JSC SAFETY AND HEALTH REQUIREMENTSPart 11 Asbestos Control Requirements Chapter 11.1, Introduction...

Johnson Space Center Procedural Requirements

JPR No.: 1700.1L Effective Date: 12/20/2018

Expiration Date: 12/20/2023

Verify correct version before use at http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

Verify that this is the correct version before use

Compliance is Mandatory

JSC SAFETY AND HEALTH REQUIREMENTS Revision L – December 2018

With Change 1

Responsible Office: Safety and Mission Assurance Directorate

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JSC Form JF2420B (MS Word……….



JSC Safety and Health Requirements

[Leave Blank] Expiration Date:

XXXX.X JPR No. 1700.1L JPR No.

12/20/2018 Effective Date:

12/20/2023 Expiration Date: Page 1.1-1 of 6 Page Number

Chapter 1.1 Management Commitment 1.1.1 Applicability of this chapter

You are required to follow this chapter if you are a JSC manager at any level or a facility manager.

1.1.2 JSC’s Management Commitment

1.1.2.1 JSC integrates authority and responsibility for employee safety and health into its overall management structure and employees shall be involved. The following demonstrates JSC’s commitment to safety and health: a. Policy. JPD 1700.3 contains JSC’s safety and health policy. Each employee and manager

needs to understand and practice this policy. b. Requirements. JPR 1700.1 provides the requirements, processes, responsibilities, and

measurements for JSC’s safety and health program and requirements for working safely and healthfully as defined by the JSC's Safety and Health Program. Employees are responsible for understanding the requirements.

c. Goals and objectives. The JSC Executive Safety and Health Board (JESHB) sets attainable and measurable goals for JSC’s safety and health program and establishes results-oriented objectives to meet those goals. Each JSC organization is encouraged to set goals and objectives to improve safety and health in its organization. Employees need to understand the goals and objectives, the desired results, and the measures for meeting them.

d. Voluntary Protection Program (VPP) Commitment. JSC shall meet the requirements for a VPP Star site in Occupational Safety and Health Administration (OSHA) Directive CSP 03-01-003, “Voluntary Protection Programs (VPP): Policies and Procedures Manual,” and provide all required information to OSHA to clearly demonstrate commitment to VPP. This involves a daily commitment on your part to following JSC’s safety and health program, which is organized around VPP requirements. By becoming a VPP Star site, we have voluntarily agreed to strive for continuous improvement in our safety and health program. Our continued participation in VPP depends on commitment from top management, JSC managers, AFGE Local 2284, and all employees.

1.1.3 Management committees for safety or health

1.1.3.1 JSC has established two permanent, standing management committees involved in safety and health. JSC managers or employees may form other permanent or temporary committees as needed. Committees shall meet the requirements in paragraphs 1.1.5, 1.1.6, and 1.1.7. JSC has the following committees: a. JSC management has established two permanent, standing management committees involved

in safety and health: (1) The JSC Executive Safety and Health Board monitors JSC’s Safety and Health Program as

described in JPC 1700.4.









(2) The Contractor Safety and Health Forum reviews contractor safety and health issues, and provides inputs to JSC’s safety and health program. The Contractor Safety and Health Forum works with other JSC committees to investigate and resolve safety issues.

b. Ad hoc safety or health committees are one way management can involve employees in safety and health. The person who forms a committee (management or employee) will decide who the members will be. Ad hoc safety or health committees may: (1) Address safety or health issues and ensure a response is provided in 30 working days. (2) Draft positions and recommendations on Center-wide issues and policies for the JSC

Management Committee or other committees. (3) Develop work practices that are safe and healthful. (4) Develop and conduct safety and health training, awareness, or motivation activities. (5) Do safety and health inspections.

NOTE: Under 29 CFR 1960.36, federal agencies may certify their safety and health committees with the Secretary of Labor. NASA Headquarters chooses not to have the Secretary of Labor certify safety and health committees within NASA.

1.1.4 Implementing JSC’s safety and health program in JSC organizations

1.1.4.1 Organizational directors and managers of directorate-level offices shall develop and document a process for implementing JSC’s safety and health program in their directorate or office. Tailor the process to the program elements and requirements relevant to the organization. Implement the program through organizational safety and health committees, staff meetings, or any other effective means of meeting the requirements below. The process shall, as a minimum: a. Provide insight into the safety and health of your directorate or office employees. b. Provide for communication of safety and health information among working-level employees

and all levels of management. c. Make sure that all program elements and requirements that apply to the directorate or office

are addressed, followed, and maintained. d. Make sure significant issues and accomplishments of the directorate or office safety and health

activities are forwarded to the JESHB. e. Monitor directorate or office safety and health performance and effectiveness of all program

elements that apply to the directorate or office. f. Keep records to show the process is effective, such as committee or staff minutes and

required program documentation.









1.1.5 Membership in safety or health committees

1.1.5.1 Committee members may be elected by employees, be appointed by management, or volunteer. Division, branch, work area, and other committees may include the following as needed: a. Union representatives b. Contractor safety and health representatives c. Safety and health personnel d. Technical advisors who have the special expertise that a committee needs e. Managers or employees from other JSC organizations

1.1.6 Length of service for members of safety or health committees

1.1.6.1 The time a member serves depends on the kind of committee. Follow these rules: a. For permanent committees, such as division, branch, or work area committees, members

serve for at least 1 year. Replace only a few members at one time to maintain the committee’s knowledge and experience.

b. For temporary committees, such as an ad hoc committee addressing a specific safety problem, members serve until the committee finishes its work.

1.1.7 Functions of a safety or health committee

1.1.7.1 A safety or health committee shall: a. Take care of the following administrative duties:

(1) Meet as often as necessary to complete its work. (2) Record and send out minutes to members, higher management, attendees, and others,

such as those who have action items. b. Address issues by:

(1) Keeping the discussion on safety or health issues. Don’t dismiss an issue because at first, it seems unrelated to safety or health.

(2) Considering each suggestion or proposal carefully, no matter how trivial it may seem. Allow enough time to fully consider each item. Keep the discussion on the agenda, and end the meeting when the agenda is covered.

(3) Assigning action items for issues the committee can’t resolve during a meeting. (4) Sending issues the committee can’t resolve at its level to higher management. (5) Working issues at the lowest possible level of management.

c. Keep a log of all action items to include: (1) What the committee decided about each item. (2) Who is responsible for each item. Contact those who don’t respond on time.









(3) When the committee should get progress reports. (4) When the final action is due and, if delayed, why.

d. Respond in writing to anyone who makes a suggestion or raises an issue to the committee about the status or outcome of the suggestion or issue.

