July 29 2014 Complete Agenda

8/12/2019 July 29 2014 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,July29,20141:00P.M.

AGENDA

1. CALLTOORDER2. ACKNOWLEDGEMENTSANDRECOGNITIONS3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. BidOpeningMaintenanceofStandbyGeneratorSystems

B. RequesttoApproveTABFundingAllocationRecommendationpresentedbyChairmanGregShockley

C. BidAwardRecommendationforVehiclespresentedbyProcurementManager

D. RequesttoApproveGeneralOrder100P1,ReservePoliceOfficerProgrampresentedbyPolice

Chief


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, JULY 29, 2014

3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the WorkSession Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.


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4. NEW BUSINESSA.Bid Opening Maintenance of Standby Generator Systems


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MAINTENANCEOFSTANDBYGENERATORSYSTEMSBIDTABULATIONTABLE

TOTALLUMPSUMBIDFOR

3YEAR

TERM

(ITEM

ION

PAGE

B

3)

(NAME) ($)

Fidelity Engineering/ Power Systems

Kelly Generator & Equipment, Inc.

BIDDER


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INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY,MARYLAND (hereinafter called the 'TOWN'), at the office of the City Manager, City Hall, 3rdStreet & Baltimore Avenue, Ocean City, Maryland during normal business hours until 11:00a.m., Tuesday, July 29, 2014 then opened and read aloud at the Council meeting that day.

Each BID must be submitted in a sealed envelope, addressed to the Mayor & CityCouncil of the Town of Ocean City, Maryland. Each sealed envelope containing a BID must beplainly marked on the outside as BID FOR: MAINTENANCE OF STANDBY

GENERATOR SYSTEMS and the envelope should bear on the outside the name of theBIDDER, his address, and the name of the project for which the BID is submitted. If forwardedby mail, the sealed envelope containing the BID must be enclosed in another envelope addressedto the Town of Ocean City, City Manager's Office, 301 Baltimore Avenue, P.O. Box 158, OceanCity, Maryland 21843. BIDDERS SHALL USE THE ENCLOSED YELLOW BID SHEETPROVIDED WITH THE CONTRACT DOCUMENTS.

All BIDS must be made on the required BID form. All blank spaces for BID prices must

be filled in, in ink or typewritten, and the BID form must be fully completed and executed whensubmitted. Only one copy of the BID form is required.

The TOWN may waive any informalities or minor defects or reject any and all BIDS.Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS orauthorized postponement thereof. Any BID received after the time and date specified shall notbe considered. No BIDDER may withdraw a BID within 60 days after the actual date of theopening thereof. Should there be reasons why the contract cannot be awarded within the

specified period, the time may be extended by the TOWN.

After BIDS have been submitted the BIDDER shall not assert that there was a


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The party to whom the contract is awarded will be required to execute the Agreementwithin ten (10) calendar days from the date when NOTICE OF AWARD is mailed to theBIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement. In

case of failure of the BIDDER to execute the Agreement, the Town may at its Option considerthe BIDDER in default. A draft version of the aforementioned Agreement (pages F-1 through F-20) has been included in this bid package for review by the BIDDER.

The TOWN, within ten (10) days of receipt of acceptable Agreement signed by the partyto whom the Agreement was awarded, shall sign the Agreement and return to such party anexecuted duplicate of the Agreement. Should there be reasons why the Agreement cannot beissued within the aforementioned timeframe, the time may be extended by mutual agreementbetween the TOWN and BIDDER. If the Agreement has not been issued within the ten (10) dayperiod or within the period mutually agreed upon, the BIDDER may terminate the Agreement byWRITTEN NOTICE without further liability on the part of either party. Such notice oftermination shall be effective upon receipt of the notice by the TOWN.

The TOWN may make such investigations as it deems necessary to determine the abilityof the BIDDER to perform the WORK, and the BIDDER shall furnish to the TOWN all such

information and data for this purpose as the TOWN may request. The TOWN reserves the rightto reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfythe TOWN that such BIDDER is properly qualified to carry out the obligations of the Agreementand complete the WORK proposed therein.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities havingjurisdiction over performance of the WORK shall apply to the contract throughout.


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BID

Proposal of __________________________________________________________________________

(hereinafter called BIDDER), organized and existing under the laws of the State of

________________________________doing business as a/an _________________________________*

to the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (hereinafter called the

TOWN).

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for the

Maintenance of Standby Generator Systems in strict accordance with the CONTRACT

DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto

certifies as to his own organization, that this BID has been arrived at independently, without consultation,communication, or agreement as to any matter relating to this BID with any other BIDDER or with any

competitor.

BIDDER hereby agrees to commence WORK under this contract on or before the commencement date as

specified in the STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

and to complete the work per the required schedule of intervals.


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BIDDER agrees to supply all labor, equipment and materials described in the contract documents for thefollowing:

BID SCHEDULE

Base Bid for Inspection, Testing, and Maintenance Service on all equipmentdescribed in these Contract Documents for three (3) years. Refer to Exhibit A for equipment details.

Item I: Maintenance of Standby Generator Systemsbased on the Scope of Work for one (1) MinorService, one (1) Major Service and one (1) Load Test per year with an agreement term of three years.The Bid award for these services will be based on the Total Lump Sum Bid on Services at the

bottom of Item I. Unit prices are required for interdepartmental accounting only.

GENSET MINOR MAJOR LOAD ANNUAL 3 YEAR

ITEM SITE REF. SERVICE SERVICE TEST COST COST

(#) (NAME) (#) ($) ($) ($) ($/yr) ($/3yr)

1 Airport 1181 __________ __________ __________ __________ ____________

2 Airport Localizer 1168 __________ __________ __________ __________ ____________

3 Convention Center 1039 __________ __________ __________ __________ ____________

4 Fire Station #1 1099D __________ __________ __________ __________ ____________

5 Fire Station #2 1155 __________ __________ __________ __________ ____________

6 Fire Station #3 1099F __________ __________ __________ __________ ____________

7 Fire Station #3 (Alt. Genset) 3024 __________ __________ __________ __________ ____________

8 Fire Station #4 TBD-A __________ __________ __________ __________ ____________

9 Radio Tower- 65th Street 1027 __________ __________ __________ __________ ____________

10 Radio Tower- Ocean Pines 1000 __________ __________ __________ __________ ____________

11

Radio/Network Bldg-

101 Worcester Street 957 __________ __________ __________ __________ ____________

12

Radio/Network Bldg-

Gorman Avenue 956 __________ __________ __________ __________ ____________


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(Item I continued from previous page)

ITEM I: TOTAL LUMP SUM BID FOR 3 YEAR TERM........$____________

_____________________________________________________________________dollars (written form)

ITEM II: Hourly Ratesfor work not covered under ITEM I, Scope of Work noted above, with respect toRegular Working Hours, After Hours and Emergency Weekend & Holiday Hours. Refer to BidSpecifications for explanation of hourly rates.

