JDs MC Malta 14 15

AIESEC in Malta

AIESEC in Malta Manual of Functions MC 2014-

2015

Area Talent Management

Position Name Member Committee Vice-President Talent Management

Report to Member Committee President / MCVP LCD

Timeframe: June 2013 - May 2014 Hours: 40 / week

Type of contract:

Full Time (not paid) Part Time (paid)

Job Description Work on Talent Management initiatives for AIESEC in Malta according to our National Strategies in order to improve quality of delivered experiences, sustainability of exchange programs, development of leadership in the membership, increase in the organizational capacity at national level, up-selling promotion between AIESEC Programs and to ensure continuity of the organization. Drive the implementation of TM products and projects. Main Functions as MCVP TM

Area Description

Team Member Program and Team Leader

Program Management

Ensure supply and demand management for TMP & TLP

through implementation of TM products Lead the planning and implementation of leadership

development program for TLP and Education Cycle for TMP at national and local level

Ensure the quality of team member and team leader experiences at national and local level, and the delivery of proposed value for each program

Lead the improvement initiatives related to talent management processes management in each program, and to increase the proposed value for each program.

AIESEC in Malta

Talent

Management Subsystem

Plan, track, evaluate, control and improve all the

processes of Talent Management at national level according to 2015 vision and framework: 1. Planning, 2. Promotion, 3. Selection, 4. Allocation, 5. Talent Development Processes (Induction, Career Plan, Training, Mentorship, Coaching, Succession), 6. Evaluation and performance assessment, 7. Rewards and recognition.

Ensure implementation of Team Minimuns Track Customer flow in GIS

Competency Management

Ensure education and development of all AIESEC

members according to the GCM. Ensure GCM management and implementation at local

and national level.

Coaching and Follow up

Track and coach the performance of the Local Vice-

Presidents Talent Management in order to increase organizational capacity, quality of the local committee's performance and TMP & TLP proper execution.

Ensure the alignment of LCs according to the global trends of Talent Management and promote participation of Maltese AIESEC members on international level.

To track and report the Performance Indicators of Talent Management at national level (retention rate, number of team member experiences delivered, number of team leader experiences delivered, number of team leaders with MoF, number of team members with JD, number of exchanges, quality of delivered experiences, productivity rate).

National

Education and Training

Align national education cycle with leadership

development programs at national and local level Design, track and evaluate conference cycle at local

level. Ensure LEAD Implementation for TMP/TLP and GCDP

AIESEC in Malta

Talent Partnership

Management

Establish and manage partnerships to enhance

AIESEC XP- supporting talent management processes, talent development programs and TMP & TLP implementation and evolution.

Complete Experiences

Lead, in joint work with national MC Team, the up-selling initiatives generation and implementation for AIESEC in Malta.

Lead and support the implementation of talent management processes for Global Community Development Program.

Main Functions as MC member

Area

Description

AIESEC in Malta Goal Achievement

Organizational Goals

Organizational goals achievement. Number of GIP, GCDP, TMP and TLP Experiences, and

quality of delivered experiences.

MC Services

National Strategy

National Strategy creation Connect with global network and by manage global

information Enable international cooperation

National Education

Cycle

Coaching Virtual Coaching / Functional Coaching Conferences Trainings Final responsable for MC to MC Transition

AIESEC in Malta

Other functions

National Plan

Participate in national plan development, defining

national focus areas. Adapt Global and GN strategies the area to the

national level Work in task forces with other MCVPs to ensure

AIESEC in Malta’s growth.

National Support Teams

Define, select, coach and track functional NST. Encourage synergy between the areas. Involve NST in LC Coaching.

MC team

Participate in meetings Prepare and participate in team days Prepare and run transition

Supervisory

Group Prepare and attend meetings

Network Connect and participate in the global organization Connect and participate in WENA

Reporting

Direct communication and accountability to Member Committee President – MCP.

Send reports every quarter to the Member Committee President.

