\

Project Logistics/Integration ManagerCorporate Services Branch

Redevelopment Program Team

Employment Type: Fulltime, Non-ongoing

Classification: EL1

Position Number: 60002402

Reports to: EL2 Deputy Program Manager

Direct Reports: N/A

Security Clearance:

The Australian War Memorial

The Australian War Memorial is undertaking a major redevelopment from 2019-2027 that will significantly increase

exhibition and public program space in order to more substantially tell the stories of current and recent conflicts,

operations, peacekeeping, and humanitarian missions. Working on this exciting project is an opportunity to be involved

in a world class museum development at Australia’s number one tourist destination.

The Project Logistics/Integration Manager will be responsible for coordinating Project works and activities with the

Memorial’s day to day operations to minimise disruption on operations, staff and visitors. The Project

Logistics/Integration Manager will also coordinate development and optimisation of site logistics planning and

programming to meet the needs of the project.

The Project Logistics/Integration Manager will agree and document the ‘blocking and stacking’ movements for work

groups during the construction works and facilitate relocations.

The role will be critical to overall works safety including being responsible for developing an appropriate risk

management plan for overall site activities, implementation of a program specific Environmental, Health and Safety

(EH&S) plan, reporting site safety performance and conducting site inductions. For the Memorial’s EH&S plan, the role

will produce and update evacuation plans for all stages of the works.

The Project Logistics/Integration Manager will be responsible for ensuring logistics factors (site movements, availability

of equipment, key staff/contractors, accommodation, storage or other space etc.) are not a constraining factor on the

June 2019

\

project or, where deemed unavoidable, ensuring the issues are communicated in order that de-confliction or mitigation

can occur.

The role will co-ordinate the production of documentation to spatially test the movements, installation and maintenance of gallery content and Large Technology Objects (LTOs). The role will also appropriately structure the requirements for user and maintenance manuals and collect the ‘as-built’ documentation in line with the Memorial’s requirements.

To be successful the Project Logistics/Integration Manager must build collaborative and inclusive networks with both

Memorial project staff and external contractors. The formation and maintenance of good working relationships across

these areas and the wider Memorial is crucial to the effectiveness of the role.

The Project Logistics/Integration Manager must have extensive experience in facilities or project logistics and

methodologies, preferably in a government or regulated sector.

The role is part of the Redevelopment Project Section reporting to the Deputy Project Director. The role liaises closely

with the Principal Project Manager, Heads of Sections and their representatives, Buildings Services staff, and the Work

Health and Safety Team as required and relevant to priorities.

Core Responsibilities

The Project Logistics/Integration Manager will provide a range of co-ordination, logistics and project support services including:

1. Plan, coordinate, schedule and report on the integration of a wide variety of project and construction activities with ‘business as usual’ buildings and services operations for the Memorial’s Campbell site and promote engagement and positive communications with all internal stakeholders and related working groups.

2. Coordinate internal stakeholder meetings and facilitate design user group reviews, internal works approvals and project notifications to all relevant Sections of the Memorial.

3. Development and maintenance of an appropriate risk management plan for site activities, development and maintenance of a creation of a program specific Environmental, Health and Safety (EH&S) plan, the ongoing reporting of site safety performance and conducting site inductions for the Memorial.

4. Develop and integrate a site wide logistics programme to ensure the availability of equipment, storage, accommodation and key contractors in order to ensure logistics issues do not unnecessarily constrain project activities.

5. Generate and manage the ‘blocking and stacking’ movements for work groups and facilitate the relocations.

6. Work with the Memorial’s Chief Warden to maintain and update Emergency Plans (including Fire Plans) throughout project activities to ensure the safety of all onsite.

June 2019

\

7. Generate requirements documentation then co-ordinate the production of documents for gallery content and LTO movements, installation and maintenance with relevant Collection Services teams

8. Set up the structure and manage the collection and storage of ‘as-built’ documentation and manuals.

9. Gather and collate monthly dashboard reports on project developments in other areas of the Memorial for submission to the Executive Team and action interfaces with the Redevelopment.

Selection Criteria

1. Excellent written and verbal communication skills with demonstrated ability to prepare clear, concise and accurate reports, briefings, safety assessments and other documentation in a complex project environment.

2. Demonstrated extensive knowledge and/or qualifications in facilities and/or project logistics management methodologies, preferably in the government sector or a regulated industry

3. Strong organisational skills including the ability to handle multiple complex issues and the proven ability to prioritise competing interests to meet deadlines.

4. Excellent interpersonal skills including consultation and negotiation skills to effectively influence outcomes. The ability to effectively participate in and lead meetings or working groups relating to matters such as works programming or allocation of scarce equipment.

5. Demonstrated ability to manage stakeholder expectations and to cultivate productive working relationships by communicating effectively to achieve results.

June 2019