July 19, 20121 Data Teams: The Best of Professional Learning Communities 2012 Leadership Conference...

July 19, 2012 1

Data Teams:Data Teams:The Best of Professional The Best of Professional Learning Communities Learning Communities

2012 Leadership Conference2012 Leadership Conference

Moanalua High School

June 28, 2011 2011 Model Schools Conference 2

July 19, 2012 3

Data Teams atData Teams atMoanalua High SchoolMoanalua High School

… … Professional Learning Professional Learning

Communities at their BestCommunities at their Best

Lance Miyahira, ACE Vice PrincipalLance Miyahira, ACE Vice Principal

Session Attendees

• Athletic Directors

• Vice Principals

• Principals

• Complex Area Superintendents

• District / Complex Area Educational Officers

• State Level Educational Officers

• Other

Presentation Team

• Lance Miyahira, ACE Intern Vice Principal 2012-2013

• Wilbert Lum,Vice Principal

• Julia Toyama, Vice Principal• Dawn Amano-Ige,ACE Intern Vice Principal 2011-2012

• Richard Taylor, Academic Officer

• Darrel Galera, Principal

Desired Outcomes

• Session attendees will … have a clear understanding of the purpose and process of Data Teams as defined by Doug Reeves and the Leadership and Learning Center

• Session attendees will … have a clear understanding of how to implement Data Teams at their respective schools.

Agenda

• Opening – Desired Outcomes • Seeking a Creative Solution … taking a new path

to improve PLCs• Deep Implementation of Data Teams Matters• What Gets Monitored, Gets Done• Success By Design, Not By Chance• Having Vision Beyond The Physical Ability to See• Autopsies vs Physicals • Questions & Answers

8

“THE MESSAGE”

Data Teams are the single best way to help educators and administrators move from "drowning in data" to using

information to make better instructional decisions. What makes the Data Teams process distinctive is that we are not

just looking at student scores, but at the combination of student results, teaching strategies, and leadership support. The essential question is, "What can we do tomorrow to help

students and teachers achieve their goals?" Data Teams give professionals respect, reinforcement, and feedback - the keys

for improved impact on student learning.

Douglas Reeves, 2009

9

“THE MESSAGE”

Data Teams are the single best way to help educators

and administrators move from "drowning in data" to using information to make better

instructional decisions.


10

“THE MESSAGE”

What makes the Data Teams process distinctive is that we are not just looking at student scores,

but at the combination of student results,

teaching strategies, and leadership support.

11

“THE MESSAGE”

The essential question is, "What can we do tomorrow to help students and

teachers achieve their goals?" Data Teams give professionals

respect, reinforcement, and feedback - the keys for improved impact on

student learning.

July 19, 2012 12

Moanalua High SchoolMoanalua High School… … taking a new path taking a new path

Wilbert Lum, Vice PrincipalWilbert Lum, Vice Principal

13

Enrollment: 2100 Free/Reduced Lunch: 26% Special Education: 7% ELL: 4% Military: 20%

Daily Attendance Rate: 95%Graduation Rate: 96%

Moanalua High SchoolMoanalua High School

Ethnicities: Filipino 20% Japanese 17% White 11% Hawn/P.Hawn 10% Chinese 8% Black 7% Korean 6% Other 21%

14

Insight: PLCs & Data Teams

PLCs and Data Teams are not competitive practices; they are

interdependent practices. The Data Teams process enhances PLCs by

providing explicit data-driven structure that leads to results.

Brian McNulty

What Path To Take – PLCs or Data Teams?

• Moanalua High School teachers travelled the PLC path since 2001

• But there was a need to improve and to change for the better

• Please view the following video clip

Being Creative

• We need to seek creative solutions when providing leadership for change in our schools.

What Path To Take – PLCs or Data Teams?

• MoHS “creative” solution to get teachers to take the “healthy” option of “Data Teams” staircase instead of using the “PLC” escalator

18

Data Teams at Moanalua High

• Data Teams were implemented beginning in SY 2010-2011

• Moanalua High School currently has 29 Data Teams:–16 Core Subject Area Teams – 7 Elective Subject Teams– 6 Specialty Area Teams

• Each Data Team has a Data Team Leader

July 19, 2012 19

Deep Implementation Deep Implementation MattersMatters

Difference Between Difference Between Data Teams and PLCs at Moanalua Data Teams and PLCs at Moanalua

High SchoolHigh School

Julia Toyama, Vice PrincipalJulia Toyama, Vice Principal

Questions

• #1 – How many of you implement Common Formative Assessments in your schools?

• #2 – How many of you implement Common Summative Assessments in your schools?

• #3 – How many are familiar with the Doug Reeve’s Leadership and Learning Center model for Data Teams?

• #4 – How many are familiar with the Five Step Data Team Process?

Needs of Schools

• Moanalua High School recently conducted training for 170 teachers and administrators in Central District on Data Teams. Their needs are probably very similar to the needs of schools throughout the state.

22

NEEDS ASSESSMENT – What are the needs of schools?

