Admissions Forum Fall 2017 Update - ADT Overview - Cal State Apply

Jessica Wagoner, Director of Admissions

May 24, 2017

Office of Admissions

Student Affairs

• CSU Fullerton has created a new Strategic Enrollment

Management (SEM) model for the campus.

• One of the recommendations from the new SEM was to split

Admissions and Records and create a stand-alone Office of

Admissions.

• The Office of Admissions was moved from Academic Affairs to

Student Affairs, alongside Outreach, Recruitment, Orientation,

Financial Aid and Education Partnerships.

• The move was effective as of January 9, 2017.

Fall 2017

Admission Overview

& Updates

Basic Transfer Requirements • Upper Division Transfer Applicants:

– Golden 4 Courses completed (Oral Communication, Written Communication, Critical Thinking, Math) by the end of Spring for Fall admissions and end of Summer for Spring admissions.

– 60 transferrable units completed • If meeting units in Summer, a hold will be placed and only

allow 9 units.

– Meeting the GPA requirement for the term • The GPA requirement cannot be determined until after

application period has closed. • It is based on the number of applications received, quality of

the applicant pool and the budget for the term. • Highly impacted majors may have higher GPA requirements

than the area GPA requirement (local/out of local).

Golden Four • CSU General Education requirements ("Golden Four") are

designated as Oral Communication, Written Communication,

Critical Thinking, and Mathematics/Quantitative Reasoning.

• Transfer applicants applying for the Fall term must complete

the Golden Four courses no later than the end of the Spring

term.

• Transfer applicants applying for the Spring term must

complete the Golden Four courses no later than the end of

the Summer term.

• C- grades for the Golden Four courses now being accepted

for all CSUs starting Fall 2017.

• Engineering is not required to complete Critical Thinking.

Cal State Fullerton is impacted as a campus and across all majors. A few majors are highly impacted majors.

Local Area Orange County

Community Colleges

UDT Local Area

Fall 2017 Update

• CSUF is impacted for all programs/majors for applicants.

• Highly impacted major for Fall 2017: Nursing

• GPA requirements for Fall 2017 are slightly higher compared to Fall 2016 due to lower enrollment target.

• UDT Enrollment Target is 4,000 new transfers.

• A Waitlist has been established for UDT students for Fall 2017.

• Waitlist offers will be considered by mid-June.

Majors with Additional Requirements

• Nursing: student must meet both CSUF requirements and the School of Nursing admission requirements:

– An Associate Degree in Nursing (or equivalent) from an accredited institution – Eligible for university admission as outlined above (min. 2.75 GPA) – Completion of college level courses in the following areas with a grade of C or better: – Anatomy with Lab – Physiology with Lab – Microbiology with Lab – Chemistry – Statistics

– Current California RN license or be eligible for a California RN license (must obtain prior to

second semester in the program)

• Music: meet University admission criteria and successful Music Department Entrance Audition

• Dance: meet University admission criteria and successful Department of Dance live

Audition

Fall 2017 GPA Requirements

In-area GPA cutoff: 2.75

– Waitlist Offers: 2.55-2.74

– Deny: below 2.55

Out of Area GPA Cutoff: 3.40

– Waitlist Offers: 3.30-3.39

– Deny: below 3.30

– ADT (SB 1440): .1 GPA bump

– International students GPA requirement based on Last School Attended (where earned most units).

Fall 2017 Applications

(new transfers as of 5/21/17)

Applications Received: 24,697 • Local: 7,706 • Out of Local: 16,991

– Admitted: 8,056 • Local: 4,972 • Out of Local: 3,084

– Accepted Offer: 2,936 • Local: 2,189 • Out of Local: 747

– Enrolled: 0 • Local: 0 • Out of Local: 0

Fall 2017 Admissions Numbers

(new transfers as of 5/21/17)

Local UDTs:

• Admit: 4,972

• Waitlisted: 257

• Denied: 997

Out of Local UDTs: • Admit: 3,084

• Waitlisted: 140

• Denied: 7,372

** All UDT admission decisions will be completed by 5/26/17 **

Enrollment Target : 4,000 New UDTs

Fall 2015 Admission Deadlines

CSUF Verify Process (A20 hold)

• As of Fall 2013, CSU Fullerton has implemented a new process to verify GPAs,

transferrable units and Golden Four courses for all transfer students that are Auto

Admitted.

• All Auto Admitted Transfers will have a A20 hold on their record.

• The purpose is to verify the GPA they reported on their admission application, to

confirm they will have at least 60 transferrable units, and verify all Golden Four are

completed with grades of “C-” or higher or in progress for the correct term.

