JOY Presenters guide to APRA

CONFIDENTIAL INTERNAL DOCUMENT

JOY Melbourne Inc A0027660E ABN 52 334 960 331

PRESENTERS GUIDE

TO APRA REPORTING©

September 2010 (v2.0)

Table of Contents | iii

JOY Melbourne Inc A0027660E ABN 52 334 960 331 JAN 2010

Version Control

Version Author Date

1.0 Final Chris Jameson 22nd January, 2010

2.0 Revised for improved definition of ISRC vs

Catalogue number. Chris Jameson 11th September, 2010

NOTE: This document is formatted for 2-sided (Colour) A4 printing

Contents

Introduction 1

Who and what are APRA|AMCOS 1

What is JOYs’ relationship with

APRA|AMCOS 1

Reporting requirements 2

Getting started 2

How do I report the music I played 2

When are the APRA reporting weeks 2

What exactly do I have to report 2

What is the Catalogue Number 2

What is an ISRC 3

Locating the Required Information 4

I’m using CDs 4

Catalogue number 4

Composer information 4

Record Label / Publisher information 5

ISRC 5

I’m using iTunes 6

Composer Information 6

Record label / Publisher Information 7

Catalogue Information 7

Where else can I find information 8

Composer and record publisher

Information 8

Filling in the Form 12

Using the spreadsheet 12

Handwritten submission 13

Presenters Guide to APRA reporting | 1


INTRODUCTION

The purpose of this document is to describe how to gather the required information and then proceed to complete and submit your APRA report, during APRA reporting weeks. . The intended audience is JOY Presenters and volunteers who are involved in producing or presenting programs on JOY 94.9. All questions should be directed to the Broadcast manager ([email protected]) or the Music Administrator ([email protected]). Who and what are APRA|AMCOS

The Australasian Performing Rights Association (APRA) collects and distributes licence fees for the public performance and communication of their members' musical works. The Australasian Mechanical Copyright Owners Society (AMCOS) collects and distributes mechanical royalties for the reproduction of their members' musical works. E.g the production of CDs. APRA and AMCOS are separate not-for-profit organisations. Their members include Australian and New Zealand music publishers, songwriters and composers. APRA and AMCOS share common concerns: A significant amount of their membership (for example, most music publishers) are members of both APRA and AMCOS and an increasing number of licensees – especially within new media applications - require licences for both reproduction and communication rights. For this reason, in 1997, the AMCOS Board appointed APRA to manage AMCOS’ day-to-day operations with the aim of achieving cost savings and operational efficiencies on behalf of their members. What is JOYs’ relationship with APRA|AMCOS

ANY person or company giving or authorising the playing of music as a public performance or broadcast is required to hold an APRA licence to do so, which is obtained on payment of the appropriate licence fee to the Association. There are many types of licence in operation, but for obvious reasons radio stations take out a “blanket licence” which means, as far as APRA is concerned, they are able to broadcast virtually any piece of copyright music on condition that they report to APRA all performances of each piece of music during their notified APRA weeks. Community stations must provide four weekly logs per year. JOY pays APRA a license fee. The license fee paid allows you to broadcast virtually any piece of copyright music on the condition that reports are made to APRA detailing all music used. The information JOY provides to APRA enables them to accurately distribute the fees collected to the appropriate music composers and publishers. All music broadcast, must be reported.

mailto:[email protected]


2 | Presenters Guide to APRA Reporting


REPORTING REQUIREMENTS

Getting started

The smartest and most useful thing you can do during APRA week is PLAN YOUR PROGRAM. By knowing beforehand what music you will be playing, you will be able to allow yourself the maximum time to gather the appropriate reporting information from the various sources you may need to use. All music played during your program needs to be reported. If you have any program or segment id’s with musical beds for example, make sure you include these in your report. How do I report the music I played

The preferred method of reporting is to use the spreadsheet provided to you. Fill this in using Microsoft Excel, and email the completed spreadsheet to [email protected]. Microsoft Excel is available on all volunteer shared PCs at the station. The less preferred method is to write your music report on a printed copy of the Word document provided and deliver to the APRA drop off location (pigeon hole) indicated by the Station Broadcast Manager or the Music Administrator at the start of each APRA reporting period. When are the APRA reporting weeks

Reporting weeks are pre-determined by APRA. You will be notified in advance when each of these weeks occur, each quarter (four times per year). What exactly do I have to report

You must report the following:

Title of Work This is the name of the song

Composer(s)/Arranger(s) The person or persons who wrote the song

Artist/Performer The person or persons singing

Record Label / Catalogue No / Track The publishing or distributing company, the catalogue number and track number on the CD (or the ISRC – see notes below)

Type of Use Is it a normal song or a Program or Segment theme

Duration How long did the song play to air

Total Times played How many times did you play it on your program

What is the Catalogue Number

The Catalogue number is a unique number allocated to each album and single in its different forms (CD, Vinyl, tape, etc) by the distributing record label. Each catalogue number and format is specific to that particular organisation.