• Survey Results

South Central District - I need training in the following:

58.90%

54.70%

53.70%

48.80%

46.30%

37.90%

20%

How to implement DTs

Data analysis

CFAs and CSAs

5 Step Process

SMART Goals

Priority Standards

Purpose of DTs

23

Chronology of Events for Data Teams at Moanalua HS

• March 2010 - Principal and Academic Officer trained in Data Teams• March 2010 - Contract with Leadership Learning Center; request “high

school” trainer; assigned Jay Trujillo, HS principal; “planting seeds”• August 2010 – Training #1 of Core Subject Teachers in Data Teams;

Training #2 How to Write CFA (by J Trujillo)• Sept 2010 – Training #3 of All Teachers in Data Teams (by J Trujillo)• Oct 2010 – Training #4 for Data Team Leaders; T #5 How to Write CFAs• Dec 2010 – Training #6 for Data Team Leaders (by PD Team)• January 2011 – Formation and implementation of all school data teams• March 2011 – Training #7 How to Write CFAs (by J Trujillo)• April 2011 – 10th MoHS PD Conference w JTrujillo – all data teams to present

• May 2011 – Meeting with Data Team Leaders to evaluate, monitor, plan• July 2011 – All day fac training w/ J.Trujillo in Data Teams, 20 DT mtgs set• August 2011 – Meeting with Data Team Leaders

24

Data Teams – How to Implement

• #1 – Provide a school culture for professional collaboration • #2 – Requiring writing and use of quality common summative

and formative assessments• #3 – Providing a Clear Target and Clear Expectations• #4 - Careful Formation of Data Teams• #5 – Careful Selection of Data Team Leaders• #6 – Training of Data Team Leaders• #7 – Support for Data Team Leaders• #8 – Committing to time and resources for process• #9 – Training for all teachers (5 Step Process) • #10 – Monitoring (what gets monitored gets done)• #11 – Celebrating and Sharing and Staying The Course

2525

SCHEDULE DATA TEAM MEETINGS BEFORE ANY OTHER MEETING

Make This A Priority

July 26, 2011August 22, 2011

August 29,2 2011September 7, 2011

September 19, 2011October 17, 2011October 31, 2011

November 14, 2011November 28, 2011

January 9, 2012January 23, 2012February 6, 2012February 22, 2012

March 28, 2012April 19, 2012May 4, 2012

HIGHLYRECOMMENDE

D READING

by Larry Ainsworth

2727

KEYS FOR DATA TEAMS

• Critical Piece – Teachers must know how to write and use Common Formative and Summative Assessments

• Train on the Five (5) Step Data Team Process• Train Data Team Leaders• Pay Data Team Leaders• Provide Time for Data Team Meetings• Closely Monitor Data Teams using

implementation rubric

2828

Enhanced 5 Step Data Team Process

• Step 0 – Common formative and summative assessments of high quality (w/ performance tasks)

• Step 1 – Collect and Chart Data• Step 2 – Identify Learning Strengths/Weaknesses• Step 3 – Create SMART Goal• Step 4 – Identify instructional strategies• Step 4.5 – Focus on instructional strategies that

promote higher level thinking skills• Step 5 – Identify results indicators of success

29

Data Teams Use SMART Goals &Select Instructional Strategies

July 19, 2012 30

What Gets Monitored, What Gets Monitored, Gets DoneGets Done

Monitoring Implementation of Monitoring Implementation of Data Teams at Moanalua High Data Teams at Moanalua High

SchoolSchool

Dawn Amano-Ige, Dawn Amano-Ige, ACE Vice PrincipalACE Vice Principal

31

“THE MESSAGE”

“Deep implementation

is required for success.

Deep implementation is when there is a level of 90% implementation or higher.”

32

““Need To Know”Need To Know”Brockton High SchoolBrockton High School

Implementing With Implementing With FidelityFidelity

(implementing any (implementing any schoolwide program)schoolwide program)

33

Ron FergusonRon FergusonHarvard UniversityHarvard University

““impressed with how Brockton impressed with how Brockton implementedimplemented the program” the program”

““I have never seen that any other I have never seen that any other school …just a level of planning school …just a level of planning

and meticulousness that you and meticulousness that you don’t see…”don’t see…”

34

DOUG REEVESDOUG REEVESImplementing With FidelityImplementing With Fidelity

““deep implementation matters … deep implementation matters … defined as 90% or more of defined as 90% or more of teachers actively engaged in teachers actively engaged in implementation. Critical Mass implementation. Critical Mass matters. Select a few things and matters. Select a few things and do them deeply and well, rather do them deeply and well, rather than superficial implementation than superficial implementation of many things”of many things”

Monitoring Implementation

• Monitoring– Rubric for monitoring Data Teams– Tips for principals and VPs on monitoring– What gets monitored gets done

Monitoring Implementation

• Number of Teams Visited During Data Team Meetings by an Administrator– August 8 12 Teams– August 22 15 Teams– Sept 7 10 Teams– Sept 19 7 Teams– Oct 31 19 Teams– Nov 14 10 Teams– Nov 28 10 Teams

July 19, 2012 37

Success By Design, Success By Design, Not By ChanceNot By Chance

Results of Implementing Results of Implementing Data Teams at Moanalua High Data Teams at Moanalua High

SchoolSchool

Richard Taylor, Academic OfficerRichard Taylor, Academic Officer

July 19, 2012 38

Percentage of “Proficient” Percentage of “Proficient” Data TeamsData Teams

Percentage of Proficient Data Teams

12

38

0

5

10

15

20

25

30

35

40

2011 2012

Percentage of ProficientData Teams

July 19, 2012 39

Completing the 5 Step ProcessCompleting the 5 Step Process

% of Data Teams & Number of Times Completing 5 Step Process

9 9

28

129

0

5

10

15

20

25

30

None 1 Time 2 Times 3-9 Times 10 ormoreTimes

% of Data Teams &Number of TimesCompleting 5 StepProcess

Current Needs for SY 2012-2013

• Collecting and Charting Data – 67% of teams are “beginning”

• Determining instructional strategies – 52% of teams are “beginning”

• Determining results indicators – 67% of teams are “beginning”

• Effective Data Use – 57% of teams are “beginning”

4141

Other Application of Data Team Process

Can the 3 testings of the H.S.A. be considered a “Common

Assessment?”How MoHS used the data teams

process for multiple administrations of H.S.A.

