Johnson County Special Utility District · Johnson County Special Utility District 740 FM 3048 •...

Johnson County Special Utility District

740 FM 3048 • Joshua, TX 76058

(817) 760-5200

www.jcsud.com

June 16, 2020

District Board Meeting Packet

JOHNSON COUNTY SPECIAL UTILITY DISTRICT Board of Directors Meeting

Tuesday, June 16, 2020 – 5:30 PM (or immediately following Workshop Session, whichever is latest)

District Office – 740 FM 3048 Joshua, Texas 76058

Notice is hereby given that some of the Board Directors will be joining the meeting by teleconferencing means.

In compliance with current Federal, State, and local Declarations of Disaster, and Executive Orders regarding COVID-19, and in compliance with the suspension of certain provisions of the Texas Open Meetings Act, the Public will be allowed to attend the meeting in person, limited by social distancing measures. The safety of our customers, citizens, employees and Board of Directors is a primary concern of JCSUD.

Board Workshop Session Begins at 4:30 PM

Board Meeting Agenda 1. Call to Order; Confirm a Quorum 2. Invocation 3. Open Forum

4. § Consent Items:

a. Approve Minutes of the Regular Board Mtg. in May 2020 b. Approve Financial Report for May 2020

5. Update from e-HT Engineering on Construction Manager’s Progress in Commencing with

the CIP Bundled Project.

6. Update on the COVID-19 Pandemic Virus Response Measures.

7. Update on Current Activities and Projects at the Brazos Regional Public Utility Agency via their new General Manager.

8. Update on the AMI Smart-Meter Replacement Project and WaterSmart® Customer Portal.

§ Board Workshop Session This work session is a time of preparation for staff and Board members. It is open to the public. During workshop sessions of the Board, no public comment time is scheduled. Workshop items discussed, whether in open or closed session, correlate to the agenda.

§ Consent Agenda Items under this section are staff recommended for approval. These items are routine in nature, or previously discussed during the workshop session or in another Board meeting. All items may be acted upon by a single motion. If needed, item(s) may be removed by request and considered separately.

9. Report on Inquiry from Mt. Peak SUD Related to Taking Wholesale Water from the City

of Mansfield; The GM requests the Board to consider the integration of the JCSUD Executive Committee, assisted by the Staff, in this project development.

10. EXECUTIVE SESSION: as authorized by the Texas Open Meetings Act, Government

Code Sections 551.071 and/or 551.074. to consult with legal counsel and/or deliberate regarding a.) update on litigation with a Joshua Development Company, and b.) Variance Committee recommendations - potential litigation, and c.) the employment agreement of the General Manager. No final action, decision, or vote will be taken in Executive Session.

11. OPEN SESSION: Consider Action if Necessary, for Executive Session Items.

12. General Manager Update

• Facilitation of value creation statements – Board vision and mission statements • New Financial Software Integration – RFQ Advocacy • JCSUD Personnel Policy Revisions and Legal Review • Public Funds Investment Act Training • 2019 CCR Report Finalization • 2021 JCSUD Budget Preparation • Administrative Gear-up for JCSUD Elections 2021 • State mandated Cyber Security Training - Complete

Reports: Staff, Directors, Committees

Utility Services Manager

• Water Production Report • Water Loss Report • Manager’s Report

13. Adjourn

Agenda items may be considered, deliberated and/or acted upon in a different order than set forth above.

In accordance with section VII of the Texas Open Meetings Act Handbook, this agenda also serves as public notice for the listed subjects that can be considered

whether the subject’s deliberation occurs in open session or a closed executive session.

JCSUD Consent Items

A. May 19, 2020 Minutes B. May 2020 Financials

JOHNSON COUNTY SPECIAL UTILITY DISTRICT

BOARD OF DIRECTORS MEETING TUESDAY, MAY 19, 2020

Pursuant to a notice timely posted in accordance with Government Code, Title 5 Chapters 551 & 552, the Board of Directors of the District shall hold an open meeting via Zoom teleconference on May 19, 2020, at 5:30 pm at the District office in Joshua, Texas. In compliance with current State, and local Declarations of Disaster, and Executive Orders regarding COVID-19, and in compliance with the suspension of certain provisions of the Texas Open Meetings Act, the Public will not be allowed to attend the meeting in person. Directing the meeting was Chair, Tommy Webb. Directors Eric Baze, Harry Shaffer, Jack Beavers, Ronnie Nichols, and Glen Walden were also in attendance. Director Gene Petross participated via Zoom teleconference. Staff members attending were General Manager, Pete Kampfer, Comptroller, Kathy Rice, System Development Manager, Dana Collier, System Operations Manager, Danny Armstrong, and Utility Services Manager, Josh Howard. Keith Kindle, with e-HT was also present for this meeting.

Agenda Item 1. Call to Order; Confirm a Quorum President Tommy Webb called the meeting to order at 5:42 pm and determined a quorum was present.

Agenda Item 2. Invocation Eric Baze gave the invocation.

Agenda Item 3. Open Forum No one signed in to speak during the Open Forum Agenda Item 4. Consent Items:

a. Approve Minutes of the Regular Board Meeting in April 2020 b. Approve Financial Report for April 2020

The minutes of the April Board meeting were presented for consideration. Kathy detailed the financial report for April 2020. Jack motioned to approve both consent items as presented. Harry seconded, and the motion passed unanimously.

Agenda Item 5. Update on COVID-19 Pandemic Virus and JCSUD’s Response Measures Pete updated the Board on continued efforts to maintain safety and protect employee and customer health during the COVID-19 pandemic. The lobby will continue to remain closed through May 25 to minimize contact. Customers are encouraged to utilize the night drop, drive-thru, pay-by-phone, and online portal to submit their payments. Disconnects due to non-payment are suspended through May 31. JCSUD staff is still routinely cleaning public areas and workstations, practicing social distancing, and have access to makes, sanitizers, disinfectants, and gloves.

Agenda Item 6. Update on the AMI Smart-Meter Replacement Project Josh and Danny presented an update regarding the AMI Smart-Meter Replacement Project. Meter installations are currently at 76%, with 12,116 installed of the contracted total of 15,856. This represents 412 installations per week to meet the contracted deadline. There are 66 of 68 collectors installed, four are waiting on the power to be connected, while three are waiting on antenna replacement. Currently, change order #6 is being negotiated. Ferguson is requesting an extension of completion date and addition of Pete Kampfer as Owner's Representative.

Agenda Item 7. Update report on District Water Loss Mitigation Pete acknowledged the Board's concerns about the recent increase in District water loss. He called on Josh and Danny to detail a recent project implemented to reduce the rate of water loss. Josh detailed the steps taken to mitigate water loss. He introduced the “Meter Box Leak Squad Project” and stated that, due to the speed with which installation was completed on each meter, the number of meter box leak calls grew daily and required immediate attention. Josh introduced Administrative Assistant Kelli Beeler as Project Coordinator of the leak repairs. Kelli was tasked with collecting meter box leak work orders and assigning them to two field technicians for expedited repair, as well as coordinating meter box leak scouting with Field Technician Richard Fadeley. Richard will be responsible for inspecting contractor installed meters. Kelli stated that of 194 active meter box leak work orders, only 92 meters were determined to be leaking. These repairs were completed in 12 days. Of Richard’s inspections of the 10K meters installed, at around 1,600 inspections, only 12 were found leaking. Of those leaks, the main culprit was a faulty gasket. At a quarter gallon of water leaked per minute, it was determined that the District prevented 1M gallons of loss per month. Pete also added, other repective Districts have used various methodologies over the years and found that to fully implement its practices, perform a component analysis of water loss, and achieve the maximum water audit validity score; the District needs greater data collection, data validation, and component analysis. The District's goal is to manage real and apparent water losses cost-effectively. Hence, the acquisition of a new AMI water meter system in integration with our respective pressure planes, and groundwater/wholesale water purchases. The ability of the District to be able to establish a District Metered Area (DMA) in separate Pressure Planes will be critical. Our new fully completed AMI Meter System will only be as good as our ability to report customer usage within a given DMA and Pressure Plane.

Agenda Item 8. Consider Ratification Cost for Oversizing Main Line Infrastructure, Approved through a Board Decision in February 2019, with a Reimbursement Agreement for Rustic Meadows Phase 3 Dana Collier reported that in February of 2019, a consideration for the line upsizing participation for Rustic Meadows phase 1B was brought before the Board. Initially, the plan was to wrap a 16-inch water line around the development for an estimated cost of $540K. Later the same year, JCSUD realized an opportunity to participate in an upsizing of an existing line within the development from an 8-inch to a 12-inch water line, at an estimated cost savings of $340K. The total cost to the District for upsizing participation is $172,869. Ronnie motioned to ratify the cost of upsizing the main-line in Rustic Meadows phase 1B. Jack seconded the motion, and it carried unanimously. Agenda Item 9. Consider Agreement with Enprotec/Hibbs & Todd, Inc., for General Engineering Services Dana Collier stated that currently, the engineer of record for JCSUD is Municipal Engineer and Management Consultant, Jim Higgins. Jim is set to retire in September of 2020. The District has also been working closely with Enprotec/Hibbs & Todd, Inc. for other engineering services, and the JCSUD staff feel that e-HT would be a qualified match for services moving forward, as well as coming aboard to assist with the District's 15-Year Master Plan. Keith detailed the proposed professional services agreement for the Board's consideration. Glen made a motion to approve the agreement with Enprotec/Hibbs & Todd, Inc for general engineering services. Jack seconded, and the motion passed unanimously.