Item Description Per Hour Rate

A. Regular Hourly Rate. $____________

B. Overtime Hourly Rate... $____________

C E H l R t $

GENSET MINOR MAJOR LOAD ANNUAL 3 YEAR

ITEM SITE REF. SERVICE SERVICE TEST COST COST

(#) (NAME) (#) ($) ($) ($) ($/yr) ($/3yr)

27 Pump Station #1 1100 __________ __________ __________ __________ ____________

28 Pump Station #4 1112 __________ __________ __________ __________ ____________

29 Pump Station #5 1051 __________ __________ __________ __________ ____________

30 Pump Station #6 3100 __________ __________ __________ __________ ____________

31 Pump Station #7 1040 __________ __________ __________ __________ ____________

32 Pump Station #8 939 __________ __________ __________ __________ ____________

33 Pump Station #9 404 __________ __________ __________ __________ ____________

34 Pump Station #12 417 __________ __________ __________ __________ ____________

ITEM I: TOTAL LUMP SUM BID FOR 3 YEAR TERM........ ___


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(Item III continued from previous page)

D. 100kW Generator Rental Cost $____________

100kW Delivery Cost (One Way).. $____________

E. 200kW Generator Rental Cost $____________

200kW Delivery Cost (One Way)... $____________

F. 300kW Generator Rental Cost $____________


G. 500kW Generator Rental Cost $____________500kW Delivery Cost (One Way).. $____________

H. 600kW Generator Rental Cost $____________


I. 750kW Generator Rental Cost $____________


J. 1500kW Generator Rental Cost $____________


K. 4/0 CablePrice per foot per week $____________

L. Male & Female Pigtails.Price each per week $____________

NOTE: This Bid will be awarded to the vendor submitting the lowest Total Lump Sum Bid. No

h i bi i ill b id d


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WORK SESSION -MAYOR AND CITY COUNCILTUESDAY, JULY 29, 2014

4. NEW BUSINESSB. Request to Approve TAB Funding Allocation

Recommendation presented by Chairman Greg Shockley


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Donna Abbott, Tourism & Marketing DirectorRE: TAB recommendation for sports funding

DATE: July 24, 2014

ISSUE(S): TAB recommends funding Ocean Citys share of the bid fee forUSSSA Girls World Series.

SUMMARY: In a poll of the Tourism Advisory Board on Tuesday, July 22, themajority of members responded, all with a favorable vote to fundOcean Citys estimated share of the bid fee for the USSSA Girls

World Series, a three-week series of girls softball tournamentsheld in Wicomico and Ocean City.

Per the MOU between the town and Wicomico County, fundingrequired to obtain events such as this shall be shared by bothparties in proportion to the hotel rooms booked within eachjurisdiction. Funding ratio is 65% Wicomico County and 35%Ocean City. Last years series resulted in 3,800 room nights inOcean City. TAB funds were used last year to support the event.

FISCAL IMPACT: Ocean Citys portion of the bid fee is estimated at $34,650.Approximately $83 000 remains in the TAB allocation for FY15

Agenda Item # 4B

Council Meeting July 29, 2014


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4. NEW BUSINESSC. Bid Award Recommendation for Vehicles presented by

Procurement Manager


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City Manager

THRU: Catrice Parsons, Procurement ManagerRE: Vehicle Trust Purchase Requests

DATE: July 22, 2014

ISSUE(S): Request permission to purchase equipment and vehicles asapproved in the FY15 Budget and as detailed in the attached

FY15 Vehicle Trust Purchase Schedule.

SUMMARY: Two (2) Refuse Trucks were formally solicited and bids were read

into the records on the July 15, 2014 Council Work Session.

Thirteen (13) vehicles/equipment is requesting to be purchasedfrom the State Contract, NIPA or the NJPA contracts. One (1)piece of equipment and Two (2) vehicles are requesting to be

sole sourced.

The State of Maryland and Houston, Texas allows governmentagencies to piggy back off of their contracts. The Town of Ocean

City is a member of the National Intergovernmental PurchasingAlliance and the National Joint Powers Alliance as such we are

permitted to use their contracts for procurements.

FISCAL IMPACT: $1 073 633; $53 467 below budget estimates

Agenda Item #



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Ref # Equip # Year Department Make Replacement Vehicle

Transferring

Vehicle

Actual

Cost

Budgeted

Cost Variance Procurement Method

320 1659 1998 Solid Waste Volvo Trash Truck Auction 211,210 230,000 18,790 Formal Solicitation-Received by Mayor & Council on July 15th

332 2177 2003 Solid Waste Autocar Trash Truck Auction 211,957 230,000 18,043 Formal Solicitation-Received by Mayor & Council on July 15th

A707 2221 2004 Fire Department International Ambulance Auction 274,000 278,000 4,000 HGAC Contract

749 2251 2004 Emerg. Management Ford Ford Utility Police Inceptor Purchasing 31,312 32,000 688 Maryland State Contract

746 2121 2003 Emerg. Management Ford Truck Auction 25,043 25,000 (43) Maryland State Contract783 2362 2005 Fire Marshall Ford Truck Beach Patrol 28,896 30,000 1,104 Maryland State Contract

556 1848 2000 Parks Ford Truck Auction 47,080 42,000 (5,080) Sole Source

508 2007 2002 PW-Construction Chevy Truck Beach Patrol 29,851 30,000 149 Maryland State Contract

530 2008 2002 PW-Maintenance Chevy Truck Auction 21,626 22,000 374 Maryland State Contract

431 2348 2005 PW-Wastewater Chevy Truck Auction 18,128 18,500 372 Maryland State Contract

12030 2088 2002 Rec & Parks-Golf John Deere Reel Mower Auction 28,040 31,000 2,960 Maryland State Contract

12018 1793 1999 Rec & Parks-Golf Toro Sand Rake Auction 22,434 21,000 (1,434) National Intergovernmental Purchasing Alliance

12040 2542 2006 Rec & Parks-Golf Toro Greens Mower Auction 28,729 29,000 271 National Intergovernmental Purchasing Alliance

12041 2543 2006 Rec & Parks-Golf Toro Greens Mower Auction 28,729 29,000 271 National Intergovernmental Purchasing Alliance

172 368 1989 PW-Construction State Roller Auction 26,370 30,000 3,630 National Joint Powers Alliance

196 933 1992 Rec & Parks-Golf John Deere Tractor Auction 22,228 31,100 8,872 National Joint Powers Alliance

12008 2437 2005 Rec & Parks-Golf Lastec Rotary Mower Auction 18,000 18,500 500 Sole Source

1,073,633 1,127,100 53,467

FY15 Vehicle Trust Purchase Schedule


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MEMORANDUM

TO: Catrice Parsons, Procurement Manager

FROM: Joseph J. Theobald, Emergency Services Director

SUBJECT: Vehicle Purchases

DATE: July 21, 2014

The Department of Emergency Services is requesting the purchase of two new

replacement vehicles in the FY2015 budget by means of the State of Maryland

Vehicle Purchase Contract. Vehicle number one would replace the current 2004

Chevrolet Impala (#749), with a 2014 Ford Utility Explorer All wheel drive

(AWD), 3.7L V6 engine, Police Interceptor Package at a cost of $31,312.00.

Vehicle number two would replace the current 2003 Ford Explorer (#746), with a

2014 ton 4-door crew cab, 4 wheel drive, short bed pickup with a tow package as

a cost of $25,043.00. Thank you in advance, and should you have any additionalquestions, please do not hesitate to contact me.


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Ocean City Fire Department

Memorandum

To: Catrice ParsonsFrom: Assistant Chief Chris ShafferDate: July 22, 2014

Re: Replacement Paramedic UnitDist.: C

The Career Fire Division is requesting purchase of a replacementparamedic unit consistent with the specifications of the previous unit in

service today.

The vendor is FESCO Emergency Sales, for $ 282,641.00. The price is onthe HGAC Cooperative Purchasing Agreement AM04-12 authorizingFECSO Emergency Sales as the authorized Horton Distributor for the Stateof Maryland.


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Ocean City Fire Department

Office of the Fire MarshalMemorandum

To: Catrice Parsons, Procurement Manager

CC: David Hartley, Deputy Chief

From: Josh Bunting, Captain

Date: July 22, 2014

Re: Approved Vehicle Purchase Specifications

*********************************************************

Catrice:

Per our discussion with Tom Leasure of Apple Ford Lincoln (Approved MD State Contract POC), the

listed specifications meet the requirements of the Fire Marshals Office for replacement of our 2005 Ton Chevrolet Suburban, which is being transferred to Beach Patrol. The price noted below includes thebase vehicle and required options per Mr Leasures 6/21/2014 email:


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MEMORANDUM

FROM: Joe Perry

TO: Catrice Parsons

DATE: July 15, 2014

SUBJECT: Vehicle Trust Equipment Purchases FY 2014-15

I am submitting to you my Vehicle Trust equipment purchase recommendation for FY 2014-15. I have demonstrated and compared all models in each equipment class and I am making theserecommendations based on cost, dealer service, trade in value, continuity with existing fleet andoverall satisfaction. All equipment items, except one, are below budget estimates. All equipmentitems have applicable government award contract pricing. The following is my recommendationsand rational for each equipment item to be purchased.