4242

STUDENT LEARNING RESULTSMoHS used the process of Data

Teams for 2010-2011 H.S.A.

Math Proficiency Using Data Teams Process

4350 53

0102030405060

Oct-10 Feb-11 Apr-11

Math Proficiency

4343


Teams for 2010-2011 H.S.A.October 2010 H.S.A. Test #1Grade 10 Math Proficiency 43%“Data Team Meeting” using 5 Step Process. Instructional strategies and interventions applied from October to February.

February 2011 H.S.A. Test # 2 Grade 10 Math Proficiency 50%“Data Team Meeting” using 5 Step Process. Instructional strategies and interventions applied from February to April.

April 2011 H.S.A. Test #3

Grade 10 Math Proficiency 56%


Data Teams Help Moanalua HS to Increase Math Proficiency on H.S.A.

H.S.A. Math - Moanalua HS

0

10

20

30

40

50

60

70

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

MoHS Math NCLB Benchmark


Data Teams Help Moanalua HS to REDUCE The Achievement Gap

% SPED Proficiency - H.S.A. MATH

0

21

0

5

10

15

20

25

2011 2012

% SPEDProficiency -H.S.A. MATH

47

Data Teams Use SMART Goals &Select Instructional Strategies

Examples of Data Team Success

• Algebra II Data Team:• SMART GOAL: “The percentage of

Algebra II students scoring proficient or higher in MA.All.9.3 CFA will increase from 61% to 80% by April 13 as measured by post test on April 7-8.

• Results: 81% of students were proficient


• Algebra II Data Team:• SMART GOAL: “The percentage of

Algebra II students scoring proficient or higher in MA.All.9.7 CFA will increase from 70% to 80% by April 13 as measured by post test on April 7-8.



• Pre-Calculus Data Team:• SMART GOAL: “The percentage of

students scoring proficient or higher in MA.AG.10.6a CFA will increase from 52% to 75% by March 2 as measured by post test on March 2.


DATA PORTAL FOR DATA TEAMS

• 2012-2013: MOHS is implementing new DATA PORTAL schoolwide in October 2012

• Math Data Teams are piloting data input on CFAs during 1st Quarter

July 19, 2012 52

Leadership: Seeing Leadership: Seeing What Is Important…What Is Important…

Having Vision forHaving Vision forThe fact that we don’t see it doesn’t The fact that we don’t see it doesn’t

mean it isn’t theremean it isn’t there

Darrel Galera, PrincipalDarrel Galera, Principal

53

You Tube VideoYou Tube Videohttp://www.youtube.com/watch?v=vJG698U2Mvohttp://www.youtube.com/watch?v=vJG698U2Mvo

HIGHLYRECOMMENDE

D READING

Leadership for Data Teams

• Attention Blindness

• Leaders need to“see” clearly … get away from “attention blindness” … it is a no brainer– #1 Issue / Problem is ________________


• Attention Blindness

• Leaders need to“see” clearly … get away from “attention blindness” … it is a “no brainer”

– #1 Issue / Problem is ____TIME______


• With the loss of PD Days and additional of DLWOP Days, school principals must find ways to MAXIMIZE the limited professional development time now available.

How Data Teams Addresses the #1 Issue for Schools

• High School Football Practices

• High School Marching Band Rehearsals

HIGHLYRECOMMENDE

D READING(by Davenport &

Manville, 2012)

Chapter 6 - Charlotte

Mecklenburg Schools

AUTOPSY vs ANNUAL PHYSICAL

• What do we want to do for students … perform an “autopsy” or perform a “physical check up?”

• Do we want to be “coroners” to check on a student who is “gone” or do we want to check up on students while they are “alive” in our classroom?

Data Teams- Making Data Available While There Is Time To Do Something

About It

“…most of the data we’ve had in the past serves others, not us. They are like autopsies. But we want to give physicals, not autopsies. The data must be available while there is time to do something about it.”

Davenport & Manville, Judgement Calls – 12 Stories of Big Decisions and Teams That Got Them Right, 2012, Harvard Business Review Press

July 19, 2012 62

Leadership: Leadership: Courage to Lead Courage to Lead

ChangeChangeGoing Places Where We Need to Go Going Places Where We Need to Go

and Want to Goand Want to Go

Darrel Galera, PrincipalDarrel Galera, Principal

63


• #1 – School culture for professional collaboration and teaming• #2 – A focus on writing common summative and formative

assessments• #3 – Strong Leadership from Principal• #4 – Strong Leadership from Vice Principals & Academic

Officer• #5 – Strong Leadership from Data Team Teacher Leaders• #6 – Professionalism and teaming by teachers and staff

“IT’S ALL ABOUT LEADERSHIP”

64

“… whether in the classroom or at work … what we value and what we pay attention to can

blind us to everything else we could be seeing.

The fact that we don’t see it doesn’t mean it’s not there.”

