JCI PHILIPPINES AWARDS MANUAL

2014 EDITION

PREPARED BY 2012 NATIONAL AWARDS COMMITTEE

UPDATED BY 2014 NATIONAL AWARDS CHAIRPERSON

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AWARDS MANUAL CONTENTS

SECTION ONE: RULES & REGULATIONS

I. INTRODUCTION: WHY THE NEED FOR AWARDS?

II. HISTORY OF JCI PHILIPPINES AWARDS PROGRAM

III. THE NATIONAL AWARDS COMMITTEE

IV. GENERAL AWARD RULES

V. SPECIFIC AWARDS GUIDELINES

VI. DUTIES OF HOSTING JCI LOCAL ORGANIZATIONS

SECTION TWO: AWARDS PROGRAM WEB-TOOL USERS MANUAL

I. HOW TO CREATE AN ENTRY FOR THE AWARDS PROGRAM

II. HOW TO EDIT AN ENTRY FOR THE AWARDS PROGRAM

III. HOW TO VIEW AN ENTRY FOR THE AWARDS PROGRAM

IV. HOW TO EVALUATE AN ENTRY (JUDGES EVALUATION SITE)

SECTION THREE: EVALUATION CRITERIA

I. SUMMARY OF 2013 AWARDS CATEGORIES

II. CRITERIA

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PREFACE There are many different factors that motivate individuals and groups. These include financial reasons, power, achievement, opportunity for advancement, the ability to contribute; but one major factor is the power of RECOGNITION. We, at the National Awards Committee, are aware that awards are an excellent supplement to almost any recognition program. JCI Members who are recognized for their abilities and their contributions to their local organization are more likely to be happy, content and motivated; they will also continue striving for excellence in their desire to excel. We believe that the memberships inherent desire for accomplishment is the spark that lights the fire from which JCI Philippines derives the warmth that sustains it. Because of our individual contributions to our local organizations, the JCI movement in the Philippines has, since 1955, maintained its glorious tradition of rewarding excellence that continues to shine until this day. 2014 JCIP NATIONAL AWARDS COMMITTEE CHAIRPERSON Ancy Palma

JCI Binan Area Awards Chairpersons Area 1 Lian Rimando

JCI Naguilian Basi Area 2 Dec Del Rosario JCI Manila Area 3 Lina Alejos JCI Cavite City Magiting Area 4 Arvin Sarabia

JCI Iloilo Area 5 Reckmar Abtong JCI Jolo

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SECTION ONE: RULES & REGULATIONS

I. INTRODUCTION: WHY THE NEED FOR AWARDS? To recognize and honour outstanding achievement in pursuance of the purposes of Junior Chamber by local organization and individual members, Junior Chamber International (JCI) Philippines has instituted a formal system of granting awards and recognition. This system hopes to bestow recognition to deserving individuals and local chapters for outstanding performance, to provide motivation to the award winners, and as a primary gesture of appreciation by the national organization to the winners for their excellent work done during the fiscal year. II. BRIEF HISTORY OF THE JCI PHILIPPINES AWARDS PROGRAM The history of Junior Chamber International (JCI) awards for the Philippines goes back to the very first years of the organization; the evolution of the program follows that of the organization itself. At the International Councillor's Meeting (now called General Assembly) of Junior Chamber International in 1947, it was decided how many awards should be presented at the next Congress and for which activities the awards should be designated. Initially, JCI presented just two awards the New Zealand Award for Outstanding National Work and the Unit (JCI Local Organization) Membership Extension Award presented by Canada. At the 6th JCI World Congress held in 1951 in Montreal, Canada, the Awards Commission presented a program with more specific rules for qualifications. Also, an awards judging panel was mentioned for the first time. The year 1954 brought big changes and new ideas. JCI introduced the criteria for judging the awards and the grouping of awards into categories for Individual, Chapter and National members. During this year, a Certificate of Merit was presented for the first time, recognizing that sometimes more than one entry could be worthy of merit. Following JCIs structured awards program in 1954, JCI Philippines instituted its first awards system in 1955 during its 7th National Convention in Bacolod City. At that time, the National Board served as the Committee on Awards, headed by then National President Amelio R. Mutuc, which gave out the first twenty awards for outstanding chapters and individuals. The presentation of the awards at the National Convention has always been a highlight, although the ceremonies have undergone some changes. From the years 1961 to 1974, corporate entities sponsored the awards program during the same period. From 1974 onwards, it became the responsibility of the National Records and Recognition Committee to provide for a permanent system of handing.

