Jensen Park Ward Emergency Preparedness Response Plan

10/29/2014 Jensen Park Ward Emergency Preparedness Response Plan

Don HeinBishop

Jensen Park Emergency Preparedness Response Plan

ContentsI. Introduction:...............................................................................................................................................3

Purpose of the Ward Emergency Preparedness and Response Plan:.........................................................3

Application:................................................................................................................................................3

Plan Distribution:.......................................................................................................................................3

Plan Preparation Overview:.......................................................................................................................3

Recommended Preparations at the Ward and Household Level:...............................................................4

II. ORGANIZATION:...................................................................................................................................5

Ward Leaders:............................................................................................................................................5

The Ward Emergency Preparedness Committee:......................................................................................6

The Ward Emergency Preparedness Organizational Chart:......................................................................6

III. THE PLAN:.............................................................................................................................................6

General Information:..................................................................................................................................6

The 5 Steps:................................................................................................................................................6

Step 1. Likely Emergencies or Disasters:..............................................................................................7

Step 2: Critical Information:..................................................................................................................7

Step 3: Assignments and Procedures Prior, During and After an Emergency:.....................................9

IV. Period Following a Disaster.............................................................................................................10

V. Emergency Communication Methods..................................................................................................11

VI. Encourage Member Participation....................................................................................................11

Responsibilities given to Priesthood, the Relief Society, and other Ward Council Members:...............12

Primary Ward HQ, Jensen Park Ward, 3024 South 1200 West, Syracuse Utah:...............................12

Secondary Ward HQ, Syracuse South Stake Center, 065 South Bluff Road, Syracuse Utah:............13

Relief Society: Medical/First Aid; Food; Water.................................................................................13

Elders: Disaster Clean-up; Protection.................................................................................................13

High Priests: Communication; Sanitation; Garbage...........................................................................13

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YM: Will assist as runners for Communication.................................................................................13

YW: Will assist with childcare as needed...........................................................................................13

Primary: Group children activities as needed.....................................................................................13

Maps, addresses and contact information for families within our neighborhood (home, cell, email):. . .13

Plans to contact Jensen Park Ward area families:....................................................................................13

Those with special needs:........................................................................................................................14

Procedures to help those who experience emotional trauma:..................................................................14

Available Resources List:........................................................................................................................14

Appendix E will be updated as needed by the WES:...............................................................................14

Contact information for local gov’t., the Red Cross, etc.:.......................................................................15

Public Agency Contact Information:...................................................................................................15

Community Organizations Contact Information:................................................................................15

APPENDIX A: Assignments for Emergency Preparedness and Implementation......................................16

APPENDIX B: Map of Our Area – Block Captain and Sister Bock Captain.............................................18

APPENDIX C: Jensen Park Ward area Phone & Contact List, Current Ward Council.............................20

APPENDIX D: Special Needs List - WF-3................................................................................................21

APPENDIX E: Neighbors with Available Resources - WF-4....................................................................22

APPENDIX F: Disasters & Emergencies Possible in Our Area & What to Do.........................................23

APPENDIX J: Ward Emergency Preparedness Organizational Chart.......................................................47

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Jensen Park Ward/Area

EMERGENCY PREPAREDNESS AND RESPONSE PLAN

January 2014

I. Introduction:Purpose of the Ward Emergency Preparedness and Response Plan:

The Jensen Park Ward Emergency Preparedness and Response Plan provides information and guidance to ward leaders and members regarding preparing for and responding to an emergency event in the ward. It should be reviewed and updated regularly when new information concerning organizational structure, contacts, resources, response protocols, technologies, and best practices are made available.

Application:

The Jensen Park Ward Emergency Preparedness and Response Plan is based on principles set forth in the “Emergency Preparedness” section of the LDS.org website. The Link is: https://www.lds.org/topics/emergency-preparedness?lang=eng

All preparation and responses within the ward should be carried out through existing Church organization. The ward emergency preparedness and welfare committees should be used in these efforts.

The Ward Emergency Preparedness and Response Plan (WEP) should be used by the ward leadership to encourage members and families within the ward boundaries to become knowledgeable about likely emergency events, and to make adequate preparations so that the short term and long term effects of these events are mitigated as much as possible.

Plan Distribution:

1. Bishopric

2. Ward emergency preparedness committee members

3. Block captains

4. Others as recommended by the bishop of the ward

Plan Preparation Overview:

Adequate emergency preparation requires:

1. Knowing what can happen,

2. Knowing what to do in any given event to save lives and protect property,

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3. Having resources (people, equipment, supplies) available to respond to a given situation,

4. Having communication protocols established with backup plans to be able to report conditions and needs to authorities, and to be able to help, comfort and encourage victims.

5. Being able to put an appropriate plan into action,

6. Being able to mitigate the short term and the long term effects of a disaster or emergency.

Recommended Preparations at the Ward and Household Level:

The following is a list of measures that should be taken by each ward and household with-in the ward boundary. These measures are requested so that the ward plan will be coordination with the stake plan.

1. The ward has an up-to-date emergency preparedness plan.

2. Ward Emergency Preparedness Specialist(s) are assigned and serving. They have been trained. They are familiar with the ward and stake plans. They are not a first responder, e.g., fireman, police, EMT, medical doctor, etc.)

3. Assistant Ward Emergency Preparedness Specialist(s) are assigned to assist Ward Emergency Preparedness Specialist(s) in serving. They have been trained. They are familiar with the ward and stake plans. They are not a first responder, e.g., fireman police, EMT, medical doctor, etc.)

