JLBC Agenda - August 20, 2013

STATE OF ARIZONA

Joint Legislative Budget Committee STATE HOUSE OF SENATE 1716 WEST ADAMS REPRESENTATIVES PHOENIX, ARIZONA 85007 DON SHOOTER JOHN KAVANAGH CHAIRMAN 2014 PHONE (602) 926-5491 CHAIRMAN 2013 OLIVIA CAJERO BEDFORD LELA ALSTON GAIL GRIFFIN FAX (602) 926-5416 DAVID GOWAN, SR. JOHN McCOMISH ADAM KWASMAN AL MELVIN http://www.azleg.gov/jlbc.htm DEBBIE LESKO LYNNE PANCRAZI STEFANIE MACH ANNA TOVAR JUSTIN OLSON STEVEN B. YARBROUGH MICHELLE UGENTI

JOINT LEGISLATIVE BUDGET COMMITTEE Tuesday, August 20, 2013

1:00 P.M. House Hearing Room 4

MEETING NOTICE

- Call to Order - Approval of Minutes of June 11, 2013. - DIRECTOR'S REPORT (if necessary). - EXECUTIVE SESSION - Arizona Department of Administration, Risk Management Services -

Consideration of Proposed Settlements under Rule 14. 1. ARIZONA DEPARTMENT OF ADMINISTRATION - Automation Projects Fund A. ADOA - Review of ASET Projects. B. ADOA/ADC - Review of Adult Inmate Management System. C. ADOA/ADE - Review of Arizona Education Learning and Accountability System. 2. ARIZONA DEPARTMENT OF CORRECTIONS - Review of FY 2013 Bed Capacity Report. 3. ATTORNEY GENERAL - Review of FY 2011 and FY 2012 Uncollectible Debts. 4. ARIZONA BOARD OF REGENTS - Review of FY 2014 Tuition Revenues. 5. DEPARTMENT OF ENVIRONMENTAL QUALITY - Review of Vehicle Emissions Contract

Modification. The Chairman reserves the right to set the order of the agenda. 8/12/13 lm People with disabilities may request accommodations such as interpreters, alternative formats, or assistance with physical accessibility. Requests for accommodations must be made with 72 hours prior notice. If you require accommodations, please contact the JLBC Office at (602) 926-5491.

lont TLtglutb @ugt @ommittSTATE OF ARIZONA

1 716 WEST ADAMSPHOENIX, ARIZONA 85007

PHONE (602) 926-s491

FAX (602) 926-5416

http://www azleg gov/jbc htm

MINUTES OF THE MEETING

JOINT LEGISLATIVE BUDGET COMMITTEE

STATESENATE

HOUSE OFREPRESENTATIVES

JOHN KAVANAGHCHAIRMAN 2013

LELA ALSTONDAVID GOWAN, SRADAM KVVASMANDEBBIE LESKOSTEFANIE MACHJUSTIN OLSONMICHELLE UGENTI

DON SHOOTERCHAIRMAN 20,I4

OLIVIA CAJERO BEDFORDGAIL GRIFFINJOHN McCOMISHAL MELVINLYNNE PANCRAZIANNA TOVARSTEVEN B YARBROUGH

June I I 2013The Chairman called the meeting to order aI9:06 a.m., Tuesday, June 11,2013, in House Hearing Room 4.The following were present:

Members: Representative Kavanagh, ChairmanRepresentative AlstonRepresentative GowanRepresentative KwasmanRepresentative MachRepresentative OlsonRepresentative Ugenti

Absent: Representative Lesko

APPROVAL OF MINUTES

Senator Shooter, Vice-ChairmanSenator Cajero BedfordSenator GrifftnSenator McComishSenator MelvinSenator PancraziSenator TovarSenator Yarbrough

Hearing no objections from the members of the Committee to the minutes of March 26,2013, Chairman JohnKavanagh stated that the minutes would stand approved.

ATTORNEY GENERAL - Review of Allocation of Settlement Monies.

Mr. Andrew Hafsig, JLBC Staff, stated that this item is for a review of allocation of settlement monies for atotal of $4.7 million from 3 settlements to be deposited into the Attorney General's Consumer FraudRevolving Fund. The first is $3.8 million from a consent judgment with Lender Services Processing, Inc. Thesecond is a $682,100 consent judgment with Toyota Motor Corporation, Inc, The third is a $326,300 consentjudgment with Google. The JLBC Staff presented options to the Committee.

Senator Shooter moved that the Committee give afavorable review of the expenditure planfor a total of $4.7millionfrom 3 settlements: 1) 83,8 millionfrom a consent judgment with Lender Services Processing, Inc.; 2)a $682,100 consent judgment with Toyota Motor Corporation; and 3) a $326,300 consent iudgment withGoogle, Inc. The motion carried.

ARIZONA DEPARTMENT OF ADMINISTRATION - Review of Federal Reimbursement for FY 2012Fund Transfers.

Mr. Ben Henderson, JLBC Stafl stated that this item is a review of federal reimbursements for fund transfersthat occurred inFY 2012 from the Special Employee Health Insurance Trust Fund (HITF) to the General Fund.The JLBC Staff presented options to the Committee. Under either option, the JLBC Staff recommends that

1

ADOA return to the Committee for further review prior to expending more than S5,104,143 for thereimbursement.

Senator Shooter moved that the Committee give afavorable review of the $5,104,143 expenditure planfor thereimbursement of federal monies related to FY 2012 fund transfers from HITF, with the provision that ADOAreturn to the Committee rfurther review prior to expending more than $5,104,143 r the reimbursement.The motion canied.

EXECUTIVE SESSION

Senator Shooter moved that the Committee go into Executive Session. The motion carried.

At 9:l 1 a.m. the Joint Legislative Budget Committee went into Executive Session.

Senator Shooter moved that the Committee reconvene into open session. The motion carried.

At 9:35 a.m, the Committee reconvened into open session.

A. Arizona Department of Administration - Review for Committee the Planned ContributionStrategy for State Employee and Retiree Health Plans as Required under A.R.S. $ 38-6584.

senator Pancrazi moved to give afavorable review of the contribution strateg't as presented by ADOA' Themotion failed by a roll call vote of 5-10-0-l (Attachment l)'

Committee action is not required for this item,

B. Arizona Department of Administration, Risk Management Services - Consideration ofProposed Settlements under Rule 14.

Senator Shooter moved that the Committee approve the recommended settlement proposals by the Attorney

General's Office in the case of Hammer v. State of Arizona. The motion carried.

Without objection, the meeting adjourned aI9:43 a.m.

Respectfully submitted :

,/"h44TeVona Ball, Secretary

'i7,J'*Director

John Kavanagh, Chairman

NOTE: A full audio recording of this meeting is available at the JLBC Staff Office, 1716 W. Adams. A fullvideo recording of this meeting is available at http://www.azleg.gov/jlbc/meeting.htm.

REP. ALSTON

SEN. CAJERO BEDFORD

REP. GOWAN

SEN. GRIFFTN

REP- KV/ASMAN

REP. LESKO

REP. MACH

SEN. McCOMISH

SEN. MELVIN

REP. OLSON

SEN. PANCRAZI

SEN. TOVAR

REP- UGENTI

SEN. YARBROUGH

SEN. SHOOTER

REP. KAVANAGH

TOTALSe:\j lbc\ lbcvote20 l3.doc216/13

PRESENT ABSENT

JOINT LEGISLATIVE BUDGET COMMITTEE

Meeting Date: \\ rrrEM # Ercu,*rve Settitn'. ITEM #

ABSENTPRESENTNAYAYEPASS

REP. ALSTON

SEN. CAJERO BEDFORD

REP. GOWAN

SEN. GRIFFIN

REP. KV/ASMAN

REP. LESKO

REP. MACH

SEN. McCOMISH

SEN. MELVIN

REP. OLSON

SEN. PANCRAZI

SEN. TOVAR

REP. UGENTI

SEN. YARBROUGH

SEN. SHOOTER

REP. KAVANAGH

TOTALS

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ABSENTPRESENTNAYAYEPASS

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lont TLtgslutb l8uqt @ommffSTATE OF ARIZONA

1716 WESTADAMSPHOENIX, ARIZONA 85007

PHONE (602) 926-5491

FAX (602) 926-5416

http://ww azleg gov/jlbc htm


STATESENATE

DON SHOOTERCHAIRMAN 2014


DATE:

JOHN KAVANAGHCHAIRMAN 201 3

LELA ALSTONDAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE MACHJUSTIN OLSONMICHELLE UGENTI

TO:

THRU:

FROM:

SUBJECT

August 20,2013

Representative John Kavanagh, ChairmanMembers, Joint Legislative Budget Committee

Richard Stavneak, Director S'9Ben Henderson, Fiscal Analyst f ll

ArizonaDepartment of Administration - Review of ASET Projects (Automation ProjectsFund)

Request

Pursuant to A.R.S, S 4l-714, the Arizona Department of Administration (ADOA) has requested that theCommittee review $14.9 million in proposed FY 2014 expenditures from the Automation Projects Fundfor information technology (IT) projects. This memo addresses the $3.5 million for the Arizona StrategicEnterprise Technology (ASET) Off,rce in ADOA. The remainder of the $14.9 million request isaddressed in Agenda Items 18 and lC.

Recommendation

The Committee has at least the following 2 options:

l A favorable review.2. An unfavorable review

Projects received relevant approvals from ASET staff. None of the projects met the $l million thresholdfor ITAC approval. The $1.7 million project management item did not require ITAC approval, as it onlyreflects internal staff costs.

Analysis

BackgroundThe FY 2013 Government Budget Reconciliation Bill (BRB) (Laws 2012, Chapter 298) established theAutomation Projects Fund, consisting of monies appropriated by the Legislature and administered byADOA. The FY 2014 Budget Procedures BRB (Laws 2013, fI Special Session, Chapter 6) subjected theAutomation Projects Fund to legislative appropriation, retroactive to June 30,2013. The fund is exemptfrom lapsing. Monies in the fund are to be used to implement, upgrade or maintain automation and ITprojects for any state agency. Pursuant to A.R.S. S 4I-714, before monies are expended from the fund,ADOA must submit an expenditure plan to the JLBC for review.