Presenters Guide to APRA Reporting | 3


What is an ISRC

The International Standard Recording Code (ISRC) is the international identification system for sound recordings and music video recordings. Each ISRC is a unique and permanent identifier for a specific recording. The ISRC provides the means to automatically identify recordings for royalty payments. ISRC stands for International Standard Recording Code. An ISRC code is attached to a music recording as a way of identifying that recording anyway in the world - in other words, it's an international standard for accounting for recordings. ISRC take this format: 11-222-33-44444 Each section of the code has a specific meaning: 11 = country code 222 = registrant code 33 = year of registration (last two digits) 44444 = specific code assigned to the recording With this format in place, anyone reading an ISRC code can tell exactly where a recording came from and when it was registered. ARIA is the Australian International Standard Recording Code national agency, and allocates the Country and First Owner Codes for encoding on all audio and audio-visual recordings



LOCATING THE REQUIRED INFORMATION

You can gather information required about the songs you play from many different sources. However, the simplest and most convenient method is to use commercially produced CDs with all sleeve jackets intact. These generally have all the information you need. Other sources include iTunes, the internet and the APRA online database. I’m using CDs

Catalogue number

The Catalogue number is located on the spine of the CD, as shown here. NOTE: The CD Barcode, usually located on the back of the CD and used for the retail sale of the CD is NOT the Catalogue number or the ISRC. Do not use the CD Barcode.

Composer information

The Composer / writer information is usually located in the CD Booklet inside pages, as shown here. NOTE: Make sure you list all the credited composers, using Surname, then first Initial.



Record Label / Publisher information

The record Label can usually be identified on either the spine, next to the Catalogue number or on the back of the CD jacket, as shown here.

ISRC

The ISRC is sometimes made available by the music publishers and record companies when they service music to radio – The general use of the ISRC is not yet standard across the industry, especially in Australia. If you have access to this number – use it – as it’s the most accurate way of uniquely identifying any piece of work anywhere in the world. Many independent promoters and labels are more willing to cooperate and will provide this information about tracks you are giving airplay, when requested.



I’m using iTunes

Composer Information

Many (but not all) songs purchased in iTunes include the composer information, once the song has been purchased and downloaded. To access the composer information, right-click on the song, select “get info” and click on the “info” tab.



Record label / Publisher Information

If you are purchasing your music from iTunes, the record label / publisher information is available in the iTunes store. While in the store, click on the album, which will show you all the album information for the song/track you are interested in. In the left hand corner, you will find the record publisher information.

Catalogue Information

The Catalogue number is designed for Physical distribution and is not provided for digital releases. Each of the major providers of digital music must report all downloaded music to the appropriate authorities, after purchase. In Australia’s case this is APRA acting on behalf of AMCOS. For reporting purposes, if you have purchased your music digitally, you must list the digital service where you purchased your music. Eg. “iTunes” or “beatport.com”, “almighty.com”, etc.



Where else can I find information

Composer and record publisher Information

Many websites provide information regarding composer and record publisher information. One example where this regularly occurs is Wikipedia. When listing information on Albums, or singles, Wikipedia will often show both the publisher and the writer information, as below.

And as below.



Another good resource for locating catalogue and composer information for older music, with international releases is www.allmusic.com. You’ll be able to search an artist or group – then drill down on the Discography tab.

Then you should be able to drill down to individual releases.



APRA also provide a research facility for locating composer information. However the use of this resource is limited as APRA limits the number of results which can be returned and you can only search using the song title. When song titles have only a single word, this makes the search criteria too wide and therefore the results are unavailable to you. Its the least useful option, however if you wish to use the APRA research function, use the following link. http://www.apra.com.au/cms/worksearch/worksearch.srvlt

http://www.apra.com.au/cms/worksearch/worksearch.srvlt



Results look as per below.



FILLING IN THE FORM

There are two ways to provide the information. You can provide a completed excel spreadsheet or you can complete a hand written form. Electronically submitting the excel spreadsheet is the preferred method. Using the spreadsheet

Download the excel spreadsheet from the location provided in your reminder email, prior to the APRA reporting week, by the Broadcast Manager or Music Administrator. Save the document locally, renaming to indicate your program name and the date/apra week number. The APRA week number will be noted in your reminder email. Complete the spreadsheet, noting ALL music you played during your program.

IMPORTANT: DO NOT LEAVE ANY INFORMATION BLANK. Email the spreadsheet to [email protected] noting your program name, the date and time of broadcast.




Handwritten submission

Download the word document template and print it or obtain a blank copy of the document from the Station. The forms are usually located in the same area as the regular daily music logs. Complete the spreadsheet, noting ALL music you played during your program.

IMPORTANT: DO NOT LEAVE ANY INFORMATION BLANK.

Ensure the completed document is delivered to the broadcast manager pigeon hole.

JOY Presenters guide to APRA

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