AIESEC Norway

MC 2012 - 2013 application package

Job Description:

MC VP Finance & Projects

Current MC VP Finance

Meda Corovei

meda.corovei@aiesec.no

The role of the VP F is to ensure financial stability and transparency of all entities in AIESEC Norway. The MCVPF is responsible for plan-

ning and managing the finances in AIESEC Norway sustainably together with the MCP. MVCPF also has a key role in ensuring strategic

investments of AIESEC Norway’s financial resources and in ensuring sustainable revenue generation through funds and grants applica-

tions.

In the Fredskorpset project the role of VP F is to assure the overall realization of the Fk project, as project manager and final responsible of

the project. The VP F have to assure that all the grant requirement are meat and the overall goals of the project are achieved. In this pro-

cess she/ he will work with the MC VP OGX, VP ICX NC, MCP of AIESEC Norway, project managers and MCPs of the partners countries.

Financial administration and managemant

MC budgeting, tracking and revision

Implement financial rules and principles within MC and towards LC’s

Execute internal accounting

Update book keeping on a monthly basis

Calculation of monthly LC-MC balance

Ensure transparency to all members of current finance situation by monthly updates

Coordinating with auditor to ensure that the external audit is done on time

Handling MC bank account and cash

Invoicing all relevant stakeholders of AIESEC Norway and ensure payment

Income tracking and invoicing follow up

Prepare quarterly financial reports and forecasts to Board of Directors meetings

Financial controlling of all MC projects

Legal administration

Manage all contracts of AIESEC Norway

Manage legal status of organization together with MCP towards Norwegian government

Strategic development of Finance in AIESEC Norway

Ensure proper financial management is implemented in all LC’s and ensure LC’s have the tools available for this

Analysis and evaluation of the financial model of AIESEC Norway

Strategic management of reserves and investment of financial resources

Account Management System

Ensure up to date CRM system and to educate LCs on CRM

Coaching

Coach LCVPFs

Position Role

Responsibilities

JD MC VP Finance&Projects 12-13 AIESEC Norway. Page 1

Funds and grants

Conduct research for different funds and grants relevant for AIESEC Norway

Application and follow up of funds and grants through the year

Maintain relations with the funding organizations

Ensure all LCs have updated membership lists and paying members. Collect documentation for the same

Continue and follow up the grants from 2011-2012 (EVS reporting, FK phase 3 of the project and reporting, LNU reporting)

Conference managemant (Finance)

Constant communication with OCP/VPF before conference

Ensure conference budget is well prepared and followed

Project Managemant of Fk project 12-13

Ensure proper financial management of projects run in cooperation with externals, if any

Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner countries, communication with

exchange participants both incoming and outgoing, assure that the reports are sent by participants and partner countries.

Manage the Fk new project, starting from application form, communication with partner countries and participants, till the evaluation

phase

Constant communication with VP OGX and VP ICX NC to assure that the project goals are met

Constant communication with participants, partners and Fk representatives

Overall responsible for the project implementation

Final responsible for the financial management of the project

Responsible for creation of ongoing documentation of project

Will attend partner meetings in Norway/or abroad potentially two times a year

Project Managemant of Fk project 11-12

Ensure proper financial management of projects run in cooperation with externals, if any

Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner countries, communication with

exchange participants both incoming and outgoing, assure that the reports are sent by participants and partner countries.

Constant communication with participants, partners and Fk representatives

Overall responsible for the project implementation

Final responsible for the financial management of the project

Responsible for creation of ongoing documentation of project

Final responsible for submitting the narrative, financial and audit report for FK project 11-12

Exchange and Finance Synergies

Weekly communication with MCVP OGX, MCVP GCDP ICX and MCVP CR to ensure immediate invoicing of exchange income

Involvement in goal setting for exchange with MCVP OGX, MCVP ICX and MCVP CR to ensure crucial input for budget creation and revi-

sion

Achievement of budget revenues while staying on track on expenses

Prudent and austere financial management including financial control of MCP and MC

Number of funds applied and granted and amounts received

Financial stability and transparency on all levels in AIESEC Norway

Number of funds applied and granted at LC level

Achievement of Fk project goals

Successful evaluation on Fk old project 11-12

Measures of Success

JD MC VP Finance&Projects 12-13 AIESEC Norway. Page 2

Background, skills and experience required:

JD MC VP Finance&Projects 12-13 AIESEC Norway. Page 3

Competencies Personal Skills Knowledge

Personal effectiveness Communications skills Finance or Economics Background

Resilience Analytical skills Norwegian Legalities on Taxation and Accounting

[can be gained during transition]

Commitment to results Punctuality Financial Analysis and Planning

Flexible thinking Patience AIESEC Norway

Compendium

Effective Communication Conflict Management Skills AIESEC Exchange Knowledge Negotiation The AIESEC Way

Facilitation Accounting and bookkeeping theoretical knowledge

and practical experience

Negotiation skills Project management

Research and Identify Oppor-

tunities

Team management

Excellent English

Good Microsoft Excel skills

Experience required:

OCP or Project Manager for an exchange project

VP Finance or/ and OC Finance

VP Project or/ and OC member

Facilitator experience

Accounting experience (in AIESEC or outside)

Good knowledge of International Accounting Standards

Workload:

8 hours/day

Full time

Transition period: 1st of February – 1st of May 2012

Work period: 1st of May 2012- 30th of June 2013

Availability on weekends for events

Attend all national conferences