Agenda Item 10. Update from e-HT Engineering on Construction Manager’s Progress in Commencing with the CIP Bundled Project Keith reported that the CMAR had executed the purchase orders for the seven bid packages and the following five installation packages. He noted that Moss Construction was selected for CR 913, phase 1. MH Civil was selected

for CR 913 phase 2, FM 1902, and CR 1023 in Joshua. Dowager has been chosen to complete the FM 2331 project as well as the CR 312, FM 4, and FM 2415 projects. Finally, Trophy was elected to complete CR 402, I-35 and FM 917. Pepper Lawson Waterworks has requested lead times per the installation packages from each vendor and submitted shop datasheets for the PVC, valves, and hydrants. The District staff are completing the TxDOT Permits and Boring Permits in preparation for construction starting early June 2020. A Notice of Construction will be posted for respective property owners. Regarding the Wastewater Master Plan, e-HT received the five-year flow data from the District along with the GIS mapping of Wastewater facilities and Wastewater treatment plant permits. E-HT will be developing the bones of the model with calibration test models through June 2020. Agenda Item 11. General Manager Update

• Pete updated that there was a failure of two power transformers at the PUA/SWATS plant in March of 2020, one being the JCSUD Pump Station Transformer. The cause of the failure has not been determined, and the cost of replacing the equipment is approximately $30K, and installation completion is estimated around July of this year.

• District staff is completing state-required Cyber Security Training by the end of this month. • Regarding the Joshua Meadows hearing, the date was moved to June 17, 2020. • As to the General Manager in transition, Terry Kelley has been sharing his knowledge-base and

resources with incoming General Manager Pete Kampfer. Terry intends to commit to June 24th as his final day with JCSUD.

Agenda Item 12. Reports: Staff, Directors, Committees

• Josh noted the Water Production Trend. Ronnie asked why there was a variance between the production reported on the Water Production Trend and the Water Loss Report. Josh explained a change in date range caused the difference. The Water Production Trend is the actual month, while the Water Loss Report is stated by cycle. He also called attention to the new billing statement for Board consideration. This new bill format will replace the current postcard format.

• Dana stated the number of connections set for April was around 50 connections. She anticipates that the activity will drop as we head into May, but at this time, connections are at approximately 53% what was budgeted for the year 2020.

• Danny reported increased activity regarding completing locates for United Cooperative Services as they move forward with installing fiber lines for internet services. He estimated his crews are responsible for completing 100 line-locates per day.

• Ronnie stated he was pleased with the current efforts through Facebook and the website to increase transparency and customer relations.

• Glen noted his appreciation to Pete for keeping the Board informed of current initiatives. Agenda Item 13. Adjourn Jack moved to adjourn the meeting. Harry seconded, and the meeting was adjourned unanimously at 8:37 pm.

____________________________ ______________________________

Tommy Webb, President Ronnie Nichols, Secretary/ Treasurer

JCSUD

May 2020 Financial Reports

Acct Description Actual Budget Over(Under) Budget

Variance as % of

BudgetExplanation

4008 Water Sales 1,173,479 1,115,000 58,479 5.2%4010 Sewer Sales 113,837 112,000 1,837 1.6%4013 Sewer Inspections / Interceptor Fees 1,700 1,250 450 36.0% Interceptor Fees (Grease Trap $1,050. for 42 Accts) Bal. for Inspections4017 Indication of Interest Fees 3,000 3,000 - 0.0% Pymts Rcvd for Hydraulic Analysis4020 After Hour Fees 50 700 (650) -92.9%4023 Service Charges 6,850 7,000 (150) -2.1%4026 NSF Charges 75 400 (325) -81.3%4027 Convenience Fees 18 - 18 Fee of 1.5% to use a credit card4029 Lock Charges - 6,000 (6,000) -100.0%4038 Penalties-Water (49) 17,792 (17,841) -100.3%4039 Penalties-Sewer - 2,000 (2,000) -100.0%

4050 Installation Contribution 43,951 20,000 23,951 119.8% Includes CSI fees of $75; FH Installs; Drop-Ins; New Installations (which are posted to this account once the meter has been installed.) On Average 33% of this covers the Expense in account 5056.

4054 Sale of Contract Water Rights - - - 0.0% No current contracts1,342,911 1,285,142 57,769 4.5%

4907 Purchase Water 550,939 538,588 12,352 2.3% see Purchase Water Section below

5005 Accounting 917 1,000 (83) -8.3% Fees for: Retirement Svc.; Time Clock Sys; TX.SS Admin; Cr.Collection Agency; & Night Dep. Envlps; Sage P/R Software; Audit Chgs. - CAFR Fee $460

5008 Advertising 45 45 (0) -0.9% Job Listings; Phone Listings5020 Bad Debts (1,237) 1,100 (2,337) -212.4% Bal.s Written Off & Sent to Collections

5023 Bank Charges 17,321 16,000 1,321 8.3% Fees: Heartland CC; Authorize.net; Direct Send; & Transaction Whse (8,297 web + 2,932 ivr + 218 text)

5025 Bill Processing 4,740 8,500 (3,760) -44.2% Mailing Monthly Bills $4,500 + 250 for postal permit5026 Contract Labor 3,361 3,333 28 0.8% Don Finnell 5029 Cash (over)/short 3 4 (1) -25.0% Wrote Off Aged Balances from Cust Accounts &/ or Cash Operating Acct.

5032 Dues & Subscriptions 1,254 890 364 40.9% Mo. Exp.s for TRWA+TWUA Membership Dues Paid Yearly: 4 - AWWA; 1 - TRWA; Magazines; Amazon; Soniclear Renewal $473

5038 EE Health Benefits 40,888 37,361 3,527 9.4% Medical & Dental Insurance; HSA Funds

5039 EE Benefits - Uniforms 1,530 740 790 106.8% EE: Shirts; Jeans; Logo Shirts & Caps; Logo Embroidered Fee; Safety Glasses, Gloves & Waders; Dry Cleaning

5040 EE Enrichment - Training - 1,000 (1,000) -100.0%

5041 EE Miscellaneous Expense 222 1,000 (778) -77.8% Items Posted to this Acct. are: EE Luncheon; Bkgrnd Cks-New EE; Workman's Comp. Claims; Anniversaries; Birthdays; Misc. Exp

5050 Fuel - Trucks/Equipment 4,494 8,000 (3,506) -43.8% Usage5053 Insurance 11,799 12,500 (701) -5.6% TML General Liability Insurance & Notary Ins.5056 Installation Expense 9,385 10,000 (615) -6.1% Inventory parts used at Installation; Easements

JOHNSON COUNTY SPECIAL UTILITY DISTRICTMONTHLY ACTUAL -VS- BUDGET FINANCIAL REVIEW

May-20

Total Operating Revenues

Act vs Bud 1 of 3 6/10/2020


Variance as % of

BudgetExplanation


May-20

5059 Professional, Legal & Eng Fees 120 10,000 (9,880) -98.8% Cain & Assoc. $1,424; Reclassed MEMC to Projects $(1,304)

5062 Licenses & Permits 3,390 5,000 (1,610) -32.2% (Monthly: TCEQ Sewer/Water Sys.Fees $3,277.90 + Gen.Permit Renewal; RxR Mgmt. SWATS Permits $112.45)

5071 Miscellaneous 9 100 (91) -90.9% Misc. / Meetings5074 Office Supplies/Expense 535 1,500 (965) -64.4% General Office Supplies; Bennett's Bsns Cards 5075 Janitorial Maint / Supplies 2,614 2,400 214 8.9% Cleaning Svc.; Floor Mats; Janitorial Supplies (Overage due to COVID-19 extra expenses)5081 Postage 394 50 344 688.4% Postage Machine Lease & Funds for in house mailing of A/P cks refilled for $3805087 Public Relations 35 500 (465) -93.0% Board Mtng Snacks; Misc. Logo items for customers5095 Tank Inspections & Rehabilitation - - - 0.0%

5096 Rep/Maint - Bldg & Grounds 2,330 4,000 (1,670) -41.7% General Office Maint. & Supplies - A/C Filters; Kitchen Supplies; Lawn Service.; Service Ctr.Supplies; Security Monitoring; COVID-19 Floor Decals

5101 Rep/Maint - Equipment 1,544 5,000 (3,456) -69.1% Repairs to all Equipment: Tractors & Trailers; Fork Lift Rpr $771

5104 Rep/Maint - Office Equipment 13,607 11,000 2,607 23.7%

Monthly Maint.Fees: NovaTech Copier Maint.$591; DFW Tech. $760 ; ESRI Software $17.50; Harris Comp. $548; Cogsdale finance software $268; Jack Henry Remit Sys.$663; KTL Solutions for MicroSoft Software $1,478; SoniClear $124.58; Trac-n-trol $2,550 - Add'l exp.for support to go remote during COVID-19; May DFW $4,614; DFW helper D.Turk $886