Cathy Davidson

New Research on Attention Blindness

65




Cathy Davidson


66

“Without the collaboration of different minds, we can insist on gorillas or basketballs, and never

understand that they, like everything else, are all part of the same experiment. So are we.

We just need to be linked to one another to be able to see it all.”

Cathy Davidson


67

“… with the right practice and the right tools, we can begin to see what we’ve been missing.

With the right tools and the right people to share them with, we have new options.”

The collective wisdom and insights of Doug Reeves, Cathy Davidson, Chip & Dan Heath

68



The Data Team Framework/Process and courageous leadership are the right tools … Data Teams are the right people … to help us

begin to see what we’ve been missing.



• Best things for implementation:• Hire/use effective trainer• Use “Role play simulation of 5 step process” to train

teachers – BEST• Schedule DT meetings 1st

• Pay DT Leaders• Apply process for H.S.A. or similar & get results and

share• Monitor, monitor, monitor• Keep high expectations but … be supportive, flexible,

patient

Instructional Leadership for Data Teams

• How can we be instructional leaders? • QUESTION: What are changes that need to happen in your

school NOW to meet the CCSS & SBAC NGAs? Use the Data Team Process (STEP #4) to get to …– % of literature vs non fiction/informational text?– Lexile levels – how will teachers move to “end” of new Lexile band

per the CCSS?– % of narrative writing vs argument/persuasive writing– # of times students do “research” each year (4 times)– # of performance assessments?– Use of computers to do assessments?– Math “fluency” … ability to do and apply efficiently and timely; how

many times do teachers give problems with more than one correct answer;

– NEW APPROACH – “TEACH TO THE TEST!”


• Connect Teacher evaluation to Data Teams– Data teams can give teachers their own

“evidence” of their professional performance (proficiency, growth,)

– Charlotte Danielson observations can show application of Data Teams activities

– Tripod Survey results (Nov/May) will show … “7 Cs” …caring, captivating, conferring, culture, clarifying, challenging, consolidating


• For system change…System Culture to Complex Area Culture to School Culture to Classroom Culture

• Superintendent – are CASes plates full?• CAS – are principals plates full? Then what are you

specifically taking off the plate and how much time is returned?

• Principals -are teachers plates full? Then what are you specifically taking off the plate and how much time is returned?

• “only way to get to focus and coherence is to let go” Sue Gendron

Administrator’s Guide To Data Teams

HIGHLYRECOMMENDE

D READING

by Brian McNulty


• State Leadership – – #1 assist schools to not have “attention

blindness”– #2 find ways to give teachers and

principals time for professional development

– #3 set school leadership capacity as priority #1

– #4 create culture


• CAS Leadership – – #1 assist schools to not have “attention blindness”– #2 find ways to give principals time for

professional development; do not hold meetings for compliance / use limited time well / give time back

– #3 set school leadership capacity as priority #1– #4 Create culture


“CULTURE TRUMPS

STRATEGYEVERY TIME”

Ray McNulty

77

MAHALO!

Thank you from the Moanalua High School

Professional Development Team.If you would like this powerpoint presentation …

CONTACT: Darrel Galera, Principal Email: [email protected]

(808) 690-6214(808) 778-6378

78

“THE MESSAGE”

What makes the Data Teams process distinctive is that we are not just looking at student scores,

but at the combination of student results,

teaching strategies, and leadership support.

79

Doug Reeves

“The lack of collecting student achievement data is malpractice.”

Doug Reeves

80

“THE MESSAGE”

“In traditional school systems, accountability is seen as a top-down approach in which

teachers are the recipients of accountability. Data teams embrace a

bottom-up approach in which the accountability is embedded in

collaborative conversations and shared accountability.”

Pre-Test

• What is the most important leadership task?

• Question

What happened …

• How to monitor on Data Team meeting days?• What was accomplished …

– RESULTS … Data Teams, Schoolwide – Check on Data Team leaders– Clarified work of teams– Set follow up all day meetings as needed– Support for reformation of teams– Affirmed quality assessments– Collaboration … consistency … teaming

Use instructional leadership lens

• Look at the 5 Steps … what does it mean?

• Need organization

• Time to discuss instruction specifically

Use instructional leadership lens

• Look at the 5 Steps … what does it mean?• Need organization• Time to discuss instruction specifically• Need pre CFA assessment and post CFA

assessment … to discuss instruction (can move from one to another)

• Need Data Portal – to Flip Data Team Meetings

• Flip Faculty Meetings

Agenda

• Opening – Desired Outcomes & Activity• The Classroom Teacher & the Data Team

Process• Implementation of Data Teams & Leadership • What does it look like? What can it look like

at your school?• Data Team Observations• Questions, Answers, & Next Steps

86

Welcome

• Dawn Ige, Vice Principal• Teri Ushijima, Complex Area Superintendent• Darrel Galera, Principal• Richard Taylor, Academic Officer

87

Moanalua High School’sProfessional Development Team

• Liane Voss, Curr.Coordinator, LA Dept Chair, Data Team Leader

• Audrey Ragragola, Curr.Coordinator, Science Dept Chair• Judy Tateyama, Curr.Coordinator, Math Dept Chair, Data

Team Leader• Vangie Casinas, CAP Coordinator, Data Team Leader• Richard Taylor, Academic Officer• Dawn Amano-Ige, Vice Principal• Julia Toyama, Vice Principal• Lynda Sadaoka, Vice Principal• Wil Lum, Vice Principal• Sandra Nakagawa-Saito, Chemistry Teacher, Data Team

Leader

88


• Survey Results

South Central District - Our school has Data Teams in place

53.40%46.60% Yes

No

89


• Survey Results

South Central District - Our school has a PLC (s) in place.