(Continued)

-2-The financing of the Automation Projects Fund is described in more detail in Attchment A

Automation Proj ect OversightIn addition to th; JLBC revlew of Automation Projects Fund expenditures, all IT projects over $25,000are reviewed by ASET through the Project Investment Justification (PIJ) process, If an IT projectexceeds $1,000,000, statute requires additional approval by the Information Technology Authorization

Committee (ITAC). ITAC consists of members from both the public and private sectors and is staffed byADOA. If a project funds internal staff or training, neither ITAC nor ASET approval is required.

Current RequestOOa is requesting a review of $14.9 million from the Automation Projects Fund for FY 2014 projectsat ADOA, the Arizona Department of Corrections (ADC), and the Arizona Department of Education(ADE), as follows:

o ADOA - ASET Initiativeso ADC - Inmate Management Information Systemo ADE - Student Information System (AELAS)

o Project Managemento Sesurity, Privacy, and Risko EnterpriseArchitectureo E-Government

$3.5 million$8.0 million$3.4 million

The FY 2014 General Appropriation Act (Laws 2013, l't Special Session, Chapter 1) appropriated $66'7million from the AutomtionProjects Fund for various IT projects around the state. A total of $28.6million has already been reviewed by this committee for the replacement of the state's financial andaccounting system, known as the Arizona Financial Information System (AFIS). Following the review ofthis $14.9 million, $23.2 million will remain to be reviewed by JLBC atalater date, following thenecessary PIJ and ITAC approvals.

ADOA - ASET InitiativesADOA is currently proposing an expenditure plan totaling $3.5 million from the Automation ProjectsFund for projects to enhance the state's IT infrastructure, including:

$1.7 million$900,000$600,000$325,000

Project ManqgementADOA's ASET Office is responsible for approving and tracking all IT projects over $25,000 through thePIJ process. ADOA has indicated that the current tracking process does not include agency portfolios ordeliver agency reports. In FY 2013, ADOA proposed expending $100,000 to create a website thatincreaseJftanspaiency ofthe PIJ approval process. This project is currently on hold and to date no fundshave been spent.

ADOA is currently requesting review of $1.7 million for project management in FY 2014. This amountis designated for a 10 person team tasked with assisting other state agencies with their respective ITprojecti on an ongoing basis. This project did not require PIJ or ITAC approval, as the entire amountwould be spent on personal services and employee related expenses'

The FY 2014 General Appropriation Act (Laws 2013, l't Special Session, Chapter 1) appropriated $2.5million to ADOA for prjct management. Following the review of this $1.7 million project, $750,000will remain to be reviewa Uy fI,nC at alater date, following any necessary PIJ and ITAC approvals.

Security, Privacy, and RiskADOA's ASETOffice is responsible for directing and training state agencies in regards to informationsecurity and protection against cyber attacks. JLBC favorably reviewed $1.9 million for FY 2013projects relatd to security privacy and risk. To date, ADOA has expended $1.1 million of this amount'

(Continued)

-3-ADOA is currently requesting review of $900,000 on projects related to security, privacy and risk. Thisamount includes funding for increased security at the State Data Center, security breach simulations ofcritical applications, and training for state personnel in security awareness and best practices. Therelevant iojects have received approval through the PIJ process, but do not require ITAC approval.

The FY 2014 General Appropriation Act appropriated $3,1 million to ADOA for security, privacy, andrisk. Following the review of this $900,000 amount, $2.2 million will remain to be reviewed by JLBC atalater date, following the necessary PIJ and ITAC approvals.

Enterpr is e ArchitectureEnterprise Architecture is the process of creating an ongoing framework to assist in evaluating the needfor a new system or an upgrade to an existing one. ln FY 2013, the Committee favorably reviewed$850,000 for Enterprise Architecture. To date, ADOA has spent $372,800 of this amount, whichincluded an assessment of ADOA's use of personally identifiable information and State Data Centertechnology.

ADOA is curently requesting review of $600,000 on Enterprise Architecture. This amount includesproviding policy, standard, and procedure compliance training to state agencies, and providing businessnalyticsand change management services statewide. These projects do not require a PIJ or ITACapproval.

The FY 2014 General Appropriation Act appropriated $l.0 million to ADOA for enterprise architecture.Following the review of this $600,000 amount, $400,000 will remain to be reviewed by JLBC at alaterdate, following the necessary PIJ and ITAC approvals'

E-GovernmentThe state's E-government projects are intended to enhance the design and capabilities of the state's webportal on an ongoing basis. In2072,the state's E-govemment platform delivered more than 430,000irnancial transations totaling nearly $70 million in revenue, JLBC favorably reviewed $3.0 million forFY 2013 E-government projects. To date ADOA has spent $1.2 million of this amount.

In FY 2014, ADOA proposes to spend $325,000 on E-government projects. This amount includesconsolidating websit infrastructure and converting websites to the new platform, which includes standard

template and color options, increased security, and enhanced capabilities for various applications. Thisproct has received approval through the PIJ process, and ITAC approval is not required.

The FY 2014 General Appropriation Act appropriated $325,000 to ADOA for E-Government. Thecurrent request represents the entirety ofthe FY 2014 apptopriation.

Further ReviewThe FY 2014 General Appropriation Act appropriated $11.5 million to ADOA for ASET Projects. ADOAis cunently requesting a review of $3.5 million in FY 2014 for ASET Projects. Following the currentreview of ihis $3.5 -illion, $8,0 million for ASET projects will remain to be reviewed by JLBC at alaterdate, following the necessary PIJ and ITAC approvals, as follows:

o State Data Centero Security, Privacy, and Risk Web Portal Transitionr Project Managemento EnterpriseArchitecture

$2,7 million$2.2 million$2.0 million$750,000$400,000

RS:BHe/ts

Attachment A - Automation Projects Fund Background

The FY 2013 General Appropriation Act (Laws2012, Chapter 294, Section 124) apptopriated a total of $91,100,000over 4 years for deposit into ihe Automation Projects Fund, primarily for the replacement of the state's financial and

accouniing system, the Arizona Financial Information System (AFIS), In the 2013 Legislative Session, theLegislatur enacted a plan to allocate a portion of AFlsreplacement costs to non-General Fund sources. As a result,

the FY 2014 General ppropriation Act (Laws 2013, l't Special Session, Chapter l) reduced the Chapter 294General Fund appropriation by $16,998,000 over 4 years and replaced it with a one-time transfer totalingg17,013,600 charged to other appropriated and non-appropriated funds for the replacement of AFIS. This chargerepresents a proprtional contribution from the General Fund and all other funds, at an estimated 0.72% of FY 2014

expenditures. Table I delineates the change in the Chapter 294 General Fund appropriation'

Change in 4-year Chapter 294 General Fund Appropriation($ in thousands)

Chaoter 294 ChaPter I DifferenceFY 2013 16,800 16,800 0FY 2ol4 20,000 18,400 (1,600)FY 2015 20,000 18,400 (l,600)FY 2016 23.000 9.202 (13.798)

Total

Autoniation Projects Fund RevenuesCttapti t made additional transfers into the Automation Projects Fund in FY 2014 for various IT projects in ADOA,the rizona Department of Corrections (ADC), the Arizona Department of Education (ADE), the Department ofEnvironmentalQuality (DEQ), and the Department of Revenue (DOR), These transfers totaled $34,175,000, asshown n Table 2.

Table 2

Beginning Balance

Revenues

General Fund Appropriation

General Fund Transfer

Automation Charges

ADOA Automation Operations Fund

ADOA State Web Portal Fund

ADOA Information Technology Fund

ADC Inmate Store Proceeds Fund

State DOC Revolving Fund

DEQ Emissions Inspection Fund

ADE Education Learning and Accountability Fund l/Total Funds Available

Automation Projects Fund

($ in thousands)

FY 2013 FY 2014 FY 2015 FY 2016

5,225.1 8,075.7 (57.3)

16,800.0

4,200.0

5,600.0

1,500.0

28,100.0

22,874,9

5,225.1

18,400.0

7,100.0

t7 ,013.68,130.0

4,000.0

345.0

5,500.0

2,500.0

5,000.0

18,400.0 9,202.0

I

Total Expenditures 66,738.0

Ending Balance 8,075,7

! In addition to $1.6 million, the FYl4 General Appropriation Act transfered all remaining balances in theEducation Learning and Accountability Fund as of June 30, 2013, into the Automation Projects Fund forADE'sAELAS

74,813,7 26,475,7

26,533.0

(s7.3)

9,144,1

9,202,0

(s7.3)

Janice K. BrewerGovernor

Brian C. McNeilDirector

ARIZONA DEPARTMENT OF ADMINISTRATION

OFFICE OF THE DIRECTOR

100 NORTH FIFTEENTH AVENUE o SUITE 401PHOENIX, ARZONA 85007

(602) 542-1500

August 2,2013

The Honorable John Kavanagh, ChairmanJoint Legislative Budget CommitteeAr izona House of Representatives1700 West Washington StreetPhoenix, Arizona 85007

The Honorable Don Shooter, Vice-ChairmanJoint Legislative Budget CommitteeArizona State Senate1700 West Washington StreetPhoenix, Arizona 85007

Dear Representative Kavanagh and Senator Shooter:

In accordance with Arizona Revised Statutes S 4l-7I4, the Arizona Department of Administration(ADOA) is submitting this request for review of fiscal year 2014 Automation Projects Fund (APF)projects. Monies to support the expenditure plan have already been appropriated to the AutomationProjects Fund.

The attached document, which was forwarded to JLBC on July 30,2013, contains a detailed explanationof each proposed project. We will be happy to meet with your staff to provide further explanation asappropriate.