1.1.8 For more information on safety or health committees

a. 29 CFR 1960, subpart F, “Occupational Safety and Health Committees” b. 29 CFR 1960, subpart K, “Field Federal Safety and Health Councils”

1.1.9 Responsibilities

a. As a JSC manager, you are responsible for: (1) Providing visible leadership in and commitment to safety and health. (2) Encouraging your employees to be involved in safety or health committees as members

or chairpersons. (3) Making sure your employees are aware of the items required in Chapter 4.1. (4) Establishing clear lines of communication with employees to include reasonable

employee access to all levels of management. (5) Setting an example of safe and healthful behavior. (6) Making sure all workers, including contract workers, are provided equally high-quality

safety and health protection. (7) Protecting employees in imminent danger situations by identifying hazards through

hazard analyses, inspections, or other methods and controlling identified hazards as your resources allow. This includes hazards to the public as described in NPR 8715.3, paragraph 1.3.

(8) Making sure your employees have been trained in the safety and health requirements that apply to their jobs and are aware of the consequences for not following those requirements.

(9) Making sure your employees are trained to immediately report hazards and mishaps to you.

(10) Making sure your employees receive appropriate medical attention when injured at work. (11) Making sure your employees and visitors to your work areas know the hazards in the

workplace and what precautions they need to take to protect themselves (e.g., safe work practices and personal protective equipment).

(12) Enforcing safe practices. Reprimand employees for unsafe behavior, if necessary. Reward employees for excellent safety and health performance.

(13) Clearly defining safety and health responsibilities in writing, with no unassigned areas. Ensure that your employees are able to describe their individual and collective responsibilities for safety and health.









(14) Forming or chairing safety or health committees as necessary. (15) Reporting lessons you learn about safety and health to the Safety and Test Operations

Division, Occupational Health, and other organizations that may benefit. (16) Making sure that you have a budget for such things as correcting hazards in your work

areas and buying required safety equipment. (17) Cooperating with and helping safety and health personnel. (18) Paying special attention to facilities involving multiple organizations, contractors, and

shifts so you clearly define safety and health responsibilities and promptly communicate safety and health information to all affected people.

b. As a facility manager, you are responsible for safety and health in your facility as well as fulfilling other facility responsibilities your management may assign. For more information, see JWI 8831.1, Facility Manager Program at URL: https://cdms.nasa.gov/assets/docs/centers/JSC/Dirs/JWI/JWI8831.1A.pdf. You are required to fulfill the JSC team member responsibilities listed in Chapter 1.6, paragraph 1.6.1.1.3 and responsibilities listed in other chapters of this JPR that apply to your job. Your general responsibilities are: 1) Coordinating safety and health in areas between organizational lines. 2) Making sure that your facility and all operations in your facility follow federal, NASA, and

JSC requirements. 3) Coordinating with building occupants and the Center Operations Directorate, as necessary,

to resolve facility-related safety and health issues. 4) Making sure your building has a poster that tells you about NASA’s and JSC’s safety and

health program. The Safety and Test Operations Division will provide a poster that meets 29 CFR 1960.12(c), “Dissemination of Occupational Safety and Health Program Information.”

5) Posting safety and health information and reports in your facility as necessary.

1.1.10 Safety and health records and documentation for management commitment

a. Center-level records: (1) Minutes of the JESHB and Contractor Safety Forum. Note: These records shall be made

available to NASA Headquarters, Office of Safety and Mission Assurance. (2) Documentation to support completion of tasks assigned by the JESHB or Contractor Safety

Forum. (3) Documentation on setting and completing Center goals. (4) A commitment statement from the current JSC Director that agrees to the VPP

requirements in subparagraph 1.1.2.1.d above. Within 60 days after a change of Center Director, JSC sends a new statement to OSHA.

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(5) A letter of support for VPP signed by the current President, AFGE Local 2284. Within 60 days after a change in the President, AFGE Local 2284, or Director, JSC, JSC sends a new letter to OSHA.

b. Directorate-level documentation includes documentation to support the process in paragraph 1.1.4 above. Examples include safety committee (if held) or staff meeting minutes showing safety and health topics, safety and health communications, documentation to support completion of safety and health tasks, and documentation on setting and achieving directorate safety and health goals.

NOTE: See Appendix F, Attachment 1.1A for details on records and documentation required by this chapter.

1.1.11 Measurement

JSC measures management commitment by progress on meeting goals within the prescribed timeframes and metrics related to specific goals.









Chapter 1.2 Planning, Authority, and Resources 1.2.1 Applicability of this chapter

You are required to follow this chapter if you are a manager at any level.

1.2.2 Planning, Authority, and Resources at JSC

1.2.2.1 JSC shall include safety and health as a part of the overall management planning process. This includes: a. Establishing goals and objectives as mentioned in Chapter 1.1. Employees shall have the

opportunity to be involved in setting objectives. b. Budgeting funds and allocating resources for safety and health. c. Planning for safety and health training. d. Assigning the necessary authority to those with safety and health responsibilities.

Responsibilities shall be clearly communicated and supported with training. Make sure all shifts are covered.

1.2.3 Goals and objectives

The JSC Executive Safety and Health Board (JESHB) sets goals and objectives for the Center after considering inputs from the JSC Safety Action Team. The JESHB also tracks progress on meeting the goals. JSC organizations are encouraged to set their own goals and objectives in their organizational safety and health committees.

1.2.4 Planning for safety and health training

Safety and health training involves following the processes in Part 4 to make sure all managers and employees are properly trained.

1.2.5 Authority for safety and health

Safety and health responsibilities shall include the necessary authority to carry them out.

1.2.6 Funding for safety and health items

1.2.6.1 JSC shall provide adequate funding for its safety and health program, and review safety and health budgets yearly. The following requirements apply: a. JSC organizations shall request funding for:

(1) Eliminating or controling hazards in the workplace. (2) Providing required or desired personal protective equipment and other safety or health

equipment. (3) Providing safety and health training unique to their mission and not available at JSC. (4) Providing other safety and health resources as needed.









b. The Safety and Mission Assurance Directorate, Human Health and Performance Directorate, and Center Operations Directorate shall request funding for: (1) Adequate safety, health, and emergency response personnel to oversee JSC’s safety and

health program. (2) Safety and health training. (3) Safety, health, and emergency response equipment for such things as sampling work

areas, analyzing samples, and fighting fires. (4) Promotional items for safety and health awareness and motivation. (5) Technical information such as books, standards, periodicals, and publications. (6) Occupational health activities such as monitoring noise or radiation levels. (7) Contracts for safety and health tasks.

1.2.7 Responsibilities for planning, authority, and resources

a. The JESHB is responsible for monitoring JSC’s Safety and Health Program, to include setting goals, as described in JPC 1700.4.

b. Individual directorates are responsible for: (1) Tracking directorate goals and objectives to completion. (2) Requesting funds for safety and health within the directorate. (3) Making sure the directorate adequately plans for safety and health training. (4) Evaluating their needs for safety and health resources at least yearly and for requesting the

necessary funds as described in sub-paragraph 1.2.6.1.a above.