4. Each geographical area (Ward) has been divided into neighborhood blocks of approximately 9 to 15 residences each (this includes member and nonmember households). Each block is monitored by a Block Captain and an Assistant Block Captain or “Sister Block Captain” assigned. (the Assistant Block Captain is optional, but recommend for each block) If for any reason an Assistant Block Captain is not assigned then there must be a “Sister Block Captain” assigned as back up if Block Captain is unable to full there responsibilities.

5. Block Captains have been identified and are willing to serve (can be non-LDS). They have been trained. They are familiar with the ward and stake emergency plans.

6. Emergency Communication Specialist(s) have been identified and are willing to serve. They have been trained. They are familiar with the ward and stake emergency plans.

7. The Ward Emergency Preparedness Specialist has verified that the Block Captains, the Assistant Block Captains, the Communications Specialist(s) are not first responders.

8. Block Captains have collected and maintain critical information concerning the individuals or families in their block. Information may include:

a. Names of individuals in household

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b. Address

c. Telephone numbers – Home, Mobile, Work, etc.

d. Email addresses

e. Number of adults 18 and older

f. Number of children under 18

g. Special needs – if any

h. Skills that might be useful in an emergency situation

i. Tools or equipment useful in an emergency (only if offered)(A standard form is available from the stake)

9. The Emergency Preparedness Specialist has distributed and trained the Bishopric, the ward council, and the ward emergency preparedness committee on the ward and stake emergency preparedness plans.

10. The Block Captains have encouraged each household to have a family or household emergency plan, to be as prepared as possible, and to be familiar with the basics of the ward and stake plans.

11. Leadership in each home should be familiar with the Ward Emergency Plan and should have both a temporal and spiritual testimony of emergency preparation.

12. Head of Household in each home should have the basic supplies ready in case of emergency or disaster listed in order of importance and financial resources below.

a. Sanitation Kit

b. 2 Weeks’ worth of water stored for each member of home.

c. 72 Hour Kit for each member of home

d. 1 Month worth of food stored for all members of home

e. 3 Months’ worth of food stored for all members of home

f. 1 Year worth of food stored for all members of home

II. ORGANIZATION:The Jensen Park Ward Emergency Preparedness Organization is as follows, duties and responsibilities of the members of this organization are outlined in Appendix A

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Ward Leaders:

The Bishop presides over the ward and is responsible for all ward-wide emergency preparedness activities, and for responding to emergencies within the ward. Members of the Bishopric can assist the Bishop in fulfilling this responsibility. Ward priesthood leaders (the High Priest Group Leadership, the Elders Quorum Presidency, and the Aaronic Priesthood Quorums) and the Ward Relief Society Presidency, Primary and Young Women's will assist the Bishopric by coordinating with the Ward Emergency Preparedness Committee in these efforts.

The Ward Emergency Preparedness Committee:

This committee oversees the development and maintenance of the ward emergency preparedness and response plan. The Ward Emergency Preparedness Committee may include but is not limited to:

1. The Ward Emergency Preparedness Specialist(s),

2. The Assistant Ward Emergency Preparedness Specialist(s),

3. The Block Captains, and Assistant Block Captains if assigned,

4. Ward Emergency Communication Specialist if assigned,

5. Ward Medical/First Aid Specialist if assigned,

6. Ward Food/Water/Shelter Specialist if assigned,

7. Ward Sanitation Specialist if assigned,

8. Ward Engineering and Safety Specialist if assigned,

9. Others as need by the Bishop

The Ward Emergency Preparedness Organizational Chart:

The Jensen Park Ward Emergency Preparedness Organizational chart is as outlined in Appendix B

III. THE PLAN:General Information:

On the LDS.org website under Welfare/Leader Resources/Emergency Preparedness/Guides, there is a document entitled “Stake and Ward Emergency Planning Guide” (PDF). According to this document stake and ward emergency response plans should provide specific guidance and information that can be used to preserve life and property during and after an emergency. The Jensen Park Ward Emergency Preparedness Plan was developed using this document as a guide. The Plan follows the 5 steps outlined in the guide (see below).

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The 5 Steps:

There are 5 basic steps to the plan, including:

1. Identify likely emergencies or disasters

2. Gather critical information

3. Outline assignments and procedures

4. Establish emergency communication methods

5. Encourage individual and family participation

The first three of these are described in more detail below:

Step 1. Likely Emergencies or Disasters:

The most likely emergencies or disasters to occur in this area include:

a. Earthquake

b. Bio-Chemical Hazard

c. Hurricane/Tornado / Wind

d. Blizzard/Winter Storm/Ice Storm

e. Flooding

f. Epidemic Diseases (Influenza, Small Pox, etc.)

g. Wild Fires/Home Fires

h. Missing Person

i. Terrorist Attacks/War/Civil Unrest/Destruction of Homes and Church Property

j. Epidemic Illnesses (influenza, small pox, H1N1, etc.)

k. Loss of Jobs

l. Failure of Communication system, financial and/or other social institutions

Basic plans for dealing with each of these emergencies are included in this document (see Appendix F). The plans set forth herein are intended to be a guide and should be followed when possible. If appropriate, these plans may be used as a response plan to emergencies and situations that are similar in nature to those included but not specifically identified in this document.

