Joint Project Planning (JPP) Sessions

© 2015 TOM SULZER

What is it? A meeting to develop a Project Plan that

meets the COS and is as described in the POS.

The main activity is planning This is a “high stakes” meeting

© 2015 TOM SULZER

Who Should Come? Meeting Facilitator

Alternate: Another project manager, outside consultant Project Manager Technographer Core Project Team Customer / Representative Resource Managers Functional Managers Process Owners Project Champion/Executive Sponsor

© 2015 TOM SULZER

Facilities and Equipment Comfortable Isolated, but on-site Large Room with plenty of whiteboard

or blank wall, tables, chairs for up to five –person groups with flip charts

Post-It notes, tape scissors, color markers, LCD Projector, PC/Laptop, butcher paper.

© 2015 TOM SULZER

Agenda Review COS Review POS, amend,

extend. First level WBS

(everyone) Decomposition by

subject matter experts Estimate activity

durations, resource requirements, dependencies

Construct Project Network Diagram

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Agenda Cont’d Determine Critical Path Revise, approve project completion date Finalize Resource Schedule Gain consensus on the project plan.

© 2015 TOM SULZER

Deliverables WBS Activity duration estimates Resource requirements Project network schedule Activity schedule Resource assignments Project notebook

© 2015 TOM SULZER

End Result Project proposal

Background Objective Approach overview Detailed statement of work Time/cost summary Appendices