Sincerely,

BrianDirector

Attachment

cc Richard StavneakBen HendersonClark PartridgeMike Smarik

John ArnoldKen MatthewsAaron SandeenPaul Shannon

")(,\

ARECEIVED

Atl0'0! llllt

Fiscal Yea r 20L4 Automation Projects Fund (APF)

Joint Legislative Budget Committee (JLBC)

lnitial Review - August 20,20L3

Requesting Agencies:Arizona Department of Administration (ADOA)Arizona Department of Revenue (ADOR)Arizona Department of Corrections (ADC)Arizona Department of Environmental Quality (ADEQ)Arizona Department of Education (ADE)

Prepared By: Arizona Department of Administration (ADOA)- Arizona Strategic Enterprise

Technology (ASET)

Date Submitted: July 30,2Ot3

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,20L3 Page 1 of 19

Executive Summary

"ln ZOI3,we are framing the future and assembling a solid infrastructure for economic prosperity. When the

transformation of State Government is complete, we will have created an enduring modelof effective and responsible

governance." - Janice K. Brewer, Governor - 'The Four Cornerstones of Reform: Building a Framework of Effective and

Responsible Governance' -

Fiscal Year 20L4 - Automation Projects

The following transformation initiatives were prioritized by the Governor in her plan, proposed in her budget and

finalized by the legislature in Laws 2013, l-st Special Session, Chapter 1, Section 115:

ADOA-ASET EnterpriseArchitectureEnhancements

ADOA-ASET Statewide Automation & lT Project Management

ADOA-ASET E-governmentAgencyWebsitePlatform

ADOA

ADOA-ASET

ADOA-ASET

ADOA-ASET

ADOR

ADOR

ADC

ADEQ

ADE

ERP - AFIS ReplacementState Data Center (SDC) lmprovements & Maintenance

Statewide Security Enhancements

Web Portal Transition

Taxpayer Accounting System Refresh

Data Security and EncrYPtion

Adult lnformation Management System (AIMS) Upgrade

E-Licensing System

Student Longitudinal Data System (SLDS) and Education

Learning and Accountability System (ELAS)

s 28,638,0005 2,675,000s 3,075,000

s 1,000,000

s 2,450,000

s gzs,ooos 1,975,000s 1,70o,ooos 4,900,000S 8,ooo,ooo

s 5,oo0,0oos 7,000,000

CompleteTBD

August 20RequestAugust 20

RequestAugust 20RequestAugust 20

RequestTBD

TBD

TBD

August 20

RequestTBD

August 20Request

Approved

Pending

Pending

Not Required

Not Required

Approved

Pending

Approved

Pending

Approved

Pending

Pending

Agency-Division

FY 14

AmountPrJ / rrAc

JLBC Review

Total s 66,738,000

Oversight and Transpa rency

ADOA-ASET currently has three oversight resources who work with all State agencies to develop Project lnvestment

Justifications (plJs). All lT projects over S25,OOO have to go through the PIJ process and receve approval from the State

Chief lnformation Officer (ClO). All lT Projects over S1,OO0,O0O have to go through an addtional checkpoint. These large

projects require agencies to present and receive approval from the lnformation Technology Authorization Committee

(ITAC), chaired by the State ClO.


Because of the size and complexity of the projects associated to the Automation Projects Fund (APF), JLBC and OSPB

have made it possible for ADOA-ASET to expand Oversight services in Fiscal Year 2OL4.ln the ADOA-ASET 'Statewide

Automation & lT Project Management' project, ADOA-ASET has been allocated S1,700,000 to accomplish the following

objectives:

o Assist agencies in business case development, project planning, risk mitigation planning, oversight, reporting,communication and finance

Develop templates, processes and toolso Provide oversight training Monitor and coordinate financial reporting

With a Favorable Review of this project, ADOA-ASET is prepared to grow the Oversight team and provide these services

to all the agencies working on strategc initiatives funded in the APF. ADOA-ASET understands and assumes that

continued funding for this team is dependent on the success of these services and the success of the Automation

Projects.

Quarterly Reporting

When the Joint Legislative Budget Committee (JLBC) reviewed the Fiscal Year 2013 Automation Projects Fund (APF)

projects in June 2OL2, a condition to provide a quarterly report on the last day of the month following the end of a

quarter was applied to all projects funded through the Automation Projects fund. Since then ADOA has partnered with

JLBC and the Governor's Office of Strategic Planning and Budgeting (OSPB) to refine the report and its details.

The 2013 legislative process codified the reporting process as follows:

Laws 20L3, Lst Special Session, Chapter 1, Section 115, l. l. The department of administration shall submit to the

joint legislative budget committee quarterly reports on or before the last day of each calendar quarter on the

implementation of projects described in this section, including the projects' deliverables, timeline for completion

and current status.

ADOA-ASET recognizes the change in the law and will prepare and submit quarterly reports on or before the last day of

each quarter. JLBC has suggested that each quarterly report reflect the last month of the previous quarter and the first

two months of the current quarter. For example;

o Fiscal Year 2O!4, Quarter L report would be due on or before September 30 and would contain data for July andAugust 201.3.

o Fiscal Year2Ol4,Quarter 2 report would be due on or before December 31and would contain data forSeptember, October and November 2013.

ADOA-ASET finds this option reasonable and would like to formally make a request to have this included in the

Favorable Review.

APF - lT Project Life Cycle

ADOA-ASET has defined the following Automation Projects Fund (APF)- lT Project Life Cycle Framework:

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,2073 Page 3 of 19

This framework provides guidance for the overall project life cycle: ensure project sponsorship; clearly define the

business problem(s) to be solved; identify funding streams; develop and manage acquisition strategy; assure compliance

with project approval process; execute the project and end-to-end monitoring and reporting.

State agencies are responsible for developing strategic plans and lT plans aligned with the Governor's key initiatives'

Agencies are also responsible for developing their budgets (working with OSPB and the legislature), acquisition plans (in

alignment with the State procurement Office (SPO)), and Project lnvestment Justification Document (PlJ); for presenting

to the lnformation Technology Authorization Committee (ITAC), where necessary; and then for executing the projects

and providing oversight reporting.

ADOA-ASET facilitates the ptJ and ITAC processes for project approval. ADOA-ASET also provides some standards and

best practices around project management and is responsible for end-to-end oversight and reporting on lT projects.

lT projects funded by the APF must receive a favorable review from JLBC to proceed. ADOA-ASET works with all

agencies that have projects funded through the APF to develop an initial report that can be used to review the projects

approved in the budget. ADOA-ASET utilizes this initial report as the foundation for the APF quarterly report.

Request for Favorable Review - August 20

This lnitial Review document describes the strategic lT programs for ADOR, ADC, ADEQ" ADE and ADOA for Fiscal Year

2014. Each program and their projects are at various stages of the lT Project Lifecycle. Each agency has identified

projects to be reviewed on August 20 for a Favorable Review in order to move forward on the execution phase' All of

the agencies understand the process and are committed to managing these projects successfully.

FiscalYear 2OL4 Automation Projects Fund -JLBC Review August 20,2013 Page 4 of 19

ADOA-ASET - State Data Center (SDC) lmprovements & Maintenance - 52,675,000

ADOA-ASET's core mission is to ensure the continuity of mission critical and essential systems of our customers. The

State Data Center (SDC)currently hosts more than one hundred customers and processes multiple billions of dollars of

transactions per year. ln Fiscal Year 2OI3, ADOA-ASET completed many projects in the SDC including replacing multiple

Power Distribution Units (PDUs), expanding a building to house an Automatic Transfer Switch (ATS) and to add an

additional Uninterruptible Power Source (UPS), updated wiring and many other projects. ADOA-ASET is in the final

stages of replacing the L7+ year old UPS with two new UPS units.

ln Fiscal Year 2Ot4 (FY14), ADOA-ASET will finalize the UPS installations, implement a monitoring and notification system

and begin to address disaster recovery solutions for the open systems line of seruices. ADOA-ASET has developed a

comprehensive plan to address critical disaster recovery needs and move applicable services to cloud offerings.

SDC ProjectsProjectBudsetFY14 DescriptionProject Name

S aoo,ooo- lmplement shared area network (SAN) director- lmplement disaster recovery (DR) tape library- lmplement virtual storage platform- lmplement svnchronzation software & hardware

State Data Center (SDC) DisasterRecovery Site Storage Solution

s 1,700,000- lmplement failover blade server infrastructure- lmplement in-rack PDUs- lmplement failover and virtual machine software

SDC Disaster Recovery Shared

Services Platform

s 175,000- Enhance network cabling and connectivity management in SDCSDC Facilities Enhancement

s 2,67s,000Total SDc

SDC Projects - Favorable Review Requests - August 20There are no Favorable Review requests for SDC projects pending at this time

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,2OI3 Page 5 of 19

ADOA-ASET - Statewide Security Enhancements - 53,075,000

Over the past two years several states including Utah, South Carolina and Alabama have incurred serious data breaches.

The complexity and ferocity of the attacks continue to increase. Basic security'Hygiene', day-to-day operational basics,

can address a significant portion of risks but not all. The ADOA-ASETSecurity Privacy and Risk (SPR)team has developed

a comprehensive Security Strategy that will systematically address potential gaps.