1.2.8 Safety and health records for planning, authority, and resources

a. Documentation to support tracking and completion of goals. b. Center-level financial records showing money spent on safety and health. The Office of the

Chief Financial Officer keeps general financial records, and the Center Operations Directorate keeps records of safety modifications or repairs.

NOTE: See Appendix F, Attachment 1.1A for details on records required by this chapter.









Chapter 1.3 Written Safety and Health Program 1.3.1 Applicability of this chapter

1.3.1.1 You are required to follow this chapter if you: a. Need guidance on safety and health requirements or standards. b. Need relief from to any safety and health requirement. c. Need to recommend changes to Center-level safety and health requirements. d. Maintain Center safety and health requirements.

1.3.2 JSC’s written safety and health program

This JPR contains JSC’s written safety and health program. Parts 1–4 cover all major elements of VPP and their sub-elements. Our program also meets the requirements in 29 CFR 1960 and all federal and NASA safety and health policies and requirements. Parts 5–12 include safety and health requirements for specific tasks or situations. The JPR is available on-line through the JSC Safety Health Homepage. It is a controlled document, and the on-line version is the official version. Check the on-line version to verify that you are using the current requirements. This chapter further defines the standards we follow and processes for relief from requirements and changes.

1.3.3 OSHA, federal, NASA, and other standards to follow

1.3.3.1 JSC shall follow safety and health standards issued under the Occupational Safety and Health Act and other federal regulations. This includes the following standards: a. OSHA standards. JSC follows safety and health standards issued by OSHA under Section 6 of

the Occupational Safety and Health Act. JSC may follow alternate or supplementary standards NASA Headquarters and the Secretary of Labor approve as described in 29 CFR 1960.17, “Basic Program Elements for Federal Employees OSHA.” This JPR references alternate and supplementary NASA standards in the appropriate chapters.

b. JSC follows these other federal standards: (1) Federal Aviation Administration standards applicable to public aircraft, since NASA

operates its aircraft as public aircraft. (2) Department of Transportation standards for shipping and handling hazardous materials. (3) Environmental Protection Agency standards for recovering, controlling, and disposing of

hazardous wastes. (4) Nuclear Regulatory Commission standards for handling radioactive sources. (5) The American Disabilities Act requirements for disabled employees.

c. JSC follows any consensus standards referenced in this JPR. d. JSC follows NASA Headquarters safety and health requirements and standards referenced in

this JPR to include policy directives, procedural requirements, and standards and manage Agency requirements as required in NASA-STD-8709.20, “Management of Safety and Mission

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Assurance Technical Authority (SMA TA) Requirements,” and NPR 1800.1, “NASA Occupational Health Program Procedure.”

1.3.4 Standards for JSC civil service employees working at another site

a. Follow local requirements and standards if another NASA center or federal agency oversees the site.

b. Follow JSC or local requirements and standards at non-NASA and non-federal sites (including foreign countries), whichever is more stringent.

c. Notify management if the requirements or standards at another federal agency’s requirements conflict with OSHA, NASA, or JSC standards, and: (1) Follow the most stringent standards until the conflict is resolved. (2) If the conflict involves NASA standards, management shall notify the NASA-designated

safety and health official of the conflict. (3) If the conflict involves OSHA standards, the NASA-designated safety and health official

notifies the Secretary of Labor and the other federal agency of the conflict so it can be resolved.

1.3.5 Relief from (waivers to) safety and health requirements and standards

1.3.5.1 Relief (waiver) is a means to get authorization to take a different approach to meet the intent of the requirements, rather than to ignore requirements. NASA does not have the authority to grant relief to federal, state, or local requirements, but may grant relief to NASA requirements. To get relief from NASA or JSC requirements, you shall:

Follow the process in paragraph 4.2, JPR 1410.2, “JSC Directives Procedural Requirements,” for waivers to JSC-level requirements. NOTE: Concurrence from the Director, Human Health and Performance Directorate is required for waivers to health and medical requirements.

a. Follow the process in paragraph 1.13, NPR 8715.3, “NASA General Safety Program Requirements,” and NASA-STD-8709.20, “Management of Safety Aand Mission Assurance Technical Authority (SMA TA) Requirements,” for relief from Agency-level Safety and Mission Assurance requirements, as well as paragraph 4.2.2 of JPR 1410.2. Follow paragraph 1.2 of NPR 1800.1 for waivers to Agency-level health and medical requirements.

1.3.6 Changing this JPR

This JPR may change due to changes in higher-level requirements or due to better ways of doing business. To suggest changes to this JPR, follow the Center-wide process for updating existing JSC directives in paragraph 4.4, JPR 1410.2, “JSC Directives Procedural Requirements.” The Director, Human Health and Performance Directorate shall concur on changes to health and medical requirements.










a. The JSC Safety and Test Operations Division (NS) is responsible for maintaining this JPR in coordination with the Space Medicine Operations Division and posting changes to the Safety and Health Homepage. This includes coordinating with major stakeholders for the chapters involved.

b. The Human Health and Performance Directorate is responsible for evaluating and concurring on changes to health and medical requirements. NOTE: A list of chapters showing primary responsibility and major stakeholders can be found at URL: http://jschandbook.jsc.nasa.gov/docs/revK/JPR1700-1RevK-ChptResp.pdf.

1.3.8 Safety and health records and documentation for maintaining JSC’s written safety and health program

a. Center-level records: (1) Current JPR 1700.1, (2) Change records to JPR 1700.1 (3) Relief documentation.

NOTE: See Appendix F, Attachment 1.1A for details on records and documentation required by this Chapter.

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Chapter 1.4 Safety and Health Accountability 1.4.1 Applicability of this chapter

You are required to follow this chapter if you are a manager at any level.

1.4.2 Safety and health accountability for employees

1.4.2.1 JSC managers shall hold employees accountable for safety and health as follows: a. Clearly defining safety and health performance standards during performance planning to

include: (1) Clear responsibilities for safety and health protection and providing the necessary authority

to carry out those responsibilities . This includes to include general responsibilities listed in this JPR and other assigned responsibilities.

(2) The employee’s understanding of the hazards he or she is exposed to and how to control them.

(3) Any other safety and health factors relevant to the job. b. Assessing the employee’s performance on the above safety and health factors during

performance evaluations, to include action plans to address any issues.