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In 2002, the Junior Chamber International (JCI) General Assembly, during the Las Vegas World Congress, decided to develop the e-Awards system a web-based tool that allows members to submit electronic award entries. This was pilot-tested during the simultaneous International JCI Area Conferences and World Congress in 2003. Consequently, in 2004, all entries during the Asia Pacific Conference and World Congress were also submitted electronically. When JCI adopted a system to cascade the e-Awards web-based tool to the entire National Organizations in 2004, the National Board of the JCI Philippines adopted e-Awards system for all the local and national conferences of the JCI Philippines. However, since JCI Philippines was unable to procure the web-based software from JCI, the National Records and Recognition Commission opted to follow the format of the JCI e-Awards system during this year. The following year with the numerous technical problems that involved e-awards communications between JCI and JCI Philippines, which threatened to endanger the entire e-Awards program of JCI Philippines, the 2005 NRRC Chairman opted that the submission of the various bids in CDs format was done. This was also a transition in preparation for an on line bids that gave the impetus for the 2006 National Records and Recognition Commission to embark on an ambitious program of setting-up a completely new e-Awards software entirely independent from JCI which JCI Philippines is now using up to the present. This was also the time when JCI Philippines awards categories were entirely aligned with those of JCI. In March 2012, new policies on JCI Awards were adopted in simultaneous International Conventions and World Congress. New bid categories and criteria were introduced. III. THE NATIONAL AWARDS COMMITTEE As promulgated by Article XIII, Section 11 of the 2009 JCI Philippines By-Laws, the development of the national awards shall be initiated by the National Awards Committee (NAC) who shall recognize and honor outstanding achievements in the fulfilment of the purpose of JCI by Local Organizations or individuals. The National Awards Committee is charged with the following duties and functions:

1. To supervise and control the submission, screening and judging of bids for awards at the Area Conferences and National Convention; and,

2. To conduct the presentation of awards at the said Area Conferences and National

Convention. The National Awards Committee shall be composed of a Chairperson with five (5) Area Awards Committee Chairpersons as members. The National Awards Committee Chairperson shall be appointed by the National President and confirmed by the National Board.

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Area Awards Committee Chairperson - An Area Awards Committee Chairperson in each of the five (5) geographical areas of JCI Philippines is charged with the following duties and functions under the supervision of the National Awards Committee, to wit:

1. To administer the submission, screening and judging of bids for awards at the said Area Conferences;

2. To administer the presentation of awards at the said Area Conferences; and 3. Area Awards Chairpersons are appointed by Area Vice Presidents whose qualifications should include any two of the following: a. Has done and submitted an e-bid project b. Has been an e-bid judge in the past and c. Has adequate knowledge on the awards manual. His appointment will go through an approval of the Area Board members.

IV. GENERAL AWARD RULES National Awards Program is regulated by the provisions stated in Article XIII, Section 11 of the JCI Philippines Constitution and By-Laws, which states to wit:

1. FUNCTION. To recognize and honor the outstanding achievements in the fulfilment of the purpose of the JCI Local Organizations or Individuals.

2. DEVELOPMENT. The development of the national awards shall be initiated by the National Awards Committee (NAC) who shall ensure their relevance to the areas of opportunities and to the membership development of Local Organizations.

3. NEW AWARDS AND AWARD CHANGES. The adoption of new awards, substitutions of or

changes in the award descriptions shall require a two-thirds (2/3) vote of the General Assembly.