Critical Success Factors as MCVP TM

Increased number and quality of Team Member Program experiences delivered

Increased number and quality of Team Leader Program experiences delivered

AIESEC in Malta

Increased number and quality of Global Internship Program experiences delivered

Increased number and quality of Global Community Development Program experiences delivered

Giving the right opportunity Managing Talent

Critical Success Factors as MC member

Increasing leadership XPs. Relationship management with partners, alumni &

regional/intern networks. Knowledge management. Achievement of national goals. Customized National Education Cycle. Increasing relevance of NST.

Leadership Competencies

Competencies

Required Little

evidence Some

evidence Regular evidence

Strong evidence

Global Mindset

Entrepreneurial Outlook

Social Responsability

Emotional Intelligence

Proactive Learning

Soft Skills

Technical Competencies/Skills

required Basic Average Good Excellent

Team Management

Sales Skills

Assertiveness

Training Skills

Performance Management

AIESEC in Malta

Listening Skills

Decision Making

Project Management

Time Management

Meeting Facilitation

Conflict Management

English Level

Listening Reading Speaking Writing Excellent Excellent Excellent Excellent

Specific Knowledge

AIESEC Way (2015, GCM). Team Management.

(Building, Training, Motivating and Tracking).

National compendium and strategy. Global steering teams outputs.

Software

Microsoft Office (Word, Excel, Power Point, Access)

Internet Myaiesec.net Basic Design

AIESEC in Malta


2015

Area Outgoing Exchanges

Position Name Member Committee Vice-President Outgoing Global Community Development Programme

Report to Member Committee President

Timeframe: June 2014 - July 2015 Hours: 40 / week

Type of contract:

Full Time (paid) Part Time (paid)

Job Description

The MCVP oGCDP is responsible for developing strategies to drive sustainable and high growth of quality outgoing Global Community Development Program in AIESEC in Malta. Also, ensure relevance of the GCDP in the external and internal markets. In doing this MCVP is supporting local oGCDP directors in planning, executing and delivery the strategy for growing results and quality of outgoing exchanges. The MCVP oGIP is responsible for delivering a targeted sub product of Outgoing Global Internship Program exchanges in AIESEC in Malta. Also, ensure relevance of exchange product to external and internal market. Main Functions as MCVP oGCDP

Area Description

Strategic Focus

Executing global demand and supply analysis, to

select key strategic countries to work with. Implementing internal communication strategy, to

download national strategy. Choose focus target in the student market to sell

Global Citizen

AIESEC in Malta

Product Development

Evolve national portfolio in terms of:

o Student Market: Develop products for the student market needs and trends.

o AIESEC Network: Develop Profile portfolio to diversify exchange profiles, and offer clear communication to MCs and LCs across the network.

Programme Growth –

Management Programed Standard

Manage international cooperation relations with other countries.

Design and improve internal AIESEC Processes, to support the exchange management process.

Design, develop and track customer flow based on GIS Track and develop Programme minimums.

Education and

Team Management

Execute functional trainings for the oGCDP

membership (Virtually and in person) Track and measure LCVPs OGX. Track LCs Performance and deploy motivational

strategies. Educating member at all programs of the new AIESEC

Experience. Facilitate cooperation among Local Committees. Running motivational activities: national

competitions, LC performance review, Summits Looking for innovative solutions to support growth in

exchange. Creation and update storage for appropriate and needed

knowledge around Exchange area and oGCDP (WIKIs in GIS, knowledge center, Podio).

AIESEC in Malta

Main Functions as MCVP O GIP

Area Description

Product Focus

Student Market: Deliver sub products base on the

student market needs and trends. External Market: Start working with very specific

stakeholder's that will lead the growth of O GIP products.

Education and Team

Management

Coach NST O GIP. Educate, train & Track NST O GIP.

International Cooperation

Track the NST oGIP to provide all necessary

knowledge about legal aspects of O-GIP exchange for potential Cooperation Countries.