• To remove the A20 hold, they must send us via email verify@fullerton.edu or fax 657-

278-1324 copies of all their unofficial transcripts.

• Students can accept their admission offers with the A20 hold still in place, but will not

matriculate until the hold has been removed.

• Over 200+ transfers have their admission rescinded from the verify process each year.

• And many more students were notified of their issues early enough to correct the

issues to keep their admission (unit shortage).

• Due to Cal State Apply implementation, we are behind in removing A20 holds.

However, all holds will be removed before Fall registration opens.

Admission Rescinds

• Non-Transferrable Courses

• Students truly think they have 60 transferrable units, but end up being short units due to non-

transferrable courses.

• We make every attempt to work with these students to get them into Summer courses to meet the 60

unit requirement as long as it is not one of their Golden Four courses.

• We have been able to save between 50-80 students each year by having them complete their units

over Summer.

• Proof of Summer enrollment must be submitted in order to allow Fall enrollment.

• If a student fails or withdraws from Summer school their admission is revoked. Since 2013, only three

students have been rescinded due to withdrawing from a course over Summer.

• Cumulative GPA

• Students misreport or miscalculate their cumulative GPA.

• Students will only report their last institution attended GPA.

• Most students with this issue will leave out the institution that will negatively impact their overall GPA.

• Golden Four Course Not Completed

• Students either do not pass or do not complete Golden Four courses.

• They report courses they did not take because they could not find the option on the drop-down.

• On occasion, students will report the same course twice for GE Writing and GE Critical Thinking.

Appeals Process

• If a student is withdrawn from the admission process for a missed deadline or

denied admission- they may appeal their admission decision up to 30 days

from date of official notification.

• There must be serious and exceptional extenuating circumstances and

supporting documentation to be considered for appeal.

• Types of appeals (UDT):

– Application Fee

– Acceptance of Offer

– College Transcript Deadline

– Enrollment Deposit

– Less than 60 Units

– Golden 4 Requirement

– Transfer GPA

– AA-T or AS-T Degree

• Students are given the link for the appeals website directly on their admission notification letter.

– All admissions appeals must be received by CSUF within one month

of the date of the „missed deadline‟ or „deny‟ notification from the Office of Admissions.

– Students complete a cover sheet, and are asked to attach a statement of appeal as well as documentation supporting their appeal.

– Students are notified of appeal decision within 2-3 weeks of submission.

Appeals, Contd.

www.fullerton.edu/admissions/appeals

Associate Degree for Transfer (ADT)

Process and Numbers

Major*

+ Upper

Division GE

AA-T or AS-T Degree

Electives (as needed)

Minimum of 120

units to Graduate!

Components of a

Bachelors of Arts/Science Degree

• If a student earned a Transfer Degree using courses

from out-of-state institutions to fulfill General

Education requirements, a CSU GE Certification or

IGETC will be required in order for Admissions and

Records to update a student‟s Titan Degree Audit.

• CSU GE Certification or IGETC NOT required if all

courses taken at California Community Colleges.

CSU GE Certifications for ADTs?

How are ADT Considered for Admissions to CSU?

CSU Campus Admissions

Impaction Status

Similar Degree

Local Applicant

Similar Degree

Non-Local Applicant

No Impaction

Priority Admission

Min. 2.0 GPA

(Ed. Code 66745)

Campus Impacted

Priority Admission

Min. 2.0 GPA

(Ed. Code 66745)

Supplementary GPA Requirement

Additional .20

GPA Point

Program Impacted

(Any CA Student)

Supplementary GPA Requirement

Additional .10 GPA Point

(20 seats or more)

Campus & Program Impacted

(Any CA Student)

Supplementary GPA Requirement

Additional .10 GPA Point

(20 seats or more)

ADT Awarded for Fall and Spring

Fall admission: AA-T or AS-T degree must be completed no later than the prior Spring.

Spring admission: AA-T or AS-T degree must be completed no later than the prior Fall.