A. Each of the five (5) area councils shall submit twenty (20) names to compose the

pool of judges one month prior to the first day of the Area Conference. However, they should not come from the same JCI local Organization. Only 3 e-bid judges are allowed from each chapter endorsing e-bid judges both in Area Conventions and National Awards.

B. Each member of the panel of judges shall have one (1) vote. All decisions will be made by a simple majority.

C. Upon completion of judging, the awards judges shall review the entry rules and related matters, and propose desirable changes to the National Board at their meeting immediately after the convention. The Board may adopt these rules by a simple majority.

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V. SPECIFIC AWARDS GUIDELINES A. TYPES OF AWARDS There are two classifications of JCI awards in the JCI Philippines Awards System:

Group A: JCIP Awards Category Group B: JCI Awards Category Group A: JCIP Awards Category A.1 JCIP Special Awards This group pertains to award categories exclusively created by the JCI Philippines National Records and Recognition Commission and given during the simultaneous Area Conferences and/or the annual National Convention.

Joaquin V. Gonzalez Memorial Award (National Convention Only)

First Timer Programs (awarded at JCI international conferences only)

Most Outstanding JCI Family

Asia-Pacific Development Council Training Program Award

Best JCI Week Celebration

Best JCIP Area Convention award (national convention only)

A.2 Local individual awards

This group pertains to all categories relating to individual members who have done the most to promote the organization by making an outstanding contribution toward the pursuance of JCIs goals and objectives.

Most Outstanding JCI Senator

Most Outstanding JCI Trainer

Most Outstanding JCI Project Chairman A.1 Local organization awards This group pertains to all categories relating to outstanding long term or short term projects and programs organized by JCI local chapters in good standing with the organization and including awards for the Most Outstanding JCI Local Organizations and newly-organized JCI Local Organizations.

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Best JCI Local Organization Publication

Best JCI Local Organization Web Site

Best International Development Program

Best Environment Development Program

Best Youth Activities Program

Best Sports Development Program

Best Cultural Affairs Program

Best Civic Involvement Program

Best Public Health Program

Education for Peace Award

Award for Assistance to the Handicapped

Best Public Relations Program

Best Fund Raising Program Hall of Fame award Best of the Best Local Organization project (natcon only) Most Outstanding Local President (best of the best; natcon only) Most Outstanding Local Organization (best of the best; natcon only)

Group B: JCI Awards Category This group pertains to award categories exclusively given during the JCI Asia-Pacific Conference and/or the JCI World Congress for which JCI Philippines has adopted the same.

Best Local Community Empowerment Program

Best Long-term Local Community Program

Best Local Economic Development Program

Best Local Personal Skill Development Program

Best Local Growth & Development Program

Best Local UN MDG Project

Best Local Corporate Social Responsibility (CSR) Program

Best Inter-organization Collaboration Project

Best Local OMOIYARI Project

Most Outstanding New member

Most Outstanding member

Most Outstanding New LO

Outstanding JCI Chapter President (Category 3)

Outstanding JCI Chapter President (Category 2)

Outstanding JCI Chapter President (Category 1)

Most Outstanding JCI Local Organization Award (Cat 3)

Most Outstanding JCI Local Organization Award (Cat 2)

Most Outstanding JCI Local Organization Award (Cat 1)

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B. ELIGIBILITY All JCI Local Organizations affiliated with the JCI Philippines may submit entries for JCI Philippines Awards subject to the following provisions: 1. All individual bids should have a certification by the JCI Local Organization President that the

individual bidding for an award is a member in good standing with the JCI Local Organization. 2. All LO bids should contain certification by the National Secretary General that the bidding JCI

Local Organization is a member in good standing of JCI Philippines.

3. A JCI Local Organization may submit only one entry for each award. 4. The same project cannot be submitted for more than one award. If an award is given for joint

projects between two or more JCI Local Organizations, then all JCI Local Organizations concerned may submit a single entry. In this event, any one of the JCI Local Organizations may submit the entry on behalf of all JCI Local Organizations participating.