5106 Rep/Maint - Transmission Facilities 5,430 - 5,430 0.0% Line / Plant Repairs; Diesel; Marti Ranch Welding $2,800 @ CR 807/604; Cummins $2,630 @ PL 26&27

5107 Rep/Maint - Water System 10,400 30,000 (19,600) -65.3% General Sys Maint Work Orders; Construction Invoices; Inventory Supplies;

5108 Rep/Maint-Sewer System/Lift Stations 4,035 10,000 (5,965) -59.7% General Sys.Maint.WO's; Inventory Supplies;

5109 Rep/Maint - Freight on Parts/Supplies 81 415 (334) -80.4% Freight on Parts / Supply Invoices - shipping expense 5110 Rep/Maint - Trucks 1,942 5,500 (3,558) -64.7% Misc.: Regular Insp. / Oil Chgs / Tires / Batteries / Brakes5111 Rep/Maint - Plant Sites 8,180 27,000 (18,820) -69.7% Monthly Lawn Maint.$1,740; DPC $2,117; Hydropro-Rpr PL9/18 $4,180; Misc. $144

5112 Rep/Maint - Sewer Treatment Plant 11,965 15,000 (3,035) -20.2% Monthly Lawn Service $250; All About Mowing $650; Scoop $1,600; Sludge Hauling-TAS-$8,666; Supplies: Chlorine + Polymer $706 + Misc. $93

5113 Retirement - Employer Portion 17,877 13,942 3,935 28.2%5116 Salaries 214,112 166,172 47,941 28.9%5117 Overtime 16,237 12,568 3,669 29.2%5119 Sampling/Testing Expense 4,795 8,000 (3,205) -40.1% Bio Chem $2,399; Environmental Labs$1,201; Hach $1,1955122 Supplies 328 3,000 (2,672) -89.1% Svc Ctr General Maint. Supplies; Misc.Hand Tools; 5125 Taxes - Payroll 16,825 14,835 1,990 13.4% State Unemployment Increase to 1.6% 5128 Travel/Seminars - Directors - - - 0.0%5131 Travel/Seminars - Employees - 2,500 (2,500) -100.0% NTTA Charges; Mileage Reimb; Twin Basin Mtg.; TRWA with Partial refund.5137 Communication 966 7,200 (6,234) -86.6% Answering Svc.; Phone & Internet Service5140 Utilities 58,909 60,000 (1,091) -1.8% Usage

Act vs Bud 2 of 3 6/10/2020


Variance as % of

BudgetExplanation


May-20

1,042,323 1,055,743 (13,420) -1.3%

300,588 229,399 71,189 31.0%

5011 Amortization - 152 (152) -100.0%5030 Depreciation 259,216 262,500 (3,284) -1.3%

259,216 262,652 (3,436) -1.3%

41,372 (33,253) 74,625 -224.4%

4011 Sewer Collection Fees 3,149 2,500 649 25.9% Burleson, Cleburne, Godley, Grand Ranch, Mayfair (Correction to Jan. Godley Fees)4044 Miscellaneous Income 13,959 900 13,059 1451.0% Rcvd Mgmt Fees on Projects; 4045 Mineral Royalty 413 - 413 0.0% FDL Royalty check rcvd4046 Rental Income 20,790 20,590 200 1.0% Tower Space Rented to Cell Phone Providers5900 System Development Fees-Sewer 27,280 12,400 14,880 120.0% 11 @ $2,480. 5901 System Development Fees-Water 154,860 96,000 58,860 61.3% 48 @ $2,400 + FH 6 @ $200. + 3 @ $100 + Misc. of $38,1605906 Interest Income 25,363 50,000 (24,637) -49.3% Weighted Avg. Int. @ 0.81%5910 Gain (Loss) on Sale of Assets - - - 0.0%5945 Interest Expense (48,340) (48,340) - 0.0% Bond Interest Payable

197,474 134,050 63,424 47.3%

238,846 100,797 138,049 137.0%

#4907 PURCHASE WATER BREAKDOWNCity of Mansfield 281,864 272,339 9,525 3.5%Prairielands Groundwater Conservation Fee 10,413 8,500 1,913 22.5%SWATS ‐ O & M 181,910 181,910 - 0.0%SWATS ‐ Debt Service (Interest Only) 7,158 7,158 - 0.0%SWATS ‐ Membranes 8,048 8,048 - 0.0%BRA ‐ Raw Water 61,546 60,633 914 1.5%

550,939 538,588 12,352 2.3%

Operating Income (Loss)

NET INCOME (LOSS)

Total Non-Operating Revenues (Expenses)

Total Depreciation & Amortization

Operating Income Before Depreciation & Amortization

Operating Expenses Excluding Depreciation & Amortization

Act vs Bud 3 of 3 6/10/2020

Acct Description YTD Actual YTD Budget Over (Under) Budget

Variance as % of

BudgetExplanation Yearly Budget % to Budget

4008 Water Sales 5,521,146 5,375,000 146,146 2.7% 14,828,390 37.2%4010 Sewer Sales 551,475 529,000 22,475 4.2% 1,342,000 41.1%4013 Sewer Inspections / Interceptor Fees 8,050 6,250 1,800 28.8% Interceptor Fees (Grease Trap $1,100. a mo. for 42 Accts) the Balance is for Inspections 15,000 1 4017 Indication of Interest Fees 22,041 14,500 7,541 52.0% Pymts Rcvd for Hydraulic Analysis 35,000 63.0%4020 After Hour Fees 1,550 2,700 (1,150) -42.6% 6,500 23.8%4023 Service Charges 35,550 32,900 2,650 8.1% 84,150 42.2%4026 NSF Charges 1,125 1,800 (675) -37.5% 4,350 25.9%4027 Convenience Fees 499 - 499 0.0% A 1.5% Fee to use a credit card - 4029 Lock Charges 15,400 31,300 (15,900) -50.8% 78,000 19.7%4038 Penalties-Water 51,036 88,958 (37,922) -42.6% 213,500 23.9%4039 Penalties-Sewer 7,701 10,000 (2,299) -23.0% 25,000 30.8%

4050 Installation Contribution 211,011 85,000 126,011 148.2% Includes CSI fees of $75; FH Installs; Drop-Ins; New Installations (which are posted to this account once the meter has been installed.) On Average 33% of this covers the Expense in account 5056. 220,000 95.9%

4054 Sale of Contract Water Rights - - - 0.0% No current contracts - #DIV/0!6,426,585 6,177,408 249,176 4.0% 16,851,890 38.1%

4907 Purchase Water 2,556,485 2,494,338 62,148 2.5% see Purchase Water Section below 6,156,487 41.5%

5005 Accounting 32,598 30,500 2,098 6.9% Fees for: Retirement Svc.; Time Clock Sys; TX.SS Admin; Cr.Collection Agency; & Night Dep. Envlps; GeorgeMorgan&Sneed $23.5K + 2018 Retirement Audit Fee $7,000 55,000 59.3%

5008 Advertising 576 700 (124) -17.7% Job Listings; Phone Listings; Craigs List Postings 1,500 38.4%

5020 Bad Debts 41,749 6,800 34,949 514.0% Bal.s Written Off & Sent to Collections (Wrote Off $32,576 3N1 Water Solutions (3 accounts) last pymt rcvd Jun.2009 past 10 year judgment date.) 25,000 167.0%

5023 Bank Charges 86,097 74,500 11,597 15.6% Fees: Authrize.net $20 a mo.; Heartland CC $54,302; Direct Send $50 a mo.; Fiserv $50 a mo.; & Transaction Whse for Web & Text Pymts $30,756; Misc. $439 200,000 43.0%

5025 Bill Processing 39,764 26,000 13,764 52.9% Mailing Monthly Bills $22,740; Purchased Bill Forms $2,368; Rcvd 1st bill from DataPros for $12,256 + Software update $2,400 60,000 66.3%

5026 Contract Labor 16,703 16,667 37 0.2% ( J.Haley $320 - final check) Balance is for Don Finnell 40,000 41.8%

5029 Cash (over)/short 168 18 150 831.9% Wrote Off Aged Balances 50 335.5%

5032 Dues & Subscriptions 6,205 5,900 305 5.2% Mo. Exps for Yrly Membership Dues Paid to: AWWA; TCEQ; TRWA; TWUA; Plus ERCOT (electric); Chmbr of Comm. (Cleburne,Joshua,Keene); Rotary; TX-PPA Dues; TxCo-op; GFOA; Newspaper & Magazines; Amazon; Soniclear Renewal $473

12,000 51.7%

5038 EE Health Benefits 189,874 186,807 3,067 1.6% Medical Insurance & HSA Funds 470,307 40.4%

5039 EE Benefits - Uniforms 7,279 6,440 839 13.0% All Employees Shirts & Embroider Logo; Maint.EE's: Jeans; Safety Shirts; Safety Glasses; Gloves; Stipend for Boots 15,000 48.5%

