JOB DESCRIPTION

Human Resources Assistant

1. JOB DETAILS

Job Title: Human Resources Assistant

Department: Corporate Management

Location: Head Office, Tyrwhitt House

Status: Permanent

Hours: 37.5

Reporting to: HR & Training Manager

2. OVERALL PURPOSE

To provide administrative support to the Human Resources function for the Society including the procative management of administration procedures.

3. KEY RESPONSIBILITIES

Recruitment

To respond to routine enquiries from staff and/or (recruitment) applicants.

To manage recruitment administration for all posts to include:-

Electronic filing and updating of person specifications and job descriptions

Sourcing and engaging recruitment options for selected roles on advice of HR team

Updating the recruitment page of the CS website and any other recruitment sites

Collating applications and dealing with routine enquiries

Co-ordinating the shortlisting process

Informing applicants of the outcome

Arranging interviews

Making offer of employment

Completing relevant pre employment checks & joining paperwork for new starters

To put together HR induction paperwork for new joiners including contracts and personal development folders.

To hold HR induction meetings with new joiners as required

To update various department on the progress of recruitment within the organisation

Database Management

To maintain accurate training records for all employees

To maintain accurate sickness records for all employees

To maintain accurate annual leave records for Head Office and Community Outreach staff.

To produce agreed MI reports as required.

To ensure that the HR & Training records are kept up to date and managed.

To produce monthly KPI data for the HR department and co-ordinate the collection of this.

Training & Development

To co-ordinate all Head Office mandatory training – ensuring staff are in line with legislation recommendations

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To keep accurate records of any training needs and develop a matrix to ensure cost efficient courses and savings

To process all appraisal documentation accurately and action any salary changes resulting from this.

To ensure the Training & Development claw back process is actioned where applicable.

Administration

To administer and oversee the ‘My Combat Stress Rewards’ benefit scheme.

To process all changes to terms and conditions as advised.

To maintain the HR forms in line with legislative changes and ensure that up to date copies are appropriately distributed.

To assist with the annual salary review process.

To ensure all personnel files are kept up to date and audited against files kept by Facilities Managers on an annual basis.

To be responsible for the archiving and destroying of data as and when needed

To maintain accurate staffing lists

To ensure Exit Interviews are carried out with leavers, arranging face to face interviews if necessary.

This job description is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties as required.

4. RISK MANAGEMENT

As an employee of the Society you are required to be risk aware, readily able to identify risks faced by you and by the Society in the course of your day-to-day employment. Where a new risk is identified it is to be reported through your line manager.

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We reserve the right to ask you from time to time to undertake any other reasonable duties as required within this role.Signature – Job Holder Date

Signature – Line Manager Date

Reviewed: January 2016Next Review Date: Januray 2017

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