5. The JCI Local Organization must have met the required JCIPEA points during the deadline of

uploading of bids which is 15 days prior to the opening of the Area Conference to qualify for the Awards Program.

AREA CONFERENCE: 50 JCIPEA POINTS NATIONAL CONVENTION : 100 JCIPEA POINTS

6. The JCIPEA points of each local organization shall be certified by the National Secretary General

and the required JCIPEA points shall be set and approved by the National Board. C. WHO MAY SUBMIT ENTRIES 1. GROUP A:

By a Local Organization and Individual member (with the certification of the National Secretary General) and subject to the following provisions:

a. A Local Organization may submit one (1) entry for each sub-category of Group A award. b. A Local Organization may not submit the same project for more than one award.

2. GROUP B:

By Local Organization and Individual Member (approval of its Local President and certification of the National Secretary General) and subject to the following provisions:

a. A LOM may submit only one entry for each award. b. A LOM may not submit the same project for more than one award.

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5. BEST OF THE BEST PROCESS - In order to enhance the value of Area Conference and National

Convention Awards, JCI Philippines will follow the Best of the Best Concept for certain Individual Awards Categories that will eventually represent JCIP in the Asia Pacific Convention Awards.

a. JCI Awards: only the major winner and/or, best of the best winner, and/or hall

of fame awardee (for long term community project) during the Temiong Awards are allowed to bid for JCI Awards ASPAC bid category which is subject to National organization Presidents review and endorsement

b. For World Congress Awards only the Asia-Pacific Awards winners and/or entries from the National Organization are allowed to submit entries and should be approved by our National President.

6. Winning entries of Area Conference must not switch to other categories during the National

Convention Awards. D. WHEN TO SUBMIT ENTRIES 1. All JCI Local Organizations may submit entries for JCI Philippines Awards during the Area

Conference Award Program. Entries must be received 15 days before the start of the Conference and Convention.

2. All award entries must be created and edited using the tool provided by JCI Philippines: www.e-awards.org or at the new JCI Phils website www.jci.org.ph

3. Once an entry has been completed, it must be approved by the Local Organizations President in

office. Local Organizations must learn how to use the JCI Philippines Awards Program Software.

4. The system is open and will start accepting bid entries beginning every 15th of June or earlier. The Local Organization should receive a time stamp response from the website server notifying you of the submission. This will serve as the official receipt of your bid entry. As a back-up and further ensure the acceptance of the bid entry, it is suggested that the LO will email the bid entry document in word format to the NAC Chairman and AAC chairman following the schedules. The National Organization is not to be liable for any inconsistency of the system or broadband service for that matter. Technologies are subject to limitations of service providers and budgetary constraints.

5. Only one registration per chapter is allowed for both in Areacon and National Awards e-bid account.

E. AWARD-YEAR PERIOD OF PROJECT OR ACTIVITY These regulations apply:

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1. The Area Conference Awards period extends 15 days prior to the opening of the previous years

Area Conference and 15 days prior to the opening of the current year of the Area Conference.

Area Conference: Final dates to be circularized by the NSG/NEVP and NAC Chairman August 2013 August 2014

2. The National Convention Awards period extends 15 days prior to the opening of the previous

years National Convention and 15 days prior to the opening of the current National Convention.

National Convention: Final dates to be circularized by the NSG/ NEVP and NAC Chairman September 2013 September 2014

Projects held from the previous year CANNOT be included in the National Convention bid EVEN if it will get an award in the current Area Conference as that project should have been entered as a bid during the previous years National Convention.

3. Local organizations must complete any program or project submitted for an award during the current award year.

4. For continuing programs and projects, most of the activity should have taken place during this

period. 5. For the Outstanding Local President Award, the presidents year of office should be completed in

the award year. F. JUDGING 1. Composition of the Judging Panel - Each of the five (5) Areas shall nominate at least twenty (20)

names that would compose the judging panel one (1) month prior to the Area Conference. These forms should be forwarded to the National Awards Committee for the official screening and appointment of judges. However, no more than three (3) judges should come from the same JCI Local Organization.