Two (2) Toro GM3150 Triplex Mowers. Purchase based on having six mowers in ourcurrent fleet, familiarity and ease of operation and repair and an extensive partsinventory. We have demonstrated most of the triplex mowers in the industry and foundToro to have the best quality of cut. Turf Equipment and Supply is the sole source as themanufacturers (Toro)distribution territories are protected.

Toro Sand Pro 5040 Sand Bunker Rake. Purchase based on having two units and severalattachments in our current fleet, ease of operation, parts and repair continuity and it is by

far the best bunker rake in the industry. Turf Equipment and Supply is the sole source asthe manufacturers (Toro) distribution territories are protected.

John Deere 4520 Compact Utility Tractor. This tractor is recommended based on having


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As has been the practice for the past few years I am again recommending we purchase off the

government contracts already awarded for these items. This is by far the best pricing option available forobtaining the maximum government discount. Government discount rates remain unchanged for thisfiscal year. The suggested government contract for Toro products is the National IntergovernmentalPurchasing Alliance (NIPA) which provides us with a discount of 21.8% off MSRP. The suggestedgovernment contract for John Deere products is the National Joint Powers Alliance (NJPA) and ourmembership number is 070313-DAC. The NJPA discount is 17% off MSRP.

Please review this recommendation and present to council on our behalf. Once purchase ordersfor these vehicles have been issued, I will process the orders. If you have any questions please be sure to

contact me.

Budget Summary

Equipment Item Cost Trade in Net Budgeted (over)/under Supplier

Toro GM3150 Triplex Mower/w 59,258$ 1,800$ 57,458$ 58,000$ 542$ Turf Equipment

Grooming Attachment

Toro 5040 Sand Rake/w Blower 23,184$ 750$ 22,434$ 21,000$ (1,434)$ Turf EquipmentJohn Deere 4520 27,228$ 5,000$ 22,228$ 31,100$ 8,872$ Finch Services

John Deere 2653B 28,540$ 500$ 28,040$ 31,000$ 2,960$ Finch Services

Lastec XR721 19,500$ 1,500$ 18,000$ 18,500$ 500$ Finch Services

Under budget 11,440$

Total Purchase

Turf Equipment and Supply 79,892$

Finch Services 68,268$


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TOWN OF OCEAN CITY - PUBLIC WORKS

CONSTRUCTION DIVISION208 - 65

thSTREET

OCEAN CITY, MARYLAND 21842

ROGER A. STEGER, SR. - EQUIPMENT SHOP MANAGER

SHOP 410-723-6825 - OFFICE 410-524-4733

FAX 410-524-7740

TRUCK PURCHASE REQUEST

July 23, 2014

Catrice,

We would like to purchase a Ford truck model F-250 (3/4 ton) with Knapheide Utility bodymodel # 696FJ1.

We will purchase from Apple Ford for a cost of $ 29,851.00, which includes the utility body.

This truck includes:Regular cabFour wheel driveHeavy suspension packageElectric 4 x 4 shift controlTowing packageManual telescoping electric adjusting mirrors

This utility body includes:


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TOWN OF OCEAN CITY - PUBLIC WORKS

CONSTRUCTION DIVISION208 - 65

thSTREET

OCEAN CITY, MARYLAND 21842

ROGER A. STEGER, SR. - EQUIPMENT SHOP MANAGER

SHOP 410-723-6825 - OFFICE 410-524-4733

FAX 410-524-7740

ROLLER PURCHASE REQUEST

July 23, 2014

Catrice,

We would like to purchase Caterpillar model # CB-14-B Utility Compactor Roller with theDCA-1 configuration.

We will purchase from Alban Cat from the NJPA contract # 060311 for a cost of $ 26, 370.00.

This unit includes:Kolher diesel engine39.3 smooth drum rollersVibratory systemBack-up alarmLocking fuel capWorking lightsWarning safety beaconSuspension seat with safety switch


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INTERDEPARTMENTAL MEMO

TO:Catrice Parsons, CPSM Procurement Manager

FROM:Steven Brown, Manager of Solid Waste

DATE:July 21, 2014

SUBJECT:Bid AwardFront Loading Refuse Collection Cab /Chassis and Body

I have reviewed the bids for the front-loading refuse collection truck cab/chassis and body thatwere opened at the July, 15th work session. The bids are as follows:

Front Loading Refuse Collection Body

Maryland Industrial Trucks $74,732.00

McNeilus $80,081.00Waste Equipment $86,310.00Toms Truck Sales LLC $87,838.00Ingolds Hico inc $88,444.00

Front Loading Refuse Collection Cab/Chassis

Harvey Mack Sales $137,225.00

Th P S $143 680 00


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TO: Catrice Parsons, CPSM Procurement Manager

FROM:Steve Brown, Manager of Solid Waste

DATE:July 21, 2014

SUBJECT:Bid AwardAutomated Side Load Refuse Truck Cab/ Chassis and Body

I have reviewed the bids for the automated side load refuses truck Cab/ Chassis and body that

were opened and read at the July 15

th

Council Work Session. The bids are as follows:

Automated Side Loading Refuse Collection Body

Waste Equipment $ 86,871.00

Maryland Industrial Trucks $ 87,447.00Toms Truck Sales LLC No bid

Automated Side Loading Refuse Collection Cab/Chassis

Harvey Mack $124,239.00

The Pete Store $134,910.00

Automated Side Loading Refuse Truck Combined Unit Cab/Chassis and Body

None

Waste Eq ipment at $86 871 00 as the lo bid on the bod and Har e Mack as the lo bid


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WORK SESSION -MAYOR AND CITY COUNCILTUESDAY, JULY 29, 2014

4. NEW BUSINESSD. Request to Approve General Order 100 P-1, Reserve Police

Officer Program presented by Police Chief


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TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Chief Ross Buzzuro

RE: Police Department General Order RevisionDATE: 16 July 2014

ISSUE(S): Revision to General Order 100 P-1: Reserve Police Officer Program

SUMMARY: General Order 100 P-1 currently outlines the Reserve Police Officer

Program. The program was adopted to utilize recently retired

Ocean City Police Officers in a part-time capacity. The program hasbeen successful, allowing full-time police officers to address day to

day law enforcement activities while the reserve police officers areused as a support staff in Training & Recruiting, CriminalInvestigation, Arrest and Detention, and Taxi Cab regulation

enforcement.

The Department is proposing that the program now include

Maryland certified retired police officers in good standing from otherMaryland law enforcement agencies. This will allow for the

expansion of the program in the future, capitalizing on the vast

experience a retired officer would bring to supplement serviceneeds of the Department seasonally.

Agenda Item #



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DATE : 14 July 2014

TO : Guy Ayres, Attorney at LawCity Solicitor

FROM : Gregory Guiton, CaptainPolice Department

SUBJECT : General Order Revision

Attached you will find revisions proposed for General Order 100 P-1, entitled Duties andResponsibilities - Reserve Police Officer Program. The deletions and additions to thepolicy are outlined through new language bold bracketed in red and deletions struck-out

with double lines.

The purpose for the revisions is to allow the Department to open the Reserve PoliceOfficer Program to retired police officers from other law enforcement agencies who arecertified by the Maryland Police and Correctional Training Commissions. The revisionswere discussed during the closed session of the Police Commission meeting onMonday, 14 July 2014 and a motion was made and approved to move the proposedchanges for adoption by the Mayor and Council.

Should you have a question or concern with the language in the attached policy, pleasefeel free to contact me at 410-723-6622 [email protected].
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Ocean City Police DepartmentGeneral Order

Table of Contents

I. Purpose

II. Definitions

A. Reserve Police Officer

B. Full-time Employee

C. Part-time Employee

III. Policy

IV. Limitations

Subject:

Duties and Responsibilities; Reserve Police Officer Program

No.