Deadlines for ADTs

ADT Verification dates:

• Fall Admissions: April 3rd

• Spring Admissions: November 16th

Degree Awarded by:

• Fall Admissions: October 1st

• Spring Admissions: March 2nd

ADT Data from Fall 2012 to Fall 2017

Applicant Data Prior to Start of each Admit Term

Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017

Self-Reported 2,375 3,217 5,770 8,276 10,314 12,051

In-Progress 112 595 1,403 3,288 5,441 7,247

Completed 27 231 299 706 1,068 496

2,375 3,217

5,770

8,276

10,314

12,051

112 595

1,403

3,288

5,441

7,247

27 231 299 706

1,068 496

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

ADT Fall Numbers

Self-Reported In-Progress Completed

Data as of 5/21/17

ADT Data Fall 2017

• Reported on Application: 12,051

• Degree In-Progress (TRDG): 7,247

• Degree Verified (TRDV): 496

• Combined In-P/Ver Grand Total: 7,743

Cancelled or Not Completed

• Degree Cancelled (TRDC): 4

• Degree Not Completed (TRDN): 20

Data as of 5/21/17

ADT by Area Fall 2017

• Degree In-Progress LOC: 2,481

• Degree In-Progress OUT: 4,753

• Degree Verified LOC: 189

• Degree Verified OUT: 308

• Both In-Pr/Deg Ver LOC Grand Total: 2,670

• Both In-Pr/Deg Ver OUT Grand Total: 5,061

Data as of 5/21/17

TRANSFER DEGREE FROM COMMUNITY COLLEGES

Top Local Community Colleges

Coastline College

Cypress College

Fullerton College

Golden West College

Irvine Valley College

Orange Coast College

Saddleback College

Santa Ana College

Santiago Canyon College

Top Out of Local Community Colleges

Cerritos College

Chaffey Community College

Citrus College

El Camino College

Long Beach City College

Mount San Antonio College

Rio Hondo College

Riverside Community College

Fall 2017 ADT Top Feeders (VERIFIED)

Data as of 5/21/17

Community College ADTs

Orange Coast College 495

Fullerton College 455

Citrus College 396

El Camino College 356

Santa Ana College 350

Saddleback College 335

Cerritos College 328

Rio Hondo College 318

Pasadena College 314

Golden West College 290

Cypress College 255

Chaffey College 242

Santiago Canyon College 239

Mount San Antonio College 235

Long Beach City College 227

Irvine Valley College 211

Data as of 5/21/17

10%

9%

8%

7%

7%

7% 7% 6%

6%

6%

5%

5%

5%

5% 4% 4%

ADT Feeder Community Colleges

Orange Coast College

Fullerton College

Citrus College

El Camino College

Santa Ana College

Saddleback College

Cerritos College

Rio Hondo College

Pasadena College

Golden West College

Cypress College

Chaffey College

Santiago Canyon College

Mount San Antonio College

Long Beach City College

Irvine Valley College

TRANSFER DEGREE MAJORS

Administration of Justice

Anthropology

Art History

Business Administration

Chemistry

Child and Adolescent Development

Communication Studies

Early Childhood Education

Economics

Elementary Teacher Education

English

Film, Television, and Electronic Media

Geography

Geology (Earth Science)

History

Human Services

Journalism

Kinesiology

Mathematics

Music

Philosophy

Physics

Political Science

Psychology

Public Health Science

Sociology

Spanish

Studio Arts

Theatre Arts

CSUF currently admits and supports SB-1440 students in the majors in the

following:

Fall 2017 ADT Majors (VERIFIED)

Data as of 5/21/17

Major ADTs

Business 2,177

Psychology 1,326

Communications 891

Sociology 648

Criminal Justice 532

Kinesiology 347

Identification Process

Proof of an ADT in-progress or completed can be

sent to CSU Fullerton various ways:

• eVerify website (#1 preferred method)

• Email to transferdegree@fullerton.edu

• Fax to 657-278-1140

• Mail

• Official Transcript (posted on)

CSU Fullerton only considers a student an ADT student

once their degree in-progress or completed is verified.

e-Transcript Data Sample

Transcript Alert System

Developed a process to send alert messages to Evaluators when a transcript has been posted with either an ADT in-progress or completed.

Coding ADT Students

Student Groups have been created in our system to

manage, track, and monitor ADT applicants and

students.

We have created five Student Groups:

1. Self-Identified on Application: TRDS

2. In-Progress ADT Verification Form/Transcript: TRDG

3. Verified ADT Completed: TRDV

4. Incomplete ADT: TRDN

5. Cancelled ADT Agreement: TRDC

Titan Degree Audit (TDA)

• TDA has been updated to use and display four of the

Student Groups.

• If students coded as in-progress or completed (TRDG or

TRDV), lower division course requirements are waived on

their TDA.

• If the degree is not earned (TRDN) or cancelled (TRDC),

their TDA is updated. The student is also automatically

emailed to notify their TDA has been updated.

• ADT Unique Degree Code (example 31976) information

has been added to the Education page on the Field of

Study 1 field in PeopleSoft for the community college.

