JULAC Common Card Project
description
Transcript of JULAC Common Card Project
Last revised: 29 November 2013
JULAC Common Card Project
K.T. Lam ([email protected])and
Li Yiu On ([email protected])
JULAC Libraries Forum 201329 November 2013
at HKBU
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A joint project of◦ JULAC Access Services Committee◦ JULAC Systems Committee
And is coordinated via the◦ Task Force on JULAC Common Card Project
Thanks to all systems and access services colleagues for participating in the planning and development of this JULAC collaboration project.
JULAC Common Card Project
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Issues involved and how we resolved them Two sub-projects• JULAC Card Printing Solution• JULAC Card Registration System (JCRS)
JCRS demo Implementation timeline Outstanding issues and tasks
Topics covered
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JULAC Library Card
since 1991
HKUST
paper cardmultiple barcodes
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6
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Time to replacethis paper-oriented operationsby issuing a …
Common Card
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Adopt institutional ID Card as JULAC card?◦ Use Mifare chip’s ID Number to replace multiple
barcodes?◦ Attach barcode to the ID Card?
Issue our own Common Card?◦ Smart card, i.e. with Mifare chip?◦ Store patron data in the chip?◦ Smart card with attached barcode?◦ Plastic card with printed barcode?◦ CUHK’s gate system does not support barcode.
Compromise? Attach Mifare chip to plastic card
Options explored
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Issue our own Common Barcode?◦ Compatibility with access gates?◦ Compatibility with INNOPAC?
Create a system to transfer patron data among institutions?◦ Transfer data by pear-to-pear servers?◦ Transfer data by a central server?◦ Store and maintain data in individual databases?◦ Store and maintain data by a central database?◦ Provide patron data on-demand?
Options explored [cont.]
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Plastic card Printed with common barcode Allow attachment of Mifare chip at back of card
◦ Resolve CUHK’s incapability of supporting barcode◦ To be attached on the card during registration
Automate the registration process◦ In-house system development
Patron data on-demand model◦ Transfer patron data directly from Home Library to a Host
Library in the presence of the card holder during registration
Decisions
JULAC Library CardApplication, Production and Registration
Card Application
CardProduction
Home Library
CardRegistration
Host Library
Patron data
Patron identity
Patron data
Patron data
INNOPACINNOPACGate DB
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JULAC Common Barcode (jbarcode)
a Institutional ID (2-digit): 80-89b Sequential Number (5-digit): 00001-99999c JULAC Letter: Jd Reserved Letter: A-Z (exclude I and O)e Card Replacement Digit: 1-9f Check Digit: 0-9
xx + xxxxx + J + x + x + x a b c d e f
SymbologyCode39
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Institutional Code, ID and Reserved LetterName Code ID Reserve
dLetter
Chinese University of Hong Kong cuhk 80 ACity University of Hong Kong cityu 81 BHong Kong Baptist University hkbu 82 CHong Kong Institute of Education hkied 83 DHong Kong Polytechnic University polyu 84 EHong Kong University of Science & Technology
hkust 85 F
Lingnan University lu 86 GUniversity of Hong Kong hku 87 H
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cuhk 80 12345 J A 1 1cityu 81 12345 J B 1 4hkbu 82 12345 J C 1 7hkied 83 12345 J D 1 0polyu 84 12345 J E 1 3hkust 85 12345 J F 1 6lu 86 12345 J G 1 9hku 87 12345 J H 1 2
Examples of jbarcode
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Sub-projects
JULAC Card Printing SolutionCardProduction
CardRegistration JULAC Card Registration System
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To provide a standard set of hardware and software for the production of JULAC Library Card
JULAC Card Printing Solution
Pre-Print Card
Card Printing SoftwareCard Printer
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Tendering process completed last month
Selection process completed early this month
HKUST tender board approved our recommendation early this week
Will be meeting with contractor (Toppan Forms) to start the card design and software development
JULAC Card Printing Solution [cont.]
Tender
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Draft Only!