1.4.3 Safety and health accountability for JSC managers

1.4.3.1 JSC managers shall hold subordinate managers accountable for safety and health as follows: a. Addressing the following standards in performance planning:

(1) Defining the organization’s safety and health requirements and liabilities. (2) Making sure the workplace meets all safety and health regulations that apply. (3) Making sure employees and managers have required safety and health training. (4) Making sure employees are aware of the hazards in their workplace, understand needed

safeguards, and are trained as required. (5) Establishing and communicating safety responsibilities to subordinate managers and

employees. (6) Taking actions to reduce personal injury or unsafe use of facilities and resources. (7) Making sure work areas are completely inspected at least quarterly. (8) Making sure mishaps, close calls, and hazards are promptly and completely investigated. (9) Making sure actions are taken immediately to protect people and property, and long-term

actions are developed to prevent recurrence. (10) Discussing safety issues and concerns at staff and group meetings or other forums. (11) Any other safety and health factors relevant to the organization’s mission.









b. Assessing the subordinate manager’s performance on the above safety and health factors during performance evaluations, to include action plans to address any issues.

1.4.4 Safety and health accountability for JSC facility managers

1.4.4.1 JSC managers shall hold facility managers accountable for safety and health as follows: a. Addressing the following standards in performance planning:

(1) Attending required safety and health training. (2) Issuing and carrying out procedures that meet OSHA, NASA, and JSC safety policies and

directives. (3) Reviewing and maintaining plans, procedures, and operations within the facility to manage

hazards to personnel or property. (4) Making sure newly identified hazardous operations or imminent dangers to personnel or

property are shut down until risks are clearly understood by personnel and corrective actions are taken.

(5) Coordinating potentially hazardous operations with the Safety and Mission Assurance Directorate and the Human Health and Performance Directorate.

(6) Making sure mishaps in the facility are promptly reported, investigated, and corrected, and facility employees are provided the lessons learned.

(7) Making sure operating conditions in the facility are safe. (8) Assuring the facility is completely inspected at least quarterly. (9) Any other safety and health factors relevant to the facility.

b. Assessing the facility manager’s performance on the above safety and health factors during performance evaluations, to include action plans to address any issues.

1.4.5 Documentation for safety and health accountability

JSC managers shall maintain current performance plans and appraisals and any supporting documentation or contractor equivalent. NOTE: See Appendix F, Attachment 1.1A for details on documentation required by this chapter.









Chapter 1.5 Contract Worker Coverage 1.5.1 Applicability of this chapter

1.5.1.1 You are required to follow this chapter if you: a. Are involved with selecting contractors. b. Oversee existing contracts at JSC.

1.5.2 JSC’s basic safety and health requirements for contractors

1.5.2.1 JSC will accomplish the following general objectives: a. Ensure on-site contractor employees are provided effective safety and health protection by

enforcing JSC’s safety and health requirements for each contract. b. Promptly control any hazards contractors don’t control. c. Consider company safety and health records and programs when selecting contractors. d. Collect injury and illness data and hours for contractors who work a total of 1,000 hours or

more in any calendar quarter. e. Monitor and evaluate contractor safety and health programs. Impose penalties for not following

JSC safety and health requirements. Penalties could include terminating a contract for willful or repeated violations of JSC requirements.

NOTE: You can find guidance on selecting safety and health requirements for contracts at URL:https://jsc-sma-missp.jsc.nasa.gov/sites/safety/ContractRequirements/Safety-and-Health-Guidelines-Procurement.docx .

1.5.3 Requirements to cite in contracts

Procurement development teams shall cite JPR 1700.1, “JSC Safety and Health Requirements,” current version in JSC contracts, was well as Federal, NASA, state,and local,requirements and consensus standards applicable to the work on the contract. See URL: https://jsc-sma-missp.jsc.nasa.gov/sites/safety/ContractRequirements/Safety-and-Health-Guidelines-Procurement.docx for guidance on applicable requirements.

1.5.4 Requirements for service contracts

1.5.4.1 Service contracts shall: a. Include the Safety and Health Plan DRD, unless the contract meets the exception in the note

below. Submission of the plan is based on a risk assessment of the work on the contract and shall be as follows: (1) Low risk – Submit the plan for approval at least 15 days before contract start. (2) Medium risk – Submit a partial plan with the proposal for evaluation and a complete plan for

approval at least 15 days before contract start.

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(3) Hight risk – Submit a complete plan with the proposal for evaluation and revise as needed for approval 15 days before contract start.

NOTE: You can find general guidance for the risk assessment at: https://jsc-sma-missp.jsc.nasa.gov/sites/safety/ContractRequirements/Guidelines-Contract-SH-Risks.docx. Consult the Safety and Test Operations Division for a risk assessment. The Safety and Test Operations Division may modify these requirements based on the type of procurement. NOTE: The safety and health plan DRD is available at: https://jsc-sma-missp.jsc.nasa.gov/sites/safety/Contract%20Requirements1/Home.aspx. You may tailor the DRD to the work on the contract with the concurrence of the Safety and Test Operations Division.

b. Include a request for safety and health past performance data in Section L as found at URL: https://jsc-sma-missp.jsc.nasa.gov/sites/safety/ContractRequirements/Section-L-Safety-Past-Performance.docx.

c. Include safety and health text in the Statement of Work and evaluation criteria for solicitations and Section C for contracts as found at URL:https://jsc-sma-missp.jsc.nasa.gov/sites/safety/ContractRequirements/Safety-Clause-Section-C.docx .

d. Include a safety and health clause in the solicitation or contract if a safety and health plan is required. The Safety and Test Operations Division and the Space Medicine Operations Division shall approve any changes to a safety and health clause. The clause shall be one of the following: (1) NFS 1852.223-70, “Safety and Health Measures and Mishap Reporting,” as described in

NFS 1823.7001, “NASA Contract Clauses,” subparagraph a, if the plan will be submitted for NASA approval 45 days after contract start date

(2) NFS 1852.223-73 as described in NFS 1823.7001(c), if the plan will be part of the proposal and used for source selection

(3) Alternate I to NFS 1852.223-73 as prescribed in NFS 1823.7001(d) if you will negotiate the plan before contract award

NOTE: A safety and health plan may not be required if a contractor meets the criteria of NFS 1823.7001(b). Approval from the Safety and Test Operations Division and the Space Medicine Operations Division is required for any exceptions to the requirement for a safety and health plan. Usually, this will be the case if:

• The contract value is less than $5M. • No hazardous operations or flight hardware are involved; The contract will include the

Service Contract Act of 1965, which includes adequate safety and health provisions. • The contract will require work totaling less than 1000 hours in a quarter be performed

on site at JSC, Ellington Field, Sonny Carter Training Facility or the White Sands Test Facility.

1.5.5 Requirements for construction contracts

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a. Contracting Officers shall make sure solicitations for bid and construction contracts require the contractor to: (1) Follow 29 CFR 1926, “Occupational Safety and Health Standards, Construction Industry.” (2) Follow JPR 1700.1, “JSC Safety and Health Requirements” and specifically Chapter 10.1,

“Safety and Health Requirements For Facility Design, Construction and Operations.” (3) Follow other safety and health provisions required by law or contract clauses. (4) Submit a safety and health plan enough in advance of the scheduled start of construction to

allow the Safety and Test Operations Division and the Space Medicine Operations Division to review the plan and submit comments. The plan needs to thoroughly address the specific hazards and OSHA standards associated with the project. Construction may not begin until the Contracting Officer, in coordination with the Contract Officer’s Representative (COR), approves the plan.