Deadline: To be circularized by the NAC Chairman thru the NSG/NEVP

30 July 2014 2. The selection of awards judges is critical to the success of the JCI Philippines awards program. In

this regard, judges must be screened to comply with the necessary competency and integrity. The selected judges should possess the following qualifications:

a. Must have been an active JCI Member for the last two years prior to his

appointment and has been an LO Officer;

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b. Must have prepared at least one (1) JCI bid for his local chapter or national organization prior to his appointment;

c. Must not be an incumbent JCI Local Organization President of Elected/Appointed National Officer;

d. Within the JCI Age; e. Computer Literate. f. Must not have an individual bid uploaded under his name during the year he

applies to be an e-bid judge: Most Outstanding member, Most Outstanding Senator, Most Outstanding traineretc.

3. The NAC shall send thru email a primer for all the judges which will serve as their guide in

evaluating the entries prior to the judging of awards entries. 4. Judges must not evaluate entries of his Local Organization, and the chapter of his Region and

Area. 5. Each judge must use the JCI Philippines Awards Software to evaluate the entries during the period

established by the NAC. Each judge will mark scores following the criteria specified for each award.

6. The NAC Chairman may conduct the judging by distributing the awards entries among judges on a

process set by the NAC. If the NAC Chair finds it necessary to replace an ebid judge or distribute assigned bids to others if he/she thinks the judging is compromised, her/she may do so without notice.

7. The National Awards Committee is not obliged to grant an award if they feel, after consultation

with the awards chairman, that entries of sufficient merit have not been received. For SINGLE entry bids (no other LOs submitted an entry for the category) an average score of 80% must be met for it to be considered as a MAJOR AWARD winner both in Area Awards and national awards. This is to ensure that the bid is sufficient enough in content for it to be considered a major award winner.

8. There will be no merit recognition in any award category except the Group A Awards for Local

Organizations during National Awards. Area Conventions may also adopt merit awards in the said Group Category.

9. Members of the panel of judges shall keep results secret until they are announced at the official

Awards Ceremony. The element of surprise is essential. 10. Decision of the panel of judges shall be final and binding, and there will be no appeals regarding

these decisions.

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11.Upon completion of the judging, the NAC chairman shall submit a short, handwritten report to the National Secretary General within 30 days from completion of the National Convention including:

a. The names of all judges and their Local Organization.

b. The results of the judging arranged in the same format and order as the awards appear in

the Awards Manual. A clear listing of the Awards is important.

c. It should contain:

- Recommendations from the awards judging panel including a review of the entry forms, awards judging procedures, scrapbooks, logistics, etc.

- List of awards winners and scores of judges and each awards entry. - Any other relevant statistics on the awards judging for future reference. - Recommendations and comments on the awards judging and the Awards

Ceremony. 12. For the following Awards, JCI Philippines Efficiency Ranking Points (JCIPEA) shall contribute one-

fourth () weight of the total award points, to wit:

a. Outstanding JCI Local Organization President of the Year Award b. Outstanding JCI Local Organization of the Year Award c. Outstanding New JCI Local Organization of the Year Award

Under this setup where one hundred percent (100%) will be considered the maximum score (perfect score); three-fourths () of the final score shall be prorated from the results of the scrapbook judging, while one-fourth () of the final score shall be taken from the total number of points from JCIPEA.

13. Prior to the distribution of bids to the awards judges for evaluation, a pre-screening of Bids will

be conducted by the National Awards Committee to check that all bids are valid and ALL criterias are properly filled up. If ONLY the Basic Entry Information is filled up, the bid will automatically be disqualified from judging. A letter will then be sent to the Local Organization by the NAC informing them of the disqualification of the bid.

For bids forwarded for judging/ evaluation, an automatic score of 50 will be given to other criterias found to be blank.