Card Design
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Number of Pre-Print CardsInstitution Number of
CardsCUHK 7,500CITYU 5,500HKBU 7,000HKIED 2,500POLYU 4,000HKUST 2,000LU 2,000HKU 9,500Total 40,000
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Patrons◦ Plastics card is more durable than paper card
Card issuing staff◦ Card printing is fully automated
no manual work, such as card typing and photo attachment Host library counter staff
◦ No longer need to put barcode on JULAC Cards
Advantages of issuing plastic common card
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To provide a system for onsite registration Decided to develop the system collaboratively by
all eight institutions
JULAC Card Registration System
Host Library
Registration StationJCRS - Card
RegistrationSystemPatron data Patron
identity
Home Library
5 November 2013
JCRS System Architecture
Patron Data
Provider
Home Library
INNOPAC
Host Library
INNOPAC
Gate DB
Web Program
to retrieve patron data
Registration Station
SubmitPrintWeb
Programto store
patron data
e
Patron Data
Importer
OfflineImport
OnlineImport
Web Page
Local
Local
Common
Common
A
C
B
D
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HKUST is responsible for the development the common portions of the system (Program A and C)
All eight institutions develop their own Program B◦ Authentication◦ Getting patron record from INNOPAC◦ Validation of patron record
Institutions opting for online import will develop their own Program D
Pilot prototype development◦ Proof of concept◦ Completed: HKUST, HKBU, POLYU, HKU, CUHK, CITYU◦ Almost finished: LU, HKIED
Full-scale development has started
JCRS program development
Home page seen on the Registration Station(e.g. at CityU)
Web page showing card holder from HKUST retrieving his/her patron data on CityU’s Registration Station
Sample patron datain XML Format
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JCRS Administration Interface
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JCRS tool – construct jbarcode
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JCRS Demonstration
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Home library◦ Reduce labor work for processing paper application slips◦ Do not need to make a photocopy for patron registration
at host libraries Patron
◦ Do not need to make additional photocopies of application slips themselves (7 copies for registration at 7 libraries)
◦ Do not require to present a photocopy of application slips at host Libraries
Host library◦ Patron record data provided by home library in real time
Data is most up-to-date and accurate◦ Patron data may be uploaded to host library’s INNOPAC
system automatically
Advantages of the new registration system
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Both the Card Production and Registration systems are targeted to be completed on 15 April 2014
Tasks after 15 April 2014◦ Institutions begin to issue common cards to new users◦ New card holders begin to use JCRS◦ Institutions begin to replace existing paper cards
Batch by batch Takes a while to completely replace all card
◦ Parallel run of paper and plastic cards – for gate access, circulation and card registration
Implementation timeline
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Card replacement process◦ Determine how existing patron records are updated in the
card replacement process◦ Determine a mutually agreed date to complete card
replacement Cut-off-date to stop supporting old paper cards Possibly forcing an expiry date on paper card holders
Card application process◦ Determine how to make use of INNOPAC’s patron record
to store card application data◦ This is for those that don’t have a card application
system/database◦ e.g. JULAC barcode; card issue date; card expiry date (can
be different from the one in the expiry date field)
Outstanding issues and tasks
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Lost card handling◦ Issues of concurrently holding both paper and plastic card
Lost card and then found Lost card picked up and used by someone Claimed lost card Resolution:
Must collect paper cards from card holders during card replacement process
Claimed lost card treat as lost card◦ Lost card notification program enhancement
Current practice: notify via fax among institutions Enhancement: notify by email via JCRS, to be developed by
HKUST
Outstanding issues and tasks [cont.]
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Louisa Lam, CUHK Peggy Fung, CITYU Li Yiu On, HKBU Belinda Kwok, HKIEd Lisa Kwan, POLYU Diana Chan, HKUST K.T. Lam, HKUST (Chair) Venia Mak, HKUST (Secretary) Andrew Liu, LU K.M. Ku, HKU
Members of the Task Force
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Thank you!