Area

Description





MC Services

Transition

Start transition on may Develop an booklet with a check list for transition Support your successor in the pre-planning process Give feedback for the planning on end of May Support your successor running Summer Rush 2015

National Strategy

National Strategy creation Connect with global network and manage global

information

AIESEC in Malta

Enable international cooperation Lead expansion strategy of AIESEC in Malta

National Education

Cycle

Coaching LC Visits / Virtual Coaching / Functional Coaching Conferences Trainings

Other functions

National Plan


national focus areas. Adapt Global and GN strategies to the national

level Work in task forces with other MCVPs to ensure



Define, select, coach and track functional NST. Encourage synergy between the areas.

MC team


Supervisory


Network Connect and participate in the global organization Connect and participate in WENA Region

Other areas National Awards Risk Management

AIESEC in Malta

Reporting

Member Committee President - MCP Send reports every quarter to the Member Committee

President

Critical Success Factors as MCVP OGX

Capitalizing on Networks, Markets and Issues Deliver minimums of AIESEC XPs Increasing exchange XPs


Increasing leadership XPs Relationship management with partners, alumni &

regional/intern. networks Knowledge management Achievement of national goals Customized National Education Cycle Increasing relevance of NST


Competencies

Required Little

evidence Some


Strong evidence

Global Mindset




Proactive Learning

Soft Skills



Team Management

AIESEC in Malta

Sales Skills

Assertiveness

Training Skills


Listening Skills

Decision Making

Project Management

Time Management


Conflict Management

English Level


Specific Knowledge



National compendium and strategy. Global steering teams outputs. AIESEC XPP

Software



AIESEC in Malta


2015 Area Marketing

Position Name Member Committee Vice-President Marketing


Timeframe: June 2014 - JULY 2015 Hours: 40 / week

Type of contract:

Full Time (paid) Part Time (paid)

Job Description The MCVP Marketing is responsible to lead, manage and coordinate the

national Marketing Strategy with our target markets, organizations

(corporate and non-corporate), and youth people (students and graduates),

striving for a correct positioning of our brand and sustainable sources of

revenue.

To manage, coordinate, implement, control and execute the local and national

strategies of marketing in order to improve internal and external

positioning, supporting core processes and improving brand perception and

market capitalization.

Main Functions as MCVP Marketing

Area Description

Public Relations and

External Positioning

Deliver relationship management with current organizations

and generate new relationship for external promotion. Guarantee correct media spaces for an active connection

between AIESEC and their stakeholders Define AIESEC’s participation in external events in order to

improve the sales of our products

Design marketing strategies focus on virtual and social platforms (Web 2.0).

AIESEC in Malta

Branding Guarantee the correct AIESEC brand implementation in national and local level

Build and execute Media plan at national level.

Guarantee the correct AIESEC products brand implementation in national and local level

Programs Support

Support the implementation of the National Marketing Strategies for students and organizations at the local level.

Support for LCs to create their market approach during the year.

Give and training in the different skills, tools, and materials for the marketing research.

Design marketing strategies focus on virtual and social platforms (Web 2.0).

Coordinate communications, branding, image, and promotion of national events and conferences.

Support Product Development Process on functional areas. Supporting nationally the execution of each program

strategies, together with MCVP IGIP, IGCDP, OGIP, OGCDP, TMP and TLP, to increase local performance.

Run national strategies to support the increasing of the applicants to each programs.

Support the design of activities for sales at national and local level.

