JOHN BURTON FOUNDATION

THP-Plus Participant Tracking System Reporting Functions

Online Webinar – April 8, 2009Presented by Michele Byrnes and Reed Connell, John Burton Foundation

Call-in phone number for live audio: 213-2861201Access code: 139-964-369

PIN will be provided after you log into webinar

Webinar technical details

• Call-in phone number for live audio:213-286-1201

• Access code: 139-964-369

• Audio PIN will be shown after you join the web seminar

• To submit live questions, click on the “Question and Answer” arrow on your screen, type your question, and click “Send.”

Outline of presentation

• System overview

• Data entry timeline

• Reports functions overview

• Administrative reports

• Participant reports

• Questions?

Overview of the THP-Plusparticipant tracking system

• Web-based database developed by the John Burton Foundation in close consultation with CDSS, counties, and providers

• Security and privacy features

• Collects participant-level demographic and outcome data at program entrance, quarterly intervals, program exit, and follow-up

• 938 participants in 43 programs in 26 counties in tracking system; additional 500+ in ETO

Getting started

• Use agreement must be signed and returned to John Burton Foundation

• Users must participate in a system training (available at www.thpplus.org)

• Counties and providers receive one password-protected login per agency

Security and Privacy: User safeguards

• Maintain secrecy of your login and password

• Log off when your session is complete

• Keep computers updated with antivirus software and software updates/security patches

Data Entry

• Information is based on the point in time of program enrollment, end of quarter, program exit, and follow-up data collection

• Quarterly reporting dates:

– September 30

– December 31

– March 31

– June 30

Data entry completed by 15th of the month after quarter

Reports Function

• Two types of reports: administrative and participant

• Administrative Reports

–Manage timely data entry process

–Access list of active participants and case managers

Reports Function (continued)

• Participant reports:

– Capture snapshot data at entrance and at end of each quarter

– Compare program data to statewide averages

– Analyze program progress

– Export full participant data for detailed analysis

Questions?

Summary reports demonstration

Administrative Reports

Questions?

Participant Reports

Questions?

Next steps and project updates

1. Continue to enter data on entering and exiting participants

2. Enter quarterly data by 4/15/09

3. Statewide analysis will be conducted this spring

4. THP-Plus Institute July 28, 2009

Training and support

1. “Get Help” option available

2. User manual on www.thpplus.org website

3. Contact the John Burton Foundation at (415) 348-0011 or michele@johnburtonfoundation.org, reed@johnburtonfoundation.org

Questions or comments?

Enter questions on your screen now by clicking the “Question and Answer” arrow, typing your question, and clicking “Send.”

Or direct later questions or comments to:

Michele Byrnes(415) 693-1323

michele@johnburtonfoundation.org

Reed Connell(415) 693-1326

reed@johnburtonfoundation.org