78.90%

21.10%

Yes

No

90


• Survey Results

South Central District - I have received training in how to write common formative /summative

assessments.

58.50%

41.50% Yes

No

91


• Survey Results • Do you presently administer common formative assessments

or common summative assessments in your classrooms?• YES – 87%

92


• Survey Results

South Central District - I am familiar with the 5 Step Data Team Process from the Leadership and

Learning Center.

58.80%

41.20% Yes

No

93

“THE MESSAGE”

Data Teams are the single best way to help educators and administrators move from "drowning in data" to using

information to make better instructional decisions. What makes the Data Teams process distinctive is that we are not

just looking at student scores, but at the combination of student results, teaching strategies, and leadership support. The essential question is, "What can we do tomorrow to help

students and teachers achieve their goals?" Data Teams give professionals respect, reinforcement, and feedback - the keys

for improved impact on student learning.


94

“THE MESSAGE”

Data Teams are the single best way to help educators

and administrators move from "drowning in data" to using information to make better

instructional decisions.


95

“THE MESSAGE”

The essential question is, "What can we do tomorrow to help students and

teachers achieve their goals?" Data Teams give professionals

respect, reinforcement, and feedback - the keys for improved impact on

student learning.

96

“THE MESSAGE”

“We need to expose teaching and leadership practices that are

contributing to – or sadly, in some cases, not contributing to – increased

learning for all students.”

Mike Schmoker

97

“THE MESSAGE”

PLCs and Data Teams are not competitive practices; they are

interdependent practices. The Data Teams process enhances PLCs by

providing explicit data-driven structure that leads to results.

Brian McNulty

98

“THE MESSAGE”

“The lack of collecting student achievement data is malpractice.”

Doug Reeves

99

“THE MESSAGE”

“In traditional school systems, accountability is seen as a top-down approach in which

teachers are the recipients of accountability. Data teams embrace a

bottom-up approach in which the accountability is embedded in

collaborative conversations and shared accountability.”

100

“THE MESSAGE”

“Deep implementation is required for success. Deep implementation is when there is a level of 90% implementation or

higher.”

101

Theory of Action –A School’s Plan to Increase Student

Achievement • What is your school doing to collect and analyze meaningful

individual student learning results?

• What is your school doing that leads to the immediate use of proven and effective teaching strategies in the classroom?

• What is your school doing to increase student achievement “by design” and not just “by chance”?

102

“THE MESSAGE”

“We need to expose teaching and leadership practices that are

contributing to – or sadly, in some cases, not contributing to – increased

learning for all students.”

Mike Schmoker

103


Achievement • #1 - What is your school doing to collect and analyze

meaningful individual student learning results?• #2 - What is your school doing that leads to the immediate use

of proven and effective teaching strategies in the classroom?• #3 - What is your school doing to increase student

achievement “by design” and not just “by chance”?

• WHAT IS YOUR SCHOOL DOING THAT MEETS ALL THREE OF THE ABOVE?

104


Achievement • Case Study –

–Dr. Mike Wasta, former Superintendent Bristol Connecticut–“stunning results … elementary, middle, and high schools”

105

Theory of Action –A District’s Plan to Increase Student

Achievement • Case Studies –

–Dr. Olwen Herran, Fort Bend ISD, Texas–Dr. Timothy Jenney, Superintendent

106


Achievement • Case Study – Bristol, Connecticut determined that the best

theory of action for schools was DATA TEAMS. They believed that through DATA TEAMS, teachers would be able to:– unwrap prioritized standards, then develop and use common formative/summative assessments–collect and analyze individual student learning data from common assessments and create SMART goals–Identify what teaching strategies are more successful and implement those strategies–Increase student achievement by design and not just be chance

107

VIDEO

• Guiding Questions for Video Clip:–Why did they choose Data Teams as their “theory of action”?–How did they implement?–What were the three most important things?–Key piece of advice and wisdom for schools and districts to follow?

108

Data Teams - Framework for Implementation

• #1 – School culture for professional collaboration and teaming• #2 – Requiring writing and use of quality common summative

and formative assessments• #3 – Providing a Clear Target and Clear Expectations• #4 - Formation of Teams• #5 – Selection of Team Leaders• #6 – Training of Team Leaders• #7 – Support for Team Leaders• #8 – Committing to time and resources• #9 – Training for all teachers (5 Step Process) • #10 – Monitoring (what gets monitored gets done)• #11 – Celebrating and Sharing and Staying The Course

109


• #1 – School culture for professional collaboration and teaming• #2 – A focus on writing common summative and formative

assessments• #3 – Strong Leadership from Principal• #4 – Strong Leadership from Vice Principals & Academic

Officer• #5 – Strong Leadership from Data Team Teacher Leaders• #6 – Professionalism and teaming by teachers and staff

“IT’S ALL ABOUT LEADERSHIP”

110

Simulation: Mock Data Team Process

• Teacher #1 – Data Team Leader • Teacher #2 – Elementary teacher A• Teacher #3 – Elementary teacher B• Teacher #4 – Elementary teacher C• Teacher #5 – Elementary teacher D• Admin – Vice Principal assigned to monitor & support team

“Five (5) Step Process”

111


• STEP #1: Collect and Analyze Data


112


• STEP #2: Strengths and Weaknesses


113


• STEP #3: Create SMART Goal


114


• STEP #4: Discuss and identify effective instructional strategies and practices


115


• STEP #5: What indicators will show results


116


• Before watching this simulation, please think about …

– what is needed for such a meeting to take place?– what are the positives that can be taken away from such a meeting?