Security ProjectsProjectBudgetFY14 DescriptionProiect Name

s 400,000Secure Data Center Facility - Perform securty assessment for ADOA-ASET disaster recovery (DR) site- Overhaul DR network- lmplement DR site firewalls and web application protection- lmplement carrier network enhancements

s 35o,ooo- lmplement solution to discover, track and protect sensitive data- lmplement end user solution with supporting hardware and softwareca pa bilities- Expand email data loss prevention (DLP), encryption, and spam filter- Encrypt critical end user laptops- Encrypt critical databases- lmplement two factor authentcaton system*Reoccurring maintenance needs to be factored in

Secure Data Protections Pilots

s 300,000- ldentify mission critical, at-rsk web applicatlons that use personallyidentifiable information (Pll), personal health information (PHl) orsensitve data for service delivery- lmplement perimeter firewalls- ldentify at-risk agencies and implement perimeter firewall protection- lmplement web application filterng to aid in the prevention of SQLiniection attacks

Data Center NetworkManaging/Monitoring

s 450,000- Complete penetration testing of the State's most critical applications- Address vulnerabilities and securty problems identified- Address critical issues identified n Penetraton Testing*Agency resources required to address vulnerabilities - funds for testingonly

Security Assessment

s 650,000- Form multi-agency working group to assess cloud encrypton offerings- Conduct Proof of Concept (POC)- lmplement solution determined by POC- lmplement web content fltering to remove malicious and unwantedstes- lmplement server encryption solution

Central Security Management

s 1s0,000- lmplement solution to protect SDC customers from external distributeddenial-of-service (DDOS) attacks

lncident Response

s 2s0,000Security Awareness - Provide multi-agency security training classes- Continue in-person presentations to key staff- Conduct multi-agency security exercise(s)

s 525,000- Purchase additional licensing to provide alert capabilities whenunexpected server configuration changes are made- lmplement ntrusion detection to identify malicious activates or policyviolation for the SDC- Add network time appliance to SDC- lncrease patch management compliance licensing

Data Center SecurityManagement

$ 3,o75,oooTotal SPR

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,20t3 Page 6 of 19

Security Projects - Favorable Review Request - August 20

PrJ/rTAC

Status

JLBC

FavorableReview

StatusTotal Project

Budeet

Favorable

Review

RequestedAmountFY14 DescriptionPro ect Name

PIJ ApprovalPending

Pendings 450,000 S 4so,ooo- Complete penetration testing of the State'smost critical a pplications- Address vulnerabilities and security problems

identified- Address critical issues identified inPenetraton Testing*Agency resources required to addressvulnerabilities - funds for testing only

Security Assessment

FY13

Existing PU -

AmendmentPendins

Pendings 150,000 s 1s0,000- lmplement solution to protect SDC customersfrom external distributed denial-of-service(DDOS) attacks

lncident Response

PJ NotRequired

Pendings 250,000 S 25o,oooSecurty Awareness - Provide multi-agency security training classes- Contnue in-person presentations to key staff- Conduct multi-agency securty exercise(s)

$ goo,oooTotal SPR

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,2Ot3 Page 7 of 19

ADOA-ASET - Enterprise Architecture Enhancements - S1,000,000

Enterprise Architecture (EA) is a disciplined approach to long-term Business lnformation Technology planning. ADOA-

ASET's EA objective is to:

lncrease enterprise agility through leadership, strategic alignment, unified processes, strong data governance

and actionable policies, standards and procedures.

To accomplish this objective, ADOA-ASET plans to continue to provide statewide training opportunities; provide updated

policies, standards and procedures as well as proactively assessing strategic technologies and key services that will

enhance the value of business services.

EA ProjectsProjectBudgetFY14 DescrptionProiect Name

s 100,000- Provide statewide Business Analytics, Service and Change ManagementTraining, and Strategic Planning training

Business and Technical EATraining

s 500,000Policy, Standard and Procedure(PSP) Compliance

- Establish statewide PSP working groups- Create and implement tiered approach for updating and reviewing all

agency PSPs- Assist agencies in issue mitgation

s 400,000- Complete assessment of ADOA-ASET services including assets (hardware

and software) and resources- Complete cost analysis of each service and establish new pricing models

- lmplement lT Financial Management Reporting and Dashboards

Strategic TechnologyAssessment

S 1,ooo,oooTotal EAA

EA Projects - Favorable Review Requests - August 20

PrJlrTAC

Status

JLBC

Favora ble

Review

StatusProjectBudeet

FavorableReview

Requested

AmountFY14 DescriptionProject Name5 100,ooo PU Not

Required

Pendi ngs 100,ooo- Provide statewide Business Analytics, Serviceand Change Management Training, and

Strategic Planning training

Busness and Technical EATraining

PU NotRequired

PendingS 5oo,ooo s s00,000- Establish statewide PSP working groups- Create and implement tiered approach forupdating and reviewing all agency PSPs- Assist agencies in issue mitgation

Policy, Standard andProcedure (PSP)

Compliance

s 600,000Total EAA

Fiscal Year 201.4 Automation Projects Fund - JLBC Review August 20,2OI3 Page 8 of 19

ADOA-ASET - Statewide Automation & lT Project Management - 52,450,000

Strong project management is the foundation to successful projects. lt is critical to have the right project management

lifecycle methodology and to empower people with the right resources. ADOA-ASET is dedicated to developing a

statewide center of excellence for project management and to increase the oversight capabilities for strategic

Automation Projects.

Project Management ProjectsProjectBudsetFY14 DescriptonProiect Name

s 300,000- Document, streamline and automate statewide lT Oversight processesOversight Office Transformation

s 45o,ooo- Project management resources to execute ADOA-ASET transformationinitiatives

Tra nsformation I ntativesProject Managers

s 1,700,000- Assist agencies in business case development, project planning, riskmltigation planning, oversight, reporting, commu nication and fina ncial

management- Develop templates, processes and tools*Ongoing for the life of Automation Projects Fund

Automation Projects FundStrategic Executon Team

S 2,4so,oooTotal PMO

Project Manag ement Projects - Favorable Review Requests - August 20

PrJ/rTAC

Status

JLBC

Favorable

ReviewStatus

ProjectBudget

Favorable

Review

Requested

AmountProiect Name FY14 DescrptionPendings 1,700,000 PIJ Not

RequiredS 1,70o,ooo- Assist agencies in business case development,

project planning, risk mitigation planning,

oversight, reporting, commu nication andfinancial management- Develop templates, processes and tools+Ongoing for the life of Automation ProiectsFund

Automation Projects Fu ndStrategc Execution Team

S1,7oo,oooTotal PMO

Fiscal Year 201-4 Automation Projects Fund - JLBC Review August 20,2OL3 Page 9 of 19

ADOA-ASET - E-govern ment Agency Website Platform - SaZS,OOO

E-government s at the heart of the Governor's vision to modernize and transform State Government. ln the "The Four

Cornerstones of Reform", the Governor defined initiatives to improve licensing timeframes at State agencies, ADOA-

ASET currently supports 95 State entities and more than 100 websites. ln 2Ot2, the Arizona E-government platform

delivered more than 430,OOO financial transactions brining in nearly SZO mllon in revenue to the State.

ADOA-ASET is in the process of developing a statewide platform to host and manage agency websites. This new platform

will provide standard templates and color options for agencies to choose from. ADOA-ASET will provide training and

resources to help agencies create and maintain content on their own websites.

E-government ProjectsProjectBudgetFY14 DescriptionProject Name

s 325,000- Convert websites to new agency web platform- Consolidate website infrastructure

Agency Webste Tra nsformationand CMS Solution lmplementation

S 325,oooTotal EGV

E-go vernment Projects - Favorable Review Requests - August 20Favorable

Review

RequestedAmount

PrJlrTAC

Status

JLBC

FavorableReview

StatusProjectBudgetFY14 DescriptionProject Name

s 32s,000 PIJApproved

Pendi ngS szs,ooo- Convert websites to new agency webplatform- Consolidate website infrastructure

Agency WebsiteTransformation and CMSSolution lmplementation

s 32s,000Total EGV

Fiscal Year 2OL4 Automation Projects Fund - JLBC Review August 20,2Ot3 Page 10 of 19

ADOA-ASET - Web Portal Transition - 5t,915,000

ln June of 2Ot3, ADOA-ASET awarded a new E-government contract to Business & Decisions, Eagle Creek Software

Services, IBM and Unisys. This also means that the State must transition away from the incumbent vendor platform. The

State is currently dependent on many components of the incumbent vendor and we must replace core capabilities, such

as payment processing, as well as ensure that applications will continue to focus with the new capabilities.

Web Portal Transition ProjectsProjectBudsetFY14 DescriptonProect Name

S 1,975,000- Transiton from current vendor to new E-government model- Transiton payment processing engine, legacy applications,infrastructure and support

Web PortalTranston

S l,975,oooTotal WEB

Web Portal Transition Projects - Favorable Review Requests - August 20There are no Favorable Review requests for Web Portal Transition projects pending at this time.

Fiscal Year 2014 Automation Projects Fund - JLBC Review August 20,2Ot3 Page 11 of 19

lont TLtgslutbr l8u gtt [,ommttSTATE OF ARIZONA

1716 WEST ADAMSPHOENIX, ARIZONA 85007

PHONE (602) 926-s491

FAX (602) 926-5416

http://www azleg. gov/jlbc. htm

STATESENATE



LELA ALSTONDAVID GOWAN, SRADAM KWASMANDEBBIE LESKOSTEFANIE MACHJUSTIN OLSONMICHELLE UGENTI

DON SHOOTERCHAIRMAN 2014

OLIVIA CAJERO BEDFORDGAIL GBIFFINJoHN McCOMISHAL MELVINLYNNE PANCRAZIANNA TOVARSTEVEN B YARBROUGH

DATE: August 13,2073

TO: Representative John Kavanagh, ChairmanMembers, Joint Legislative Budget Committee

THRU: Richard Stavneak, Director f9

FROM: Ben Henderson, Fiscal Analyst(

SUBJECT: ADOA/ADC - Review of Adult Inmate Management System (Automation ProjectsFund)

Request

Pursuant to A.R.S. S 4l-714,the Arizona Depattment of Administration (ADOA) has requested that theCommittee review $8.0 million in proposed FY 2014 expenditures from the Automation Projects Fund toreplace the Adult Inmate Management System (AIMS) at the Arizona Department of Corrections (ADC).

For additional information regarding the Automation Projects Fund, please refer to agenda item 14.

Recommendation


1. A favorable review.

2. An unfavorable review.

The Information Technology Authorization Committee (ITAC) has approved the project at their May2013 meeting, with the following conditions:

1. The Request for Proposal (RFP) for the proposed system shall only be issued upon agreementbetween ADC and Arizona Strategic Enterprise Technology (ASET) regarding the technologyrequirements and evaluation process identified in the Statement of Work (SOW).

2. ADC may not award the solicitation until an updated Project Investment Justification (PIJ) reflectingthe results of its evaluation, including the selected technology approach, scope of work,implementation schedule, and detailed itemization of the development and operational costs for theproject, has been submitted for review to ASET and approved by ITAC, in Executive Session ifapplicable.

