~tQ'/, Qt\\0 City of Troy us~

Monday, July 6, 2015, 6:00 pm

Utilities Committee

TROY CITY COUNCIL COMMITTEE MEETING NOTICE

COUNCIL CHAMBERS, CITY HALL 100 S. MARKET STREET, TROY, OHIO

(Tremblay [Chm.], Clark, Twiss)

1. Provide a recommendation to Council regarding a 1 0-year agreement with Agri-Siudge, Inc. for the biosolids management program for the Wastewater Treatment Plant, cost not to exceed $645,500 first 12 months.

2. Provide a recommendation to Council regarding authorizing a Memorandum of Understanding and Joint Cost-Sharing Agreement between owners of publically owned treatment works (POTWs) discharging into the Lower Great Miami River Sub-Basin.

Other Committees/items may be added.

7-2-2015

cc: Council Mayor Mr. Titterington Mr. Livingston Mr. Stickel Department Heads Chamber of Commerce Bd of Education media

TO: FROM: DATE:

Mrs. Baker, President of #~~ Patrick E. J. TitteringtonfW JUNE 26, 2015

MEMORANDUM

PATRICK E. J. TITTERINGTON

100 S. Market Street, P. 0 . Box 3003 Troy, Ohio 45373-7303 phone: 937-339-2641 /fax: 937-339-9341

SUBJECT: AUTHORIZATION FOR AGREEMENT FOR BIOSOLIDS MANAGEMENT SLUDGE

WITH AGRI-

RECOMMENDATION: That the Director of Public Service and Safety is authorized to enter into a ten-year professional services agreement with Agri-Siudge, Inc. of Shreve, Ohio, for the Biosoldis Management Program for the Waste Water Treatment Plant (WWTP) at a cost not to exceed $645,500 for the first 12 months of the agreement, with following contract years adjusted as set forth in the indexes within the agreement.

BACKGROUND: The current multi-year agreement for biosolids management (sludge management) for the City's WWTP will expire at the end of September. This is a process that removes most of the liquid from the waste, dries the residual, and renders it suitable for disposal at an off-site landfill.

Staff recently requested proposals from companies that provide this professional service and has recommended that Agri-Siudge, Inc. be selected. The pricing structure of Agri-Siudge, Inc. is less than the expiring agreement and does not include a fuel surcharge until fuel prices exceed $4 per gallon. Staff estimates a savings of approximately $17,000 the first year of the agreement, and a savings of approximately $190,000 over the ten years of the agreement, when compared to the expiring agreement. Agri-Siudge, Inc. has a good reputation for this type of service from other municipal customers. The communication from staff is attached.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to enter into a ten-year agreement with Agri-Siudge, Inc. for the Biosolids Management Program for the Waste Water Treatment Plant at a cost not to exceed $645,500 for the first 12 months, with following contract years adjusted as set forth in the indexes within the agreement.

Cc: Mayor Beamish encl.

~tQ'I, Q'(\\Q City of Troy us~

TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND SAFETY

100 S. Market Street, P. 0. Box 3003 Troy, Ohio 45373-7303 phone: 937-339-2641 /fax: 937-339-9341

fROM: Jill ian Rhoades, PE, City Engineer/Christy J. Butera, PE, Assistant City Engineer

DATE: JUNE 26,2015

SUBJECT: Authorization to Enter into Biosolids management agreement with Agri-Siudge

The City requested proposals for the continuation of our Biosolids Management Program in April. The program will include the replacement of the existing belt press at the Waste Water Treatment Plant (WWTP) and the handling and disposal of the biosolids produced by the plant. After reviewing the three proposals received we narrowed it down to two companies to meet with and discuss further. Those companies were Agri-Siudge, Inc. and Synagro Central, who our current agreement is with. After checking references and meeting with a similar sized municipal customer staff is recommending that we enter into an agreement with Agri-Siudge, Inc of Shreve, Ohio.

Agri-Siudge is agreeing to provide this service at $645.50/dry ton and the terms of the agreement offers less volatility in pricing than our existing agreement. The five year average rate with our existing firm has been $662.64/dry ton. Also, our current price structure includes a fuel surcharge for fuel expenses over $2.20/gallon and has accounted for a large variability in our yearly expense, with prices ranging from $636.56- $699.39/dry ton. The new 1 0 year agreement with Agri-Siudge does not have a fuel surcharge until prices exceed $4/gallon and will save us about $17,000 in the first year for an expected savings of $190,000 over the life of the ten year contract when factoring in the yearly rate increase based on the consumer price index.