G.O. 100 P-1Rescinds: Amends:

G.O. 100 P-1 Dated 11/01/2011Related Directive:G.O. 300 A-1, G.O. 200 S-1, & G.O. 500 R-1

Approval Date: Effective Date: Distribution Date: Distribution Type:A

References: Town of Ocean City, Maryland Employee HandbookM.P.C.T.C. Regulation pertaining to police officer qualification standards


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Subject: Duties and Responsibilities, Reserve Police Officer Program G.O. 100 P-1

I. Purpose:

The purpose of this policy is to establish guidelines for the employment of part-timecertified police officers who are employed to supplement the duties and responsibilitiescarried out by full-time sworn personnel.

II. Definitions:

A. Reserve Police Officer: an individual classified as a part-time employee who [iscertified by the Maryland Police and Correctional Training Commissions

(M.P.C.T.C.) as a police officer, and]

1. Is certified by the Maryland Police and Correctional TrainingCommissions (M.P.C.T.C.) as a police officer,

2.[1.] Has been [Is]employed as a sworn full-time member of this Departmenta minimum of fifteen (15) years [and elects to change employmentstatus with the Town from full-time to part-time without a break

in service, or]

[2. Is a retired police officer of a Maryland law enforcement agency whomeets the minimum standards for employment as a police officer forthe Town of Ocean City and the M.P.C.T.C.]

3. Elects to change employment status with the Town from full-time topart-time without a break in service

B. Full-time Employee: an individual who is regularly scheduled to work aminimum of forty (40) hours per week and has successfully completed their

b ti i d H / h i li ibl f th b fit id d f b th T


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Subject: Duties and Responsibilities; Reserve Police Officer Program G.O. 100 P-1

B. The Department is not required to provide part time police work to any particularofficer (or at all) but, to the extent that it does so, it will attempt to work with thereserve officer to facilitate mutually agreeable work hours. A reserve policeofficer who is regularly unavailable to work as requested by the Department willbe considered to have resigned from reserve police officer employment and willbe removed from service.

C. The Department reserves the right to establish a maximum number of reservepolice officers maintained for use as outlined within this policy and as directed bythe Chief of Police.

IV. Limitations:

A. A reserve police officer is limited in the number of work hours performed for theDepartment within a calendar year to assure compliance with the definition ofpart-time employee status consistent with employment regulations.

B. A reserve police officer shall comply with all secondary employment regulationsas outlined in G.O. 200 S-1, specifically the prohibitions on other employment.However, an employee serving as a reserve police officer may exceed thenumber of secondary employment hours associated with non-police related work.This may occur as long as the non-police related work hours, in combination withtheir Department work hours, do not exceed the limitations of G.O. 200 S-1.

C. A reserve police officer shall not take law enforcement action while off-dutyunless engaged in approved police-related secondary employment.

D. A reserve police officer may only wear/carry a personally owned firearm while notengaged in law enforcement activity for the Town of Ocean City as permitted bythe [Law Enforcement Officers Safety Act] L E O S A of 2004


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Subject: Duties and Responsibilities; Reserve Police Officer Program G.O. 100 P-1

VI. Duties and Responsibilities:

A. The duties and responsibilities of a reserve police officer shall include thoseareas outlined in General Order 300 A-1 entitled: Duties and Responsibilities;Police Officer

B. Additional duties and responsibilities of a reserve police officer may include butare not limited to:

1. Providing training in areas of specialization or expertise to sworn and/or

non-sworn employees of the Department.

2. Providing advanced law enforcement services consistent with individual

expertise or responsibilities while the employee was a full-time employee

of the Department.

3. Other duties and responsibilities as designated by the Chief of Police.

VII. Coordination and Direction:

A. The Reserve Police Officer Program shall be coordinated by the SupportServices Division under the direction of the Human Resource Commander.

B. Operational aspects of the Department requiring the assistance of ReservePolice Officers shall coordinate specific needs to the Human ResourceCommander in advance of the need to assure schedule availability of individual

Reserve Police Officers

C. Reserve Police Officers assigned/detailed to a specific job function shall be


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4. NEW BUSINESSE. Presentation of Fire Headquarters Renovation Designpresented by City Engineer


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Fire Station Headquarters Schematic DesignDATE: July 23, 2014

ISSUE(S): Presentation of schematic design for proposed renovations andadditions to Fire Headquarters building

SUMMARY: Renovations and additions to the Fire Headquarters building werefunded in the 2012 bond issue. Becker Morgan was selected as thearchitect and there have been numerous collaborative meetings

with the Fire Department design team to refine the needs andspace requirements of the building. Staff is now ready to presentthe proposed design to the Mayor and Council for their commentsand approval.

FISCAL IMPACT: $2 million; $1.5 million originally allocated in the bond and$500,000 from savings from the Boardwalk and Fire Station 4projects.

RECOMMENDATION: Approve proposed design with council comments to allow staff tomove forward with construction documents and selection of aConstruction Manager

Agenda Item # 4E



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UP

UP

DN

UP

DN

DN

1

A201

4

A201

3

A201

2

A201

323SF

COMPUTERWORKROOM

517SFDAYROOM

KITCHENETTE STO. STO.

RECEPTION

VESTIBULE

HALL

ELEV.

SOUTHSTAIR

JC

SOUTHENGINE BAY

304SF

BOARDROOM

122SFOFFICE

FILESTORAGE

CONTROLROOM

TLT

STO. /MECH.

STAIR

ADA TLT

70SFGEN

NORTHENGINE BAY

NEWWORK EXISTING

NEWWORK EXISTING

NEWWORKEXISTING

NEWW

ORK

EXISTING

STORAGE

ITCLOSET

122SFOFFICE

TSHIRTDISPLAY CABINET

102SF

TOOLROOM

690SF

NORTHENGINE BAYEXPANSION

38'-5"

25'-8"

45'-4"

22'-0"

4

A201

3

A201

OFFICE

STORAGE SOUTH STAIRSTAIR

MEETINGROOM

T

HVAC

BUNK

BUNK

MECH.

430SF

CONFERENCEROOM ELEV.

117STOR

NEWWORK EXISTING

NEWWORKEXISTING

ROOFACCESS

22'-0"

STO.

SCALE: 1/8"=1'-0"1FIRST FLOOR - NEW WORK PLAN


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FIRSTFLOOR0"

FIRSTFLOOR0"

SECONDFLOOR16'-5"

INTERMEDIATEFLOOR11'-1"

NORTHROOF28'-4"

SOUTHROOF23'-4"

HIGHROOF-LOWBEARING32'-0"

HIGHROOF-HIGHBEARING

32'-3"

NEWSOUTHROOF26'-4"

FIRSTFLOOR0"

SECONDFLOOR16'-5"


NORTHROOF28'-4"

MEZZANINELEVEL8' - 6"

SOUTHROOF23'-4"


32'-3"

FIRSTFLOOR0"

SECONDFLOOR16'-5"


NORTHROOF28'-4"

MEZZANINELEVEL8' - 6"

SOUTHROOF23'-4"


32'-3"

NEWSOUTHROOF26'-4"


32' 3"

SCALE: 1/8"=1'-0"1NEW WORK EAST ELEVATION

SCALE: 1/8"=1'-0"2NEW WORK NORTH ELEVATION

SCALE: 1/8"=1'-0"

3NEW WORK WEST ELEVATION


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4. NEW BUSINESSF. Discussion of Private Event Fee Structure Proposal presentedby Special Events Superintendent


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TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Frank C. Miller, Special Events Director

RE: Private Event Fee ModificationsDATE: July 14, 2014

ISSUE(S): Private Event Fee modifications to match other Town costs, removalof separate blanket non-profit pricing, addition of discount for local

non-profit organization events

SUMMARY: There has been much discussion about private event fees being toolow, especially since the number of private events has increased

exponentially. Primary concern resided around the cost of spaceusage being very low in comparison to field book fees set by

Recreation and Parks Department. In reviewing costs, it was also

noted that many annual private event applications are for non-profit entities, and the basic fees for said events simply do not have

enough value. The desire to support local non-profit organizationsis viable and a new approach to achieve that objective needs to be

formulated.

