Joachim Rausch 13.05.2011 BET– The preservation-planning tool of the Federal Archives - DLM-Forum,...

Joachim RauschJoachim Rausch 13.05.2011

BETBET– –

The preservation-planning tool The preservation-planning tool of the Federal Archivesof the Federal Archives

--DLM-Forum, Budapest, May 2011DLM-Forum, Budapest, May 2011

Joachim RauschJoachim Rausch

The Federal Archives: IntroductionThe Federal Archives: Introduction

KoblenzKoblenz(Headquarter)(Headquarter)

1952 Foundation1952 Foundation~ 800 Staff members~ 800 Staff members7 Departments in 9 Locations7 Departments in 9 Locations300300 km archived paper materialskm archived paper materials12 million photos (analog) …. 12 million photos (analog) …. Since 1970 (1990) Electronic materialsSince 1970 (1990) Electronic materials


Law on the Preservation and Use of Federal Archival Documents (Bundesarchivgesetz - BArchG)

…...have the legal responsibility of permanently preserving the federal archival documents and making them available for use.

…...This includes documents (files, papers, cartographic records, pictures, posters, films, sound recordings and machine-readable data) arising from the central institutions of ……the German Democratic Republic (1949-1990) and the Federal Republic of Germany (since 1949).


Administration / Administration / Agencies:Agencies:reords or reords or document document management management systems systems

““Digital Archiv”: Challenge / Initial Situation in 2006Digital Archiv”: Challenge / Initial Situation in 2006

Interfaces: Interfaces: variety of metadata and variety of metadata and document formats document formats

?LegalLegal

BasisBasis

BArchG BArchG

§ 2 § 2

DOMEADOMEA

SERSER

VISkompaktVISkompakt

Fabasoft Fabasoft

MACHMACH

individual individual

solutions [...]solutions [...]


Productive Solution since 2008 - Objecttype „EAkte“

DMS-DMS-Disposal-Disposal-modulemodule

DMS-DMS-SystemsSystems

File-File-SystemsSystems

„„DigitalesDigitalesArchiv“Archiv“

XBARCHXBARCH

MappingMapping

(Mapping)(Mapping)

Structuring-EditorStructuring-Editor


SIPSIP

Preservation Planning

INGESTINGEST

Archival Archival StorageStorage

Data ManagementData Management

ACCESSACCESS

AdministrationAdministration

DIPDIP

AIPAIP AIPAIP

Workflow componentWorkflow component Archiving component Archiving component

OAIS-ModelOAIS-Model

??


Tool – Drivers and Goals

DRIVERS

•Regular Changes in organization (people) and Technology•Many sources of information about preservation have to be monitored•Fragmented documentation

GOALS

•Apply an operational organization (Aufbauorganisation) versus project organization (Projektorganisation)•Going from project oriented operation (Projektorientiert) to normal operation (Regelbetrieb)•Monitoring of all aspects by using different information sources Preservation from a solution based view


digital preservation-lifecycle

Bestandserhaltungskreislauf

1 19 November 2009

Status Quo Bestandserhaltung

Monitoring

Planung

Umsetzung

Alarm

Themen• Eigenschaften

Update, Log

Plan

i1

i2in

(Realisation)

(Planning)

(Status Quo – Preservation Planning)

(Alert)

(Properties)


Architecture

Generally Browser-based Tool

Server:Webserver/Servlet-Engine TomcatDatabase /Persistence Layer Oracle 11g / HibernateDocument-Repository Apache Jackrabbit

Client:Java-Runtime-Environment (JRE) 1.6


Overview Main-Tabs


Tab „Status Quo“ – List of all themes


Tab „Status Quo“ – Detail-Mask


Tab „Monitoring“ – List of monitored and activated themes


Tab „Monitoring“ – Detail Mask


Tab „Monitoring“ – List of monitored themes


Tab „Monitoring“ – Detail Mask Alert


Tab „Planning“ – List of Alerts


Tab „Planning“ – Detail Mask Plan 1


Tab „Planning“ – Detail Mask Plan 2


Tab „Planning“ – List of Plans


Tab „Planning“ – Detail Mask Realisation


Tab „Realisation“ – List of Realisations


Tab „Monitoring“ – List of monitored themes


Tab „History“


Next steps

•Going Live in autumn 2011•Documentation of all solution aspects (Status Quo) and establishing of the monitoring

Future features that are in evaluation right now: •Sources for monitoring: internet (e.g. Google Alert for Links), •control center with report information about the digital fonds•Dashboard


Thank you for your kind attention!

Contact:[email protected]@bundesarchiv.de

Joachim Rausch 13.05.2011 BET– The preservation-planning tool of the Federal Archives - DLM-Forum,...

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