Job Advertisement

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Personal Services Finance Unit Temporary Clerical Assistant Ref: 01372 Job Information Pack

Transcript of Job Advertisement

Page 1: Job Advertisement

Personal Services Finance Unit

Temporary Clerical Assistant

Ref: 01372

Job Information Pack

Page 2: Job Advertisement

Contents

Job Advertisement 3

Job Description 4

Person Specification 6

Employee Benefits 8

Conditions of Service 10

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Job Advertisement

Personal Services (Finance Unit)

Temporary Clerical Assistant

£11,193 - £14,523 (pro rata for part time (Subject to Job Evaluation)

Working within our busy finance team your main role will be to check and input data received from various service settings across the Borough. This information is used when issuing bills to service users who receive different sorts of non-residential services, therefore accuracy and the attention to detail is essential. You will have regular contact with service users and their families so good communication skills and a commitment to the highest level of customer service are also essential.

To succeed in this post you will be educated to GCSE or equivalent or be able to demonstrate competent though experience. You will also be IT literate and have previous experience of working as part of a team and of dealing with members of the public.

This post is temporary to the end of March 2008.

Whilst this post is available on a full time basis applications will be considered from individuals wanting to work on a part time basis for no less than 25 hours per week, over 5 days.

Closing Date : Wednesday 5th September 2007

Shortlisting Date : Tuesday 11th September (am) 2007

Interview Date : Wednesday 19th September 2007

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Job Description

DIRECTORATE : Personal Services

DEPARTMENT : Finance Unit

POST : Clerical Assistant

GRADE OF POST : Scale 1 / 2 (Subject to Job Evaluation)

RESPONSIBLE TO : Team Supervisor

JOB PURPOSE:

Assisting the financial administration and financial management of thePersonal Services Directorate with particular emphasis on Social Services.

PRINCIPAL RESPONSIBILITIES AND ACTIVITIES:

1. Undertaking administrative responsibilities associated with charges and collection of income for non-residential services.

2. Monitoring income collection, identifying debt, and supporting the administrative process around debt recovery.

3. Liaising with and providing advice and guidance to relevant staff involved in the provision of non-residential services.

4. Maintaining computerised systems associated with charging, income collection and statistical information.

5. Contributing to the review and development of procedures associated with the post.

6. Undertaking general clerical duties which may include note-taking, photocopying, mail duties and cash-handling.

7. Undertaking other duties as necessary to assist in the effective running of the Finance Unit.

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8. Undertaking where necessary and appropriate, duties normally performed by Administrative Assistants.

9. Participating in any training and development activities in order to maintain own professional development or to enhance competence within job role.

10.Undertaking any duties and responsibilities commensurate with the grade of the post and participate in the regular review of the content of the job description.

Signed: _____________________________

Name: _____________________________(Print)

Date: _____________________________

The tasks and responsibilities within this job role may vary and evolve to meet the business needs of the service.

In any event, the job description will be formally reviewed during the annual appraisal process.

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Person Specification

Temporary Clerical Assistant

Attributes Essential Desirable

Qualifications & Training

4 GCSE’s or equivalent to include English, Welsh Language or Mathematics or demonstrate competency via relevant experience.

Knowledge & Experience

Experience of using information and administrative systems including software packages such as Word and Excel

Experience of dealing with members of the public

Experience of working as part of a team in an office environment

Experience of financial administration

Knowledge of financial policy and procedures relating to Social Services

Skills & PersonalQualities

Ability to organise and prioritise work

Ability to form constructive working relationships with colleagues and other agencies

Ability to communicate clearly and effectively both verbally and in writing

Ability to deal with sensitive situations in a professional manner with courtesy, efficiency and understanding

Ability to work flexibly and proactively

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Ability to work well under pressure

Self motivated with an ability to use initiative

Personal and professional integrity

Customer focussed

Team player

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Employee Benefits

Temporary Clerical Assistant

Salary: £11,193 - £14,523 (pro rate for part time) (Subject to Job Evaluation)

Job Evaluation

Job Evaluation is the process of assessing the relative value or size of jobs within an organisation. Jobs (not the postholder) are analysed against common criteria to measure the content and context of the jobs people do.

Pension Scheme

All staff are eligible to join the Local Government Pension Scheme, which is currently a final salary scheme. It is a contributory scheme, and the employee contribution is 6% of salary.

Annual Leave

The leave entitlement for a full year commencing on 1st April will be 24 days. For officers with five years continuous Local Government Service, annual leave is 29 days. In addition there are 8 statutory days. Leave entitlements will be pro-rata for part-time employees.

Maternity/Adoption/Paternity Pay & Leave

We offer a generous scheme which provides payments in addition to statutory provisions.

Subsidised Leisure

All employees are eligible to purchase a Bridgecard at reduced rates which offers discounted access to the council’s leisure centres within the borough.

Flexible Working Hours Scheme

The council operates a flexible working hours scheme which provides the opportunity to adjust starting and finishing times as well as take compensatory leave in line with service needs.

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Work-Life Balance

The Council actively supports initiatives to aid greater work-life balance and was one of the first organisations to sign up the Welsh Assembly Government’s Chwarae Teg work-life balance project.

Occupational Health Services

There are a range of services available to promote staff welfare. These include an in-house counsellor, fast-track physiotherapy and effective return to work programmes.

Training and Development

We recognise the importance of learning to the success of the organisation and are committed to the investment in and development of our staff. We believe that our customers deserve a service from staff who are competent and trained to do their jobs.

In addition to induction programmes and regular performance appraisal, we provide a variety of in-house training courses and are also able to provide support for studying with external bodies. Career development is actively encouraged.

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Conditions of Service

Temporary Clerical Assistant

Working Hours

The working week is 37 hours which will normally be worked in line with the council’s Flexible Working Hours Scheme. However, there may a requirement to work in excess of these hours according to the needs of the service.

Whilst this post is available on a full time basis individuals wanting to work on a part time basis for no less than 25 hours per week, over 5 days.

Location

The normal place of work will be Sunnyside Offices, Sunnyside, Bridgend. However, you may be required to work anywhere within the County Borough.

Medical Clearance

Any offer of appointment is subject to medical clearance. You will be required to complete a medical questionnaire, but may also require medical examination before appointment.

References

Appointment is subject to receipt of a minimum of two satisfactory references. Wherever possible these should be from previous employers.

Probationary Period

New staff to Bridgend County Borough Council appointed to this post will be subject to a 6 month probationary period.

Business Travel

Should you use your own vehicle for official journeys, mileage expenses will be reimbursed based on the locally agreed rate which is currently 41.1p per mile.

If you have any queries about the conditions of service relating to this job, please contact Human Resources on (01656) 643205

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