(5) Submit a hazard analysis for the project explicitly addressing specific hazards associated with the project. The contractor may submit the analysis in phases, but the work on a phase of construction may not start until the Safety and Test Operations Division approves the hazard analysis for that phase.

(6) Submit a site-specific steel erection plan if the project will involve steel erection. The plan shall meet the guidelines in 29 CFR 1926, Subpart R, Appendix A.

(7) Ensure requirements are set in place that will allow the contractor project safety officers and site supervisors to take the 10- or 30-hour OSHA Construction Outreach Training before starting work. The contractor shall provide training records for project safety officers, site supervisors, and foremen before beginning work on the project.

b. CORs shall make sure the contractor follows its safety and health plan and any other safety and health requirements in the contract.

NOTE: The Safety and Test Operations Division and the Space Medicine Operations Division will periodically inspect the job site. Consult with the Facilities Management and Operations Division on additional requirements for managing construction contracts

1.5.6 Requirements for grants

a. The grantor shall submit a hazard assessment of the work to the Administrative Grants Officer and Follow paragraph 9.7 of NPR 8715.3 when awarding grants.

b. If the risk is significant, the grantee shall: (1) Submit a safety and health plan to the Administrative Grants Officer or designee for

approval or include safety and health provisions in the grant agreement. (2) Report and investigate any mishaps as required by Chapter 2.6, “Mishap and Incident

Investigation.”

1.5.7 Requirements for contracts involving hazardous materials









1.5.7.1 The following requirements apply to solicitations or contracts involving hazardous materials or items designated as potentially hazardous: a. The contractor and any subcontractors shall deliver material safety data as described in the

safety and health plan. b. If the contractor acquires hazardous materials or potentially hazardous items from or through

another government agency (see FAR Part 8, “Required Sources of Supplies and Services,” and FAR Subpart 17.5, “Interagency Acquisitions Under the Economy Act”), the contractor shall make sure the responsible agency provides the data required by FAR Subpart 23.3 and the clause at FAR 52.223-3, “Hazardous Material Identification and Material Safety Data.”

c. Contracts involving hazardous materials shall include the clause at FAR 52.223-3. See Federal Standard No. 313, “Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities,” as revised, and the transportation requirements chapter 9.1. The contractor shall submit hazardous material data on the following: (1) All items in, or ordinarily cataloged under, the Federal Supply Classes listed in Table I of

Appendix 8A of Federal Standard No. 313, as revised. (2) Items having hazardous characteristics in the Federal Supply Classes listed in Table II of

Appendix 8A of Federal Standard No. 313, as revised. (3) Any other material or item designated by a government technical representative as

potentially hazardous and requiring safety and health controls. d. If the contract will involve potentially hazardous items:

(1) See FAR 23.3, “Hazardous Material Identification and Material Safety Data,” for more requirements.

(2) The solicitation or contract shall list the potentiall hazardous items. (3) The contractor shall maintain the list of potentially hazardous items as described in its

safety and health plan.

1.5.8 Requirements for off-the-shelf purchases

1.5.8.1 Employees involved in purchases of off-the-shelf products shall: a. Ensure supplies, equipment, services, and material purchased directly from vendors meet

applicable federal safety and health laws and regulations. b. Require suppliers to:

(1) Provide Safety Data Sheets (SDSs) for hazardous materials (see Chapter 9.1). (2) Ensure all hazardous items delivered to the government include enough information to

ensure the safe use, operation, or servicing of those items. (3) Meet the requirements for system safety in Chapter 2.3, “Hazard Analysis,” for major

hardware and software acquisitions.









c. Communicate to the Contracting Officer and the Safety and Test Operations Division findings about defective or unsafe products or materials you discover that may require recall. Sources of findings include, but are not limited to: (1) Internal sources, such as mishap report findings, inspection reports, or complaints of

defective materials and equipment. (2) External sources, such as notices from vendors, product safety bulletins, or information

systems such as the Government-Industry Data Exchange Program.


a. JSC Contractors are responsible for: (1) Providing for the safety and health of their employees and subcontractors no matter where

they work (such as in JSC-owned or -leased facilities, with government equipment, or together with government employees).

(2) Maintaining an effective safety and health program, and following all safety and health requirements that apply to the contract.

(3) Protecting JSC team members and members of the public who may visit or work in areas where their employees or subcontractors work.

(4) Providing JSC safety data on JSC Form 288. (5) Providing a safety and health line item in their budgets. (6) Notifying their Contracting Officer, COR, and the Safety and Test Operations Division of

safety and health concerns per their safety and health plan. (7) Providing products, equipment, and services that meet OSHA, NASA, and JSC safety and

health requirements in design and operations. (8) Making sure their subcontractors (if any) follow OSHA, NASA, and JSC safety and health

requirements and documenting this “flow down” of safety and health responsibility. (9) Allowing their Contracting Officer, COR, JSC safety or health personnel, and state or

federal OSHA personnel access to their operations for safety or health inspections or investigations.

NOTE: These responsbilities may be tailored to individual contracts at the discretion of the Contracting Officer and the Safety and Test Operations Division.

b. Customer organizations that contract for goods or services are responsible for: (1) Making sure safety requirements are included in purchase requests, solicitations, or

contracts by means such as Statement of Work clauses or data requirements. (2) Making sure funding is available for the contractor’s safety and health program. (3) Directing the contractor to perform necessary safety tasks. (4) Monitoring the contractor’s safety performance under the contract to ensure the contractor

follows its safety and health plan.









(5) Supporting safety program audits and surveys as required by the JSC Safety and Mission Assurance Directorate.

(6) Allowing JSC safety personnel to review proposed procurements for safety requirements on request. JSC safety review is mandatory for any procurement that involves flight hardware, costs more than $1M, or is a high risk to personnel or property. Contact the Safety and Test Operations Division.

(7) Supporting the Contracting Officer in making sure the contractor follows the safety requirements and delivers required safety products.

(8) Coordinating all changes to safety requirements and deliverables with Safety and Test Operations Division before issuing a contract change.

(9) Fulfilling the responsibilities in paragraph 9.3.1 of NPR 8715.3. c. Contracting Officers are responsible for:

(1) Ensuring the Safety and Test Operations Division and the Space Medicine Operations Division have concurred with all safety and health aspects before issuing any solicitation or contract for goods or services, including any changes to the safety aspects of the contract work. See JPR 1281.6, “Procurement,” for details.

(2) Identifying safety and health risks with the procurement in consultation with the Safety and Test Operations Division and the Space Medicine Operations Division.