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Step 2: Critical Information:

A. Contact data for individuals and families – Contact information for residents living in ward boundaries (including those who are, and those who are not associated with the Church) will not be included in this plan. Contact information for families and individuals within the ward should be maintained by the ward council. However, a current list of ward members is available on-line using the LDS.Org website (see “Stake and Ward Websites” under the “Quick Links” tab). This contact information is also available in the “LDS Tools” app available on most mobile devices. Contact information for full-time missionaries and individuals and families who are not associated with the church should be obtained through other methods if possible. (See Appendix B – Ward Maps with Ward and Block Boundary Information)

B. A map and contact list of the ward – This plan includes a map of the ward divided into blocks, with street names and individual residences indicated and block captains highlighted. Also included is the list of block captains and there contact information along with current neighborhood phone list and current Ward Council list and contact information. (See Appendix B – Stake Ward with Ward and Block Boundary Information)

C. Individuals or families with special needs – A list of individuals or families with special needs such as those with disabilities, the elderly, or other similar circumstances should be prepared and maintained by each ward. The list will include names, contact information, a brief description of the special need or needs associated with each of these individuals or families, and a phone number of a family member not in the area, who can be contacted in the event of an emergency. Prior to an emergency, an able bodied person in each ward should be assigned to each one of these individuals or families who would check on and give assistance to the individual or family in the event of an emergency. This List is in Appendix D. Appendix D for reasons of privacy, this information will only be provided to the Bishopric, Ward Emergency Specialist, Relief Society President, High Priest Group Leader, and Elders Quorum President version. (Please refer to the resident contact data by ward as noted under the “Contact Data for Individuals and Families” heading above).

D. Individuals with equipment, skills or facilities – A list of individuals or families living in the ward with equipment, skills, or facilities that may be useful in an emergency should be prepared and maintained by each ward emergency specialist (WES). These individuals must acknowledge a willingness to share these items or skills prior to an emergency occurrence. (Equipment may include tractors, backhoes, front loaders, trucks, generators, winches, pumps, chainsaws, etc. Skills may include medical or emergency response training, engineering license, etc.) For reasons of privacy, the Ward Emergency Preparedness Plan will not include this information. Only the Bishop and Ward

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Emergency Specialist (WES) will have this list. This list is only to be used in an emergency and all those on the list have the right to not volunteer there skills or equipment if asked to.

E. Contact information for public safety agencies (e.g., Police, Fire, Medical - See Appendix G)

F. Contact information for community organizations (e.g., American Red Cross, Syracuse CERT, etc., - See Appendix G)

G. Contact information for area welfare leaders, and local church welfare operations (Stake Presidency will retain this information)

Step 3: Assignments and Procedures Prior, During and After an Emergency:

A. Prior to a Disaster; The Jensen Park Ward and through the Syracuse Utah South Stake has previously arranged with the city of Syracuse to be one of the reporting organizations during or after an emergency. Individuals and families are encouraged to take direction from civil authorities during emergencies. During an emergency, the Stake will report status to, and take direction from the City’s civil authorities and disseminate important information or direction back to the ward which then informs the individuals and families living within the ward. Ward leaders, and individuals and families within the ward boundaries should become familiar with the information contained in this plan.

B. During a Disaster; During a disaster, all individuals and families within the ward boundaries are encouraged to follow the recommendations given in Appendix F -

Specific Emergency Responses.

C. Immediately after a disaster; Syracuse City has requested that in an emergency the Stake President or other authorized leader contact the Fire/Police business line (801-825-4400) to coordinate emergency responses. Below explains how this will be done starting with the home:

1. Each family assesses their family members and the stability of their shelter. If needed take 72 hours kits and go outside of the home. The evacuation center/Ward HQ for the (YOUR WARD MEETING AREA) if families need to evacuate their homes. If there are injuries requiring help, place red ribbon on front door/area. If immediate care is not needed, place the green ribbon on front door/area.

2. Block Captains are to secure their own families and then walk through their assigned area—checking on each family and house. This is to be done as quickly as possible. They will call the Ward Emergency Specialist (WES) with their report indicating: Medical needs, damage to homes, and what families they were not able to

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contact at that home. If they can’t call or text, they will walk or ask for a YM to serve as runner to deliver the report to the evacuation center/Ward HQ.

If a block captain does not report, a runner may be sent to collect the report (See Appendix A for more information). If the block captain is not available, another block captain (“sister block captain”) or other neighbor will be asked to follow-up in that area that the block captain was unable to do.

After the initial walk through, reporting and offering appropriate aid, block captains will re-attempt to reach families not at home on their first sweep. If phone service is available that may be used as an alternate way of communication.

3. The Ward Emergency Specialist (WES) will notify the Stake Emergency Specialist who will then notify the City of Syracuse. In addition, a report of the status of the neighborhood will be given to one of the following: Bishopric, RS President, High Priest Group Leader, or/and Elder Quorum President.

4. Ward Council Members will be prepared to gather at the Ward HQ when their own families are safe. It is possible that even in severe cases of medical need that outside emergency help may not come for several hours or even days. Therefore it may be necessary to use our own resources to meet the needs in our neighborhood. The Ward Council will then direct needed activities:

A. Help find and account for all people within the Jensen Park Ward and assist them in locating family members who have become separated.

B. Obtain help for those who have been injured

C. Coordinate response efforts with civil authorities and relief organizations

D. Assess needs and arrange for the supply of basic provisions and services for members and others.

E. Organize safe clean-up activities

F. Determine and report condition of Church building.

G. Establish contact with “Sister Ward” to assist in their immediate needs.

IV. Period Following a DisasterIndividuals and families within the ward should be prepared and be able to care for themselves in an emergency.

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Stake leaders will communicate with ward leader to determine if the ward is able to provide assistance to individuals and families who have suffered damage to homes or belongings, emotional trauma, or loss of livelihood. If the ward is unable to provide the necessary assistance the stake should draw from the resources available in the stake to provide the needed assistance. The Stake may in turn request from the ward in assisting and working with the civil authorities and relief organizations to identify and respond to opportunities to assist the community with needs.

Depending on disaster and severity to the ward as a whole a second review of needs should be assessed by the Block Captains at this time. A meeting with the Ward Council should be planned at HQ. These topics that should be reviewed at this meeting should include but not limited;

A. Help find all people within the Jensen Park Ward area and assist them in locating family members who have become separated.