5040 EE Enrichment - Training 660 2,400 (1,740) -72.5% Training Classes Only: 3 - PFIA; 9,000 7.3%

5041 EE Miscellaneous Expense 2,551 6,500 (3,949) -60.8% Items Posted to this Acct. are: EE Luncheon; Bkgrnd Cks-New EE; Workman's Comp. Claims; Anniversaries; Birthdays; Misc. Exp 27,000 9.4%

5050 Fuel - Trucks/Equipment 26,627 34,500 (7,873) -22.8% Usage 90,000 29.6%5053 Insurance 59,102 62,500 (3,398) -5.4% TML General Liability Insurance & Notary Ins. 150,000 39.4%

5056 Installation Expense 56,674 44,000 12,674 28.8% Filing of Easements - Johnson Cnty $6,901 & End of Month Adjustments for Inventory parts used at Installation $40,395 (Does Not include Costs of Labor, Equipment, or other Misc. Supplies that are charged at the installation phase in acct. 4050)

115,000 49.3%

5059 Professional, Legal & Eng Fees 72,330 50,000 22,330 44.7% A.Bennett $9,305; Cain & Assoc. $40,083; Jackson & Walker $2,622; MEMC $19,740; NewGen $580 120,000 60.3%

5062 Licenses & Permits 17,285 22,000 (4,715) -21.4% CDLs; Water/Wastewater Lic.; TCEQ Sewer/Water Sys.Fees $3,277.90(x4) + Gen.Permit Renewal; RxR Mgmt. SWATS Permits $112.45(x4); Renewed FCC License - 5 yrs $120. 55,000 31.4%

YTD - Total Operating Revenues

JOHNSON COUNTY SPECIAL UTILITY DISTRICTYEAR-TO-DATE ACTUAL -VS- BUDGET FINANCIAL REVIEW

May-20

YTD Act vs Bud 1 of 3 6/9/2020


Variance as % of



May-20

5071 Miscellaneous 78 400 (322) -80.6% Misc. / Meetings 1,000 7.8%5074 Office Supplies/Expense 5,061 7,500 (2,439) -32.5% General Office Supplies 18,000 28.1%5075 Janitorial Maint / Supplies 13,180 12,000 1,180 9.8% Cleaning Service + Janitorial Supplies; (Overage due to COVID-19 extra expenses) 30,000 43.9%5081 Postage 3,368 2,550 818 32.1% Postage Machine Lease & Funds for in house mailings (AP cks) Misc machine supplies. 4,500 74.8%

5087 Public Relations 7,187 1,760 5,427 308.4% Board Mtng Snacks; Misc. Logo items for customers (pens $681) / $6,032 = Election Materials + Officials + Machine Rental; Postage for Mail in ballots $370; 5,000 143.7%

5095 Tank Inspections & Rehabilitation 7,050 - 7,050 0.0% PL10,18 & 35 Wash Outs - US Underwater 10,000 70.5%

5096 Rep/Maint - Bldg & Grounds 9,271 14,800 (5,529) -37.4% General Office Maint. & Supplies; Kitchen Supplies; Lawn Svc.; Service Ctr.Supplies; Security Sys.; Aerobic Sys; Generator Maint.; 30,000 30.9%

5101 Rep/Maint - Equipment 3,765 22,000 (18,235) -82.9% Repairs to all Equipment: Tractors & Trailers; Misc.Parts,Rprs $1,266; JD Re-assembl.Rigger $955 50,000 7.5%

5104 Rep/Maint - Office Equipment 73,549 55,000 18,549 33.7%Mo.Maint.Fees: NovaTech Copier Maint.$591; DFW Tech. $760 ; ESRI Software $17.50; Harris Comp. $548.; Jack Henry Remit Sys.$663; KTL Solutions for MicroSoft Software $1,281.Jan. Added an additional License in Feb. New Mo.$1,478.; Sage PR $67.50; SoniClear $124.58; Per IT contractor the Windows 10 Update on all machines.was the additional expense. This was an unforseen update. - YTD: Communication Solutions Phone Maint.$617; Jack Henry Fee to install software on new Server $500.; Immense Impact 1 time upgrade fee for website $260; Addl. DFW $36,926; D.Turk $3,700 - Add'l exp.for support to go remote during COVID-19

5106 Rep/Maint - Transmission Facilities 22,664 15,000 7,664 51.1% Line / Plant Repairs; Diesel; - Trans TX Surveying - TST Plant Maint. $2,525; HSP Dugger Elec. $3,139; Wallace Controls - PL26 VFD Rpr + Misc. PL26 & 27 = $10,826; Cummins Pl 26 Generator $744 + Cummins $2,630 @ PL 26&27

51,000 44.4%

Marti Ranch Welding $2,800 @ CR 807/604;

5107 Rep/Maint - Water System 130,994 144,000 (13,006) -9.0% General Sys Maint Work Orders; Construction Invoices; Inventory Supplies; Lowered line 2 1/2' TXDot Old Foamy& 174 $4,900; Correct Meter Inventory $68,790; Non-stock Misc.Parts Hydropro $10,328; Day Svcs. $10,903 Asphalt Rpr.Broadway, Joshua / Burleson

358,000 36.6%

5108 Rep/Maint - Sewer Sys/Lift Stations 32,547 43,000 (10,453) -24.3% General Sys.Maint.WO's; Lawn Maint. $285. a mo.; Inventory Supplies; Wallace Controls $2,976 for Cooper Valley & Plum St LS + Precision Pump $6,096; Joshua Mdws Pump Rpr- Precision Pump $14,300; SS Const. Rpr Prkng Lot $3,750; Misc supplies/repairs

100,000 32.5%

5109 Rep/Maint - Freight on Parts/Supplies 452 2,075 (1,623) -78.2% Freight on Parts / Supply Invoices - shipping expense 5,000 9.0%

5110 Rep/Maint - Trucks 13,318 13,100 218 1.7% Misc. Regular Insp. / Oil Chgs $1,168 / Tires / Batteries / Brakes; U20 V#4486 $390 & U6 V#5684 $712; U13 Tires $210; Battery-VacTruck $202; U#12 V5971 Trnsmsn Rpr $3,400; U18 Rpr Rt Fender $673 at Mario's; V# 3349 & V#4353 $1,272 at Main St.Elite; B&B $748; Burleson Tire $1,005;

40,000 33.3%

5111 Rep/Maint - Plant Sites 82,011 81,000 1,011 1.2%Monthly Lawn Maint.$1,740 per mo.; Annual Meter Calibration $6,480; Scada PL9 & 13 $1,873; 8" FG FlowMtr n Grnd Rings- Precision Pump $4,551; Millican Well Svc. PL 16 $14,510; Hydropro PL 15 $1,942; PL15 $357; Misc. $9031PL 15 $16,330 Axis Const. Rpl 3" fill pipe/Concrete well head; TraCnTrol Plants Service Calls $3,504; DPC $2,117; Hydropro-Rpr PL9/18 $4,180

5112 Rep/Maint - Sewer Treatment Plant 76,593 53,000 23,593 44.5% Sludge Hauling $43,908; Lawn Service $250 a mo.; Supplies: Chlorine + Polymer + Misc $3,263; Prof.Binocular Micscope $2,501; R.Tex.Svcs-Sludge box rpr $9,978; Precision Pump-Rpr #1 $6,802; TraCnTrol $1,496

140,000 54.7%

5113 Retirement - Employer Portion 72,529 69,708 2,820 4.0% 181,242 40.0%5116 Salaries 839,697 830,859 8,838 1.1% 2,160,233 38.9%5117 Overtime 63,221 62,839 382 0.6% 163,381 38.7%5119 Sampling/Testing Expense 29,356 32,500 (3,144) -9.7% Bio Chem $6,293; Environmental Labs $9,975; Hach $6,958; LCRA $3,373; Misc. $358 80,000 36.7%

5122 Supplies 8,911 10,000 (1,089) -10.9% Svc Ctr General Maint. Supplies; Misc.Hand Tools; Pocket meter $457; Utility Work Sign/Cutter Wheels $1,334 from Barco; High Pressure Water Line Sings $3,822 25,000 35.6%

5125 Taxes - Payroll 76,971 74,177 2,794 3.8% State Unemployment Increase to 1.6% Add'l $4,022 for first qtr. 192,860 39.9%5128 Travel/Seminars - Directors - 1,600 (1,600) -100.0% 5,600 0.0%

220,000 37.3%

125,000 58.8%



Variance as % of



May-20

5131 Travel/Seminars - Employees (2,212) 10,900 (13,112) -120.3% NTTA Charges; Mileage Reimb; Twin Basin Mtgs; TRWA Water Law Seminar; TRWA Conf's; ESRI Conf. 56,400 -3.9%

5137 Communication 18,447 35,200 (16,753) -47.6% Answering Svc.; Phone & Internet Service / Rcvd Windstream Refund of $3,232 85,000 21.7%5140 Utilities 263,218 300,000 (36,782) -12.3% Usage: Gexa; United Co-op; Trash pick-up; & HSP Electric United Co-op 720,000 36.6%