14. Deadline for bids uploading: AREA CONFERENCE: Wednesday, 6 August 2014

NATIONAL CONVENTION: Wednesday, 17 September 2014

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G. THE SCRAPBOOK. Please refer to Section Two (Awards Program Web Tools Users Manual) of this guide to learn how to use the JCI Award Program Software. This software is accessible through www.e-awards.org H. EXPLANATION OF SOME TERMS USED IN JUDGING. 1. a. GENERAL PLANNING, EXECUTION AND FINANCE. These include the outline and general planning of the project, its objectives, how the committees were formed, and the various steps for completion. It also includes financial information.

b. PARTICIPATION. This embraces the percentage of a chapters active members compared to the total membership and the degree of non-JCI participation. c. BENEFIT TO COMMUNITY. This is decided by the judges, who determine how much the project helped the community.

d. BENEFIT TO THE ORGANIZATION. This is determined by the judges, who evaluate how the project helped JCI internationally or locally. The entry should show how the project gave leadership training and offered opportunities for self-development to members. e. CONTINUITY. This is evaluated by the judges, who examine the length and/or frequency.

2. Introduction:

The purpose of this document is to provide easy guidelines in evaluating the content of each entry bid. Each criterion requirement is defined and describes the minimum required content of the entry bids. In this document, the processes considered are equally important as the output of the project; therefore, there is strong necessity to demand explanation of the processes involved in the project or undertaking.

3. Survey:

The survey criterion shall refer to the inputs or data gathering processes considered to support the analysis and planning activities. Inputs such as the strategic/tactical/operational considerations like community demand, market demand, organizational need, technological demand, legal requirement; what are the tools or

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technique used in the process and why were these tools or technique chosen to effectively support the survey process. At the least, there should be a clear narration on how the process was conducted and explanations on why the activities were undertaken to support the survey. Output should include documentations.

4. Analysis:

The analysis criterion shall refer to the examination process on how the decision was made to pursue the project or undertaking. The examination process should include the evaluation survey result, clear description of project objectives including the reasons why a specific project is the best solution to satisfy the requirements, tools and techniques used in the process and the output documentations. The documentation for this analysis also contains a basic description of the project scope, the deliverables, project duration, and a forecast of the resources for the organizations investment analysis and the framework.

5. Planning / General Planning:

The planning or the general planning criterion shall refer to the project planning processes considered to successfully achieve the desired output of the project or undertaking. Planning should include the preliminary activities, approach in developing the plan and the related fundamental elements of the plan such as the scope, time, cost, quality, resources, communication, risk, procurement and closure of the project. The plan should also explain the prioritizations, negotiation and conflict management and the problem solving management. The Plan becomes the primary source of information for how the project will be planned, executed, monitored and controlled, and closed.

6. Execution / Action:

The Execution or Action shall refer to the processes used or actions made to complete the work defined in the project management plan to accomplish the projects requirements. This criterion should explain how the team was developed and selected, how the project was directed and managed, how the quality assurance was performed and how the information was distributed in accordance with the plan. Tools and techniques used should be explained clearly if any.

7. Monitoring and Control, Evaluation.

The evaluation, monitoring and control shall refer to the processes performed to observe the project execution and closure. A clear explanation should include how potential problems are identified in a timely manner and corrective action can be taken, as necessary, how the control of execution happened to prevent possible problem; strengths, weaknesses, opportunities,

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strengths; how the post project evaluation was conducted and terminated. Process includes collecting, measuring, and disseminating performance information, change in measures to apply improvements, documentations, scope control / verifications, problem mitigations and stakeholder management.

8. Membership Participation:

Membership participation shall refer to the number of members who participated against total number of members, their specific involvement whether as an individual or group and activity(ies) to which the member(s) participated. Explanation should include who participated, the organization, the job descriptions, how many members in a job, the significance of the job to the achievement of goals. (Participation by JCI Members, delegates, JCI Senators and Spouses, Participations of Members in Activities and Program, Membership by Participation, Participation of Public)

9. Benefit to Community and or Participants; (Benefit of project to community)

This criterion shall refer to the tangible (quantified) gain of the community or the participants provided by the project or undertaking. Gain should describe the significance of the benefit against the need or requirement of the community or participants and other indirect value added benefit. Benefit should be specific and answers the goal or objective of the project or undertaking. It is considered as one of the output.