F. Determine and report condition of Church building

G. Basics needs of food, water and shelter are met

V. Emergency Communication MethodsSyracuse City has requested that in an emergency the Stake President or other authorized leader contact the Fire/Police business line (801-825-4400) to coordinate emergency responses. Below explains how this will be done starting with the home:

Immediately after a disaster or emergency has happened, a resident from each household in the ward should attach a red or green ribbon outside near their front door or in the vicinity if the door is gone. This will communicate to the Block Captain that either all is good=green ribbon or needs help=red ribbon. The Block Captains will make a quick assessment of their block as to who is green and who is red and report (using Stake Form WF-2) that to the Ward Emergency Specialist (WES) at the Ward HQ. The WES is then to contact verbally by radio, by written message or in person the ward assessment to the Stake President, Stake Emergency Coordinator or another representative located at the Stake Center HQ. The Stake Representative will then contact the City of Syracuse on the status of the stake.

The City of Syracuse will use reverse communication procedure when information needs to come from the City of Syracuse down to the individual home.

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VI. Encourage Member ParticipationCommunity/neighborhood people will be invited to volunteer to learn about a topic, help prepare the neighborhood families in that area, and also develop a plan for a major disaster. This would be an assignment within our neighborhood regardless of Church assignments (in most cases). Descriptions of each area are included in Appendix A. In case of a disaster, the Ward Council will make needed assignments as needed.

In addition, the Bishopric, the Ward Relief Society and Priesthood leaders will look for opportunities to teach and instruct ward members to assist and motivate them to prepare themselves and their families for emergency food, water, financially, and in other appropriate topics of preparation. Such times and places may include leadership meetings, sacrament talks, priesthood/relief society meetings, enrichment nights, 5th Sunday lessons, mutual nights, and scouting activities. A good website to start with is located at www.providentliving.org The Ward Emergency Specialist and others in the ward with experience can also provide aid and support as requested.

Ward Council members need to work to insure that their own needs and those of their families will be met in time of emergencies. Before they can help others, they must insure that their family’s needs are met. Their example and experiences will help them lead others in this effort.

The ward council will encourage use of the dry pack and family cannery opportunities. Along with other Ward, Stake, City, and State classes, clinics, seminars, and emergency preparation fairs.

Under the direction of the Ward Council, the Ward Emergency Specialist will have available for each home within the Jensen Park Ward area a “Family Emergency Handbook”. This handbook is to be completed by each family with details for their family and other preparation information. Each home will receive one and as new people move in, the Ward Emergency Specialist will ensure that they also receive a copy of the Handbook. It is recommended that the Handbook be located on top of each family’s refrigerator. Copies should be made and kept secure and put in their 72 hr. kits.

Encourage adults within the Jensen Park Ward area to participate in Syracuse City CERT training and other community emergency preparation events.

←

Responsibilities given to Priesthood, the Relief Society, and other Ward Council Members:

In the event of an major emergency and after Ward Council members have ensured that their own families are safe and cared for, Ward Council members will then gather at the following location:

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http://www.providentliving.org/


Primary Ward HQ, Jensen Park Ward, 3024 South 1200 West, Syracuse Utah:

In the event the Primary Location is unsafe then proceed to the secondary ward HQ.

Secondary Ward HQ, Syracuse South Stake Center, 065 South Bluff Road, Syracuse Utah:

The following areas of emergency preparation and implementation are assigned as listed below: (see Appendix A for more details)

Relief Society: Medical/First Aid; Food; Water

Elders: Disaster Clean-up; Protection

High Priests: Communication; Sanitation; Garbage

YM: Will assist as runners for Communication

YW: Will assist with childcare as needed

Primary: Group children activities as needed

Other responsibilities that need to be reviewed by the ward council:

A. Help find all people within the Spring Haven Area and assist them in locating family members who have become separated.





F. Determine and report condition of Church building

Maps, addresses and contact information for families within our neighborhood (home, cell, email):

Appendix B is the map of our neighborhood with 18 blocks outlined and the block captains listed with their assigned area (Block by #1-18). Also included is the list of block captains and contact information. Appendix C is the current neighborhood phone list and the current Ward council list and contact information. This list should be regularly updated at least every 3 months.

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Plans to contact Jensen Park Ward area families:

Block captains: Using block captains to first assess need for help and identify where all neighborhood individuals and families are as quickly as possible. Block captains are to be trained in making quick assessments and appropriate reporting. They report to the Emergency Preparedness Coordinator. If for any reason or time the Black Captain is unable to fulfill this responsibility the Assistant Black Captain or “Sister Block Captain” may fill this roll.

The Ward Emergency Specialist will call by phone, radio, text or runner if needed, the Stake Emergency Specialist (located at the 1200 West Building) who then reports to the Syracuse City.

The Ward Emergency Specialist will also inform one of the following --Bishopric, RS and Priesthood leaders-- of identified needs and reports.

If radios and phones are not working, YM (priest age) will act as runners to communicate with the Stake Emergency Specialist people and within the neighborhood.

Jensen Park Ward area homes will have the Family Emergency Handbook which contains red and green cloth ribbons so that they can help assist the block captains in quickly identifying homes which have emergency/medical needs as soon as possible after an emergency.

Those with special needs:

As a ward council, a list of those with unique needs have been identified. In the event of an emergency the block captains will stay in close contact with these families, when located in their block, making contact twice a day to ensure they have the needed support and resources. This list is Appendix D. Appendix D will be provided to the Bishopric, Relief Society President, High Priest Group Leader, Elders Quorum President and all members of the ward counsel. There will be a hard copy with the complete ward plan kept in the clerk’s office. The Ward Emergency Specialist will also have a copy of this list. The ward council will have this list and will review this list to keep it current (at least bi-yearly).