5,063,949 4,965,537 98,412 2.0% 12,458,561 40.6%

1,362,636 1,211,871 150,764 12.4% 4,393,329 31.0%

5011 Amortization - 606 (606) -100.0% 1,667 0.0%5030 Depreciation 1,293,237 1,312,500 (19,263) -1.5% 3,150,000 41.1%

1,293,237 1,313,106 (19,869) -1.5% 3,151,667 41.0%

69,399 (101,235) 170,634 -168.6% 1,241,662 5.6%

4011 Sewer Collection Fees 15,414 12,500 2,914 23.3% Burleson, Cleburne, Godley, Grand Ranch, Mayfair 30,000 51.4%4044 Miscellaneous Income 47,939 2,900 45,039 1553.1% Rcvd Mgmt Fees on Projects; 8,000 599.2%4045 Mineral Royalty 1,044 - 1,044 0.0% EnerVest (Devon) checks rcvd - 4046 Rental Income 47,790 47,590 200 0.4% Tower Space Rented to Cell Phone Providers 117,920 40.5%5900 System Development Fees-Sewer 125,240 37,200 88,040 236.7% 50 @ $2,480. + 1 @ $1,240 124,000 101.0%5901 System Development Fees-Water 672,160 384,000 288,160 75.0% 249 @ $2,400 + 1 @ $3,120 + 19 @ $200 + 14 @ $100. + Misc. $66,240 900,000 74.7%5906 Interest Income 213,933 250,000 (36,067) -14.4% Weighted Avg. Int. @ 0.81% 600,000 35.7%5910 Gain (Loss) on Sale of Assets - - - 0.0% 25,000 0.0%5915 Administrative Fee - Bond Expense - - - 0.0% (65,000) 0.0%5945 Interest Expense (214,672) (214,672) - 0.0% Bond Interest Payable (534,620) 40.2%

908,849 519,518 389,330 74.9% 1,205,300 75.4%

978,247 418,283 559,964 133.9% - Mainly Water Sales, Sys.Dev.Fees & Interest Income 2,446,962 40.0%

#4907 PURCHASE WATER BREAKDOWNCity of Mansfield 1,218,667 1,164,293 54,374 4.7% 111,000 1097.9%Prairielands Groundwater Conserv. Fee 44,506 41,300 3,206 7.8% 2,210,207 2.0%SWATS ‐ O & M 909,550 909,550 - 0.0% 88,763 1024.7%SWATS ‐ Membranes 40,240 40,240 - 0.0% 739,717 5.4%SWATS ‐ Debt Service (Interest Only) 35,792 35,792 - 0.0% (288,417) -12.4%BRA ‐ Raw Water 307,731 303,163 4,568 1.5% 6,156,487 5.0%

2,556,485 2,494,338 62,148 2.5% 9,881,270 25.9%

YTD - Operating Income (Loss)

Total Non-Operating Revenues (Expenses)

YTD - NET INCOME (LOSS)

YTD - Operating Income Before Depreciation & Amortization

YTD - Operating Expenses Excluding Depreciation & Amortization

YTD - Total Depreciation & Amortization


May-20

ACCT.# RATE % BALANCE NAME Rating Mar Apr May

1313 2.275% 3,310,000.00 Certificates of Deposit N/A 10,833.32 7,665.57 5,895.421314 0.410% 348,462.29 TexasDAILY / Texas TERM AAAm 354.76 235.49 119.651317 0.269% 390,300.39 TexPool 05 AAAm 332.10 145.90 89.011322 0.812% 6,181,763.18 Logic - 002 (General Fund) AAAm 7,537.06 5,236.90 4,130.25

10,230,525.86 Total Un-Restricted Investments (3,000,000.00) Emergency Operating Reserve7,230,525.86 Total Availablility as of EOM for CIP Projects

1320 0.812% 106,673.08 Logic - 004 (PTO-PIB Sinking Fund) AAAm 128.84 95.46 73.471321 0.812% 342,705.95 Logic - 001 ( BRA Raw Water) AAAm 298.35 207.89 219.801324 0.244% 280,643.40 TexSTAR-110 - Meter Replacement AAAm 4.58 2.57 22.801326 0.244% 679,995.22 TexSTAR-550 - Building Fund Reserve AAAm 754.82 339.74 176.521327 0.244% 4,256,170.92 TexSTAR-330 - PUA Capital Reserve AAAm 3,454.41 1,554.80 883.11

5,666,188.57 Total Designated Investments

1312 0.812% 17,238,830.78 Logic - 001 - 2018 TWDB Construction Fund AAAm 21,411.31 15,365.51 11,988.311316 0.269% 2,470,679.78 TexPool 02 - JCSUD Parity Bonds Sinking Fund AAAm 1,649.61 747.44 525.041323 0.812% 1,334,834.79 Logic - 006 - 2018 Bonds Debt Service Reserve Fund AAAm 1,612.17 1,156.95 919.471330 0.269% 684,759.32 TexPool 08 - JCSUD Bond Series 2012 Debt Reserve Fund AAAm 582.70 256.01 156.111332 0.269% 572,815.43 TexPool 09 - JCSUD Bond Series 2013 Debt Reserve Fund AAAm 487.41 214.18 130.62

22,301,920.10 Total Restricted Investments 49,441.44 33,224.41 25,329.58

Weighted Avg %: 0.81% 38,198,634.53 TOTAL RESERVES Per G/L38,123,210 TOTAL LAST MONTH

75,425 NET CHANGE

(Weighted Average Maturity in Days ) WAM 30Rate Amount Bank Term Maturity Date Purchase Date

2.30% $ 200,000.00 MBS-Affinity FCU, Basking Ridge, NJ. One Year 06/28/20 06/26/192.50% $ 200,000.00 MBS-St.Mary's CU,Marlborough, MA. 15 Month 07/30/20 04/30/192.90% $ 200,000.00 MBS-Premier Bk. Dubuque, IA. 20 Month 08/07/20 12/07/182.60% $ 125,000.00 MBS-Legacy Texas Bk, Plano, TX. 20 Month 11/09/20 03/08/193.00% $ 130,000.00 MBS-Stearns Bk. NA Two Year 12/07/20 12/07/181.95% $ 200,000.00 MBS-1st Source FCU, New Hartford, NY 14 Month 12/18/20 10/08/192.55% $ 100,000.00 MBS-Farmers & M. Bk - Colby KS. Two Year 02/22/21 02/21/192.65% $ 200,000.00 MBS-MorganStanley, (2 yr) Two Year 03/08/21 03/28/182.45% $ 230,000.00 MBS-TIAA FSB, Jacksonville, FL (2yr) Two Year 05/17/21 05/17/192.50% $ 200,000.00 MBS-Workers CU, Fitchburg, MA (2yr) Two Year 05/28/21 05/30/192.50% $ 125,000.00 MBS-Envision Cr.Un. (2yr) Two Year 06/07/21 06/07/192.45% $ 200,000.00 MBS-University Iowa, (2yr) Two Year 06/14/21 06/14/191.15% $ 200,000.00 MBS-Bk OZK, Little Rock, AR. (15 mo.) 15 Month 06/28/21 03/26/203.05% $ 200,000.00 MBS-1st Technology FCU, CA. Three Year 08/30/21 08/30/181.80% $ 200,000.00 MBS-BMW Bk North America,SLC, UT. Two Year 10/12/21 10/11/191.80% $ 150,000.00 MBS-Mortan Stanley Bk,SLC, UT. Two Year 11/01/21 10/31/191.70% $ 200,000.00 MBS-Lafayette FCU, Rockville, MD. Two Year 11/22/21 11/22/191.80% $ 125,000.00 MBS-Wells Fargo, Las Vegas, NV. Two Year 01/31/22 01/23/201.60% $ 125,000.00 MBS-WellsFargo Bk,Sioux Falls, SD Two Year 03/07/22 03/06/20

2.28% 3,310,000.00$ ENDING ACCOUNT VALUE

JOHNSON COUNTY SPECIAL UTILITY DISTRICTJCSUD FINANCIALS

RESERVE FUND RECAPInterest Per Account:

JCSUD

Agenda Items #5-12

Agenda Item 5

For District Board Update June 16, 2020

To: JCSUD District Board From: Pete Kampfer, General Manager

Subject: Update from e-HT Engineering on Construction Manager’s Progress in Commencing with the CIP Bundled Project (attached).

PE Firm Registration No. 1151 PG Firm Registration No. 50103

RPLS Firm Registration No. 10011900

Technical Memorandum

To: Pete Kampfer, GM; JCSUD Board Members; Danny Armstrong; Dana Collier

From: Keith P. Kindle, P.E.