FISCAL IMPACT: Based on number of private event applications.

RECOMMENDATION: App o al P i ate E ent Application Fee St ct e P epa e esol tion

Agenda Item #



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TownofOceanCitySpecialEventsDivision PrivateEvents

RE:FY15PrivateEventFeeModificationsRespectfully submitted on July 21, 2015

By Frank C. Miller, Special Events Director

Summary:In an effort to better align the costs charged for application fees and public eventspace usage fees, the following changes and modifications are proposed to take

effect January 1, 2015.

1. Removal of segregation wording between ForProfit derived Private Eventsand NonProfit derived Private Events. Introduction of wording for local nonprofit organized events.

2. Increase of space usage fees associated with use of the public beach to bringpricing in line with field booking rates for Townowned fields.

3. Introduction of Seasonbased rate scheduling for space usage.ProposedRates:The following table shows current fees charge, comparable charges andrecommended fees:Item Current$ Comp Comp$ Adjusted$

asof2015

ApplicationFee(ForProfit)

100 100All Applications

ApplicationFee

(NonProfit)25 Removed


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Discount

for

Local

Non

Profit

Organizations

The Mayor and City Council shall look favorably upon Private Event Applicationssubmitted for events organized and managed by nonprofit organizations withestablished offices within Worcester County. Aforementioned nonprofitapplications shall receive a 75% discount on application and space use fees upon theapproval of Mayor and City Council.

AdditionalFees:

Fees may be incurred for use of Town parks and fields through the Recreation andParks Department Field Booking process. Other fees that may apply including butnot limited to Tent Permit Applications, Fireworks Applications and use of TownAssets and Labor.

SeasonalRateShift:January 1 March 15, Basic FeesMarch 16 October 31, Premium Fees

November 1 December 31, Basic Fees

Premium Fees are as noted in the Adjusted $ column of the above table. Basic Feeswould reflect the same pricing except for a lowered rate as related to the PublicProperty Usage Fee which is proposed to decrease back to $150. Additional costdecreases may be seen in use of Parking lots or individual spaces as well as costs forTown Assets and Labor passed on to the applicant provided at Mayor and City

Councils discretion.


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DraftResolution

It is respectfully requested that a Resolution be passed amending the fee structure asidentified above.

WHEREAS, Mayor and City Council of Ocean City is authorized and empowered toimpose, by resolution, permit fees and other fees, generally associated with reviews,approvals and permits.

NOW, THEREFORE, BE IT RESOLVED by Mayor and City Council that the following

fee schedules be, and the same are hereby, adopted.

Private Event Permit Fees (apply to all applicants ForProfit and NonProfit)

1) General Private Event Application Fee ($100)

2) Late Submission Fee if Application is received within 90 days of event ($100)

3) Change Fee ($50)

4) Damage/Repair Bond ($250)

5) Concession Fee ($75)

6) Public Property Usage Fee ($250) applies per venue/per block/per day (Premium Fee)March 16ththrough October 31stannually

7) Public Property Usage Fee ($150) applies per venue/per block/per day (Basic Fee)November 1stthrough March 15thannually


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4. NEW BUSINESSG. Discussion of PPM 600-11, Banner Policy presented by Special

Events Superintendent


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Frank C. Miller, Special Events DirectorRE: Banner Policy Revision and Fee Structure ResolutionDATE: July 14, 2014

ISSUE(S): Revising banner policy and fee structure

SUMMARY: The existing banner policy was written for Baltimore Avenue and theRt. 90 Bridge. The Baltimore Avenue banner opportunity wasremoved from the policy leaving the Rt. 90 location as the soleoption. Two new locations, the Rt. 50 Bridge and Boardwalk poles,

have been identified and used for varying lengths of time. These twolocations, along with a proposed fee structure, are included in therevised policy and draft resolution.

Boardwalk pole banner locations were originally used by the air showin 2008 and are now requested by several entities. Historically, therewas no charge for placement or removal but controls need to beconsidered. Originally identified by Hal Adkins as a usable polebanner location for the White Marlin Open, Rt. 50 Bridge poles were

quickly utilized for the 2013 tall ship visit and the 2014 air show. Aninitial cost for placement of $500 was established, but currently doesnot cover Town costs The goal is to cover costs incurred by the Town

Agenda Item #



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Town of Ocean City Banner Policy Revision

Town of Ocean CitySpecial Events Division - Private Events

Proposed Policy 600-11 Revision Banner Policy & Fees ResolutionRespectfully submitted on July 21, 2015

By Frank C. Miller, Special Events Director

Summary

The Town of Ocean City has approved placement of Boardwalk Banners as part of the OC Air ShowMOU since 2008. Recently the Dew Tour acquired similar approval as did the 2013 Tall Ship Visit.Knowledge of the Boardwalk banner locations as a viable and desirable marketing and advertising optionfor events held in our Town is spreading simply due to visible use. We need to develop a structuredapplication and approval process to handle and track the requests and reservations for these 18 doublebanner pole locations.

On a similar note, The Rt. 50 Bridge has fourteen single vertical banner pole locations available forpossible use. This bridge location was tested twice last summer with the White Marlin Open and the first

Tall Ship Visit.

These two banner sites (boardwalk and Rt. 50) are both packaged banner opportunities single use, fixedduration, grouping of banner pole bracket locations (quantity of banner poles per site described above andherein).

Existing Guidelines

A program currently exists for placement of traditional banners on Rt. 90. This program used to apply totraditional banners on Baltimore Avenue as well prior to regulations discontinuing placement at thatlocation. Current cost for banner placement on Rt. 90 is $50 for for-profit events and $25 for non-


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The chart below represents current Town costs for placement of banners as of July 14, 2014.

In/Out Tasking

Location Labor/Equip Time Incurred Cost/Hour Single Task TotalRt. 90 Banner 2 staff/truck 45 minutes $82++ $75

Rt. 50 Banners (14) 3 staff/BucketTruck, ArrowBoard Truck

4.5 hours $123++ $575

Boardwalk Banners (36in 18 sets of two)

3 staff/BucketTruck, P/U Truck

3.5 hours $123++ $475

NOTE: These costs are incurred once on the installation and once on the removal.

++ denotes materials and extended benefit costs

Proposed Fee Structure

There is no application fee for the banner program application as its approval process resides under thefee-associated Private Events Application Process.

The proposed fee structure to cover primary costs related to banners following receipt of approvals fromthe Private Event Coordinator and the Mayor and City Council are as follows:

Rt. 90 at Ocean City Tennis Center Applicant shall pay a fee of $150per banner perplacement (maximum duration of two weeks)

Rt. 50 Bridge Applicant shall pay a fee of $1,150for placement of 14 banners (maximumduration of two weeks)

Boardwalk Applicant shall pay a fee of $950for placement of 36 banners at 18 pole locations(one or two banners per pole, maximum duration of one month)

Fees are subject to revision by resolution from time to time.


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TOWN OF OCEAN CITYOCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: OperationsREVISED PPM 600-11 SUBJECT: Banner Policy

This policy identifies locations for display of banners advertising events within the Town or inconjunction with the Town, which event promoters may apply to have banners placed, how long bannersmay be displayed, and sets standards for banner production and content.

BANNER LOCATIONS:

Rt. 90 at Ocean City Tennis Center - Site can accommodate two (2) banner reservations at a given time.Rt. 50 Bridge Fourteen (14) pole banners packaged as a single reserved use for 14 banners.Boardwalk Thirty seven (37) pole locations hosting two banners each. Nineteen will remain solely forTOC use allowing for eighteen to be packaged as a single reserved use. Poles controlled by TOC andthose used for reservations will alternate lineally along the boardwalk (i.e. every other pole with a total of18 will be available for reservation). For the eighteen (18) poles, 36 banners will need to be provided aspart of the reservation. Quantity of banner pole locations is subject to change.