(Continued)

-2-3. ADC shall retain the services of the vendor currently engaged in as an Independent Advisory

Consultant (IAC) to assist in the development of the RFP, for the duration of the solicitation process'

Costs to retain the current vendor, or other qualified vendor, as an IAC for the duration of the project,

must be reflected in the updated PIJ.

The JLBC Staff recommends that the Committee consider adopting the same provisions as part of its

review.

Analysis

BackgroundItXS, eOC implemented AIMS. AIMS is an automated system designed to track a variety of ADCdata, including population management, intake processing, inmate identification, and sentence

calculations, ui wll as to assist ADC in numerous reporting requirements to other public and private

entities.

The legacy system has reached the end of its useful life for a variety of reasons, primarily the result of its

aging prograrnming language, COBOL/CICS. It is difficult to recruit, hire and train programmers thattrve e*perience in this programming language, as most are recruited out of retirement. In addition,excessive complexity *ifrin the systm results in inaccuracy of release date calculations, criminal codechanges, and rquires duplicate record keeping and many manual adjustments. ADC reports spendingover $2.0 million annually in operational support costs'

ProcurementTo prepare for replacing AIMS, ADC contracted with an independent advisory consultant (IAC), PublicConsuling Group (PCG), to evaluate the program. The IAC provided a needs assessment, review ofalternate *lutionr,'und a comparison of similar systems in other states. In addition, the IAC will assistADC in the development of the RFP to purchase a modified commercial off the shelf system'

In spring 2013, PCG compared similar offender management systems implemented since 2005 inMarylad, Wisconsin, Kentuc, Virginia, Washington, and Arkansas. In summarizing the PCG survey,ADC noted that "many of the costs aJsociated with these implementations appear to be at the lower end ofthe cost range provided by ADC," but that "further research is needed to extrapolate this information tofurther estimat the cost to replace AIMS." Implementation contracts ranged from $10 million to $20million; compared to Arizona, the states surveyed tended to be slightly smaller in terms of inmates butconsiderably larger in terms of parolees/community supervision.

The new system is expected to provide more detailed data, enhanced user navigation, and improved data

integration between other state gencies. Specific technological details of the system will be fullydetermined once the RFP has been awarded and a contractor has been chosen. However, the new system

is expected to be web-based, operated on a hosted platform, and will be customizable.

Current ProposalADOA it'

""r.*tly requesting a favorable review of $8 million in expenditures for the first year of -a 3-

year,S24 million projct. This amount is based on a RFI issued in January of 2012, and consists of 2main components, as follows: Professional and Outside Services $7,250,000o Equipment $750,000

ADC now estimates that they will spend $5.2 million inFY 2074, with the remaining $2.8 million beingspent in subsequent years.

(Continued)

a

Project FinancingThr F'Y 2014 G*eral Appropriation Act (Laws 2013, I't Special Session, Chapter 1) transferred a total of$8 million into the Automation Projects fund to finance this project:. $5.5 million from the Inmate Store Proceeds Fundo $2.5 million from the State DOC Revolving Fund

The remaining $16 million in FY 2015 and FY 2016, for the completion of the $24 million project, isexpected to b financed from transfers from these same 2 funds into the Automation Projects Fund'

RS:BFVts

ADC - Adult lnformation Management System (AIMS) - 58,000,000

AtMS is built on a CICS/COBOL (1973) programming platform. This programming platform is outdated and most public

and private lT organizations have been moving away from CICS/COBOL based systems to newer technology platforms.

ADC has had limited success in finding, recruiting, hiring and retaining programmers with CICS and COBOL experience.

There are currently no schools offering these mainframe-based programming skills in the State of Arizona. Risk

continues to escalate as internal COBOL programmers retire and the pool of potential candidates shrinks. ADC has

recently been successful filling two positions with retirees; however, this pool is shrinking.

Release date calculations in AIMS are not always accurate and there are certain types of calculations that must be

completed manually due to systems limitations, The AIMS algorithm for sentence calculations is complex. The code

spans three major eras of law, with additional complexity due to the overall sentence structure. ADC dependence on

AIMS limits its ability to keep up with inmate movement and changes, release calculations, criminal code changes and

interfacing with other applications or agencies. Further, each prison must maintain a duplicate paper record on each

inmate since AIMS does not have the ability to import the information from court documents, pre-sentence and

disciplinary reports, or provide prior felony conviction packets to prosecutors. lnformation placed in AIMS requires

manual sentence verification prior to an inmate's release.

Data entry and data validation tools are extremely limited in the AIMS system. A web-based system would place limits

on data entry and create logs that can be reviewed to determine who and when entries were made to avoid future

errors. ln addition, AIMS does not have the necessary interfaces to communicate with other applications or agencies.

For example, DES and ADC recently partnered together to recoup unemployment benefits that had been paid to

inmates. These types of interfaces would be used to enhance information sharing and coordination among State and

Federal partners.

ADC requests 58,000,000 (S24,OOO,O00 over three years) to replace the current AIMS program with a modern adaptable

platform for inmate management. This new system will tie into the agency's existing Microsoft computing infrastructure

and will be based as closely as possible on a commercial off-the-shelf (COTS) deployment. This deployment will enhance

data entry accuracy, real-time reporting, reduce maintenance for programming support and will be in compliance with

Statewide Enterprise Architecture computing requirements. When fully implemented, the AIMS replacement program

will eliminate the cost associated with manual record keeping and the current requirement to maintain duplicate files.

AIMS ProjectProjectBudsetFY14 DescriptionProject Name

S 8,ooo,ooo- Release RFP and complete award- Detailed deliverables will be provided post RFP- Continue consultant engagement to provide third party guidance andrisk management

Adult I nformation ManagementSystem

S 8,ooo,oooTotal ADC

Fiscal Year 20L4 Automation Projects Fund - JLBC Review August 20,2Ot3 Page 15 of 19

AIMS Project - Favorable Review Requests - August 20

Prolect Name


7ont TLtghtb l8uqt @ommifftt

STATE OF ARIZONA

1716 WESTADAMSPHOENIX, ARIZONA 85007

PHONE (602) 926-54s1

FAX (602) 926-5416

http://www azleg. gov/jlbc, htm


STATESENATE

DON SHOOTERCHAIRMAN 20'I4



LELA ALSTONDAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE MACHJUSTIN OLSONMICHELLE UGENTI

DATE: August 13,2013

TO: Representative John Kavanagh, ChairmanMembers, Joint Legislative Budget Committee

THRU: Richard Stavneak, Director )FROM: Ben Henderson, Fiscal Analystt

SUBJECT: ADOA/ADE - Review of Arizona Education Learning and Accountability System(Automation Projects Fund)

Request

Pursuant to A.R.S S 4l-714, the Arizona Department of Administration (ADOA) has requested that theCommittee review $3.4 million in proposed FY 2014 expenditures from the Automation Projects Fund for3 projects related to the development of the Arizona Education Learning and Accountability System(AELAS) at the Arizona Department of Education (ADE).

Recommendation


1, A favorable review.2. An unfavorable review.

The Information Technology Authorization Committee (ITAC) approved 1 of the 3 projects (the"Education Data Fidelity" project) at its August2013 meeting (the other 2 did not require ITACapproval), with the following conditions:

1. ADE may proceed with the assessment phase of the AELAS "Education Data Fidelity" project todetermine the data collection requirements, business processes, technical approach, and legalrequirements to implement a compliant student data store. Costs are not to exceed $630,000 for theassessment phase, and ADE may not proceed with additional development efforts, until a full ProjectInvestment Justification (PIJ) reflecting the technology, scope of work, costs and implementationschedule for the proposed solution has been submitted to Arizona Strategic Enterprise Technology(ASET) and ITAC for review and approval.

2. ADE must present information to ITAC regarding an upcomingOrganization Entity Management PIJ,as a component of the AELAS Education Data Fidelity initiative, prior to proceeding beyond anassessment phase which is not expected to exceed $90,000 in cost,

(Continued)

-2-

In addition, ASET has approved a PIJ for the "school Finance Automation" project with the followingcondition:

L ADE may proceed with the design, development and implementation of the proposed solution relatedto the AELAS School Finance automation project; however, should there be significant differences inthe scope of work, costs, implementation schedule, or proposed technology, ADE must amend the PIJfor the project to reflect the changes and submit it to the ASET office for review and approval prior tofurther expenditure of funds.

The third project, the Program Support Office, requires neither ITAC nor ASET approval.

The JLBC Staff recommends that the JLBC consider adopting the ITAC and ASET provisions as part ofits review. In addition, the JLBC Staff recommends the following additional provisions:

1. ADE shall return to the Committee for additional review of the "Education Data Fidelity" project ifASET raises serious concerns when reviewing its upcoming full PIJ for the $920,000 developmentcost.

2. ADE shall present results of the pending third party analysis of AELAS for review at the nextCommittee meeting.

Analysis

BackgroundPursuant to A.R.S. 5 15-249, AELAS is required to maintain a longitudinal student level data required tomeet state and federal reporting requirements, incorporate the Student Accountability Information System(SAIS), and be easily accessible over the internet for data collection, compilation and reporting. In 2010,the Governor's Office commissioned a third party evaluation of ADE's current IT systems. The reportindicated that many aspects were insufficient, including obsolete and unsupported hardware and software,overly complex customization and insufficient resources to provide ongoing support and development.

Since then, ADE has used state and federal monies to stabilize SAIS in order to reduce down time andenable faster processing and reconciliation of data with the existing system until it can be replaced. Thishas enabled the system to perform better in the short term, but ADE reports that the system "still has ahigh error rate, is costly to support and maintain, and catastrophic failure is likely without replacement."

In addition to replacing SAIS, AELAS would estblish a new Student Information System (SIS) forstoring both student data related to funding (curently in SAIS) and studenlteacher/course academic data(not curently in SAIS). ADE envisions that districts would opt into SIS by paying a charge. ADEbelieves that the charge would be a savings relative to their curent standalone systems, AELAS also isintended to create standardized mechanisms for importing and exporting data tolfrom the SIS in order toreduce data reporting errors ("Education Data Fidelity") and establish a Statewide Longitudinal DataSystem (SLDS) to provide access to multi-year data for individual students/teachers/courses that is storedin the SIS viadata "dashboards."