(3) Including the appropriate safety-related clauses and requirements required by the FAR, including NASA and JSC supplements into all contracts.

(4) Following up on contractor mishap investigations. d. The Safety and Test Operations Division and the Space Medicine Operations Division

are responsible for helping Contracting Officers and their CORs evaluate the risks and hazards of the products and services procured, such as: (1) Advising technical representatives and JSC organizations on identifying and tailoring safety

and health requirements from the beginning of any procurement activity. (2) Helping to draft, select, and verify specific safety and health provisions. (3) Coordinating the review of purchase requests as described in JPR 1281.6, “Procurement,”

and identifying safety and health requirements before issuing purchase orders. (4) Coordinating with the Contracting Officers the form and language of safety and health

requirements to be included in solicitations and contracts, including changes. (5) Monitoring contractor performance as required. (6) Evaluating the contractor’s safety-related products, deliverables, and performance,

including safety and health plans and hazard analyses. (7) Coordinating with the Procurement Quality Assurance Group of the Quality and Flight

Equipment Division on procurement matters. (8) Providing safety and health briefings to JSC contractors.









1.5.10 Safety and health records for contract worker coverage

1.5.10.1 The Office of Procurement shall keep Center-level records on JSC contractors as required by the contract or other JSC requirements to include: a. Contractor OSHA 300 logs (“OSHA Log and Summary of Occupational Injuries and Illnesses”) and

supporting information. b. Documentation on contractor selection showing safety and health was considered in selecting the

contractor. c. Documentation showing contractor evaluations that include safety and health. d. Disciplinary action taken on a contractor because of safety and health reasons. e. Any other safety and health documentation required by an individual contract, such as safety and

health plans. NOTE: See Appendix F, Attachment 1.1A for details on records required by this chapter.









Chapter 1.6 Employee Involvement 1.6.1 Applicability of this chapter

You are required to follow this chapter if you work at JSC or a JSC field site.

1.6.2 Employee Involvement at JSC

All JSC team members shall have the opportunity to participate in the planning and operation of JSC’s safety and health program and in decisions affecting their safety and health. To be a VPP Star site, OSHA requires JSC to provide at least three active and meaningful ways to participate in safety and health problem identification and resolution

1.6.3 Employee rights under JSC’s safety and health program

1.6.3.1 As a JSC team member, you have the same rights under the OSHA as you would at any workplace, including the right to contact OSHA with any safety or health concern you feel you cannot resolve at JSC. As a JSC employee or manager, you have the right to: a. Stop or refuse to do any task you believe:

(1) Will put you or your coworkers at risk of sudden death or serious injury (2) There is no time to resolve the matter through normal hazard reporting channels

b. Leave any area where imminent danger conditions exist as described in subparagraph a above.

c. Report hazards and have your name kept confidential as described in Chapter 2.6. This includes the right to contact OSHA about safety and health concerns.

d. Be a member of, or be represented on, safety and health committees. e. Participate in safety or health activities without having to take leave. f. Be trained about the hazards of your job and how to protect yourself. g. Have access to the following on request:

(1) Safety and health requirements that apply to your job, (2) Your medical exposure records and protection of your records under the Privacy Act of

1974, (3) JSC’s Log and Summary of Occupational Injuries and Illnesses (OSHA Form 300) (4) Results of inspections, hazard evaluations, and mishap investigations.

h. Have information about JSC’s safety and health program. i. Comment on NASA and JSC occupational safety and health requirements. j. Be free from restraint, interference, coercion, discrimination, or reprisal for:

(1) Reporting hazards, (2) Participating in safety and health activities









(3) Exercising any other rights you have from this JPR or federal law.

1.6.4 Recourse if your rights are denied

1.6.4.1 You have the full protection of the law should your rights be denied or threatened. This includes freedom from reprisals. NASA will respond promptly and fully to alleged denials or reprisals. The following apply: a. If you are a civil service employee, you may file a complaint or grievance. Your Human

Resources representative can help you with the details. There are two official avenues for filing a complaint or grievance: (1) Grievance procedures in the agreement between JSC and the American Federation of

Government Employees (AFGE) or in agreements with other recognized labor organizations

(2) The NASA Office of the Inspector General. b. “Reprisals,” or punitive sanctions or actions taken against you by any individual or entity for

participating in the JSC safety and health program in any way, are illegal and subject to personnel action and possible prosecution. The JSC Executive Safety and Health Board shall be told of any allegations of reprisal.

c. JSC shall send findings on any investigations of reprisal to NASA Headquarters and OSHA. d. If you are a contractor, contact your safety and health office, your bargaining unit, or the JSC

Safety and Test Operations Division.

1.6.5 Employee involvement in safety and health at JSC

1.6.5.1 Employee involvement is an essential part of JSC’s safety and health program. As a JSC employee, you have the opportunity to actively participate in JSC’s safety and health program in a meaningful ways: a. Work on safety and health committees. b. Work on ad hoc committees to solve safety and health problems. c. Train other employees in safety and health matters. d. Conduct job hazard analyses and other kinds of safety and health analyses. e. Work on committees that plan and conduct safety and health awareness campaigns. f. Become an organizational representative or point of contact for safety and health or a fire

warden. g. Be a safety observer for hazardous operations. h. Work on teams that audit safety and health programs, inspect facilities and operations, sample

work areas, or investigate mishaps, close calls, and other safety and health issues. i. Analyze data and corrective actions from your workplace such as health samples, mishap

trends, close-call trends, or inspection reports.









1.6.6 The JSC Safety and Health Action Team

The JSC Safety and Health Action Team (JSAT) is composed of working-level employees and reports to the Deputy Center Director. It is an excellent way for employees to be involved in and influence safety and health at JSC. The JSAT is required to meet the requirements in JPC 1700.2, “JSC Safety and Health Action Team (JSAT) Charter.”


a. As a JSC team member, you are responsible for your own safety and health and for looking after the safety and health of other JSC team members. You are required to fulfill the responsibilities listed in other chapters of this JPR that apply to your job. Your general responsibilities are: (1) Finding ways to be involved in safety and health activities as described in paragraph 1.6.5

above. (2) Following safety and health standards, rules, regulations, and guidelines issued by

OSHA, NASA, and JSC. (3) Correcting hazards yourself, if possible, using established procedures to report and

correct hazards. (4) Promptly seeking medical care if you suffer a job-related injury or illness per JSC’s Clinic

First policy (chapter 3.6). (5) Promptly reporting mishaps (hardware, injuries, and illnesses) and close calls. (6) Cooperating with safety and health personnel during inspections, surveys, and

investigations. (7) Using personal protective equipment when required to do so by safety and health

standards, hazard evaluations, good work practices, or your supervisor. (8) Being able to describe your individual responsibility for safety and health. (9) Doing your job safely and responsibly. (10) Making sure visitors you escort are aware of the hazards in the areas they will visit and

take appropriate measures to protect themselves. (11) Making sure you are properly trained and qualified to safely perform your duties.

b. As a JSC manager, you are responsible for: (1) Allowing your employees to be involved in safety and health activities. (2) Involving your employees in safety and health decisions and activities within your

organization. c. As a visitor or guest researcher, you are responsible for:

(1) Making sure your work doesn’t interfere with JSC facilities or operations. (2) Knowing and following all safety and health requirements for the area where you are

working. This includes using any required personal protective equipment.









