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Slide 2 Job Posting Creation and Management Presentation prepared by; Blad Hernandez, Sr. Staffing Consultant, Workforce Solutions Lower Rio Grande Valley Slide 3 Conducting the Job Posting Interview Summarize Employer Information Adjustments to Job Postings Job Posting Creation Slide 4 Obtain information necessary for the selection of and referral of qualified applicants. Evaluate the hiring requirements of the job. Conducting the Interview Slide 5 Furnish the employer information concerning actions which may be taken by staff to locate qualified workers. Explain the referral process. Let the employer know they will be contacted for updates or additional information. Slide 6 If discrimination specifications are given by the employer, you must ask the employer to eliminate those specifications or we must refuse the job posting. If the employer indicates a special circumstance as directed by the Federal Government (BFOQ, etc.) then we must have a copy of the Federal notification directive on file. Slide 7 To permit effective selection and referral of qualified applicants, Work InTexas.com requires six general classes of information. These classes are: Identifying informationQualification Information Hiring RequirementsEmployment-related Info Referral InformationLevel of Service Conducting the Interview Slide 8 The interviewer will inform the employer of the plan of action which will be followed by the office in an attempt to locate qualified workers. Candidate generation, selection and referral action should be explained so the employer will understand how we will locate the qualified workers they need. Summarize Employer Information Slide 9 Information will be given to the employer regarding the time to expect referrals for interview. This is the appropriate time to explain the need for verification of the results of interviews. i.e. obtain hire information, starting wage, etc. Slide 10 Mandatory match criteria are considered match eliminators. If the job seekers does not meet every one of the job postings mandatory criteria, they will not be listed in the match results for that posting. Job Match Key Points Job Seeker must match all languages required by the Job Posting Slide 11 Mandatory Match Criteria are: LocationOccupation Work WeekDuration Language Experience Certifications Education Slide 12 If entered on the job posting, the following are eliminators: Pay Typing Speed Drivers License Key Words Job Match Key Points If Maximum pay is entered, the match uses that. If only minimum pay is entered, the match uses that. Slide 13 If the hiring requirements and the workers skill factors are not equal, the interviewer will: 1.Explain to the employer the differences that are causing no matches. (Remember that you can not make changes to a job posting without the employers permission.) Adjustment to Job Postings USE NOTE PAD Slide 14 2.Obtain the employers agreement to adjust the differences, such as: Lower the hiring requirements Education requirements Experience requirements Raise the worker acceptance factors Increase wages A combination of both. USE NOTE PAD Slide 15 WD Letter 26-07 April 11, 2007 Quality review by Business Services team, supervisors, or selected assigned staff USE NOTE PAD Slide 16 Worker Performance Requirements Employer Hiring Requirements Applicant Acceptance Factors If Needed Review Job Posting W/ Employer Staff Review of Job Postings USE NOTE PAD Slide 17 1.Referral priority is given to all qualified veterans (WD 04-09) 2.Use of Applicant Pool 3.Use of Office Traffic 4.Use Outside Recruitment Sources Selection and Referral of Applicants Sequence USE NOTE PAD Slide 18 Review match results against job posting requirements Identify most qualified candidates Outreach and interview candidates Selection and Referral Slide 19 Select and refer the most qualified candidates Update WIT System Post information to note pad Slide 20 Job Posting Management OpenDue to CloseClosed Pending Closed 30 days 23 days 7 days Hold Static Max Other Job Posting Status Life Cycle of a Job Posting Slide 21 Which Job Postings do I work on first? All Job postings are important to us, to our employers and our job seekers. Different job postings require different levels of attention. 1 st Staff Created Level 2,3 2 nd Staff Created Level 1 3 rd All others Job Posting Management Slide 22 Job Posting Management Sequence Organize Your Day 1.Max Contacts 2.New Orders 3.Open 4.Due to Close (3days in advance) 5.Closed Pending Contacts Use WIT Customer Management task function to remind you to follow-up on any job posting on Hold status Job Posting Management USE NOTE PAD Slide 23 Job Posting Notes Job Posting notes must be used to record and update any job posting activity. When making changes at the request of employers you should include name and title of person requesting or agreeing to any changes. Job Posting Management USE NOTE PAD Slide 24 THANK YOU!