117


• After watching this simulation …

– what is needed for such a meeting to take place?– what are the positives that can be taken away from such a meeting?– what questions do you have?

118

BREAK

• Please enjoy a 15 minute break

• We will reconvene at 10:30 am

119

Implementation at Moanalua High School

• #1 – promoting professional development and PLCS; provide training for all teachers on Data Teams

• #2 – Requiring writing common summative and formative assessments; providing training for CFAs

• #3 – Providing meeting times for meetings and scheduling all Data Team meetings before all other meetings

• #4 – Carefully form teams and select leaders• #5 - Pay and support Data Team Leaders• #6 – Measure baseline of team performance, set clear target

for team performance

120

Panel Sharing on Successful Implementation - leadership from the

following …• #1 – Principal• #2 – Vice Principal(s), Academic Officers, Curriculum Coord.• #3 – Department Chairpersons, Grade Level Chairpersons• #4 – Data Team Leaders• #5 – Teachers on Data Teams (use quotes)

121

Reflections – Our Successful Implementation is related to…

• #1 – Moanalua High School has been focused on professional development and PLCS for 11 years and the transition to Data Teams as a form of PLCs was “easy” for teachers

• #2 – Moanalua High School has been focused on writing common summative and formative assessments for 5 years; this is not something that a high school can do overnight

• #3 – Success & positive results (H.S.A.) helped to speed implementation

• #4 – Connecting Data Teams with Moanalua’s “Data System” will speed and strengthen implementation

• #5 – Strong Leadership from Principal, Vice Principals, Academic Officer, and Teacher Leaders

122

Chronology of Events for Data Teams at Moanalua HS

• March 2010 - Principal and Academic Officer trained in Data Teams• March 2010 - Contract with Leadership Learning Center; request “high

school” trainer; assigned Jay Trujillo, HS principal; “planting seeds”• August 2010 – Training #1 of Core Subject Teachers in Data Teams;

Training #2 How to Write CFA (by J Trujillo)• Sept 2010 – Training #3 of All Teachers in Data Teams (by J Trujillo)• Oct 2010 – Training #4 for Data Team Leaders; T #5 How to Write CFAs• Dec 2010 – Training #6 for Data Team Leaders (by PD Team)• January 2011 – Formation and implementation of all school data teams• March 2011 – Training #7 How to Write CFAs (by J Trujillo)• April 2011 – 10th MoHS PD Conference w JTrujillo – all data teams to present

• May 2011 – Meeting with Data Team Leaders to evaluate, monitor, plan• July 2011 – All day fac training w/ J.Trujillo in Data Teams, 20 DT mtgs set• August 2011 – Meeting with Data Team Leaders


School Leadership & Process for Data Teams

• CAS Leadership & Principal Leadership–Vision and Focus –A Belief in Empowerment of Teachers –Planning (thoughtful planing through collaboration); Professional Development / Training–Administrative Operations (setting dates, getting resources)

• Implementation–Make connections (DSI, Next Nav., MoHS Data)–Striving to implement with fidelity (measurable goals)–Strive for successful results to share–Monitoring, monitoring, monitoring

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Setting a School Implementation Goal

• SCHOOL GOAL: 80% of data teams to be performing proficient by June 2012

• Assessment of data teams:– Per Data Team Leaders Survey on May 9, 2011, 36% of teams are proficient– Per Data Teams Self Assessment Process with Jay Trujillo on July 28, 2011, 14% of teams are proficient

• Monitoring: each admin monitors 5-6 teams


Analysis, Reflection, Key Insights & Lessons

• Contracting a trainer who was a practicing high school principal was extremely valuable

• Training of principal, all vice principals, academic officer to serve as model instructional leaders is key

• Selecting, training, supporting, empowering DT Team Leaders are key decisions (“we’ll get what you need”)

• Using the H.S.A. as a way to “practice” the data team process yielded results

• Leadership needs to take things off the plate, provide “coherence”, provide “focus” for teachers

• Monitoring, monitoring, monitoring …

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Reflections – Our Successful Implementation is related to…

• #1 – Moanalua High School has been focused on professional development and PLCS for 11 years and the transition to Data Teams as a form of PLCs was “easy” for teachers

• #2 – Moanalua High School has been focused on writing common summative and formative assessments for 5 years; this is not something that a high school can do overnight

• #3 – Success & positive results (H.S.A.) helped to speed implementation

• #4 – Connecting Data Teams with Moanalua’s “Data System” will speed and strengthen implementation

• #5 – Strong Leadership from Principal, Vice Principals, Academic Officer, and Teacher Leaders

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Recommendations: It is important to have a clear understanding of…

• how to communicate with principals• how a school works, how a classroom works, how

change takes place in a large school, how to empower a principal, teachers, and school

• how the larger system needs to support by seeing the perspective of the school principal and classroom teacher. There is a need for focus. Everything cannot be a priority. The schools need “time” for collaboration and training – the loss of professional development days is contrary to the concept of asking schools to change


DATA TEAMS

• Critical Piece – Teachers must know how to write and use Common Formative and Summative Assessments

• Five (5) Step Data Team Process• Train Data Team Leaders• Provide Time for Data Team Meetings• Closely Monitor Data Teams – use

implementation rubric• Example

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Enhanced 5 Step Data Team Process

• Step 0 – Common formative and summative assessments of high quality (w/ performance tasks)

• Step 1 – Collect and Chart Data• Step 2 – Identify Learning Strengths/Weaknesses• Step 3 – Create SMART Goal• Step 4 – Identify instructional strategies• Step 4.5 – Focus on instructional strategies that

promote higher level thinking skills• Step 5 – Identify results indicators of success


Other Applications of Process

Is the H.S.A. a “Common Assessment?”