(3) Being trained and certified for any hazardous operations you will be doing. (4) Completing other occupational health and safety training as necessary to meet OSHA,

NASA, and JSC requirements, e.g., hazard communication, lockout/tagout, and laser safety.

(5) Ensuring you get approval before bringing hazardous materials, radioactive materials, or biological agents on site.

(6) Before beginning work, getting any required reviews and approvals for the type of work you will do, especially where there are impacts to JSC operations (e.g., hot work or work with radiation or radioactive materials, chemicals, or biological agents).

1.6.8 Safety and health records and documentation for employee involvement

a. Center-level records. The JSAT shall keep minutes of its meetings. b. Organizational-level documentation. As an employee, you are responsible for maintaining

any documentation showing your employee involvement. As a JSC manager, you are responsible for maintaining any documentation showing the involvement of your employees. This documentation may include: (1) Training documentation indicating employees gave safety and health training. (2) Attendance documentation for safety and health meetings or other forums where

employees presented safety or health topics. (3) Photographs of employees participating in safety and health activities, such as Safety and

Health Day. (4) Lists of safety and health activities and names. (5) Any other documentation showing employee involvement in safety and health activities.










Chapter 1.7 Safety and Health Program Evaluation 1.7.1 Applicability of this chapter

You are required to follow this chapter if you are involved in preparing JSC’s annual safety and health program evaluation. This is mostly the responsibility of safety and health professionals, though JSC organizations may provide information for the evaluation on request.

1.7.2 JSC’s program evaluation

1.7.2.1 JSC has a system for evaluating the operation of its safety and health program each year. This system evaluates JSC’s success in meeting safety and health goals and objectives, and helps determine needed changes to continually improve worker safety and health protection. The evaluation shall: a. Be a written narrative report with recommendations for timely improvements, assigning

responsibility for those improvements, and documenting timely, adequate follow-up actions or the reason no actions were taken.

b. Assess the effectiveness of all elements in JSC’s safety and health program. c. Be done by competent JSC, NASA, or other private sector persons who are trained or

experienced in evaluating safety and health programs. d. Follow the format specified by OSHA VPP Region VI and paragraph 1.8 of NPR 8715.3.

NOTE: OSHA considers JSC Main, Sonny Carter Training Facility, Ellington Field, and White Sands Test Facility as separate sites for VPP purposes. These sites may submit separate reports or combine reports.

1.7.3 Evaluate previous year’s report

1.7.3.1 The process starts by evaluating the previous year’s report by reviewing: a. Parts 1–4 to ensure familiarity with the requirements. b. The status of all actions listed in the previous year’s report, including any closure

documentation.

1.7.4 Evaluate current year’s safety and health performance

1.7.4.1 Evaluate this year’s performance per the following: a. Assess the current status of program elements through any of the following:

(1) Interviews with subject matter experts. (2) Self-audits and inspections. (3) Results of any relevant surveys. (4) Any available leading metrics. (5) Investigation and trend data.









(6) Any other methods available. b. Provide detailed descriptions and evaluations for each VPP element based on the

assessments in subparagraph a above. The report shall follow the format required by the OSHA Region VI VPP Manager.

c. Determine actions needed to improve health and safety at JSC. d. Document responsible parties, closure criteria, status, and estimated closure dates for each

recommended action in subparagraph c above.

1.7.5 Publish the Annual Safety and Health Self-Evaluation Report

1.7.5.1 To publish the self-evaluation report: a. Make sure all Center directorates have input, and opportunity, to comment on the report. b. Get approval signatures from:

(1) Chief (or designee), Safety and Test Operations Division. (2) Chief (or designee), Space Medicine Operations Division. (3) President, American Federation of Government Employees. (4) JSC Safety Action Team Co-Chairs. (5) Designated Safety and Health Official.

c. Send original signed report to the OSHA VPP Region VI Manager. NS and SD will each keep a copy.

d. Post report on the JSC Safety and Health homepage.

1.7.6 Responsibilities for safety and health program evaluation

a. The Safety and Test Operations Division is responsible for: (1) Developing the evaluation report jointly with the Space Medicine Operations Division. The

Safety and Test Operations Division has the final authority over the report. (2) Publishing the final report. (3) Providing information, jointly with the Space Medicine Operations Division, for NASA’s

annual report to OSHA as required in paragraph 1.6 of NPR 8715.1. b. The Space Medicine Operations Division is responsible for developing the evaluation report

and providing information for NASA’s OSHA report jointly with the Safety and Test Operations Division.

1.7.7 Safety and health records for safety and health program evaluation

1.7.7.1 The Safety and Test Operations Division keeps the following Center-level records to document JSC’s safety and health program evaluation: a. A copy of each year’s program evaluation. b. Documentation on tracking self-evaluation actions to closure.










1.7.8 Measurement

a. Meeting the February 15 deadline for submitting the VPP Self-Assessment to OSHA. b. Progress on, and completion of, the actions assigned by the program evaluation.









Chapter 2.1 Pre-Use Analysis 2.1.1 Applicability of this chapter

You are required to follow this chapter if you are a manager, facility manager, principal investigator, researcher supervisor or are responsible for operations or people at any level.

2.1.2 Pre-use analysis at JSC

JSC shall analyze all newly acquired or altered facilities, processes, materials, equipment, or project phases before use begins to identify safety and health hazards, environmental impacts, and the means to prevent or control them.

2.1.3 Requirements

2.1.3.1 JSC handles pre-use analyses as follows: a. For new or modified facilities and proposed programs or projects (such as Construction of

Facilities, and lesser funding levels): (1) Safety, health, and fire protection engineers shall review the drawings and participate in

design reviews. All new or modified facilities require at least acceptance inspections and tests of fire protection systems. See Chapter 10.1 for more details.