Plan, Run, execute and control marketing campaigns for Global Citizen

Engagement with AIESEC

Educating member about how to run ew@ at local level Design the national portfolio for EwA activities. Run national EwA activities. Measure the impact of the EwA activities. Develop and implement the Y2B strategy at national and

local level

AIESEC in Malta


Area

Description



Support Organizational goals achievement. Number of GIP, GCDP, TMP and TLP Experiences, and


MC Services

National Strategy


information Enable international cooperation Support expansion strategy of AIESEC in Malta

National Education

Cycle

Coaching Virtual Coaching / Functional Coaching Conferences Trainings

Other functions

National Plan







MC team

Participate in meetings Prepare and participate in team days

AIESEC in Malta

Prepare and run transition

Supervisory Group Prepare and attend meetings


Other areas Risk Management related to brand registration and

usage

Reporting

Direct communication and accountability to the Member Committee President - MCP

Send reports monthly to the Member Committee members and President

Critical Success Factors as MCVP Marketing

# of external media appearance # of applicants for outgoing products # of applicants for team member products # of participation in national events # of people interacting with AIESEC Brand in virtual channels # of People attending national Y2b CONVERSION RATE # STUDENTS IN GIS # of promotion partners % LCs using the national product brand


Increasing leadership XPs Knowledge management Achievement of national goals Customized National Education Cycle Increasing relevance of NST

AIESEC in Malta


Competencies

Required Little

evidence Some


Strong evidence

Global Mindset




Proactive Learning

Soft Skills



Team Management

Sales Skills

Assertiveness

Training Skills


Listening Skills

Decision Making

Project Management

Time Management


Conflict Management English Level


Specific Knowledge

Adverstisiment and Public Relations Web management and Social Media AIESEC Way (2015, GCM) Team Management. Brainstorming conducing

Software


Design Tools (adobe pack) Myaiesec.net (WIKIs

management)

AIESEC in Malta


2015

Area Incoming Exchanges

Position Name Member Committee Vice-President Incoming Global Community Development Program


Timeframe: June 2014 - Jul 2015 Hours: 10 / week

Type of contract:

Full Time (Not paid) Part Time (paid)

Job Description The MCVP IGCDP is responsible for developing the national strategies to drive sustainable and diversified growth of quality incoming exchanges in AIESEC in Malta. Also, ensure relevance and positive impact of exchange projects to external and internal market. In doing this the MCVP is supporting local incoming GCDP directors in planning, executing and delivery the strategy for growing results and quality of incoming exchanges. Main Functions as MCVP I GCDP

Area Description

Identifying supply and

demand

Support local segmentation and IGCDP targeting. Support research of organizational internal market -

in AIESEC internationally - EP side.

Project Development

Support AIESEC in Malta growth analyses Support creation of national exchange projects.

Team Management

Develop effective and continuous trainings for the I

GCDP team. Responsible of National Global Community

Development Program Team

AIESEC in Malta


Support Local Level to look for international

cooperation in order to facilitate delivery process of Maltese IGCDP TNs

Facilitate and track local international cooperation's


Area

Description





MC Services

National Strategy


information Enable international cooperation Lead expansion strategy of AIESEC in Malta

National Education

Cycle

Coaching Functional Coaching Conferences Trainings

Other functions

National Plan




AIESEC in Malta




MC team


Supervisory


Network Connect and participate in the global organization Connect and participate in the WENA REGION

Other areas National Awards IM / ER and Communication plans Risk Management

Reporting

Direct communication and accountability to the Member Committee President – MCP.

Send reports every quarter to the Member Committee President.

Critical Success Factors as MCVP I GCDP

Capitalizing on Networks, Markets and Issues Providing Quality AIESEC XPs Opportunities to live issue based XPs Increasing exchange XPs


Increasing leadership XPs. Relationship management with partners, alumni &

regional/intern networks.

AIESEC in Malta

Knowledge management. Achievement of national goals. Customized National Education Cycle. Increasing relevance of NST.