Titan Degree Audit (TDA)

Advising Holds

ADT Reports

Automated

Communications • CSU Fullerton has a systematic and automated way to

communicate to ADT students.

• Students need to be informed of what the ADT degree provides

them in the way of admissions and progress towards their

degree at CSU Fullerton.

• Runs based on inclusion in Student Groups.

• Messages are emailed to student and archived in Imaging.

• Emails are triggered every time a student is added to a specific

Student Group (TRDS, TRDG, TRDV, TRDN or TRNC).

• Emails inform students of their current status and provide

detailed information about their status.

Sample Communications

Cancellation Process

• When ADT admitted students deviate from the plan

(add minor, change major, DQ, etc.) it cancels the

agreement.

• Our process runs daily and automatically adds

students to “Cancelled” group as needed.

• Staff automatically notified daily when any students

are cancelled to verify results.

• Communications are emailed to the student.

• All communications are imaged.

• Titan Degree Audit (TDA) is updated to reflect

change.

Canceled Sample Communication

Major Clusters Set-up

Major Clusters

Major Cluster

CSU DDb Key

Academic Plans - Could be 1 or more

CCC Degree Code

- Use on Field of Study 1

CCC Ext Org Code

Major Cluster Details

Cancellation Report

(email)

Fall 2012- Fall 2017

Over 2,300

Cancelled Agreements

Things You Need To Keep In Mind… • Transfer Degree can be Cancelled

– If a student changes their academic plan by either changing their major,

declaring a second major, declaring a minor, or declaring a second

concentration/non approved concentration will cancel the transfer degree

agreement.

• What does this mean when a Transfer Degree Agreement is cancelled?

– If a transfer degree is cancelled, this means that the University may no longer

guarantee that only 60 units are required to satisfy graduation

requirements, post-transfer.

– In regards to General Education, a student may be required to take

additional GE courses to satisfy unmet requirements, as well as possibly fulfill

additional major requirements.

• IMPORTANT NOTE: when a Transfer Degree Agreement is cancelled, it only alters

remaining degree requirements. A student‟s admission is not rescinded. This is a

CSU Fullerton policy only, not a CSU policy.

Redirection Process

• Only verified (in-progress or completed) ADT students are eligible for

redirection if they are denied to CSU Fullerton and are CSU eligible.

• Redirection cannot be done until we have finalized our GPA for the

term and have verified the student is a true ADT student.

• Due to the ADT systemwide deadline for the CCCs to post ADTs in

eVerify, the timing for redirection is late in the admission process.

• We redirect most applicants in Fall between April and May and Spring

applicants between November and December.

• Each CSU campus is directed by the Chancellor‟s Office to redirect

students to two specific CSU campuses. For Fullerton, it is SFSU

and CSUCI.

• Students are notified on their deny letters they have or will be

redirected and they also notified of the campus to which they are

being redirected.

Redirects Fall Numbers Redirected Students for Fall Terms:

• Fall 2012: 11

• Fall 2013: 135

• Fall 2014: 541

• Fall 2015: 1,437

• Fall 2016: 2,319

• Fall 2017: 2,592 Data as of 5/21/17

0

500

1,000

1,500

2,000

2,500

3,000

Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017

Redirects

Redirection Challenges

• The timing is very late in the admission process.

• It is very difficult for both the student and the receiving campus

with such little time.

• Major do not transfer over to the receiving CSU campus. We are

directing students for being an ADT denied student, but not

verifying the receiving campus offers their major.

• It slows down the admission process for these students we know

are not admissible, but cannot redirect until we get confirmation

of their ADT degree.

• Receiving campuses are struggling with the high volume of

redirected applications without the resources or time to process

them quickly.

eVerify – CSUF Custom Process CSU Fullerton has created an automated process to systematically load and code eVerify student data into our system. The modification we developed has four different processes within it.

Process 1: Data Collection

– After the eVerify deadline has past, CSUF pulls the data file of all community college data in the system.

– The new process will automatically code students that are getting their ADT in our system as verified ADT students.

– This new process allows us to code and clean up all ADT students from the eVerify site within 20 minutes, instead of 3 or 4 months!

Process 2: TRDG to TRDV

– This process runs nightly to identify all EDI transcripts that have been received to check if a ADT degree has been posted for students with ADT degrees in progress.

Process 3: Redirection Coding

– This process runs nightly to ensure all students that been redirected are coded correctly.

Process 4: TRDN Coding

– This process runs after the final evaluations are completed for a term.

– For all ADT students that had their degrees in progress, but never completed their ADT degree, it corrects their coding to indicate the degree was never earned.

Mass Update via eVerify

Cal State Apply