(2) JSC organizations shall make sure an environmental review is done during the planning phase as described in JPR 8550.1, “JSC Environmental Compliance Procedural Requirements.” The “environmental review” is required by the National Environmental Policy Act (NEPA) to identify and assess the potential environmental effects for proposed programs and projects. The Project Manager conducts the environmental review during the earliest planning stages, before the point when NASA’s ability to implement reasonable alternatives is precluded.

b. Hazardous, unique, or critical facilities require a facility readiness review as described in Chapter 10.3.

c. The following checklists are available for the review process and may be customized to the situation: (1) New item checklist (NS-PA-CH03) at URL: https://jsc-sma-

missp.jsc.nasa.gov/sites/safety/Checklists/Home.aspx. (2) Configuration change checklist (NS-PA-CH04) at URL: https://jsc-sma-

missp.jsc.nasa.gov/sites/safety/Checklists/Home.aspx. d. Ground tests that could pose hazards to test subjects or test personnel shall have a Test

Readiness Review as described in Chapter 6.8. e. Hazardous materials require a hazard analysis as described in Chapter 9.1. f. Employees in potentially hazardous jobs shall be provided or help create a Job Hazard

Analysis as described in Chapter 2.3.

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g. Organizations that produce educational or outreach materials intended for distribution to the public or for publication on NASA websites shall have the materials and related operations reviewed by the Safety and Test Operations Division and Occupational Health for hazards before use. This review shall include all educational products and those products used in outreach activities where instructions are provided that would allow the creation of a device or the completion of an experiment. Send the materials via e-mail to the JSC-TSO-Mailbox and JSC-DL-OCCHEALTH email. The Safety and Test Operations Division and Occupational Health shall: (1) Review all associated links, products, and videos. (2) Consider the ages of the proposed participants to the greatest extent possible. (3) Determine if a separate safety section is required in either the instructor’s or student’s

versions of the procedure due to the complexity of the activities proposed. (4) Assess all potential activities that will create or transform energy from one type to another,

and shall ensure that the instructions for the use of any energy sources are controlled to prevent injury to the participants. This assessment will also include tool use.

(5) Determine the need for embedded “Caution” or “Warning” statements. (6) Provide written feedback on the product to the producing organization. NOTE: Education or outreach presentations that do not involve demonstrations or provide instructions do not need to be reviewed (for example, presentations on the solar system or NASA missions). NOTE: Organizations that produce these educational or outreach materials are encouraged to consult resources for age appropriate safety guidance from professional groups such as the National Science Teachers Association.

2.1.4 Responsibilities for pre-use analysis

a. As a manager or project manager, you are responsible for: (1) Making sure the analyses in paragraph 2.1.3 above are done as required. (2) Making sure the Safety and Test Operations Division and Occupational Health are involved

in evaluating any new facilities, equipment, materials, or processes and any changes to your facilities, equipment, materials, or processes.

b. The Center Operations Directorate is responsible for: (1) Notifying the Safety and Test Operations Division and Occupational Health of plans for new

or modified facilities, and providing drawings and notice of design reviews. (2) Conducting environmental reviews according to JPR 8550.1.

c. The Safety and Test Operations Division and Occupational Health are responsible for: (1) Reviewing facility drawings for safety and health. (2) Supporting design reviews and readiness reviews, as needed.









d. The Office of Education is responsible for ensuring that JSC educational materials are reviewed by the Safety and Test Operations Division.

2.1.5 Safety and health records and documentation for pre-use analysis

a. For new or modified facilities, Center-level records include: (1) Design review, acceptance test, and inspection documentation kept by the Center

Operations Directorate. (2) Records of safety and health comments kept by the Safety and Test Operations Division or

Occupational Health. (3) Records of the NEPA environmental reviews kept by the Environmental Office.

b. The organization ownings a facility having a readiness review shall keep a copy of the facility readiness review package as described in Chapter 10.3.

c. Organizations engaged in hazardous ground testing shall keep Test Readiness Review documentation.

d. Hazard analyses, as described in Chapter 2.3, also support pre-use analysis. NOTE: See Appendix F, Attachment 1.1A for details on records and documentation required by this chapter.









Chapter 2.2 Industrial Hygiene Program 2.2.1 Applicability of this chapter

You are required to follow this chapter if you receive, perform, analyze, or report on industrial hygiene studies at JSC.

2.2.2 Industrial Hygiene at JSC

2.2.2.1 JSC shall identify health hazards and employee exposure levels by: a. A sampling rationale based on data, including reviews of work processes, Safety Data Sheets,

employee complaints, exposure incidents, medical records, and previous monitoring results. b. A sampling strategy with baseline and periodic surveys to assess employees’ exposure

through screening and full shift sampling when necessary. c. Using nationally recognized procedures for all sampling, testing, and analysis with written

records of results. d. Following Chapter 4, “Environmental Health,” NPR 1800.1.

2.2.3 Industrial hygiene studies

2.2.3.1 Industrial hygiene studies monitor potential employee exposures to physical, chemical, and biological health hazards, such as noise, radiation, or hazardous materials, and determine whether they are within allowable limits. Industrial hygienists do the studies under nationally recognized industrial hygiene procedures and protocols. The studies involve: a. Sampling work areas for physical, chemical, and biological stressors. b. Testing or analyzing the samples. c. Comparing exposures to exposure standards and regulations. d. Recommending corrective actions to reduce exposures to acceptable levels. e. Communicating results to managers and workers.

2.2.4 Responsibilities for industrial hygiene

a. Managers, supervisors and others who oversee people or operations are responsible for contacting Occupational Health if they suspect or are notified their employees may have been exposed to health hazards.

b. As a JSC Team Member, you are responsible for contacting Occupational Health If you suspect a health problem in your work area.

c. Occupational Health is responsible for: (1) Developing and maintaining site-wide exposure assessment databases. (2) Performing baseline sampling and periodic sampling of work areas as required. (3) Responding to requests for evaluation of suspected health hazards.









(4) Auditing any Industrial Hygiene programs, processes, and sampling performed by personnel or organizations outside JSC Occupational Health .

d. Contractors and organizations who conduct their own industrial hygiene surveys are responsible for providing copies of their data and reports to Occupational Health.

2.2.5 Safety and health records and documentation for industrial hygiene

a. Occupational Health shall maintain sampling, analysis, and exposure records. This includes providing personal exposure monitoring results to employees.

b. JSC organizations shall post copies of workplace health evaluations in a readily accessible location or distribute electronic copies to their employees.

c. Exposure record retention shall follow paragraph 4.1.2 of NPR 1800.1. NOTE: See Appendix F, Attachment 1.1A for details on records and documentation required by this chapter.









Chapter 2.3 Hazard Analysis 2.3.1 Applicability of this chapter

2.3.1.1 You are required to follow this chapter if you: a. Do job hazard analyses or hazard analyses. b. Are a project manager, Contracting Officer, JSC’s Center Director, or the Director, Safety and

Mission Assurance. Paragraph 2.3.18 lists your responsibilities.

2.3.2 Hazard analysis at JSC

a. JSC shall: (1) Routinely examine and analyze safety and health hazards associated with individual jobs

and ground-based processes, hardware, facilities, or project phases, (2) Develop hazard controls (3) Include results in hardware designs, training, and

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