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JOB MONITORING AND JOB MONITORING AND FAILURE ANALYSISFAILURE ANALYSIS

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JOHN ANSAJOHN ANSA

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Presentation OutlinePresentation Outline IntroductionIntroduction Jobs Monitoring & Jobs Monitoring &

EvaluationEvaluation Jobs Failure AnalysisJobs Failure Analysis ConclusionConclusion RecommendationRecommendation

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IntroductionIntroduction It’s estimated that jobs failures cost the global

economy hundreds of billions of dollars annually (if not a trillion dollars).

In a business or other organization, the monitoring and evaluation system determines whether the organization is using its resources efficiently and effectively.

Having a good monitoring and evaluation system starts with developing the system that's most appropriate for your organization.

Without project monitoring, organizations may fail to understand why projects go awry, and even successful projects may have insufficient impact.

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Operational Performance and Failure Analysis

Evaluate: Evaluate: involved making a judgement about progress and impact.

Monitor:Monitor: involve involve regular collection and occasional analysis of information to identify and possibly measure changes over a period.

CorrectCorrect: : answers answers questions like, questions like, how can how can we get on track again?we get on track again?

Monitoring & Evaluation Monitoring & Evaluation Monitoring   Evaluation

Observed, check Record, account Day-to-day decisions Provide information for

evaluation

Why Judge, and value Assess Major decisions Provide information for

planning

During implementation Continuous When

Before and after Periodic 

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What to monitor? Number of jobs without failures vs.

number of jobs with failure

Monitoring of time lost on jobs and how to reduce same

Monitoring of the impact of failures and how to reduce same

Efficiency monitoring: hours/typical jobs

Analysis of cause of failures and finding ways to reduce same

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Project Monitoring Process Begin with a plan for

project monitoring.

Report to management.

Recommend actions to improve on the project.

Confirm that actions are being followed.

Common Classes of Jobs Failures

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How To Get Back On TrackHow To Get Back On Track

Work Overtime

Reallocate resources

Swap resources

Double-check all dependencies

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ConclusionConclusion

We’ve pointed out 10 areas to examine if you're behind schedule. Obviously, one solution is just to deliver the work at a later date. In some cases, that may be perfectly acceptable. However, the assumption here is that the scheduled completion date is important to the client. Some of these techniques don't require any incremental budget. You should look at them first, if possible.

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RecommendationsRecommendationsThere should be:

No activities without recordsNo records without analysisNo analysis without learningNo learning without action