Staff is requesting legislation to enter into a Biosolids disposal agreement with Agri-Siudge Inc of Shreve, OH. Our existing Biosolids agreement will expire on September 30, 2015.

If you have any questions or would like any additional information on this please let us know.

MEMORANDUM

TO: Mrs. Baker, President of Council

FROM: Patrick E. J. Titterington, Director of Public Service and Safety

DATE: June 29, 2015

Patrick E. J. Titterington

100 S. Market Street P. 0. Box 3003 Troy, Ohio 45373 wwvv. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titteri ngton @troyoh io .gov

SUBJECT: AUTHORIZING AGREEMENT WITH OTHER LOCAL GOVERNMENTS RELATED TO DISCHARGING INTO THE LOWER GREAT MIAMI RIVER SUB-BASIN

RECOMMENDATION: That the Director of Public Service and Safety be authorized to enter into a Memorandum of Understanding (MOU) and Joint Cost-Sharing Agreement between owners of publically owned treatment works (POTWs) discharging into the Lower Great Miami River (LGMR) Sub-Basin.

BACKGROUND: In a collaborative effort with the Miami Conservancy District (MVD), a number of POTWs have agreed to work together to develop the LGMR Nutrient Assessment and Integrated Management Plan. The purpose of the plan is to increase knowledge of the in stream chemistry, quantify loadings of nutrients from point and not point sources and to better assess the impacts of the rivers physical attributes on its nutrient response.

In response to issues related to Phosphorous and the related algae blooms at Grand Lake St. Marys and other locations, the OEPA has begun to issue Phosphorous limits on treatment facilities in the region even though they represent a small portion of the overall flow stream in the river. In an attempt to assist the OEPA in making fact based decisions, the MCD has taken the lead in hiring a qualified consultant to study the true effects of phosphorous on the Great Miami River Basin to determine the actual water quality impact by treatment plants and non-point sources. The study and required water sampling is estimated to cost $500,000. Sharing the cost of this agreement proportionately with about 15 public agencies results in Troy's share of the cost being 4%, with a maximum expenditure of $25,000.

City staff has recommended that Troy be a part of this process and participate in the funding of the agreement. Based on expenditures to date, this unbudgeted expenditure should be able to be encumbered from the existing Sewer Fund balance. However, if necessary, the expenditure could be included in a year-end reappropriation.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council considering legislation authorizing the Director of Public Service and Safety be authorized to enter into a Memorandum of Understanding (MOU) and Joint Cost-Sharing Agreement between owners of publically owned treatment works (POTWs) discharging into the Lower Great Miami River (LGMR) Sub-Basin.

Cc: Mayor Beam ish

~tQ'/, Q'{\\Q City of Troy us~

To: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND SAFETY

100 S. Market Street, P. 0. Box 3003 Troy, Ohio 45373-7303 phone: 937-339-2641 /fax: 937-339-9341

FROM: Jillian Rhoades, PE, City Engineer/Christy J. Butera, PE, Assistant City Engineer

DATE: JUNE 29, 2015

SUBJECT: Authorization to enter into a Cost Sharing Agreement with other Publical/y Owned

Treatment Works {POTWs) that discharge into the Great Miami River.

In collaboration with the Miami Conservancy District (MCD) many Publically Owned Treatment Works (POTWs) have agreed to work together to develop the LGMR Nutrient Assessment and Integrated Management Plan. The purpose of the plan is to increase knowledge of the in stream chemistry, quantify loadings of nutrients from point and not point sources and to better assess the impacts of the rivers physical attributes on its nutrient response.

Phosphorous is the nutrient that has been receiving the most attention in Ohio with the algae blooms at Grand Lake St. Mary's and more recently in the City of Toledo. In response to these issues the OEPA has begun to issue Phosphorous limits on treatment facilities in the region even though they represent a small portion of the overall flow stream in the river. In an attempt to assist the OEPA in making fact based decisions MCD has taken the lead in hiring a qualified consultant to study the true effects of phosphorous on the Great Miami River Basin to determine the actual water quality impact by treatment plants and non-point sources.

The study and required water sampling is estimated to cost $500,000 proportionately shared by the all project participants. Staff is requesting legislation to enter into a cost sharing agreement with about 15 Public Agencies for a nutrient study of the Great Miami River. Our cost share would be 4o/o of the total with a maximum limit being set at $25,000. While this project was not specifically planned for in our current budget we do feel that we can come up with the needed funds in the Sewer Administration budget (711.670). If not we would come back to Council for a reappropriation request later in the year.

If you have any questions or would like any additional information on this please let us know.