Using the data teams proces for multiple administrations of

H.S.A.



Teams for 2010-2011 H.S.A.

Math Proficiency Using Data Teams Process

4350 53

0102030405060

Oct-10 Feb-11 Apr-11

Math Proficiency



Teams for 2010-2011 H.S.A.October 2010 H.S.A. Test #1Grade 10 Math Proficiency 43%“Data Team Meeting” using 5 Step Process. Instructional strategies and interventions applied from October to February.

February 2011 H.S.A. Test # 2 Grade 10 Math Proficiency 50%“Data Team Meeting” using 5 Step Process. Instructional strategies and interventions applied from February to April.

April 2011 H.S.A. Test #3

Grade 10 Math Proficiency 56%

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DATA TEAM MEETINGS SCHEDULE SET IN MAY 2011

(before scheduling any other meeting)

July 26, 2011August 22, 2011

August 29,2 2011September 7, 2011

September 19, 2011October 17, 2011October 31, 2011

November 14, 2011November 28, 2011

January 9, 2012January 23, 2012February 6, 2012February 22, 2012

March 28, 2012April 19, 2012May 4, 2012

Implementing School Data Teams

What are considerations for principals before implementing data teams?

When beginning/starting the implementation of data teams, what should a principal focus on?

What are possible challenges, obstacles, or barriers that principals may face?


What are considerations for principals before implementing data teams?

a. It is important for a high school principal to provide the leadership for the "pre-requisites" or required pieces to be in place before the Data Teams Process can be implemented. Two of the important pieces that need to be in place are:

(1) Consistent and aligned curriculum and assessments for all high school courses that have multiple teachers teaching the same course (core subjects, health, PE, world languages, etc) Bob Marzano called this the school's "guaranteed and viable curriculum." In other words, these courses must first have common formative assessments and common summative assessments of high quality.

(2) a school with a PLC structure or professional development structure (where teachers are collaborating in PLC teams or PD groups focused on ongoing professional that look at student work and evidence of student learning)


When beginning/starting the implementation of data teams, what should a principal focus on?

a. how to provide for meeting dates and times for data team meetings; principals should set a calendar and schedule of meetings up front and set this schedule as a priority for all to follow

b. Formation of teamsc. selecting, training, and supporting Data Team Leaders; building capacity of

teacher leaders to lead this process is a key for implementation successd. effective and quality training and follow up training for all teacherse. a laser-like focus on implementation through admin goals and admin monitoring

and feedback and supportf. Use the "data team process" for H.S.A. grade 10 math or reading. Since the

HSA is already a "common assessment", teachers can learn the process of collecting individual student data, analyzing data and learner strengths and weaknesses, setting SMART Goals, identifying strategies, and indicators for success - three testing opportunities provide a perfect opportunity for high schools to use and learn the process.


What are possible challenges, obstacles, or barriers that principals may face?

a. finding time b. building capacity of data team leadersc. how to handle “specialty” data teams (if all

teachers are required to be on a data team)d. connecting other systems, initiatives with the Data

Team process (e.g. D.S.I and Next Navigator and Data Portal)

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““Need To Know”Need To Know”Brockton High SchoolBrockton High School

Implementing With Implementing With FidelityFidelity

(implementing any (implementing any schoolwide program)schoolwide program)

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DOUG REEVESDOUG REEVESImplementing With FidelityImplementing With Fidelity

““deep implementation matters … deep implementation matters … defined as 90% or more of defined as 90% or more of teachers actively engaged in teachers actively engaged in implementation. Critical Mass implementation. Critical Mass matters. Select a few things and matters. Select a few things and do them deeply and well, rather do them deeply and well, rather than superficial implementation than superficial implementation of many things”of many things”

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Ron FergusonRon FergusonHarvard UniversityHarvard University

““impressed with how Brockton impressed with how Brockton implementedimplemented the program” the program”

““I have never seen that any other I have never seen that any other school …just a level of planning school …just a level of planning

and meticulousness that you and meticulousness that you don’t see…”don’t see…”

Implementation With Fidelity

A major challenge that faces all high school principals is implementing programs with fidelity.

Doug Reeves … “in most cases it is not the program or intervention selected that is the reason for failure, but it is the poor implementation of the program.” “deep implementation matters!” “far and away …90% of teachers actively engaged in implementation …critical mass matters …select a few things and do them deeply and well …rather than superficial implementation of many things.”

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““There’s One More There’s One More Thing…”Thing…”

Steve Jobs

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You Tube VideoYou Tube Videohttp://www.youtube.com/watch?v=vJG698U2Mvohttp://www.youtube.com/watch?v=vJG698U2Mvo

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Cathy Davidson


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Cathy Davidson


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“Without the collaboration of different minds, we can insist on gorillas or basketballs, and never

understand that they, like everything else, are all part of the same experiment. So are we.

We just need to be linked to one another to be able to see it all.”