During the most recent legislative session, ADE requested $34.8 million over 2 years ($23.8 million inFY 2014 and $l 1.0 million in FY 2015) for AELAS development. This included $23.5 million for SAISreplacement,S4.2 million for the SLDS, $4,1 million for an instructional improvement system, and $4.0million for integrating, replacing and upgrading ADE's internal information technology systems. Thelatter 2 items are not part of ADE's cunent $3 .4 million request.

Current Request

ADE previously used its own funds to administer the project, which included a combination of stateGeneral Fund monies ($5 million per year inFY 2012 and FY 2013), mandatory fees of $6 per Full Time

(Continued)

-3 -

Student Equivalent (FTSE) from Arizona universities and community colleges (approximately $1.5million per year inFY 2012 and FY 2013), and federal monies (approximately $10 million inFY 2012and FY 2013 combined).

InFY 2014, the Legislature appropriated $7 million to ADOA to oversee the project and work with ADEto implement a portion of the larger project. Of the $7,0 million, $5.4 million is from the state GeneralFund and $1.6 million is from continued university and community college AELAS fees.

ADOA is curently requesting a review of $3.4 million of $7.0 million in FY 2014 expenditures from theAutomation Projects Fund, consisting of 3 components, as follows:

o AELAS - Education Data Fidelity (Ed-Fi) $1.6 million Program Support Ofhce (PSO) $1.0 million AELAS - School Finance Automation $800,000

Following review of this $3.4 million request, $3.6 million would remain to be approved by thisCommittee at alater date, following the necessary PIJ and ITAC approvals.

AELAS - Education Data Fidelity (Ed-Fi)The Education Data Fidelity (Ed-Fi) project is the mechanism that standardizes how student data can beimported and exported from local education agencies (LEAs) to the "data stores" built in the AELAS SISproject. Currently, uploading information from an LEA to the current SAIS system is time consumingand prone to error. In FY 2014, this project will provide compatibility between SIS and the 4 primaryvendors that LEAs utilize, representing 95% of LEAs statewide. ADE is currently requesting a review of$l.6 million for this project in FY 2014, which includes $630,000 for assessment and $920,000 fordevelopment. ADOA estimates that an additional $450,000 will remain to be approved for this project inFY 2014, following the necessary PIJ and ITAC approvals. ITAC approved this project at their meetingon August 12,2073.

Program Support Office (PSO)The Program Support Off,rce (PSO) offers quality control functions to ensure that both projects and fundsare managed appropriately. Specifically, the PSO creates standards for project design, development andimplementation, as well as financial oversight for ADE IT's contract laborers. ADE is requesting reviewof $L0 million for the PSO in FY 2014, for management of vendors, finances, and oversight, ADOAestimates that there will be no need to return to this Committee for further funding in FY 2014. Thisproject does not require PIJ or ITAC approval.

AELAS - School FinanceSAIS currently maintains 48 different school finance functions that must be performed manually by LEAsand ADE in order to disburse funds from the Classroom Site Fund. This is time intensive for the variousstakeholders and prone to error. ADE is requesting review of $800,000 to automate 13 of these 48manual functions during FY 2014. Further automation capabilities are out of scope for FY 2014 andwould require additional funding in subsequent years. ADOA anticipates that there would be no need toreturn to this Committee for further funding for this specific project in FY 2014. This project has alreadyreceived the appropriate PIJ approvals.

Third Pafy Oversight

On a related note, a contract was awarded to WestEd (a consulting firm) on April 3,2013 to provideadditional third parly oversight for AELAS. Since then, the vendor subcontractor for the project("CELT") has interviewed approximately 75 AELAS stakeholders, including ADE staft key educationstakeholders, school superintendents and Chief Technology Officers, and ASET staff in order to gatherinformation for analyzing the project. WestEd is scheduled to meet with stakeholders to review a draft ofits AELAS report on August 22,2013 and is scheduled to deliver the final report on August 30,2013.

RS:BFVts

ADE - Statewide Longitudinal Data System (SLDS) and the Education Learning andAccountabilty System (ELAS) - $7,000,000

The program Support Office (PSO) creates standards for project design, development and implementation as well as

financial oversight for ADE lT's contract laborers, The PSO also prepares reports and other materials required for AELAS

program oversight. This is a critical quality control function to ensure current and future projects and funds are

ma naged appropriately.

Arizona Education Learning and Accountability System (AELAS) Student lnformation System (SlS) is replacing the student

data portion of the aging Student Accountability and lnformation System (SAIS). ADE will be creating standardized data

stores and preparing a Request for Proposal (RFP) soliciting education software vendors to design a statewide SIS that

Local Education Agencies (LEAs) can purchase at a savings. ADE anticipates implementing at least six LEAs in FY14, with

further implementations in later years subject to LEA's opt-in participation. Making the optional statewide SIS available

to additional LEAs is out of scope for FY14 and will require additional funding in future fiscal years.

Arizona Education Learning and Accountability System (AELAS) Education Data Fidelity (Ed-Fi) is the mechanism to

standardize how student data can be imported and exported into the data stores created in the AELAS SIS project. Ed-Fi

uploads LEA data from their own student data system in ADE's format and allows for a reduction of the data collection

burden placed upon LEAs. This should significantly reduce the student data reporting errors currently created between

SAIS and LEA standalone systems. ADE will integrate the four primary student information system vendors, representing

more than 95% of LEAs statewide, in FYI-4.

The AELAS School Finance project will automate a portion of the School Finance functions of SAIS. This work streamlines

and automates 13 of the 48 existing, manualfinancial payments, significantly reducing processing time and time spent

by LEAs and ADE fixing errors, Complete School Finance replacement is out of scope for FYt4, and SAIS sustainability

remains a significant risk as a result.

Statewide Longitudinal Data System (SLDS)-Arizona Education Data Driven Decision System (AzED3S) provides

dashboards of the student data collected in the ADE data warehouse using the newly-constructed data stores from the

AELASSlSproject. Workwillalsoincludeconcurrentimplementationofthenewsecurityprotocolfundedinpreviousfiscal years. lt is estimated that these dashboards, currently displaying only historical data, will be deployed to 200 LEAs

in FyL4. Complete roll out will be completed by Decembe r 2Ot4 and will require additional funding in later fiscal years.

ADE ProjectsProjectBudgetFYl-4 DescrptionPro ect Name s 1,oo0,0oo- Program Support Office (PSO) consisting of Portfolio Director, Phase Gate

Management, Vendor Management, Communications, Risk Management,

Financial ment and Man nt

Program Support Office (PSO)

s 450,000- Complete SIS RFP and award- lntegrate SIS to Student Operational Data Stores- lmplement and integrate six LEAs (includes data migration)* Additional LEA integrations out of scope for FY14

Arizona Education Learning and

Accountability System (AELAS) -

Student lnformation System (SlS)

s 2,000,000- lmplement Ed-Fi extractors for the four major SIS Vendors in the State* Additional integraton for LEA systems is out of scope for FY14



Education Data Fidelity (Ed-Fi)

Fiscal Year 2OL4 Automation Projects Fund - JLBC Review August 20,20L3 Page 18 of 19

ProjectBudsetFY14 DescriP Name

s 800,000- Streamline and automate existing manual Class Site Fund (CSF) financialcapability* Additional School Finance ca are out of for FY14



School Finance s 2,750,000- lmplement Ed-Fi Dashboards- Roll out to 200 LEAs*Additional data source integration and LEA roll out continued in FY15

Statewide Longitudinal Data

System (SLDS) - ArizonaEducation Data Driven Decision

System (AzED3s) $ 7,ooo,oooTotal ADE

ADE Proj ects - Favorable Review Requests - August 20JLBC

Favora ble

ReviewStatus

Favorable

ReviewRequestedAmount

PrJ/rTAC

StatusTotal Project

BudgetFY14 DescriptionProiect Names 1,000,000 PU Not

Required

Pending5 1,000,000- Program Support Office (PSO) consisting of

Portfolio Drector, Phase Gate Management,Vendor Management, Communications, Risk

Management, Financial Management and

Oversight Management

Program Support Office(Pso)

Pendings 1,550,000 ITACApprovalPending

s 2,000,000- lmplement Ed-Fi extractors for the four major

SIS Vendors in the State+ Addtional integration for LEA systems is outof scope for FY14

Arzona EducationLearning andAccountability System(AELAS) - Education DataFidelity (Ed-Fi)

Pendings 800,000 PUApproved

s 800,000- Streamline and automate existing manualClass Site Fund (CSF) financial capability* Addtional School Finance capabilities are outof for FY14

Arzona EducationLearning andAccountability System(AELAS) - School Finance

$ 3,35o,oooTotal ADE

Fiscal year 2014 Automation Projects Fund - JLBC Review August 20,20t3 Page 19 of 19

STATE OF ARIZONA

lont TLtgsliltb @ugt @ommffSTATESENATE


DON SHOOTERCHAIRMAN 20I4


DATE:

THRU

FROM:

SUBJECT

1716 WEST ADAMSPHOENIX, ARIZONA 85007

PHONE (602) e26-5491

FAX (02) 926-5416

http://www azleg gov4lbc.htm

August 13,2013

Representative John Kavanagh, ChairmanMembers, Joint Legislative Budget Committee

Richard Stavneak, Director !Micaela Larkin, Fiscal Analyst ffl L

ArizonaDepartment of Conections - Review of FY 2013 Bed Capacity Report


LELA ALSTONOAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE MACHJUSTIN OLSONMICHELLE UGENTI

TO

Request

Pursuant to a FY 2014 General Appropriation Act footnote, the Arizona Department of Corrections(ADC) has submitted for review its FY 2013 bed capacity report.

Recommendation


l. A favorable review of the department's bed capacity report.

2. An unfavorable review of the department's submission'

During FY 2013, the department reduced its total operating capacity by (179) beds, from 41,989 to41,810. During the fiscal year, the inmate population increased by 809 from39,877 to 40,686. Themedium and close custody populations represented the majority of the increased population, and thedepartment shifted resources from minimum custody units to meet the needs of the medium and closecustody populations.