Procedures to help those who experience emotional trauma:

Support will come through the direction of the Bishopric and Relief Society President.

Available Resources List:

Because of the importance of confidentiality, the WES is charge of this list and to keep it current and up to date. The form WF-4 will be used for this purpose. The WES, through WF-4 will identify those with available resources such as medical or first aid training, heavy equipment operators, chain saws, snowmobiles, snow blowers, 4-wheelers, RV and trailers, generators, etc.

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Appendix E will be updated as needed by the WES:

(Available to the Bishop and Ward Emergency Specialist ONLY; otherwise, this list is not to be made available to anyone else. The utmost strict confidentiality must be used when using this list.)

Contact information for local gov’t., the Red Cross, etc.:

Public Agency Contact Information:

Emergency Calls ............................................................................................................911

Syracuse Police Department ......................................................................... 801-825-4400

Syracuse Fire Department .............................................................................801-825-4400

Syracuse City Office .....................................................................................801-825-1477

Davis County Sheriff’s Dispatch Office........................................................801-451-4150

Emergency Preparedness/Homeland Security................................................801-451-4100

Davis County Health Department .................................................................801-525-5000

Utah State Health Dept. (Disease Control)....................................................801-538-6129

Federal Emergency Management Agency..................................................1-800-621-3362

National Poison Control Center .................................................................1-800-222-1222

Homeland Security ........................................................................................202-646-2500

Community Organizations Contact Information:

American Red Cross (north Utah Chapter) ...................................................801-627-0000

Syracuse CERT (Syracuse Fire Dept.)...........................................................801-825-4400

Davis County Medical Reserve Corp .............................................................801-525-5075

Poison Control...........................................................................................1 (800) 222-1222

Suicide Hotline.............................................................................1 (800) 273 TALK (8255)

FEMA: To register for assistance....................................................800) 621-FEMA (3362)

Gregg Brustad (Stake Emergency Specialist)................................................801-710-0362

Chris Wood (Assistant Stake Emergency Specialist).....................................801-628-8853

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THIS PLAN AND THE APPENDIXES WILL BE REVIEWED AT LEAST ANNUALLY TO ENSURE IT IS UP-TO-DATE AND MATCHES WITH THE STAKE, CHURCH AND

CITY EMERGENCY PREPARATION GUIDELINES.

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APPENDIX A: Assignments for Emergency Preparedness and Implementation

AREAPEOPLE

ASSIGNEDDESCRIPTION OF RESPONSIBILITY

ASSIGNED TO

Spiritual Administration

Help individuals with emotional and spiritual

assistance.

Bishop and RS

President

Search & Rescue/Recovery

Find and rescue those that are missing, lost or stuck in

debrisEQ and HP

First AidHelp with First Aid and

Medical Needs.RS

Communication

Provided as runners to Ward Leaders as needed if no

phone or radio communication is available.

YM

FoodIf neighborhood food is

needed, develop plane and provide for those needing.

RS

WaterFulfill all water needs of

drinking and potable.RS and HP

Child CareProvide group child care,

entertainment, moral support and assisting mothers.

Primary and YW

Clean UpBe aware of equipment,

safety and organization of community clean up.

EQ

SanitationOrganization and handling of

waste and garbage in the community.

HP

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AREAPEOPLE

ASSIGNEDDESCRIPTION OF RESPONSIBILITY

ASSIGNED TO

Protection/Security

Develop appropriate plans under direction of ward

council.EQ

Morgue

To preserve and protect the deceased and to prevent

disease and health issues and concerns in the community.

HP

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APPENDIX B: Map of Our Area – Block Captain and Sister Bock Captain

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Block Block Captain Sis. Block Cpt. Cell Phone email

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16


Assignments:

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APPENDIX C: Jensen Park Ward area Phone & Contact List, Current Ward Council

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APPENDIX D: Special Needs List - WF-3

Name Contact InfoIndividual Assigned to Care For

Description of Need

Special Care Required

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APPENDIX E: Neighbors with Available Resources - WF-4

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APPENDIX F: Disasters & Emergencies Possible in Our Area & What to Do

Earthquake:

1. During an earthquake event do the following:

a. Stay calm.

b. If inside a building, stay away from glass, outside doors and walls, or anything that could fall.

c. Take cover under a sturdy table or desk and hold on as it may move during an earthquake event. If there isn’t a table or desk available nearby crouch in an inside corner and cover your face and head with your arms.

d. Do not use an elevator.

e. If outside, stay there. Move away from buildings, utility lines, or anything that could fall.

f. If in a vehicle, stop in a safe place as quickly as possible, and stay in the vehicle. Avoid stopping near or under buildings, overpasses, trees, or utility lines.

g. If possible, tune in to local civil authority information (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions.

h. Share response recommendations to those around you who may not know what to do.

i. Proceed cautiously once the event has stopped. Watch for damage to roads, bridges, buildings, etc.

2. Once the event is over, ensure that all family members are accounted for and that no immediate danger or emergency exists in the surrounding area.

3. If injury or death have occurred, if individuals are missing, or if there is immediate danger to any individual – contact authorities immediately (see reporting structure), and if properly trained take necessary action to preserve life and mitigate danger.

4. Begin the reporting process – individuals/families report their current household status using the reporting method in this document.

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5. After family members have been properly cared for and immediate needs have been met, members of the stake emergency preparedness team begin reporting and mitigation efforts.

6. Block Captains assess the status of households in their individual blocks and report status and immediate needs to the ward leaders.