APPLICATION CONSIDERATION:

Applicants who plan to host an event within the Town of Ocean City, have submitted a Private Event

Application and have paid the associated Application Fees shall be eligible for Banner Applicationconsideration as related to placement of a banner at an aforementioned banner location. Previous non-T t h ti i t d i th B i t J l 1 2014 b df th d i f


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Banners are only to be considered for the following purposes and under the following priorities:

1. Town of Ocean City Special Events (e.g. Springfest, Sunfest, Sundaes in the Park, etc.)2. Town-sanctioned private events as vetted through the Private Event Application process and

approved by Mayor & City Council3. Other banners as approved through the banner application process and/or by Mayor & City

Council

Banners must meet certain criteria in relation to size, specifications and content as described in theBanner Application Guidelines and subject to Town of Ocean City approval.

APPROVAL PROCESS:

Any applicant interested in utilizing a pole banner location shall submit a Banner Application to thePrivate Events Coordinator for consideration. Only banner applications for events hosted within the Townof Ocean City shall be considered, with all information complete and received along with a design prooffor review and approval. An application does not constitute approval or space availability for use. Bannercontent is subject to approval by the Town of Ocean City. After review of dates requested, spaceavailability and upon approval by the Private Events Coordinator, a reservation for banner space will be

made. Said reservation is an agreement to use the space from a set install date to a set removal date.Following approval, the Event Promoter MUST deliver banners to Public Works, 65th Street and the Bay,two (2) weeks prior to posting. Installation shall be scheduled for date assigned by the Private EventCoordinator and may be subject to change due to weather or other Town of Ocean City priorities. Ashortened term may result with the same fees applied.

BANNER CONTENT AND FABRICATION:

It is the event applicants responsibility to provide the Town of Ocean City with final design and content.Ocean City has the right of final review and approval of banner design and content. Applicant isresponsible for the creation of and all costs related to said banner including shipping and handling to the


55/84


ASSOCIATED FEES AND COSTS:

There is no application fee for the banner program application as its approval process resides under the

fee-associated Private Events Application Process.

Primary costs related to banners are set by the Mayor and City Council by resolution and are subject tochange from time to time.

Fees shall be paid by Applicant prior to pre-determined installation date. Failure to make payment in fullto the Private Event Coordinator prior to the installation date may delay install and shorten the duration ofexposure. Fees are associated with the reservation regardless of actual duration of banner exposure.

Placement and removal of banners are weather dependent.

[end of policy recommendation]


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TOWN OF OCEAN CITYOCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: OperationsCURRENT PPM 600-11 SUBJECT: Banner Policy

________________________________________________________________

This policy identifies organizations that may display banners advertising events

within the Town, how long banners may be displayed, and sets standards for bannerproduction and content.

BANNER LOCATION:

Rt. 90 at Ocean City Tennis Center - Site Can Accommodate Two (2) Banners

Banners for events other than Town of Ocean City Special Events may be displayed forno more than fourteen (14) days/two (2) weeks before the event, and will be removedupon its conclusion.

BANNER POLICY:

Banners are only to be used for the following purposes and in the followingpriorities:


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BANNER APPLICATION

Town of Ocean City, Maryland

RETURN THIS APPLICATION TO:Private Events Coordinator

Special Events Division200-125thStreet

Ocean City, MD 21842

410-250-5409 [email protected]

Rev. 071414

GUIDELINES

BANNER SCHEDULE:

The Town of Ocean Citys Private Events Coordinator manages the scheduling of bannerplacements and compliance with the policy herein.

BANNER SPECIFICATIONS:

Each banner must be constructed using superior quality materials.

Rt. 90: Each banner must be a maximum of 3' in width and 20' in length with grommets at each


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FEES:

There is no application fee for the banner program application as its approval process resides

under the fee-associated Private Events Application Process. Fees for placement of Bannersfollowing receipt of approvals from the Private Event Coordinator and/or the Mayor and CityCouncil are as follows:

Rt. 90 at Ocean City Tennis Center Applicants shall pay a fee of $150 per banner perplacement (maximum duration of two weeks)Rt. 50 Bridge Applicants shall pay a fee of $1,150 for placement of up to 14 banners(maximum duration of one month)

Boardwalk Applicant shall pay a fee of $950 for placement of up to 36 banners at 18 polelocations (two banners per pole, maximum duration of one month)

Fees shall be paid by Applicant prior to pre-determined installation date. Failure to makepayment in full to the Private Event Coordinator prior to the installation date may delay installand shorten the duration of exposure. Fees are associated with the reservation regardless ofactual duration of banner exposure. Placement and removal of banner are weather dependent.

Banner content is subject to approval by the Town of Ocean City. Once approved, banners

MUST be delivered to Public Works, 65thStreet and the Bay, two (2) weeks prior to posting.

It is the applicants responsibility to provide final copy, design, material and labor to constructthe banner. Once copy of advertisement is received, review by Ocean City will follow. OceanCity will not allow advertising that is false, misleading, deceptive, sexually explicit or obscene,violent in nature, or illegal. Tobacco, gambling, or alcohol, which is not presented as a PublicService message, may not appear on any banner. Ocean City has the right to review alladvertising content prior to approval.

An applicant MUST complete an application form, attach a proposed design of the banner, andsubmit them to the Private Events Coordinator The diagram will have the exact wording Any


59/84


BANNER APPLICATIONTown of Ocean City, Maryland

Banner Location Requested: ____ Rt. 90 Placement

Install Date: ____________________ Rt. 50 Grouping Placement

Install Date: ________________

____ Boardwalk Grouping Placement

Install Date: ________________

Event Name: _________________________________________________________________

Location of Event: _____________________________________________________________

Date(s) of Event: ______________________________________________________________

Event is: ____ For Profit

____ Nonprofit


60/84


Special Notes by Applicant: _____________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Applicant Signature: ___________________________________________________________

Applicant Title: _____________________________________________ Date: ___________

_______________________________________________________________________________________________________OFFICE USE ONLY__________________________________

Special Events Office Information:

________ Banner Approved ________ Banner Not Approved

Rt. 90 Date(s): _____________________Top/Bottom Reason Not Approved: _________

Rt. 50 Date(s): ______________________ _____________________________

Boardwalk Date(s): ______________________ _____________________________


61/84



4. NEW BUSINESSH. FY2014 Budget Amendment #2 presented by Budget Manager


62/84

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Jennie Knapp, Budget ManagerRE: FY 14 Budget Amendment # 2DATE: July 23, 2014

ISSUE(S): Introduction of FY 14 Budget Amendment # 2

SUMMARY: Although not all FY 14 revenue and expenditures have beenrecorded, enough information is available to present BudgetAmendment # 2. This amendment recognizes bond funds from the2013 bond issue funding the Beach Patrol headquarters, roof

replacements at the City Garage and Public Safety Building and thePerforming Arts Center at the Convention Center. In addition,grant funds and donations received since Budget Amendment # 1are included. Items funded by the Mayor and Council since BudgetAmendment # 1, such as replacement of the jail security system atthe Public Safety building are included as well.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)decreases $24,760 from $2,385,417 in Budget Amendment # 1 to

$2,360,657. Fund balance remains at or above the 15% of annualexpenditures policy target. It is anticipated that less than$2 360 657 will be taken from prior year reserves at the fiscal year

Agenda Item #



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Changes from Budget Amendment #1:

General Fund Revenue:

Other Taxes 70,252 40,000 Admissions Tax; 30,252 Room Tax

Licenses and Permits 119,667 173,052 Building Permits; 5,900 Vehicle Franchise;

(50,000) Room Licenses; (9,285) Noise Permits

Revenue From Other Agencies 230,582 90,748 County grants over estimate; 41,250 FM radio

grant; 68,584 Police grants; 30,000 Skateboard Park

shade structure grant;

Charges for Services 115,774 75,347 Parking revenue; 30,000 Fire Marshal review fees;