Cathy Davidson


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The Data Team Framework/Process and courageous leadership are the right tools … Data Teams are the right people … to help us

begin to see what we’ve been missing.



Observations of Observations of Data Teams Data Teams

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REFLECTIONON TRAINING METHODS- consider using similar methods for your training:#1 - use survey to collect teacher needs for training

#2 – use of role play with 5 charts to simulate process#3 – collect feedback during training to see if teacher

understand#4 – provide time for discussion, collaboration and planning

#5 – use videos or other materials to provide examples

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EVALUATIONplease use your active

expressions

March 27-28, 2012 152

Data Teams:Data Teams:Leading, Planning, Leading, Planning,

Implementing Implementing

Central District – South Central District – South Aiea – Radford - MoanaluaAiea – Radford - Moanalua

Data Team Leader MeetingData Team Leader Meeting

Moanalua HSMoanalua HS

January 15, 2011January 15, 2011

Training Needs of Data Team Leaders

• D.S.I. training - 16D.S.I. training - 16• Blackboard training – 11Blackboard training – 11• How to write common formative/summative assessments – 10How to write common formative/summative assessments – 10• Equipment and technology tools – 10Equipment and technology tools – 10• Five Step Data Team Process – 7Five Step Data Team Process – 7• How to facilitate meetings – 4How to facilitate meetings – 4• (HIGHEST RESPONSE FOR TRAINING PREFERENCE – Saturdays with stipend -(HIGHEST RESPONSE FOR TRAINING PREFERENCE – Saturdays with stipend -

13)13)

Greatest Needs of Data Team Leaders

• Time – 9Time – 9

• Electronic templates – 7Electronic templates – 7

• Trainings – 4Trainings – 4

• Equipment – 3Equipment – 3

• Timeline – 2Timeline – 2

• Clarity and clear directions – 1Clarity and clear directions – 1

• How to deal with resistance - 1How to deal with resistance - 1

What is our goal?

• Our implementation goal is for all data teams to Our implementation goal is for all data teams to operate at the “proficient level” or higher using the operate at the “proficient level” or higher using the Data Team Implementation RubricsData Team Implementation Rubrics

• Our goal will be for Our goal will be for 80%80% of data teams to be of data teams to be functioning at the “proficient level” by June 2012functioning at the “proficient level” by June 2012

What will we do to reach our implementation goal?

• As we begin implementation, it will be important to provide As we begin implementation, it will be important to provide time for meetings, support and feedback for each team, time for meetings, support and feedback for each team, and support for each Data Team Leader. and support for each Data Team Leader.

• We will provide support and feedback through meetings of We will provide support and feedback through meetings of Data Team Leaders, feedback from administrators and PD Data Team Leaders, feedback from administrators and PD Team leaders, and through consultants (Jay Trujillo) Team leaders, and through consultants (Jay Trujillo)

KEYS FOR SUCCESSFUL PLANNING AND IMPLEMENTATION

• Data teams will need to prioritize what is most importantData teams will need to prioritize what is most important• Data teams will need to use Data teams will need to use commoncommon formative (or summative) assessment. formative (or summative) assessment.

Specialty Data Teams will need to use a common measure. Specialty Data Teams will need to use a common measure. • Data teams will need to collect data that includes reviewing how Data teams will need to collect data that includes reviewing how individualindividual students students

are performing.are performing.• The review and analysis of data needs to be tied to what teachers will do The review and analysis of data needs to be tied to what teachers will do

(instructional strategies, interventions, practices, procedures, etc) to improve student (instructional strategies, interventions, practices, procedures, etc) to improve student performance and student learningperformance and student learning

What Is A Data Team?

• What it is:What it is:– A PD process that ties together formative assessments or A PD process that ties together formative assessments or

common course assessments w/ a critical friends process common course assessments w/ a critical friends process (individual student performance and student work) to increase (individual student performance and student work) to increase student learning and improve teachers instructional practice student learning and improve teachers instructional practice through a laserlike focus on prioritized student learning.through a laserlike focus on prioritized student learning.

Instructional Data Teams Specialty Data Teams

• Writing Common Formative Assessments for Writing Common Formative Assessments for Instructional Core Data TeamsInstructional Core Data Teams– Liane Voss and PD TeamLiane Voss and PD Team

• Determining Priority Need and Measure for Specialty Determining Priority Need and Measure for Specialty Data Teams Data Teams – Richard Taylor and Admin TeamRichard Taylor and Admin Team

Data Team Leader MeetingData Team Leader Meeting

Moanalua HSMoanalua HS

May 9, 2011May 9, 2011

Data Team Leader Survey

• What has been the biggest accomplishment at this point? What has been the biggest accomplishment at this point? • What has been the biggest challenge?What has been the biggest challenge?• Has an administrator attended one of more of your team meetings? Yes – 95% No – 5%Has an administrator attended one of more of your team meetings? Yes – 95% No – 5%• Are you posting your minutes of Lotus Notes? Yes – 68% No – 9%Are you posting your minutes of Lotus Notes? Yes – 68% No – 9%• Based on our Data Team Rubrics where is your team after three months of Based on our Data Team Rubrics where is your team after three months of

implementation?implementation?– Proficient 36% Basic 41% Beginning 23%Proficient 36% Basic 41% Beginning 23%

• What suggestions do you have for next school year?What suggestions do you have for next school year?

July 19, 20121 Data Teams: The Best of Professional Learning Communities 2012 Leadership Conference...

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