7. Ward leaders report the current status to stake leaders and stake communication specialist.

8. Information received by each of the wards should include the following information:

a. Name, title, and contact information of the reporting person

b. Name of unit (ward name)

c. How the presiding officer of the ward can be reached

d. Number of individuals injured, missing, or deceased

e. Description, location, and magnitude of the damage

f. Actions being taken at the ward level

g. Assistance or supplies needed but unavailable locally

h. Available resources to assist with the emergency including:

1) Qualified medical professionals,

2) CERT team members,

3) Building engineers and contractors,

4) Communications specialists, etc.

9. Stake leaders and stake communication specialists report the current status to civil authorities and to Area priesthood leaders.

a. Stake presidency (SP), high council (HC), stake relief society presidency (RS), stake emergency preparedness specialists (EP), stake media specialist (MS), stake communications specialist (CS) should gather to the stake center high council room to receive reports from each of the wards, report status to civil authorities, and to assess what further action is needed.

b. If the high council room is unusable as a meeting place, another location on the stake center property will be identified by a member of the stake presidency.

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c. If the stake center property is unusable or inaccessible, the relief society room of the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as an alternative location.

d. A member of the stake presidency should receive the compiled reports obtained from the wards. This information should be relayed to the priesthood leader responsible for regional welfare or to church headquarters. Times and methods for follow up communications should be discussed at this time.

e. Leaders should understand that civil authorities have priority in directing efforts to respond to emergencies. Church members should act under the direction of such agencies and do all they can to help protect life and property and to maintain safety and order until normal conditions can be restored.

f. Members acting as groups under priesthood leadership can offer significantly more help during and after an emergency than they can by acting individually.

10. With the approval of the Area Presidency, Church buildings may be used as emergency shelters, first-aid stations, community food distribution centers, recreation areas, etc. If a church building is to be used for any of these purposes, the stake emergency preparedness committee should work in cooperation with civil authorities to identify persons who can:

a. Ensure the conditions are safe at the building

b. Maintain order, cleanliness, and sanitation at the building

c. Give assistance to individuals in need while at the building

d. Store tools, equipment, and other available resources

e. Oversee the services being rendered

f. The stake emergency preparedness committee should ensure that Church buildings are protected from damage and vandalism. The committee should also ensure that those using the buildings observe church standards of conduct, including the use of proper language and the Word of Wisdom.

11. Church leaders should provide for the social and emotional needs of disaster victims. This may be done by planning ways to relieve the emotional trauma that individuals might suffer during and after a disaster by offering worship services, recreational events, counseling and service opportunities.

12. All communications with media personnel should be through the stake media communications representative.

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Bio-chemical Hazard:

1. During a bio-chemical hazard event do the following:

a. Stay calm.

b. If inside a building, stay in the building. If in your home, stay in your home (Shelter in Place), unless instructed by civil authorities to evacuate. Follow all civil authority instructions.

c. If possible, tune in to local civil authority instructions (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions.

d. If possible, turn off the air conditioning or heating system including the fan. Do not turn these systems back on until instructed to do so by local authorities.

e. If in your own home, and if supplies for doing so are available, seal all windows, doors, vents, etc., with plastic sheeting and duct tape.

f. If traveling in a vehicle when reports of contamination are received, get out of the area as quickly as possible. If not possible, stay in the vehicle, close the windows and sunroof, and turn off the air conditioning or heating system including the fan.

g. If outside of the contamination area, do not go into the contaminated area.

h. Contact family members by phone or radio to alert them of the current conditions and to instruct them on how to respond. Also obtain reports of their current status.

2. Ensure that all family members are accounted for and sheltered in place or evacuating the area as required by the local media or civil authorities.

3. If injury or death have occurred, if individuals are missing, or if there is immediate danger to any individual – contact authorities immediately (see reporting structure). Do not attempt a rescue by exposing yourself and endangering others. Continue this course of action until no immediate danger or emergency exists in the surrounding area. Safe conditions should never be assumed, but should be verified by receiving assurance from local media or civil authorities that any and all exposure danger has passed and that it is safe to go outside.


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5. After family members have been properly cared for and immediate needs have been met, members of the stake emergency preparedness team begin reporting and disaster mitigation efforts.

6. Block Captains assess the status of households in their individual blocks and report needs to the ward leaders.

7. Ward leaders report the current status to the stake leaders and stake communication specialist.














9. Stake leaders and stake communication specialists report the current status to civil authorities, and to Area priesthood leaders.

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a. When it is safe to do so, stake presidency (SP), high council (HC), stake relief society presidency (RS), stake emergency preparedness specialists (EP), stake media specialist (MS), stake communications specialist (CS) should gather to the stake center high council room to receive reports from each of the wards, report status to civil authorities, and to assess what further action is needed.






10. With the approval of the Area Presidency, Church buildings may be used as emergency shelters, first-aid stations, community food distribution centers, recreation areas, etc. If a church building is to be used for any of these purposes, the stake emergency preparedness committee should work in cooperation with civil authorities to identify persons who can:

a. Ensure the conditions are safe


c. Give assistance to individuals in need



f. The stake emergency preparedness committee should ensure that buildings are protected from damage. They should also ensure that those using the buildings

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observe church standards of conduct, including the use of proper language and the Word of Wisdom.



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Hurricane, Tornado, Wind Storm:

1. During a wind event do the following:

a. Stay calm.

b. If inside a building, stay inside the building and get as low as you can. If there is a basement go into the basement.

c. Stay away from glass, outside doors and walls, or anything that could fall or collapse.

d. Take cover under a sturdy table or desk and hold on as it may move during a wind event.

e. If there isn’t a table or desk available nearby crouch in an inside corner and cover your face and head with your arms.

f. If outside, stay there. Lie down in a low area such as a ditch or swale and cover your head with your hands and arms. Move away from buildings, utility lines, or anything that could dislodge and fly toward you.

g. If in a vehicle, stop in a safe place as quickly as possible, and get out of the vehicle. Lie down in a low area such as a ditch or swale and follow the instructions above.

h. If possible, tune in to local civil authority instructions (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions.