27,000 Sunfest revenue; 35,000 Recreation revenue;

14,315 Beach Stand franchise fees; 5,000 Special Events

revenue; 2,095 Kayak franchise; (50,000) Private event

fees; (17,309) Winterfest revenue; (5,674) Recycling SalesFines and Forfeitures (27,022) (35,031) Parking fines; (22,140) Municipal infractions; (4,916)

Forfeited vehicles; 35,065 Forfeited funds and assets

Other Revenue 129,985 103,686 Boardwalk bench donations; 37,738 Paramedic

Foundation donations; 4,400 misc. donations; 23,111

reimbursement for Police task force; 4,062 LGIT

hurricane conference grant; 2,188 Tree of Life donations;

(30,200) interest; (15,000) capital asset sales (Gov deals)

Bond Issuance 979,579 City Garage and Public Safety Building roof replacement

Appropriated Fund Balance (24,760) 17,440 Prior year bench donations; (42,200) Transfer toConvention Center

1,594,057

General Fund Expenses:

General Government 11,000 Transfer from Construction Inspection to Planning &

Zoning

Public Safety 1,109,167 718,251 Public Safety building roof; 116,700 Jail security

system replacement; 62,000 SCBA spare bottles approved

by M&CC 6/16/14; 68,584 Police grants; 41,250 FM radio

grant; 37,738 Paramedic foundation donations; 35,065


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Street stage lighting

Culture and Recreation (198,742) 30,000 Skatepark shade structure grant; 12,000 Caroline

Street stage lighting; 20,000 Northside Park soccer field

building maintenance and bominite patio resurfacing

approved by M&CC 4/29/14; 3,400 Beach wheelchair

donations; 2,095 Energy costs; 2,188 Tree of Life donations;(106,167) transfer to Public Works Streets division;

(154,081) Winterfest labor; (8,177) Springfest labor

Debt Service 25,024 17,585 roof replacement bond issue interest; 7,439 roof

replacement bond issue cost of issuance

Transfer to Airport 21,000 HVAC replacement approved by MCC 4/29/14

Transfer to Convention Center (42,200) Reduction in Convention Center funding for FY 14

Transfer to Vehicle Trust 25,248 18,748 ambulance load system; 6,500 forfeiture funds

1,594,057

Water Fund Changes:

Personal Services 10,950 Cover overtime costs

Non-Personal Services (10,950) Operational Supplies

0

Transportation Fund Changes:

Personal Services (9,684) Reduction in Part-Time salaries, overtime and

unemployment

Non-Personal Services 9,684 Energy costs

0

Wastewater Fund Revenue:

Service Charges 48,101 48,000 Service to West Ocean City; 101 InterestContributions - Private 35,146 Sunset Island funding of grinder pump


65/84

Airport Fund Revenue:

Transfer - In From General Fund 21,000 HVAC replacement approved by M&CC 4/29/14

Airport Fund Expenses:

Personal Services (4,000) (2,000) health insurance; (2,000) unemployment

Non-Personal Services 25,000 21,000 HVAC replacement; vehicle repairs, 4,000

21,000

Golf Course Fund Changes:

Personal Services (320) Reduction in part-time salaries

Non-Personal Services 320 Cleaning service at the maintenance shop

0

Convention Center Fund Revenue:

Service Charges 100,887 107,645 water damage insuarance reimbursement; 85,000

Hall Rental revenue; 32,623 Hurricane Sandy insurance

reimbursement; 619 Fire insurance proceeds; (75,000)

Cultural Arts entertainment; (50,000) Service charges

State and County Grants (58,625) (42,200) Stadium Authority funding; (16,425) adjustment of FEMA reimbursement from Hurricane Sandy

Transfer-In From General Fund (42,200) Operating loss less than budgeted

Bond Proceeds 9,408,770 Performing Arts/Expansion bond funded project

9,408,832

Convention Center Fund Expenses:

Personal Services (35,595) (10,000) Part-time salaries; (9,500) interdepartmental labor;

(6,100) Group insurance; (7,924) Unemployment; (4,500)FICA; 1,600 overtime; 586 Employer Deferred comp;

131 Retirement; 112 Full-Time salaries


66/84

Service Center Fund Revenue:

Service Charges to Other Funds (193,949) (131,571) Fuel Sales; (15,238) Parts sales; (47,140) mechanic

labor charges

Service Center Fund Expenses:

Personal Services (88,542) (82,310) Full-Time salaries resulting from retirements and

(16,524) Group insurance; (6,051) FICA; (6,000)

Unemployment; (2,815) overtime; (1,260) Employer

Deferred compensation; (500) interdepartmental labor;

17,333 Part-time salaries; 9,334 retirement; 251

miscellaneous changes

Non-Personal Services (105,407) (111,075) purchases for resale - fuel; (17,801) purchases for

resale - parts; (11,400) overhead door repairs; (630)

vehicle costs; (226) miscellaneous adjustments; 15,485 fuelcontroller upgrade; 12,490 fuel depot repairs; 4,300 Energy;

2,500 GMBA training; 950 clothing purchases

(193,949)

Vehicle & Equipment Trust Fund Revenue:

General Fund Contribution 25,248 18,748 ambulance load system; 6,500 vehicle forfeiture

fundsSale of Assets (6,500) vehicle sale proceeds

18,748

Vehicle & Equipment Trust Fund Expenses:

Capital Outlay 18,748 ambulance load system

General Capital Projects Fund Revenue:


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ORDINANCE 2014-

TOWN OF OCEAN CITY

OPERATING BUDGET FISCAL YEAR 2014

AMENDMENT # 1 AMENDMENT # 2

SOURCE SECOND READING FIRST READING CHANGES

Section I, General Fund:A. Anticipated Revenue:

Property Taxes $ 42,112,140 $ 42,112,140 $ 0

Other Taxes 15,893,153 15,963,405 70,252

Licenses and Permits 3,986,656 4,106,323 119,667

Revenue From Other Agencies 5,761,876 5,992,458 230,582

Charges For Services 9,217,805 9,333,579 115,774

Fines and Forfeitures 752,238 725,216 (27,022)

Other Revenue 431,285 561,270 129,985

Bond Issuance 0 979,579 979,579

Prior Year Reserves 2,385,417 2,360,657 (24,760)

Total Revenue $ 80,540,570 $ 82,134,627 $ 1,594,057

B. Anticipated Expenditures:

General Government $ 3,879,285 $ 3,890,285 $ 11,000

Public Safety 34,089,043 35,198,210 1,109,167

Public Works/Beach Maintenance 5,137,758 5,147,281 9,523Sanitation and Waste Removal 5,645,750 5,645,750 0

Highways and Streets 5 175 780 5 592 055 416 275


68/84



Section II, Water Fund:

A. Anticipated Revenue:

Water Sales $ 3,551,295 $ 3,551,295 $ 0

Water Fixture Charge 3,494,483 3,494,483 0

Service Charges 188,558 188,558 0

Capacity/Impact Fees 75,600 75,600 0

Prior Year Reserves 139,546 139,546 0

Total Revenue $ 7,449,482 $ 7,449,482 $ 0


Personal Services $ 2,006,663 $ 2,017,613 $ 10,950

Non-Personal Services 3,010,603 2,999,653 (10,950)

Debt Service 1,067,216 1,067,216 0

Capital Outlay 1,365,000 1,365,000 0

Total Expenditures $ 7,449,482 $ 7,449,482 $ 0

Section III, Transportation Fund:


Bus Revenue $ 2,843,661 $ 2,843,661 $ 0

Train Revenue 1,060,300 1,060,300 0


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Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 11,404,390 $ 11,404,390 $ 0