CC: File 7079

Date: June 2, 2020

Subject: JCSUD DWSRF Water Transmission Line Project

CIP Projects - Current Status

Pre-Construction Conferences (PCCs) were held with the three subcontractors below on June 4, 2020,at the JCSUD offices. Note that MH Civil would not match the cost that Moss submitted for BP 5.10.Consequently, the CMAR selected Moss for two (2) bid packages.

o BP 4.10 Moss for CR 913 (I) with 255 Working Days for $1,586,300o BP 5.10 Moss for CR 913 (II), FM 1902 (I,II,III), CR 1023, Joshua with 375 Working Days for

$2,277,224o BP 6.10 Dowager for FM 2331with 300 Working Days for $1,613,000o BP 7.10 Dowager for CR 312, FM 4, FM 2415 with 240 Working Days for $1,162,000o BP 8.10 Trophy for CR 402, I-35, FM 917 with 400 Working Days for $1,034,840

The PCCs covered the following topics with each subcontractor. Representatives from PLW, eHT, andJCSUD were in attendance.

o Project Team and Roleso Materials supplied by CMAR and NOT supplied by CMARo Notification of Customers impacted by Constructiono Safety, Quality, SWP3, Traffic Controlo Layout/Stakingo Survey/As-Builtso Testing/Cleaning/Disinfectiono Tie-Ins and Abandoning Existing Lineso Procedures for Notification of Shut Downso Removal of excess spoil materialo Inspections/Daily Reports/Monthly CSMso Review of TWDB requirements such as AIS, Davis Bacon, DBE

PLW has requested detailed schedules and start times from each subcontractor.

The sequence of work for this month includes the staking of construction benchmarks, locates ofexisting utilities, and potholing.

Technical Memorandum Enprotec / Hibbs & Todd, Inc.

Firm Registration No. 1151

Material delivery is also underway. It was noted by PLW that despite the 16-inch and 20-inch linesbeing a priority, work on the 12-inch and 8-inch lines will probably start first due to the greateravailability and shorter lead time for those pipe sizes.

The District staff has submitted the County, TxDOT Permits, and Boring Permits in preparation ofconstruction starting later this month. Note that the District will ask the County to prioritize permits forthe initial work identified by PLW and the subcontractors.

It was noted that the County would be starting roadway re-construction on CR 402 this month and thatthe duration of construction was 2-3 months. The CMAR and the subcontractor Trophy were advisednot to start any water line construction until the roadway construction is complete.

Agenda Item 6



Subject: Update on COVID-19 Pandemic Virus and JCSUD’s Response Measures

Background:

According to the Department of Homeland Security, Johnson County Special Utility District employees are defined as Essential Critical Infrastructure Workers. JCSUD will implement several measures to ensure customers experience uninterrupted water service. In this time, while a record number of businesses are closed, operating and maintaining water systems is an essential function to the public. Likewise, customer service and certain administrative elements are critical in supporting the District's overall operation. JCSUD staff is committed to ensuring that service is uninterrupted during a time water is vital to mitigating the spread of the coronavirus.

JCSUD provides an essential service. As such, it is critical that we make decisions to ensure reliable water service throughout our service area. This has required us to make modifications to the way we do business to protect our customers and our employees.

Below are the necessary modifications to the way JCSUD interacts with customers:

• Our Business Lobby reopened May 26th.• We continue to encourage our customers to utilize automated services to conduct

business. Customers can submit payments through our online portal, pay-by-phone,drive-thru, or the night-drop.

Suspension of Disconnections: • Disconnections for non-payment will be reinitiated on or after June 25. JCSUD

customers should be aware they will still be responsible for water use.

Below are the necessary internal modifications to protect employees:

• Practicing social distancing.• Providing staff with gloves, masks, hand sanitizer, and disinfectant to use on all surfaces.• Routinely cleaning public areas as well as workstations.• Meeting regularly with staff to evaluate District operations and programs and events to

determine any specific course of action.• Modifying training programs and gatherings for staff to protect and prevent the possible

spread of the virus to employees that could ultimately impact customers.

• Encouraging employees to stay at home if they feel sick.

We're following guidance from federal, state, and local agencies, including the CDC and other health organizations. We encourage our customers, and have instructed employees, to follow the CDC’s recommended hygiene practices to mitigate the spread of the COVID-19 virus. Also available for additional information is Governor Greg Abbott’s Plan to Reopen Texas; https://gov.texas.gov/news/post/governor-abbott-announces-phase-one-to-open-texas-establishes-statewide-minimum-standard-health-protocols .

JCSUD customers should be aware they will still be responsible for water use. A customer who has been financially impacted by COVID-19 may qualify for CareShare assistance with payment of their water bill.

https://www.cdc.gov/coronavirus/2019-ncov/protect/prevent.html

https://gov.texas.gov/news/post/governor-abbott-announces-phase-one-to-open-texas-establishes-statewide-minimum-standard-health-protocols

https://gov.texas.gov/news/post/governor-abbott-announces-phase-one-to-open-texas-establishes-statewide-minimum-standard-health-protocols

Agenda Item 7



Subject: Update on Current Activities and Projects at the Brazos Regional Public Utility Agency via their new General Manager, Stefan Dollins. (attached).

Background: From time to time it is appropriate to receive updates and Project status reports from the PUA - SWATS Plant in Granbury, Texas. This is one of JCSUD’s significant capital investments for current and future water resources.

BRPUA Granbury, Texas

General Manager Report Stefan Dollins, GM

• Transformer was removed and transported to be repaired by Texsun Electric on

6/10/20.

• Direct Feed is still performing well even at the higher flow rates thru the plant.

• Crane setup and Raw water pumps 1&2 removed on 6/11/20.

• Meetings with eHT on future Capital Items

• Preparation of the 2020-2021 draft budget (Consulting with Allen Mullins)

• Meetings with JCSUD and AMUD General managers on Flow Projections

Allocations to Districts

Allocations to Districts: 2020-21 PUA Budget Projection

2021 Adjustment TOTAL %AMUD 292.310 - 292.310 50.186%JCSUD 290.141 - 290.141 49.814%TOTALS 582.451 - 582.451 100.000%

2019 2018 2017 2016 2015 TOTAL %AMUD 262.638 360.186 291.375 359.558 376.347 1,650.104 46.498%JCSUD 276.984 380.985 343.809 299.014 597.870 1,898.662 53.502%TOTALS 539.622 741.171 635.184 658.572 974.217 3,548.766 100.000%

OPERATIONS ALLOCATION

Month/year JCSUD Acton Acton Total TotalMUD I MUD II AMUD Finish

May-19 - 9.609 0.323 9.932 9.932 Jun-19 17.830 13.513 0.411 13.924 31.754 Jul-19 46.891 42.529 6.145 48.674 95.565 Aug-19 67.605 55.380 13.813 69.193 136.798 Sep-19 71.908 44.522 14.466 58.988 130.896 Oct-19 39.454 23.737 4.927 28.664 68.118 Nov-19 4.531 9.221 0.380 9.601 14.132 Dec-19 12.368 6.920 0.390 7.310 19.678 Jan-20 6.032 - 9.753 9.753 15.785 Feb-20 5.622 - 8.807 8.807 14.429 Mar-20 4.733 8.800 4.409 13.209 17.942 Apr-20 13.167 12.879 1.376 14.255 27.422

PUA Total 290.141 227.110 65.200 292.310 582.451 % Usage 49.814% 38.992% 11.194% 50.186% 100.000%

FLOW DATA

2020 Projected Consumption

5 YEAR AVERAGE FOR MEMBRANE ALLOCATION

Agenda Item 8



Subject: Update on the AMI Smart-Meter Replacement Project and WaterSmart® Customer Portal

Background: On Wednesday, June 10, the management staff participated in a conference call with Wes Gamble, from SL-Serco Consultants, regarding Change Order #6 and the finalization of the AMI Smart-Meter Replacement Project. The current contracted infrastructure of 68 collectors will not provide appropriate coverage to achieve the required read rate and coverage redundancy. Mueller is currently creating another propagation study to discover additional collector requirements and locations to meet contractual obligations on coverage and read-rate. Change Order #6, formally requests an extension of the Final Completion Date by two months, resulting in a new Final Completion Date of September 16, 2020. Change Order #6 has now been withdrawn until the propagation study has been completed; in our effort to have a firm completion date. Ferguson/Mueller is contractually obligated to cover the cost of additional infrastructure needed.

The board approved the acquisition of the WaterSmart® Customer Portal software in January 2020. The implementation of the customer portal was planned as a 90-day implementation after the kickoff meeting. The kickoff meeting was held on March 31, making project completion in July. The customer portal is currently delayed by approximately eight weeks due to Harris’ inability to create all the required integrations of the CIS data in WaterSmart® Customer Portal in a timely manner. Harris has completed three of the five required files. The files are generally a three to five day turn around, for Harris it has been about a two week turn around. The updated target implementation is September 2020. We are currently requesting Harris to expedite the completion of the CIS integrations to advance the completion date. The project is on a standstill until these integrations are completed.

Below is a summary of the Project Status report: (continued next page)

Project Status Summary • Meter Deployment: 12,877 installed. Total contracted amount 15,856.• Collector Deployment: 65 on the network. Total contracted amount 68.• The installation rate is now at over 500 meters per week.