2. Ensure that all family members are accounted for and that no immediate danger or emergency exists in the surrounding area.




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6. Block Captains assess the status of households in their individual blocks and report immediate needs to the ward leaders.


















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10. With the approval of the Area Presidency, Church buildings may be used as emergency shelters, first-aid stations, community food distribution centers, recreation areas, etc. If a church building is to be used for any of these purposes, the stake welfare committee should work in cooperation with civil authorities to identify persons who can:

a. Give assistance to individuals in need.

b. Ensure the conditions are safe.

c. Maintain order, cleanliness, and sanitation at the building.

d. Store tools, equipment, and other available resources.

e. Oversee the services being rendered.

f. The stake emergency preparedness committee should ensure that buildings are maintained and protected from destruction and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including proper language and the Word of Wisdom.



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Blizzard, Winter Storm, Ice Storm:

1. During a winter storm event do the following:

a. Stay calm.

b. If inside a building, stay inside the building.

c. If power and/or utilities are available during the storm, check heating system/furnace for continued operation. Monitor regularly and adjust as needed.

d. If power and/or utilities are unavailable due to the storm, arrange for alternative heat sources such as wood stoves, fireplaces, portable (kerosene, propane, or other) heaters if available. If not available, obtain any other items to help individuals stay warm such as blankets, bedding, sleeping bags, coats, gloves, hats, etc.

e. If possible, tune to local civil authorities (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions. Follow the instructions.

f. If outside, get inside as quickly as possible.

g. If in a vehicle, proceed as long as it is safe to do so, but recommend getting inside of a building as soon as possible.

h. Follow the recommendations above for being inside a building.






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e. A member of the stake presidency should receive the compiled reports obtained from the wards. This information should be relayed to the priesthood leader

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responsible for regional welfare or to church headquarters. Times and methods for follow up communications should be discussed at this time.

g. Leaders should understand that civil authorities have priority in directing efforts to respond to emergencies. Church members should act under the direction of such agencies and do all they can to help protect life and property and to maintain safety and order until normal conditions can be restored.

h. Members acting as groups under priesthood leadership can offer significantly more help during and after an emergency than they can by acting individually.







f. The stake emergency preparedness committee should ensure that buildings are protected from destruction and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including proper language and the Word of Wisdom.



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Flooding:

1. During a flood event do the following:

g. Stay calm.

h. If inside a building in a flooding area, get out and go to higher ground.

i. If possible, tune to local civil authority instructions (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions.

j. If sandbagging programs are available and can be used to help redirect flood waters elsewhere to protect life and property, assist in placing sandbags as directed.

k. If traveling in a vehicle when reports of flooding are received, get out of the area as quickly as possible and go to higher ground, or follow the instructions of local authorities.

l. If outside of the flood area, stay outside of the flood area unless you are a qualified search and rescue team member and are directed to assist the civil authorities in search and rescue efforts.

m. Contact family members by phone or radio to alert them of your current condition and location. Also obtain reports of their current condition and location.






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n. Name, title, and contact information of the reporting person

o. Name of unit (ward name)

p. How the presiding officer of the ward can be reached

q. Number of individuals injured, missing, or deceased

r. Description, location, and magnitude of the damage

s. Actions being taken at the ward level

t. Assistance or supplies needed but unavailable locally

u. Available resources to assist with the emergency including:






a. Stake presidency, high council, stake relief society presidency, stake emergency preparedness specialists, stake media specialist, and stake communications specialist should gather to the stake center high council room to receive reports from each of the wards, report status to civil authorities, and to assess what further action is needed.



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f. The stake emergency preparedness committee should ensure that buildings are protected from destruction and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including proper language and the Word of Wisdom.



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Epidemic Diseases (Influenza, Small Pox, etc.):

1. During an epidemic or illness event do the following:

a. Stay calm.

b. If possible, tune in to local civil authority instructions (by radio, television, internet, or other communication medium). Listen for real-time reports of conditions and instructions. Take note of the normal signs and symptoms of the disease, areas of danger, if medications or vaccinations are being distributed, and where you should seek medical attention if you become ill. Note, public health officials may not immediately be able to provide information on what you should do.

c. Use common sense and practice good hygiene.

d. Seek medical attention if you become sick. You may be advised to stay away from others (quarantined).

e. If outside of the contamination area, do not go into the contaminated area.

f. Contact family members by phone or radio to alert them of the current conditions and to instruct them on how to respond. Also obtain reports of their current status.

2. Ensure that all family members are accounted for as required by the local media or civil authorities.

3. If illness or death has occurred – contact authorities immediately (see reporting structure).


5. After family members have been properly cared for and immediate needs have been met, members of the stake emergency preparedness team begin reporting and disaster mitigation efforts.

6. Block Captains assess the status of households in their individual blocks and report needs to the ward leaders.



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d. Number of individuals who have become ill or deceased

e. Actions being taken at the ward level

f. Assistance or supplies needed but unavailable locally

g. Available resources to assist with the emergency including:





a. When it is safe to do so, stake presidency (SP), high council (HC), stake relief society presidency (RS), stake emergency preparedness specialists (EP), stake media specialist (MS), stake communications specialist (CS) should gather to the stake center high council room to receive reports from each of the wards, report status to civil authorities, and to assess what further action is needed.

b. A member of the stake presidency should receive the compiled reports obtained from the wards. This information should be relayed to the priesthood leader responsible for regional welfare or to church headquarters. Times and methods for follow up communications should be discussed at this time.

c. Leaders should understand that civil authorities have priority in directing efforts to respond to emergencies. Church members should act under the direction of such agencies and do all they can to help protect life and property and to maintain safety and order until normal conditions can be restored.

d. Members acting as groups under priesthood leadership can offer significantly more help during and after an emergency than they can by acting individually.