Service Charges 981,933 1,030,034 48,101

Capacity/Impact Fees 132,000 132,000 0

Build America Bond Subsidy 119,966 119,966 0

Contributions - Private 0 35,146 35,146

Bond Issuance 0 1,470,127 1,470,127

Prior Year Reserves 104,106 506,862 402,756

Total Revenue $ 12,742,395 $ 14,698,525 $ 1,956,130


Personal Services $ 4,098,768 $ 4,098,768 $ 0

Non-Personal Services 3,863,064 3,904,064 41,000

Debt Service 3,487,527 3,525,246 37,719

Capital Outlay 1,293,036 3,170,447 1,877,411

Total Expenditures $ 12,742,395 $ 14,698,525 $ 78,719

Section V, Airport Fund:


Fuel Sales $ 790,282 $ 790,282 $ 0


70/84



Section VI, Municipal Golf Course Fund:


Service Charges $ 1,660,008 $ 1,660,008 $ 0

Sales and Concessions 422,240 422,240 0

Other Revenue 63,600 63,600 0


Total Revenue $ 2,157,123 $ 2,157,123 $ 0

B. Anticipated Expenditures:Personal Services $ 1,060,269 $ 1,059,949 $ (320)

Non-Personal Services 1,086,065 1,086,385 320

Transfer to General Fund 9,474 9,474 0

Capital Outlay 1,315 1,315 0


Section VII, Convention Center Fund:


Service Charges $ 1,925,900 $ 2,026,787 $ 100,887

State and County Grants 1,424,280 1,365,655 (58,625)

Food & Beverage Tax 1,130,000 1,130,000 0

Transfer-In From General Fund 1,355,260 1,313,060 (42,200)

Bond Proceeds 0 9,408,770 9,408,770

Prior Year Reserves 1,071,314 1,071,314 0


71/84



Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 0


Total Revenue $ 1,869,735 $ 1,869,735 $ 0


Personal Services $ 958,627 $ 956,119 $ (2,508)

Non-Personal Services 911,108 913,616 2,508

Capital Outlay 0 0 0


Section IX, Service Center Fund:


Service Charges To Other Funds $ 5,266,033 $ 5,072,084 $ (193,949)


Total Revenue $ 5,276,489 $ 5,082,540 $ (193,949)



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Section X, Vehicle & Equipment Trust Fund:



Federal and State Grants 3,401,239 3,401,239 0

General Fund Contribution 315,000 340,248 25,248

Sale of Assets 130,000 123,500 (6,500)


Total Revenue $ 6,353,179 $ 6,371,927 $ 18,748


Non-Personal Services $ 762,471 $ 762,471 $ 0

Debt Service 0 0 0

Transfers Out 0 0 0

Capital Outlay 5,590,708 5,609,456 18,748

Total Expenditures $ 6,353,179 $ 6,371,927 $ 18,748

Section XI, Risk Management Fund:



Interest Earned 52,422 52,422 0


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Section XII, Pension Trust Funds:


Employer Contributions $ 5,697,130 $ 5,697,130 $ 0

Employee Contributions 1,580,000 1,580,000 0

Investment Earnings 4,680,000 4,680,000 0

Total Revenue $ 11,957,130 $ 11,957,130 $ 0


Benefit Payments $ 4,650,000 $ 4,650,000 $ 0Non-Personal Services 160,000 160,000 0

Reserve for Employee's Retirement 7,147,130 7,147,130 0


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,617,002 $ 3,617,002 $ 0Employee Contributions 200,000 200,000 0

Investment Earnings 315,000 315,000 0

Total Revenue $ 4,132,002 $ 4,132,002 $ 0


Benefit Payments $ 950,000 $ 950,000 $ 0

Non-Personal Services 90,000 90,000 0

Reserve for Retiree Health 3,092,002 3,092,002 0


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Section XIV, General Capital Projects Fund:


General Fund Contribution 2,400,000 2,400,000 0

Bond Proceeds 871,000 2,244,223 1,373,223

Inlet Lot Parking Revenue 270,000 270,000 0

Total Revenue $ 3,541,000 $ 4,914,223 $ 1,373,223


Street Paving 1,900,000 1,900,000 0

Beach Patrol Headquarters 0 2,244,223 2,244,223

Canal Dredging 500,000 500,000 0

Roof Replacement 871,000 0 (871,000)

Reserve for Future Capital Projects 270,000 270,000 0

Total Expenditures $ 3,541,000 $ 4,914,223 $ 1,373,223

Section XIV, All Funds Expenditure Summary:

General Fund $ 80,540,570 $ 82,134,627 $ 1,594,057

Water Fund 7,449,482 7,449,482 0

Transportation Fund 9,810,779 9,810,779 0

Wastewater Fund 12,742,395 14,698,525 1,956,130

Airport Fund 1,497,647 1,518,647 21,000

Municipal Golf Course Fund 2,157,123 2,157,123 0


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Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.472 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on August 4, 2014.

ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Counciland approved by the Mayor at its meeting held on August 18, 2014.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT


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Budget Amendment # 2General Fund

Revenue Changes


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Revenue Changes

Other Taxes $ 70,252

Licenses and Permits $ 119,667

From Other Agencies $ 230,582

Service Charges $ 115,774 Fines & Forfeitures $ (27,022)

Other Revenue $ 129,985

Bond Issuance $ 979,579 Appropriated Fund Balance $ (24,760)

Total Increases $ 1,594,057


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Expenditure Changes

Roof Replacement $ 875,722 Items funded by grants $ 234,644

Items funded by donations $ 188,563

Items funded by the M &CC $ 171,447

Jail Security replacement $ 116,700

Other increases $ 6,981

Expense Increases $ 1,594,057

Water and Transportation Funds


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Water and Transportation Funds

Water Fund: $10,950 reduction in operational supplies to cover overtime

costs

Transportation Fund: $9,684 reduction in part-time salaries, overtime and

unemployment to cover energy costs


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Wastewater Fund

Wastewater:

Increases: Effluent disinfection project (2013 Bond): $ 1,470,228

Clarifier project $ 402,756

Unbudgeted sewer repairs: $ 145,000

Equipment maintenance: $ 87,000

Generator rental: $ 86,000

Sunset Island grinder pump: $ 35,146

2ndStreet dimminutor: $ 7,000

Total Increases: $2,233,130

Reductions: Tipping Fees ($245,522)

Vehicle Expenses ($ 31,478)

Total Reductions: ($277,000)

Total Changes: $1,956,130


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Airport and Golf Course Funds

Airport:

$21,000 from General Fund for HVAC replacementapproved by Council 4/29/14

$2,000 in health insurance savings and $2,000 inunemployment used to fund additional vehiclerepairs

Golf Course:

$320 reduction in part-time salaries used to fundcleaning service at the maintenance shop


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Convention Center Fund

Increases: Performing Arts Center 2013 Bond $9,408,770

Repairs due to Fire and water damage $ 124,462

Energy $ 35,000

Total Increases $9,568,232

Reductions:

Expenses supporting cultural arts ($75,000)

Building & Equipment maintenance ($13,000)

Operating supplies ($29,705)

Payroll expenses ($35,595) Communication expenses ($ 6,000)

Total Reductions ($159,400)

Total Change: $9,408,832

IT A d S i C t F d


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IT, And Service Center Funds

IT: $2,508 in personnel cost savings and $14,617 in additional

expense savings funded the Risk medicare reporting modulecost over the budgeted amount and the purchase ofunbudgeted PCs

Service Center: Revenue estimates were $193,949 under budget

Expense reductions: Purchases for Resale: ($128,876)

Personnel cost savings: ($ 88,542) Expense savings: ($ 4,506)

Fuel controller update: 15,485

Fuel depot repairs: 12,490

Total Changes: (193,949)


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Vehicle Trust and Capital Projects Funds

Vehicle Trust Fund:

$18,748Ambulance load system (funded by County EMSgrant)

General Capital Projects:

$2,244,223 Bond issue for Beach Patrol headquartersbuilding

$(871,000) City Garage and Public Safety building roofreplacement originally budgeted in General Capital projects,but funded in General Fund operations as a maintenanceitem through 2013 bond issue.

July 29 2014 Complete Agenda

Documents

Transcript of July 29 2014 Complete Agenda