Competencies

Required Little

evidence Some


Strong evidence

Global Mindset




Proactive Learning

Soft Skills



Team Management

Sales Skills

Assertiveness

Training Skills


Listening Skills

Decision Making

Project Management

Time Management


Conflict Management

English Level


AIESEC in Malta

Specific Knowledge



National compendium and strategy. Global steering teams outputs. XPP

Software



AIESEC in Malta


2015

Area Incoming Exchange and business development

Position Name Member Committee Vice-President Incoming Global Internship Program and Business

development Report to Member Committee President

Timeframe: June 2014 - July 2015 Hours: 40 / week

Type of contract:

Full Time (not paid)

Job Description The MCVP Incoming Global Internship Program is responsible for developing strategies to drive sustainable and diversified growth of quality incoming exchange for Global Internship Program in AIESEC in Malta. Also, ensure relevance of exchange product to external and internal market, and make sure that GIP is the main value preposition for partnerships, and make sure our partners believe in our exchanges products.

The main role of Vice-President Business Development is to ensure quality of national relationships of AIESEC in Malta with current and potential partners. It’s also is in charge of developing national product portfolio and lead the strategies of External Relations to guarantee continuity, acquisition and diversification of sustainable sources of revenue. Besides, the Vice-President BD & Vice-President Finance Legal & Administrative must create and lead strategies to create financial sustainability in the entity mainly iGIP.

Main Functions as MCVP I GIP

Area Description

Identifying Supply and Demand

Manage external market research – TN takers. Research of organizational internal market - in

AIESEC internationally - EP side.

AIESEC in Malta

Research of AIESEC in Malta internal market – TN, looking support with the Board of Advisor.

Product Development

Work in Sub products based on Malta market

labour necessities.


Looking for international cooperation in order to

facilitate delivery process of Malta TNs. Provide all necessary knowledge about legal

aspects of incoming GIP for potential EPs and other AIESEC Countries.

Quality Management

Ensuring proper expectation setting process for

the trainees. Evaluation - trainee and company evaluation. Manage preparation for companies. Check, approve and follow up the legal

requirements for TN´s and trainees before, during and after the internship.

Product Selling

Sell national exchange programs. Tracking NST Progress Run Sales Development Program Identify national events and entities and position

our organization and our products.

Main Functions as MCVP Business Development

Area Description

External Relations

Ensure concrete tracking of processes and results

of the national accounts and products. Manage and sell the product portfolio. Ensure income generation for national budget (TN

fee from national accounts, % of the monthly fee per

AIESEC in Malta

national trainee, Y2B, Events and general partnerships).

National account management and generate new partnerships.

Update the information systems to keep the knowledge (Podio, website, wiki, PRM, etc)

Positioning

Ensure positioning through the different national

products. Generate effective media management through

partnerships Support the generation of media partnerships. Generate activities for external positioning. Plan, track and execute the Y2B and Youth Spark

Public Relations

Ensure execution of public relations plan. Ensure the participation of externals in our national

agenda.


Area

Description





MC Services

National Strategy



AIESEC in Malta

National Education

Cycle

Coaching Virtual Coaching / Functional Coaching Conferences Trainings

Other functions

National Plan




AIESEC in Malta´s growth.


Define, select, coach and track functional NST. Encourage synergy between the areas.

MC team


Supervisory



Reporting

Direct communication and accountability to the Member Committee President - MCP

Send reports every quarter to the Member Committee President

AIESEC in Malta

Critical Success Factors as MCVP I GIP

Market Analysis Capitalizing on Networks, Markets and Issues Providing Quality AIESEC XPs Increasing exchange XPs

Critical Success Factors as MCVP Business Development

Cash Income Generation Relationship management Capitalizing on networks, markets and issues Financial sustainability Market analysis External positioning to students & national organizations


Increasing leadership XPs Relationship management with partners, alumni &

regional/intern. networks Knowledge management Achievement of national goals Customized National Education Cycle Increasing relevance of NST Increasing leadership XPs Relationship management with partners, alumni &

regional/intern. networks Knowledge management Achievement of national goals Customized National Education Cycle Increasing relevance of NST