10. With the approval of the Area Presidency, Church buildings may be used as emergency shelters, first-aid stations, community food distribution centers, recreation areas, etc. If a church building is to be used for any of these purposes, the stake

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emergency preparedness committee should work in cooperation with civil authorities to identify persons who can:

a. Ensure the conditions are safe


c. Give assistance to individuals in need



f. The stake emergency preparedness committee should ensure that buildings are protected from destruction and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including the use of proper language and the Word of Wisdom.



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Wild Fires and Home Fires:

1. During an event do the following:

a. Stay calm.

b. If a wild fire is approaching the area you are in, tune in to local civil authority instructions (by radio, television, or other communication medium). Listen for real-time reports of conditions and instructions.

c. If instructed by civil authorities to evacuate. Follow all civil authority instructions.

d. If a wild fire is approaching or engulfing your residence notify emergency personnel immediately.

e. If your home is on fire, alert all occupants and get out of the structure as quickly as possible. Do not stop to take anything with you. Do not try to fight the fire.

f. If traveling in a vehicle when reports of home fires or wild fires are received, get out of the area as quickly as possible, or follow the instructions of local authorities.

g. If outside of the fire area, stay outside of the fire area.

h. Contact family members by phone or radio to alert them of your current condition and location.

·





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8. Reports delivered to the stake by each of the wards should include the following information:
















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f. The stake welfare committee should ensure that buildings are maintained and protected from destruction and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including proper language and the Word of Wisdom.



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Missing Persons:

If a person or persons residing within the ward boundaries are reported missing and priesthood leaders determine that the resources of the ward are needed to assist in the search efforts, priesthood leaders should respond as follows.

1. Immediately after determining that the person or persons are missing, church leaders, if notified, should take the following steps:

a. Ensure that family members have contacted civil authorities such as the Police Department, or Sheriff's office to make an official report. If this has not been done, leaders should advise the family members to do this immediately or do it themselves.

b. Encourage family members and church leaders to follow the direction given by the civil authorities.

c. Inquire about possible assistance the church (i.e., neighborhood block, ward, stake, etc.,) could offer the civil authorities. If the authorities indicate that volunteer assistance would be useful, church leaders should be contacted to organize such efforts.

d. If the bishop of the individual or individuals who are missing has not been contacted, he should be contacted as soon as possible.

e. The bishop should assess the situation and consider ways the ward can help.

f. The bishop should contact the stake president or a member of the stake presidency if the stake president cannot be reached to determine if the stake has resources that can be used to assist the civil authorities. Resources may include but not be limited to offering manpower, special skills, knowledge about the missing person or persons such as special needs or a medical conditions, etc., and tools and equipment.

g. The stake president may contact the high councilors assigned to the wards within the stake to outline specific assignments and assistance needed from the other wards in the stake.

h. The high councilors if requested should contact the respective wards and outline what assistance is needed by the wards and identify when and where the assistance is needed.

2. Leaders and members should understand that civil authorities have priority in directing efforts to respond to emergencies. Church members and others should

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act under the direction of such agencies and do all they can to assist in the situation, and not hinder it. Members acting as groups under priesthood leadership can offer significantly more help during an emergency than they can by acting individually.

3. With the approval of the stake president, Church buildings may be used as a search command center. If church facilities are used for this purpose, church leaders should ensure that buildings are protected from damage and vandalism. They should also ensure that those using the buildings observe church standards of conduct, including proper language and the Word of Wisdom.

4. It is recommended that all communications with media personnel be handled by the stake president or through the stake media communications representative.

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Destruction of Church Owned Property:

If significant destruction, damage or vandalism to church owned property is observed or reported, stake leaders should take the following steps.

1. Contact civil authorities (Police, Fire Department or County Sheriff) to report the destruction, damage or vandalism.

2. The stake president should contact the area presidency to report the damage.

3. If a break-in has occurred, do not let anyone enter the property or disturb the site until law enforcement has arrived, investigated the incident and given approval for entry.

4. If obvious structural damage has occurred such as fire, earthquake, or wind damage, do not let anyone enter the building until the facilities management office (FM) or stake physical facilities representative (PFR) has received clearance from a professional engineer attesting that the structure is safe to enter.

5. Take necessary action to protect the property from further destruction. This may include boarding up doors, windows etc. Local leaders should work through the local facilities management office to coordinate this work.

6. Inventory church owned property at the site. This should include the aid of the Bishops of the wards that meet in the building. Each unit leader should prepare a list of all damaged, stolen or missing property.

7. If it is evident that theft has occurred, each unit leader should identify equipment and materials such as computers, temple recommend books, blank checks, blank Bishop’s order forms, etc., that may have been stolen and notify church headquarters immediately.

8. The stake president, stake PFR and the local facilities management office should work together to develop a course of action for cleaning-up and repairing the facility. Depending on the extent of the damage, professional service organizations may be needed to assist with the clean-up and/or repair work. Local leaders should work through the local FM office to coordinate this work.

9. Leaders may need to work with the units to make arrangements for congregations to meet in other facilities for a short period of time.

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APPENDIX J: Ward Emergency Preparedness Organizational Chart

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Bishop Ward Emergency Specialist WES

Ward CouncilBlock Captains

Are

a P

resi

den

tS

take

Em

erg

ency

Sp

ecia

list

Jensen Park Ward Emergency Preparedness Response Plan

Documents

Transcript of Jensen Park Ward Emergency Preparedness Response Plan