1. HOW TO USE GRAPHICS AND CHARTS.

Create an organization chart

1. On the Insert tab, in the Illustrations group, click SmartArt.

 

Example of the Illustration group on the Insert tab in PowerPoint 2013

2. In the Choose a SmartArt Graphic gallery, click Hierarchy, click an organization chart layout (such asOrganization Chart), and then click OK.

3. To enter your text, do one of the following:o Click in a box in the SmartArt graphic, and then type your text.o Click [Text] in the Text pane, and then type your text.o Copy text from another location or program, click [Text] in the Text pane, and then paste your

text.

Create an organization chart with pictures

1. In your document, presentation, or spreadsheet, on the Insert tab, in the Illustrations group, click SmartArt.

 

Example of the Illustration group on the Insert tab in Microsoft PowerPoint 2013.

2. In the Choose a SmartArt Graphic gallery, click Hierarchy, click Picture Organization Chart, and then clickOK.

3. To add a picture, in the box where you want to add the picture, click the picture icon, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

 A picture icon

4. To enter your text, do one of the following:o Click in a box in the SmartArt graphic, and then type your text.o Click [Text] in the Text pane, and then type your text.o Copy text from another location or program, click [Text] in the Text pane, and then paste your

text.

Add or delete boxes in your organization chart

Add a box

1. Click the existing box that is located closest to where you want to add the new box.2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow

under Add Shape, and then do one of the following:

o To insert a box at the same level as the selected box but following it, click Add Shape After.o To insert a box at the same level as the selected box but before it, click Add Shape Before.o To insert a box one level above the selected box, click Add Shape Above.

The new box takes the position of the selected box, and the selected box and all the boxes directly below it are each demoted one level.

o To insert a box one level below the selected box, click Add Shape Below.o To add an assistant box, click Add Assistant.

The assistant box is added above the other boxes at the same level in the SmartArt graphic, but it is displayed in the Text pane after the other boxes at the same level.

Add Assistant is available only for organization chart layouts. It is not available for hierarchy layouts, such as Hierarchy.

Delete a box

To delete a box, click the border of the box you want to delete, and then press Delete.

When you need to add a box to your relationship graphic, experiment with adding the shape before or after the selected shape to get the placement you want for the new shape.

To add a shape from the Text pane:a. At the shape level, place your cursor at the end of the text where you want to add a new shape.b. Press Enter, and then type the text that you want in your new shape.c. To add an assistant box, press Enter while an assistant box is selected in the Text pane.

Although you cannot automatically connect two top-level boxes with a line in the organization chart layouts, such as Organization Chart, you can imitate this look by adding a box to the top

level to your SmartArt graphic and then drawing a line to connect the boxes. (On the Insert tab, in the Illustrations group, select Shape, select a line, and then draw a line between the two boxes.)

To move a box, click the box that you want to move and then drag the box to its new location. To move or "nudge" the box in very small increments, hold down Ctrl while you press the arrow keys on your keyboard.

Change the hanging layout of your organization chart

A hanging layout affects the layout of all boxes below the selected box. Although you can use other hierarchy layouts to create an organization chart, hanging layouts are available only with organization chart layouts.

1. Click the box in the organization chart that you want to apply a hanging layout to.2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click Layout, and

then do one of the following:

NOTE   If you do not see the SmartArt Tools or Design tabs, make sure that you have selected a SmartArt graphic. You may have to double-click the SmartArt graphic to select it and open the Design tab.

o To center all of the boxes below the selected box, click Standard.

o To center the selected box above the boxes below it and arrange the boxes below it horizontally with two boxes in each row, click Both.

o To arrange the selected box to the right of the boxes below it and left-align the boxes below it vertically, click Left Hanging.

o To arrange the selected box to the left of the boxes below it and right-align the boxes below it vertically, click Right Hanging.

2. HOW TO RUNNING PRESENTATION?

Set up a self-running presentation

To set up a PowerPoint presentation to run automatically, do the following:

1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.2. In the Set Up Show box, under Show type, do one of the following:3. For a presentation to be viewed by users click Browsed at a kiosk (full screen).

IMPORTANT    If you set up a presentation to run at a kiosk, remember to also set slide timing options, or use navigation hyperlinks to other documents or Internet sites, or action buttons such as graphics users can click to go forward or back in the

presentation. Otherwise, your self-running presentation will not advance beyond the first slide.

Rehearse and record slide timings

NOTE    Be prepared to begin timing your presentation immediately after you perform the first step in this procedure.

1. On the Slide Show tab, in the Set Up group, click Rehearse Timings.

The Rehearsal toolbar appears and the Slide Time box begins timing the presentation.

The Rehearsal toolbar

 Next (advance to next slide)

 Pause

 Slide Time

 Repeat

 Total presentation time

2. While timing your presentation, do one or more of the following on the Rehearsal toolbar:

o To move to the next slide, click Next.o To temporarily stop recording the time, click Pause.o To restart recording the time after pausing, click Pause.o To set an exact length of time for a slide to appear, type the length of time in

the Slide Time box.o To restart recording the time for the current slide, click Repeat.

3. After you set the time for the last slide, a message box displays the total time for the presentation and prompts you to do one of the following:

o To keep the recorded slide timings, click Yes.o To discard the recorded slide timings, click No.