Jean Ashley, MSBC, C-TAGMEUniversity of LouisvilleLouisville, KY

MaryAnne WesnerGeisinger Medical Center Danville, PA

APPD Spring MeetingMiami , FL April 1, 2011

The Tools Task Force will serve as a resource for gathering information on technology programs that will improve and simplify the routine tasks of pediatric coordinators.

Gather information on technology used in residency programs

Create a list of available technology programs Indicate how the technology is used and critique the

software Create a mechanism for developing and sharing products to

facilitate the administrative responsibilities of program coordinators

Share information, surveys and annual updates using the APPD listserv, newsletter, web page, and Tool Shed

Enhance and revise the Coordinators' Handbook annually

Develop technology workshops for APPD meetings

Design a database that will allow coordinators to list and critique available programs

Other tasks may be added as task force members feel necessary

Discuss survey results Indicate how technology is used and critique

the software, including pluses and minuses Provide overview to the coordinator’s

handbook Identify members for our working committee

(sign-in sheet) Develop next steps to meet our goals for the

year

115 Responses – Thank you for your participation!

Majority of you do not utilize social media to get your job done

Basic tools such as listservs, instant messaging, text paging and email are the most commonly used tools

Facebook was the most commonly used social media application across the board

Communicating with colleagues/peers is the main reason for using social media (listserv)

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Social Media Tools Used in Graduate Medical Education

Communicating with Colleagues/Peers

Communicating with House Staff

Recruiting / Marketing

Training / Education

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Social Media Tools Used in Graduate Medical Education

Communicating with Colleagues/Peers

Communicating with House Staff

Recruiting / Marketing

Training / Education

What about me?

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Social Media Tools Used in Graduate Medical Education

Communicating with Colleagues/Peers

Communicating with House Staff

Recruiting / Marketing

Training / Education

What about me?

2 people wrote-in that they use Twitter (sorry we forgot that)

Many of your institutions block access to social networking sites/applications

Professionalism at stake for residents Social media is here to stay 29.7 million Facebook users are 26-34 years old*

Need Policies Need Gatekeepers Is it worth the risk?

*source: insidefacebook.com

Yes48.7%

No24.3%

I Don't Know27.0%

Does your institution/university have a written social media policy?

Yes

No

I Don't Know

…Not Social Media

ERAS was the most widely used (~97%) GME Track (~85%) Pedialink (~68%) E*Value (~31%) MedHub (~18%) MyEvaluations (~2%...write-in) New Innovations (~49%)

Alumni communication via Facebook

Skype for residency interviews, international rotations, checkouts

Google Calendar with residents for recruitment, conference calendars

Wiki to communicate with house staff, staff and faculty

Foursquare to locate residents, attendings

YouTube for promoting your program within community

GroupMe for communicating with teams

Facebook Twitter Skype Google Apps Others?

Yes60.5%

No23.7%

I didn't know there was one.

15.8%

Have you ever accessed the coordinator's handbook on the APPD website?

Yes

No

I didn't know there was one.

Of those who used the Handbook, 90% found it useful

Some referenced the handbook early in their career but haven’t accessed it since

How can we make it more useful and current?

Some would like more information about… TAGME

▪ Preparation materials▪ Job advancement

Other certifications available Accreditation process Timelines Creative ideas for organization, social events, graduation Pictures of coordinators Examples Task lists Fellowship-specific information Contacts Social media examples FCVS credentialing

Many of these items are already in the handbook

Let’s review and revisit items not included

Call for Readers, Reviewers and Writers

What did we leave out? TAGME

▪ Preparation materials▪ Job advancement

Other certifications available Accreditation process Creative ideas for organization, social events, graduation Pictures of coordinators Examples Task lists Fellowship-specific information Contacts Social media examples FCVS credentialing