Open Concerns

Topic Impact Mitigation Result

Behind planned production on meter deployment

Potential project delay

Concord adding additional resources; Ferguson has added a second installation subcontractor.

Production has increased.

Installation concerns – leaks, customer concerns

Quality and System Performance

Continual follow-up and monitoring of Concord, Second Sight Systems, and weekly status calls to maintain communication.

The Utility is documenting customer calls and delivering to Jason Henderson for mitigation by Concord and SSS.

2 uninstalled MNCs Revised locations Moving remaining two MNC installations to areas where they will have the most impact.

To be determined.

Utility has installed 1000+ meters over and above original scope of work

Some of these new installations are outside of the original propagation study coverage area

Additional infrastructure will be needed as utility continues to expand and add meters outside of original propagation study coverage areas.

Will need continual monitoring as new installations are completed.

Infrastructure Coverage / Read Rate

Currently operating at 86% over 3-day window

Extreme radio interference due to gas wells. As decided in meeting held in Sept 2019, issue is being monitored and full analysis will be conducted upon completion of original scope of work.

To be determined.

Agenda Item 9

For District Board Update/Report June 16, 2020


Subject: Report on Inquiry from Mt. Peak SUD Related to Taking Wholesale Water from the City of Mansfield; The GM requests the Board to consider the integration of the JCSUD Executive Committee, assisted by the Staff, in this project development.

Report/Background:

In March of 2020, Robert Childress, P.E., the engineer for Mt. Peak SUD, has advised that they are working with the City of Mansfield to become a direct wholesale contractor. Childress inquired on behalf of his client if JCSUD would be agreeable to discuss a partnership opportunity with Mt. Peak SUD. In summary, Mt. Peak has asked if they could “pay for capacity” in JCSUD’s 18” supply line (thru some 4000 feet from our Mansfield metered take-point to Plant 27) to transport their allocation of wholesale water supply to their proposed pump station to be located just east of our Plant 27. Also, after some interim time as the demand flow increases, then JCSUD and MPSUD would share the cost of constructing a larger supply line. JCSUD staff has now met with Mt. Peak and the City of Mansfield, on a preliminary basis, regarding this topic.

General Summary of Mt. Peak’s Project as we know it: a. Construct 33,000 lf of 24”/30” diameter water transmission main from Venus

to Mansfieldb. Construct 10-15 MGD Transmission Pump Station adjacent to JCSUD PS 27c. Construct 10-15 MGD Distribution Pump Station NE of Venusd. Initial Demand 1-2 MGDe. Their Project Completion Goal - Summer 2021

Key questions from Mt. Peak SUD: • When does JCSUD anticipate having to upsize the 18” line along Chambers Street,

(Mansfield) in order to take more water?• Is JCSUD open to the possibility of allowing Mt. Peak to purchase capacity from

JCSUD’s existing 18” for Mt Peak’s initial needs?• Is JCSUD open to the possibility of sharing a larger line from Mansfield with Mt. Peak?• If not, is JCSUD open to sharing some of its right of way?

The City of Mansfield

Mansfield has shared some related preliminary plans. Nearer Plant 27, Mansfield is contemplating to extend a 30" supply line and projecting to construct a new treatment plan somewhere along the

TRWD (Tarrant Regional Water District) raw water transmission line as it bisects the northeastern corner of the Johnson County.

Mt Peak’s inquiry will prompt specific research for preliminary data to respond. If it gets to a point where pricing is needed, it likely will involve professional input (NewGen Strategies).

We’ll need to learn more about Mansfield’s planning; sort out how JCSUD’s wholesale relationship will mesh/integrate with the potential of the City developing the same with Mt. Peak SUD and their proposed take-point pump station next to Plant 27.

Updating our Water Master Plan is a work in progress. It will be a while yet before we have a better feel for the District’s projected growth rate in this next planning cycle. There are many items to consider in discerning this opportunity.

Recommendation: The JCSUD GM and Staff will continue to develop additional information in this matter/inquiry for the Board’s discussion and consideration. The GM requests the Board to consider the integration of the JCSUD Executive Committee, assisted by the Staff, in this project development.

Agenda Item 10 & 11



Subject: 10. EXECUTIVE SESSION: as authorized by the Texas Open Meetings Act,

Government Code Sections 551.071 and/or 551.074. to consult with legal counseland/or deliberate regarding a.) update on litigation with a Joshua DevelopmentCompany, and b.) Variance Committee recommendations - potential litigation, andc.) the employment agreement of the General Manager. No final action, decision,or vote will be taken in Executive Session.

11. OPEN SESSION: Consider Action if Necessary, for Executive Session Items.


Subject: P. Kampfer, General Manager – Admin. Update

Item 12


Other JCSUD Updates:

• Facilitation of value creation statements – Board vision and mission statements• New Financial Software Integration – Request For Qualification (RFQ) Advocacy

As we begin to focus on Harris Accounting Software to help us implement new portalsoftware and integrations to streamline our processes and customer service, we realizedthat Harris is not meeting expectations. It is time to move from the Harris CIS (CustomerInformation Software) and Accounting Software and find something that can better assistin streamlining work process and provide necessary reports. Still, switching from Harrisprovides an opportunity to find one system that will provide financial management,human resources, utility billing, reporting and analytics, and revenue management. Thiswill not only improve our capabilities we have today, but eliminate multiple softwarepackages for an all-in-one inclusive vendor.

• JCSUD Personnel Policy Revisions and Legal Review• Public Funds Investment Act Training• 2019 CCR Report Finalization• 2021 JCSUD Budget Preparation• Administrative Gear-up for JCSUD Elections 2021• Cyber Security Training – The State of Texas now mandates that all public entities be

trained about potential computer security violations or threats. Complete.

Department Reports System Development

CIP Bundled Project • Pre-construction was completed last Thursday, June 4, and JCSUD is currently

awaiting schedules from Pepper Lawson Waterworks that will detail the start timesof each project. A customer notification was placed on our website, as well as aninteractive map.

This week we'll be working with e-HT with corrections to the plans, as well as the easements not yet acquired. We will be awaiting that schedule and will able to place more up to date project information on the website once they are started.

Grant Project • This is the $275,000 project. (Dana is working with GrantWorks to secure

easements and plans for review.) GrantWorks is submitting a request for anextension on this project. The engineer is currently still working through the Plans.

Developments • Working through plans for five developments. System Development will be working

to have them back out by Friday, June 19, for any comments, and hope at least fourof those will be released for construction by the end of this month.

Utility Services • AMI Project. The installations have significantly ramped up, causing an increase in

daily attention and focus on ensuring errors are minimized. This project wasoriginally set to be completed by July 21, 2020, but Ferguson is unable tocomplete the project on time due to; deployment of secondary meter installationsubcontractor was delayed due to COVID-19; unforeseen infrastructureinstallation subcontractor replacement; and extensive RTU's (Return to Utility).Ferguson submitted Change Order #6 requesting an extension but has sinceretracted the change order to complete a propagation study to provide anaccurate final completion date to allow appropriate time for network testing andadditional infrastructure installation if needed. We expect there to be necessarycollector additions to provide the coverage requirements agreed upon. Weshould know more about "the network health" in July.

• Outsource Bill Printing and Electronic Billing. This project is still in the final stagesof ensuring that the bill labels are clear and concise for the customer. The bill filehas required many modifications by Harris to correctly display a consumptionhistory graph, which caused a significant delay. The billing statement andelectronic statement formats are complete, and the latest bill mockups seem tobe complete and accurate. I expect to approve the bills next week and implementfor the last billing cycle in June.

• WaterSmart®. This is the customer portal. The 90-day implementation is delayedby Harris's inability to create all the required integrations of the CIS data inWaterSmart. Harris has completed 3 of the 5 required files. The files are generallya 3-5 day turn around, for Harris, it has been about a 2-week turnaround. Theoriginal implementation was expected to be in July; we are currently looking atimplementation in September. The only movement at this point is multiplevendors working together to get all the integrations in place, but the project isheld up by Harris.

Accounting/Finance • Setting up TML Health’s Catapult Health Screening Free – Scheduled for August 24th All Day

• Retirement Plan Transition; from CUNA to MassMutual. All the transition documents havebeen completed and funds have been transferred. The blackout has been lifted as of June9th. JCSUD employees are now able to login to the Mass Mutual website or a mobile app toview their respective accounts.

• Working with Mass Mutual rep., Jeff Atwell & Neil Logan to schedule a training meeting togo over the new retirement company website and benefits. Scheduled for 8:30 am, on the6th of July.

System Operations

• TCEQ Inspection Still Due AnytimeOur TCEQ inspection was due in March, however, due to COVID-19, the State never contacted us. TCEQ will call a couple of days before the inspection and then come out. No update for this item, except that we've yet to be contacted by TCEQ.