Competencies

Required Little

evidence Some


Strong evidence

Global Mindset

AIESEC in Malta




Proactive Learning

Soft Skills



Team Management

Sales Skills

Assertiveness

Training Skills


Listening Skills

Decision Making

Project Management

Time Management


Conflict Management

English Level

Listening Reading Speaking Writing Excellent Good Excellent Excellent

Specific Knowledge



National compendium and strategy. Global steering teams outputs. XPP

Software



AIESEC in Malta


2015

Area Finance

Position Name Member Committee Manager Finance & Legal


Work in Sinergy with: Member Committee Vice-president Business Development

Timeframe: July 2014 - July 2015 Hours: 20 / week

Type of contract:

Full Time (paid) Part Time (Not paid)

Job Description The National Finance & Management Manager is responsible for the excellent management and decision making of Physical and financial resources of AIESEC in Malta. Plan, execute and follow up of all Financial Processes to guarantee sustainability in all activities giving capacity to all strategies. The MC Manager F&L is responsible for all the countable mechanisms and legality of the organization. MCVP F&L must ensure that all activities are developed with transparency, according to the National Compendium, international financial policies and Maltese laws. Support the investment and product development to ensure good resources dynamic. All strategies to leverage LC and MC performance must be created and developed between MCVP BD and MC F&L through National and Local Projects, Government approach and National Alliances.

AIESEC in Malta

Main Functions as MC F&L

Area Description

Financial Management

Focus

Create, execute and adjust the annual and monthly National Budget.

Resource management of the national committee f: Operative MC found, National Development Found and National Reserves Found.

Cash flow and book keeping follow up. Support ELD Products creation and pricing

strategies. Lead Investments and infrastructure improvement. Evaluation of organizational performance through

resource management indicators. National and regional events financial follow up Financial evaluation for national decision making

Governance & Accountability

Focus

Accountability to Auditor. Present quarterly report to Sub-advisory Group. Present quarterly report to National Assembly. Guarantee the legitimacy of the legislative

assemblies of AIESEC in Malta and the fulfilment of National Financial Policies.

Report internally and externally about the financial state and fulfilment of legal processes required by the MCP, Auditor and National General Assembly.

Comply with the Auditing Group recommendations related with financial and legal issues.

Exchange

Operations Support Focus

Give support and solutions to oGCDP for increase their performance in topics of investment and decisions making

Support and follow up of all legacy topics of core processes like Visas and trainee service at local at national level

Define and implement the national auditing of agreements and contracts

Review and improve EP and TN flow of legal and financial points.

External Connection

Focus

Follow up with banking relations.

AIESEC in Malta

Knowledge Center

Support, education and follow up of LCs´ resource

management. Support and follow up of financial processes at

local level. Plan and develop national spaces for all Finance

members for Competences development and knowledge adquirience.

Support, trainning and follow up of National finance Team.


Area

Description





MC Services

Administrative Services

Legal Representation Administrative & Financial services Bank transferences / Agreement generation / Bills. Compendium Management

National Strategy



AIESEC in Malta

National Education

Cycle

Coaching Functional Coaching Conferences Trainings

Other functions

National Plan







MC team


Supervisory


Network Connect and participate in the global organization Connect and participate in WENA Region

Other areas National Awards Risk Management

Reporting

Direct communication and accountability to the Member Committee President – MCP.

Send reports every month to the Member Committee President.

AIESEC in Malta

Critical Success Factors as MCVP F&L

Financial Sustainability Planning and Review Governance & accountability High Quality Management of operational activities


Increasing leadership XPs. Relationship management with partners Knowledge management. Achievement of national goals. Customized National Education Cycle. Increasing relevance of NST.


Competencies Required

Little evidence

Some evidence

Regular evidence

Strong evidence

Global Mindset




Proactive Learning

Soft Skills



Team Management

Sales Skills

Assertiveness

Training Skills


Listening Skills

Decision Making

Project Management

AIESEC in Malta

Time Management


Conflict Management

English Level


Specific Knowledge


(Building, Training, and Tracking). National compendium and strategy. Global steering teams outputs.

Software


Internet Myaiesec.net

JDs MC Malta 14 15

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