/2013 1/1/2013 Variance Total 2013 1/1/2012 1/1/2012 Variance

To To Favorable Variance Annual To To Favorable Variance

4/30/2013 4/30/2013 (Unfavorable) % Budget 4/30/2012 4/30/2012 (Unfavorable) %Operating Costs

Professional Fees 30,993 21,500 (9,493) -44.2% 108,000 40,501 32,488 (8,013) -24.7%

Contract Services 9,618 10,500 882 8.4% 131,000 10,618 32,040 21,422 66.9%

Supplies 81,424 87,500 6,076 6.9% 296,000 100,539 97,047 (3,492) -3.6%

Information Technolgy 26,975 28,000 1,025 3.7% 84,000 29,480 30,926 1,447 4.7%

Occupancy Expense 367,547 375,000 7,454 2.0% 1,248,000 392,408 392,942 534 0.1%

Equipment Expense 11,376 11,500 124 1.1% 35,500 12,127 6,790 (5,337) -78.6%

Printing & Postage 5,525 5,500 (25) -0.5% 16,500 4,430 3,123 (1,308) -41.9%

Transportation Expense 61,151 62,500 1,349 2.2% 216,300 61,083 61,072 (12) 0.0%

Training, Travel & Meetings 17,803 17,500 (303) -1.7% 45,000 22,470 13,500 (8,970) -66.4%

Program Services 45,028 47,500 2,472 5.2% 185,000 84,598 45,033 (39,565) -87.9%

Other Expenses 16,356 17,500 1,144 6.5% 69,400 18,259 15,120 (3,139) -20.8%

Total Operating Costs 673,794 684,500 10,706 1.6% 2,434,700 776,514 730,081 (46,432) -6.4%

Total Expenses 1,538,789 1,561,500 22,711 1.5% 5,562,700 1,657,938 1,642,975 (14,962) -0.9%

NET SURPLUS/(DEFICIT) 452,250 450,245 (2,005) -0.4% (159,700) 228,483 496,604 (268,121) -54.0%

June 13th Meeting Info

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