For FY 2014,the department projects its operating capacity will increase with the opening of 500 mediumcustody private beds.

Analysis

Apartfrom any legislative changes, ADC may alter its bed capacity during the year. The department canestablish or decommission beds and also has flexibility to shift beds between inmate classifications.These changes affect its bed capac during the year, thus impacting calculation of the bed surplus and

(Continued)

a

shortfall. To better track the impact of the depaftment's revisions, the FY 2014 General AppropriationAct requires the ADC to submit bed capacity data for FY 2013, explain any adjustments since FY 2012,and provide projections for FY 2014.

Operating CapacityThe depaftment's operating capacity is the sum of rated and temporary beds at both state operated andprivate prisons, Rated beds are, by physical design or as defined by law, a permanent part of a unit.Temporary beds are added to areas that were not originally intended to house inmates or double-bunkedbeds in areas that were intended for single beds. In addition to rated and temporary beds, special use bedsare used for investigative detention, disciplinary isolation, maximum behavior control, mental healthobservation, or medical inpatient care, Due to their short term usage, these beds are not counted as part ofADC's operational capacity,

Tqble I (attached) provides a summary of the adjustments,

Minimum SecurityAt the end of FY 2012,there was an operational capacity surplus of 1,767 minimum security beds. Inresponse, ADC reduced these type of beds by (1,128), Of this number, 760 beds were reclassified asmedium security to address a shortfall in that category. In addition, ADC closed 368 beds entirely atTucson and Florence.

For FY 2014,the department does not list any projected changes for minimum custody beds, For abreakdown of the capacity changes by prison, please review page 7 of the ADC report.

Medium SecurityAt the end of FY 2012,there was an operational shortfallof (61) medium beds, In addition, the mediumpopulation grew by 695 prisoners in FY 2013. In response, ADC added 757 new medium beds.

This increase was achieved with the 760 convefted minimum beds and 189 new temporary beds. Thesegains were offset by shifting (192) beds to close status.

The department expects to see additional medium custody operational capacity due to the opening of 500medium custody private beds in FY 2014, but this operational capacity growth will be offset by theprojected reclassification of 400 medium custody beds to close custody beds.

Close CustodyAt the end of FY 2012, ADC had a close custody surplus of 84 beds. That surplus was depleted as theclose custody population grew by 153 prisoners. ADC addressed this growth with the 192 newlyconvefted medium beds.

For FY 2014, ADC plans to convert 400 medium custody beds to close custody,

Maximum SecurityAt the end of FY 2012, ADC had an operational surplus of 322 maximum beds. ADC reported no changein operationalcapacity for FY 2013, During FY 2013, the maximum custody population decreased by(47) prisoners.

For FY 2014, ADC projects no change in operational capacity.

(Continued)

J

Bed Surplus/Shortfall

Table 2 (attached) illustrates 2 different ways to evaluate whether the deparlment is experiencing a bed

surplus or shortfall,

When counting only rated beds, ADC has a shortfall of (4,005) beds. Table 2 provides details on therated bed shortfall by inmate classification level. While there is an overallrated bed shortfall, there is asurplus of close custody beds. The shoftfalls occur in minimum beds (741), medium beds (3,125) andmaximum beds (232). The addition of the Red Rock Facility in FY 2014 will address the shortage inrated medium custody beds,

The second method of evaluating bed status is to determine ADC's overall bed capacity, including bothrated and temporary beds, After adjusting for 5,129 temporary beds in the overallADC system, the(4,005) rated bed shortfall becomes a 1,124 total bed surplus. Table 2 provides details on the operationalbed surplus or shortfall by inmate classification level, In terms of the individualbed types, there aresurpluses in each bed category, ranging from a surplus of I medium custody bed to 631 minimum custodybeds,

RS/ML:tbAttachments

Table 1

Rated

FY 2013 and FY 2014 Operating Capacity Adjustments

Temporary

Change ChangeJun-14 Jun-12 in Beds Jun-13 in Beds Jun-14 Jun-12

Operating Capacity

ChangeJun-12 in Beds

ChangeJun-13 in Beds

Change Changein Bedsin Beds Jun-13 Jun-14

State Prisons

Minimum

Medium

Close

Maximum!

Total - State Prisons

1t,5'77

tt,235

5,041

3,356

3I ,209

(1,032)

492

192

(80)

(428)

I 0,545

1t,727

s ??1

3,276

30,781

0

(400)

400

0

0

I 0,545

11,327

s,633

3,276

30,781

r,2r8

2,473

30

521

4,242

(e6)

265

0

80

249

1,122

2,738

30

601

4,491

0

0

0

0

0

1,122

2,738

30

601

4,491

t2,795

13,708

5,071

3,877

35,451

(1,128)

757

r92

0

(t 7e)

r1,667

t4,465

5,263

3,877

35,272

0 1t.667

14,065

s,663

3,877

35,272

(400)

400

0

0

Private Prisons

Minimum

Medium

Tol - Private Prisons

3,500

2,400

5,900

0

0

0

3,s00

2,400

5,900

0 3,500

2900

6,400

250

388

638

0

0

0

2s0

388

638

0

0

0

250

388

638

3,750

2,788

6,538

0

0

0

3,750

2,788

6,538

0

500

s00

0

100

400

0

500

3,750

3,288

7,038

500

500

Total

Minimum

Medium

Close

Maximum l/

Total - ADC System

15,077

13,635

5,041

3,356

37,109

(1,032)

492

t92

(80)

(42E',)

t4,045

t4,t27

5,233

3,276

36,681

0

100

400

0

500

t4,045

14,227

5,633

3,276

37,181

1,468

2,861

30

52r

4"880

(e6)

26s

0

80

249

1372

3,126

30

601

5,129

0

0

0

0

1,372

3,126

30

601

5,129

16,545

16,496

5,071

3,877

4t,989

(r,128)

757

t92

0

(t7e)

15,417

t7,253

5,263

3,877

41,8r0

15,417

t7,353

s,663

3,877

42310

1/ InFY2013,thedepartnentreclassifiedS0maximumcustodybedsfomraedtotemporaryatE)'manRynningUnit. IntheFY20l2bedreport,thebedsweredesignatedrated. ADCviews llle proper classification as temDorarv ad desimates the bed as such in the FY 2013 report-

Table 2End ofFY 2013 Bed Surplus/Shortfall

Rated Beds

OperatingCapacity

(rated +temporary beds)

Total Beds(operatingcapacity +

special use beds)

InmatePopulation

June 30.2013

Rated BedsSurplus

(Shortfall)

OperatingCapacitySurplus

(Shortfall)

State PrisonsMinimumMediumCloseMaximumOther r

Total - State Prisons

Private PrisonsMinimumMedium

Total - Private Prisons

ADC SystemMinimumMediumCloseMaximumOther r/

Total - ADC System

10,54511,7275,2333,276

030,78r

t1,66714,4655,2633,877

0

35,272

tt,66914,469s,3733,924t.t44

36,579

I 1,095t4,447

5,1 403,508

034,190

(550)(2,720)

93(232)

0(3,409)

57218

123369

0

I,082

3,5002.4005,900

3,7502.7886,s38

3,8832.90t6,784

3,6912.8056,496

(ler)(405)(se6)

59(l])42

14,04514,t275,2333,276

036,681

15,417t7,2535,2633,877

0

41,810

15,552t7,3705,3733,9241.144

43,363

t4,786t7,252

5,1 403,508

040,686

(74'i)(3,12s)

93(232)

0

(4,005)

63tI

t23369

01,124

! Other: This category consists ofspecial use beds not assigned a specifrc classiftcation level.

til,ons Depsrtment of @owertion.I01 WEST JEFFERSON

PHOENIX, ARIZONA 85007(602) 642-5497

www zcoirelons.gov

JANICE K, BRErVERGOVERNOR

CHARLES L. RYANDIRECTOR

Jvly 29,2013

'f'lre ltlonotabIe John Kavanagh, ChairnranJoint Legislative Br,rdget Committee1716 West AdamsPlroenix, AZ 85007

f)ear Representative Kavauagh:

Enclosed you will lind the Arizona Depalturent of Colrestions Ied Capacity Rcpolt which isbeirrg submittecl pursuant to Laws 2013, Filiy-fLst Legislature, First Spccial Scssiott, Chaptcr I(l-il1 2001).

As lecluired by statute the repolt refects the becl capacity ol each custody level at each statc-ttlnancl plivate institution, clivicled by latecl and total beds.'l'he reporting period is fbr'.lune 30,2012to June 30,2013 ancl inclucles an explauation for each cltauge that occurrecl within this tiniepeliod. In addition to the actual becl capacity through .lune 30, 2013, thc cnclosed leport alsoincludes the projected bed capacity I'ol the period l'orn July 1,2013 through Junc 30,2014 andplovides an explanation lbr arry anticipatecl changes.

Within the ADC becis are cle{inecl, categorized, tracked and used in sevcral clifl'erent ,uvtvs. lior'the purposes ol this report ancl by policy the ADC dcfnes beds as

'l'he Irlonorable John KavanaghJuly 29, 201 3Page 2

Duting IrY 2013 the ADC opelating capacity (rated beds + teurporary becls: orct'atirtg capacity)was recluccdby 179 beds fi'our 41,989 on June 30,2012 to 41,810 on Junc 30,2013. In addition,special ulse beds were reduced by 2 flom 1,555 on June 30, 2012 to 1,553 on June 30. 2013,Additional detail on changes that occuln'ed during FY 2013 can be l'or.rncl in Sectiort I ol theattached repolt, The changes r'e sul'nr'rarized as lllows:

157

l, Iuporalv_eds open lVbccl needDr-u'ing FY 2013 the inmate population glew by 809 inmates, 'l'he gLowth irrtcnsifccl thc bcclshortage in rncdirur ctrstody, palticularly anlorlg the sex ofl'encleL etncl protective custoclypopr.rlations, As a result, 67 mediunr ctrstody, scx oll'enclet' becs were adclcd at ASPC-[:.ymnCook Unit ancl 122 rneclium cnstody, :r'oteclive custocly bcds wct'e added at r\SPC-Le'wis13alchey lJnit.