• Water Loss for Several Pressure PlanesWater loss on pressure planes 3 and 10: these two pressure planes have been the focus for water loss, and I am happy to report we have stopped 161 gpm by fixing nine leaks. These leaks were in places that would not be seen without putting “boots on the ground”. In addition to the nine leaks previously mentioned, a contractor was brought in to fix 18 more leaks stopping 30.5 GPM. A JCSUD crew along with some summer help was dedicated to repair 11 outstanding leaks older than 45 days, resulting in additional 26 GPMs plugged. There are still 15 leaks on the books to be repaired and more coming in everyday, but none are over 45 days old. A crew will be dedicated to fix the remaining 10 leaks that are older than five days. Due to reading cycles, results from everything mentioned will be seen in the June monthly numbers (for example, May production and consumption numbers were taken April 24th, May 5th, and May 14th. Leaks mentioned were repaired after these dates). Moving forward, the Maintenance Department will strive to repair leaks within 14 days of being reported. Water loss does not stop here, but this is a huge step towards mitigating it.

• AMI - Field UpdateCurrently, with the AMI Project, we are breaking out the RTU list by job description and dedicating personnel to get this list completed and returned to the contractors. Chad is completing locates ahead of the contractors for this project. If there is a work order for an angle curb change out, Chad's crew will complete the meter change out at that time. There are currently 810 RTU's remaining.

• Converting Plant 24’s Pressure Plane to ChloraminesPlant 24's conversion is in the hands of Tony Bennet and the State. Tony is waiting on approval for Clint Hulsey's drawings. Then overall approval. It should be completed by August 2020. We will then need to give customers a 30-day notice that we are switching over to Chloramines instead of free chlorine.

• Trigger Source Monitoring PlanTony Bennet is working on the Trigger Source Monitoring Plan. This should also be completed by August. He has submitted it and is waiting for an answer from TCEQ.

JCSUD

May 2020 Monthly Reports

WATER PRODUCTION TREND 6/10/2020

Year SWATS MANSFIELD WELLS TOTALYTD 2020 58,043,000 382,882,000 258,965,000 699,890,000 YTD

2019 281,611,000 975,813,000 626,973,000 1,884,397,000 2018 384,641,000 913,278,000 603,091,000 1,901,010,000 2017 270,356,000 825,833,000 550,316,000 1,646,505,000 2016 293,071,000 713,058,000 537,432,000 1,543,561,000 566,815,000 81,861,970

YTD TOTAL TOTAL WHOLESALE

630,612,000 155,940,450 655,715,000 156,347,250

699,890,000 38,417,310

595,555,000 82,907,770

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC2020 125,029,000 115,994,000 129,916,000 150,534,000 178,417,000

2019 131,448,000 111,338,000 126,677,000 126,113,000 135,036,000 151,555,000 199,745,000 222,520,000 226,765,000 185,158,000 137,363,000 130,679,000

2018 133,482,000 107,355,000 127,007,000 127,729,000 160,142,000 208,779,000 251,073,000 217,999,000 153,179,000 150,789,000 134,334,000 129,142,000

2017 114,969,000 95,234,000 116,740,000 118,060,000 150,552,000 144,639,000 175,794,000 169,164,000 170,244,000 147,251,000 121,590,000 122,268,000

2016 117,980,000 107,894,000 114,948,000 112,807,000 113,186,000 134,140,000 177,071,000 166,863,000 141,628,000 133,064,000 110,350,000 113,630,000

80,000,000

100,000,000

120,000,000

140,000,000

160,000,000

180,000,000

200,000,000

220,000,000

240,000,000

260,000,000

WAT

ER PRO

DUCT

ION TRE

ND GAL

LONS ‐M

ONTH

LY

699,890,000 630,612,000 655,715,000

595,555,000 566,815,000

30,000,000 130,000,000 230,000,000 330,000,000 430,000,000 530,000,000 630,000,000 730,000,000 830,000,000

YTD TOTA

LS

2020 2019 2018 2017 2016

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL

PRODUCTION:SURFACEWATER 85.40 75.97 82.28 77.11 92.62 413.39GROUNDWATER 46.95 44.31 47.42 50.52 57.69 246.89TRANSMISSION WHOLESALE 8.02 6.66 7.17 7.47 8.43 37.75Total System Input - Production (MG) 124.33 113.61 122.54 120.17 141.88 - - - - - - - 622.53

1 125.59 114.76 123.78 121.38 143.31 - - - - - - - 628.82

AUTHORIZED CONSUMPTION:2 Billed Metered-Water 89.70 82.32 84.06 89.59 103.05 448.713 Billed Metered-Fire Hydrants 0.13 0.03 0.37 0.11 0.50 1.154 3.67 0.12 0.70 0.00 1.64 6.14

5 0.75 0.69 0.74 0.73 0.86 - - - - - - - 3.77

6 Unbilled Unmetered - Flushing 0.43 0.28 0.14 0.07 0.57 1.497 TOTAL AUTHORIZED CONSUMPTION: 94.68 83.45 86.01 90.51 106.62 - - - - - - - 461.26

8 WATER LOSSES: (line 1 - line 7) 30.91 31.31 37.76 30.87 35.26 - - - - - - - 167.55

APPARENT LOSSES:

9 1.83 1.68 1.72 1.83 2.11 - - - - - - - 9.18

10 0.22 0.21 0.21 0.22 0.26 - - - - - - - 1.12

11 0.31 0.29 0.31 0.30 0.36 - - - - - - - 1.57

12 2.37 2.17 2.24 2.36 2.73 - - - - - - - 11.88

REAL LOSSES:13 6.95 9.06 0.86 0.91 26.43 44.20

14 21.59 20.08 34.66 27.60 7.53 - - - - - - - 111.47

15 TOTAL REAL LOSSES: (line 13 + line 14) 28.54 29.14 35.52 28.52 33.96 - - - - - - - 155.68

16 Total Water Loss (line 8 / line 1) 24.61% 27.29% 30.51% 25.44% 24.60% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 26.65%24.60% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Current Water Loss (Rolling 12 Mths) 18.26% 18.69% 19.41% 19.74% 20.20% 20.20% 20.41% 21.23% 23.15% 25.24% 25.98% 26.42%

Previous Water Loss (Rolling 12 Mths) 15.54% 15.36% 15.20% 15.15% 15.05% 15.74% 16.98% 17.60% 17.50% 17.33% 17.65% 17.96%

2019 VARIABLE COST CALCULATION:

Surface vs. Wells Source ofWater

Variable Cost % From Source

Relative Variable

CostMansfield 2.68 78% 1.39

SWATS 1.48 22% 0.22 Distribution = 0.23$

33% Wells 0.18 0.06 Transmission = 0.08$ /K gal.Sub-total Source Cost: 1.67 PLUS Sub-total Electric Costs: 0.31$ EQUALS = 1.98 308,809.27$

Systematic Data Handling Discrepancy(Line 2 + Line 3) x .25% per AWWA M36)

2020 Water Loss Report (MG)

Corrected System InputProduction Metering - 99%

Unbilled Metered - Inactive to Active Adj.Unbilled Unmetered- Pct. Usage, & Fire(0.60% x Line 1 per AWWA M36)

Customer Metering Accuracy - 98%((line 2+3) / 98%) - (line 2+3)

YTD Water Loss Value Total Variable Cost

Applied to Real Loss:

Unauthorized Consumption(Line 1 x .25% per TWDB)TOTAL APPARENT LOSSES:

Reported Breaks and LeaksUnreported Loss(Line 1 - 7 - 12 - 13)

67%Electric Pumping Cost /Kgal=

N:\Stats\_2020\2020 Water Accountability Ratio.xlsx2020 Accountability Trk 1 of 1

6/10/20201:10 PM

Total Water Sold 111,478,942 Gallons

Total Leak Adjustments 5,676$

CareShare Distributions | Balance 914$ 16,426$

Total Leaks Repaired 23 18 Outstanding

Total Line Locates 512 for 148.25 hours

Total Skip/Stop Meters 1,117

Retail Water CustomersAverage Water Charge 61.24$

Average Usage 6,331 Gallons

Usage Group Count Usage % of UsersAdjustments 12 (314,543) 0.07%Zero Usage 499 - 3.07%

1-1000 1,217 545,886 7.49%1001-2000 1,542 2,343,923 9.49%2001-3000 2,037 5,129,269 12.53%3001-4000 2,077 7,251,203 12.78%4001-5000 1,953 8,761,150 12.02%5001-6000 1,484 8,127,792 9.13%6001-7000 1,211 7,830,014 7.45%7001-8000 915 6,827,081 5.63%8001-9000 599 5,088,140 3.69%

9001-10000 533 5,052,189 3.28%10,001 - 15,000 1,189 14,316,439 7.32%15,001 - 20,000 417 7,190,219 2.57%20,001 - 30,000 328 7,869,380 2.02%30,001 - 40,000 106 3,588,168 0.65%40,001 - 50,000 35 1,563,938 0.22%

50,001 + 99 11,721,345 0.61%16,253 102,891,593 100%

Total Sewer Customers 2,056

Water Loss - MGProduction 150.31 Consumption 111.48 Water Loss 38.83

Meter ActivityActivated Deactivated Net YTD Added

January 123 54 69 69February 88 49 39 108March 114 54 60 168April 98 42 56 224May 99 22 77 301

MANAGERS REPORTMay-20

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2020 Budget 2020

Water Usage Comparison By Month

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