2, (ll t.t.u lgri' -A$l'_:Ir c".iq-$ { CR C & A S P C - F I oren cc Ii drgDuring [Y 2()13 ADC closecl two rninimum custocly units: ASP-'Iucson SACRC and AS['C-Florcncc Picacho ljnit, 'l'he closure of the ASPC-l'ucson SACIIC tjnit allorvcd the ADC toaccomplish trvo objectives. Filst, the physical plant, F'l'l:, and lirncling wcre reallocated lo scrvcas a Conrruuity Cou'ections Centel in Pima County, 'l'he goal of'the Courmunity CorrectionsClenter is to pr'

ll'he Ilonorable John KavanaghJuly 29,2013Page 3

between custocly lcvel ancl specialized :opulations once ASP-lecl lock is activatccl, 'fhcanticipated changes are incluclccl in Section il of'the altachecl repoil,

All prospective becl changes are estinrates that will likely be revisecl cluling tho upooming ycarbased on popr.rlation chaugos rncl innrate mnagement nccds. Ilccl rnanagetncnt is a dynamicprocess that must be continually rnonitolecl and requires seprate populations by custody, genclerand specialized populations; As lequilecl by statute, if the departrnent develops aplan sutrsecluentto its August I report to close state-operated prison ratecl beds or cancel ot' not t'enew cotttactslbr privately opelated prison bccls, the ADC shall subrnit a becl plan cletailing lhe proposecl lredclosules lrr levicw by thc JLBC bel'ole inrplernenting thesc changes,

As alrvays, if I can provide any aclclitional inf'ounalion, please clo not hcsitate to contact mc,

S

lrrrclosure

'l'he l'lonorablc I)on Slrootcr', Vicc-Chailnrur. Joint l,egislarii,'e Iluclget (lotunritlce

Scott Snlith, Chiclof'Stal'l Olfce ol'the Govcrnorl(athy I)eckarclt, Deputv Chict of Stafl, Office of thc GovcrnorJohn Alnold, I)ilector, Office of'Stlategic Plannrng nncl BuclgetingRichard Stavneak, Directot, Joinl Logislative lludget C'onrmittcoStefan Shepherd, Deputy Director, .loint Legislativc l3udget ConrmitteeJranclon Nce, Iludgel & PLoject Manager, Ollice of'Stlatogic Planning and BudgetingMicacla [",arkin, l'iscal Analyst, Joint l,cgislalive lludget Colrtntittee

ARIZONA DEPARTMENT OF' CORRECTIONSCharles L. Ryan, Director

Bed Capacity ReportJune 2013

Prepared By: Bureau ofPlanning, Budget, and Research

Date Prepared: Iuly 29,2013

ARIZONA DEPARTMENT OF CORRECTIONSBED CAPACITY REPORT

Pursuant to Laws 2013, Fifty-first Legislature, First Special Session 2013, Chapter I (HB 2001) the ADC is required to"provide a report on bed capacity to the joint legislative budget committee for its review by August I annually. Thereport shall reflect the bed capacity for each security classification at each state-run and private institution, divided by

rated and total beds. The report shall include bed capacity data for June 30 of the previous fiscal year, June 30 of the

current fiscal year and June 30 of the subsequent year, as well as the reasons for any change within that timeperiod. Within the total bed count, the department shall provide the number of temporary and special use beds."

SECTION I - Change from June 30,2012 to June 30,2013.

SECTION II - Projected Change from June 30, 2013 to June 30,2014

SECTION III - Status of ADC Prison Beds as of June 30,2012

SECTION IV - Status of ADC Prison Beds as of June 30' 2013.........

SECTION V - Projected Status of ADC Prison Beds as of June 30,2014.

Prepared By: Bureau ofPlanning, Budget, and ResearchDate Prepared: Iuly 29,2013

Pases

3-5

6-8

9-14

1s-20

2t-26

2

Arizona Department of Corrections

Bed Capacify Report

Section I

Change from June 30r 2012 to June 30, 2013

Prepared By; Bureau ofPlanning, Budget, and ResearchDate Prepared July 29,2013 3

Arizona Department of CorrectionsBed Capacity Report

ADC Summary - Change from June 30, 2012 to June 30' 2013

20l2to lune3 2013June

Rated TemporaryOperatingCapacity Special Use Total BedsComplex

State Operated

MinimumMediumCloseMaximumOther

Total State Operated

Private PrisonsMinimumMediumCloseMaximumOther

Total Private Prisons

( I ,032)492192(80)

0

(e6)265

0

800

(r.r28)757t92

0

0

(1,132)

7s9192

0

0

(4)

2

0

0

0

(428) 249 (l7c)) (2\ ll81)

0

0

0

0

0

00

0

0

0

0

00

0

0

0

00

0

0

0

0

0

0

0

00000

ADC SummaryMinimumMediumCloseMaximumOther

Total ADC Summary

|,032)492192( 80)

0

(e6)265

0

80

0

(r,r28)757192

0

0

(4),)

0

0

0

(t,t32)759192

0

0

(428) 249 (l7e) (2) (r8r)

Prepared By: Bureau ofPlanning, Budget, and Research

Date Prepared: July 29,2013 4

Arizona Department of CorectionsBd Capacity Report

Sate & Prvately Oprated Prisons - Detail ofBed Changes from June 30' 2012 to June 30' 2013

Comple

ASPC - EymdCkRynning

Totsl .ASPC - Ey

Custody Commena

Added lemporary medium custody sex offender beds due to need

Special use detenton beds temporrily converted to mimum in FY 2012. Should nothave been listed ated.

Closed wit due lo minimum custody vacmt beds, inefficiency ofuit, & to allocateresources to reduce staffin sholages,

Coversion ofminimum ustody beds to medum uslodyConversion ofminimum custody beds to medium custodyConwrsion ofmedium custody beds to close oustodyConversion ofmedium custody beds to close custody

Conversion ofminimum general population beds to medium protecve custodyConvesion ofminimum general population beds to medum protective custodyConversion ofminimum general population beds to medium proteotve custodyAdded tempoary protective custody beds due to need

Minimum Closure ofSACRC lo open communily corrections cente

OperatingRnaed Temporry Capacity Special Use Total Beds

06767067(Br)80000

--- ($()t----------T

(?1, 1(,) (24) 0 {?114)........._-

( *, (:or er. ---o

-irrtt

ASPC - FlorencePicacho

Medium

Muimum

MinimumMinimumMediumMedium

Minimum

Totsl ASPC - Florence

ASPC - PenyvilleSuta Muia MinimumSmt Muia MediumLumley MediumLumley Close

Total .ASPC - Penlville

(rr4)384

(19?)384tlrr)

(rt))

(t)2

0

( l,t(i)386

( ltl)

ASPC - LewisBachmuBachmM TsitoryBachmu PCBilchey PC

Tot.| ASPC - Lews

192 192 19200000

(3r)i),

0

300

(rsr)().:1)

376

f:5 I I(2.5.,

3'.t6

0 122 1220 122 122 0

122

t22

(5 l)(2.-5)

76

0000

ASPC - TucsonSACRC

Total ASPC - Tucson

StateMinimumMediumClose

MuimumOe

Total Slate Operatd

( 0:2r492192(ll0)

r,l(i)265

0

80

128)'ts'7

1920

(1)

200

l.l)759192

0

00

_g:l 24e ( t7e) (2t iLI)

Private PrisonsNot Applicable


0000

MinimumMediumCloseMuimumOther

(1,0.r2)

492t92(80)

"61265

080

| 2)

751

t920

(.1

2

000

t3t )'159

1920

Total Bed Chges

000

---------(trr,)

(210----- (lslt

Prepared By: Bureau ofPlanning, Budget, and ResearchDate Prepared: July 29,2013 5

Arizona Department of Corrections

Bed Capacity Report

Section II

Projected Change from June 30, 2013 to June 30r 2014

Prepared By: Bureau ofPlanning, Budget, and ResearchDate Prepared: July 29,2073 6

Arizona Department of ConectionsBed Capacity Report

ADC Summary - Projected Change from June 30, 2013 to June 30,2014

Rated

ected from June 2013 to June 3 2014

TemporaryOperatingCapacity Special Use Total BedsComplex

State Operated

MinimumMediumCloseMaximumOther

Total State Operated

0(400)

400

0

0

0

(400)400

0

0

0(400)

400

0

0

0

0

0

0

0

0

0

0

0

000000

Private PrisonsMinimumMediumCloseMaximumOther


0

5000

0

0

0

0

0

0

0

0

5000

0

0

5

0

0

0

0

0

0

00

0

0

0

500 00 500 500

ADC SummaryMinimumMediumClose

MaximumOther

Total ADC Summary

0

100

400

0

0

0

0

0

00

0

100

400

0

0

0

0

0

0

0

0

100

400

0

0

500 0 500 0 500

Prepared By: Bureau ofPlanning, Budget, and ResearchDate Prepared: July 29, 2013 7

Arino Department of CorecfionsBed Copacity Report

State & Privately Operated Prisons - Detail ofProjected Bed Cbanges from June 30' 2013 to June 30,2014

Compler Curtody CommentOperrfing

Rated Temporry Capcty Special Ule Toaal Bedr

({())ASPC - Wnslow

Kaibb MediumKaibab Close

Total ASPC - Winslow

Conversion ofmedium beds to close bedsConversion ofmedium beds to closo beds.

(.10)l 0 (400)

400 40000

MinimumModiumCloseMuimumOter

Total Stoto Oponted

04(,0)400

0

0(40

4000

0000

0

(.oo)

4000

0

00000

Priwte PrisonsNavojo CoutyNsvojo CoutyRed Rock

Totl Privste P.isons

MediumMediumMedim

6 monlh agreement to house protective custody inmtos om Jll - Dec

6 montl sgfeement o ho6e protective custody inmates from Jul - DecAdd medium cutody beds authorid pureumt to Lsws 2012, Ch 302

-:99-

0 :9950005000500

JLBC Agenda - August 20, 2013

Documents

Transcript of JLBC Agenda - August 20, 2013