10. Benefit to Organization Image and Profile:

Benefit to organizations image and profile shall refer to the tangible (quantified) gain achieved that can be directly attributed to the organization. Organization Image shall refer to perception of stakeholders and organization profile shall refer to the distinctiveness. Explanation should include how the certain benefit improves the perception of stakeholders to the organization and why is this significant to the organization. Gain to the organizations profile should show how the said benefit can be distinctly associated to the organization by the stakeholders.

11. Value to JCI (Membership, Local, National, JCI Movement)

Value to JCI shall refer to non-tangible (qualified) gain in terms of information, authority, economic, marketing, personal or cultural, individual or organizational capabilities as a whole, influence, political and resources. Value to JCI may be one or combination benefiting the membership, local, national and or movement. Value to JCI Membership should explain how members can attribute the gain in improving their personal status in community, personal skills and know-how and other factors because of the project or undertaking whether they participated or not.

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Value to JCI Local should explain how positively the community sees the organization after the project or undertaking. Value to JCI National shall likewise be explained how the project or undertaking improves how the community or selected target audience or beneficiaries sees the gain. Value to JCI Movement shall be described particularly relating the gain on how the project or undertaking was able to promote on a wider scale the advocacies of JCI Movement. Explanation should include who were the target audience and why was the target audience significant to the movement.

12. Promotion of Free Enterprise

This criterion shall specifically refer to promotion of business in a multi industry / dimensional (product and services) arrangement. The project or undertaking should not focus on particular brand or business. Explanation should include how each enterprise equally promoted in the project or undertaking, what equal opportunities presented or provided and why is this significant to the objective of the project and to the stakeholders.

13. Project Achievement and Impact (Achievement of Project)

This criterion shall specifically refer to what was achieved based from the baseline objective of the project or undertaking; and the effect of the output in terms of what was expected plus the unexpected. Explanation in this section should include specific details that are quantifiable and qualified result against the projection and objective of the project. Whether in the context of Best Business Development Program or other categories, this definition shall remain.

14. Finance, Financial Management and Budgeting

Finance shall refer to how the money was saved/spent against priorities in a timely manner with consideration of risk factors and investments. Explanation should include the framework on how the policies and measures were developed, the prioritization, the timing of expenditures, the investment involved and risk associated. Accounting and budgeting procedures are standard across the industry, there is no need to explain how this was conducted.

15. Individual Participation

Individual participation shall refer to the number of members who were actively involved in the project, whether as committee member or support staff. This can be correlated to the number of members the organization have. Explanation should also include the participation of each member from beginning or inception of the project to project closure. Participation shall likewise involve the job, the job description, the significance of the job to the achievement of goals.

16. Supporting Materials

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Supporting materials should be specific tangible supplies, tools, media, equipment and or resources critical to support the implementation of the project; that the absence of the said material would halt the delivery of a specific deliverable. Materials should be listed and supported by valid proof. (Support with photograph or attachment of file in .pdf format)

17. Promotion of International Understanding

International understanding shall refer to exchange of information, interaction (in all aspect. i.e. skill, know-how, social, cultural) and or joint undertaking to improve or better the relationship and cooperation of local organization with a foreign JCI organization. Explanation here should include the approach of the undertaking, how the undertaking was conducted and why this was significant to the promotion of understanding.

18. Overall favorable public impact

This criterion shall refer to the positive view of beneficiary community on the project or undertaking implemented. The statement here should be measurable and not speculative. Explanation should describe the view of the community, how the response was acquired, tools and techniques used in gathering the response.

19. Continuity of Program

Continuity of Program shall refer to the strategy of the organization to sustain the program, relative consistency of result and repeatability of the program for the next JCI year. Statement description should include sustainable activities, why the specific activity was chosen to be sustainable, attributes of the activity to qualify it to be sustainable. Enumerate also the regularity of activity results. Explain further how the activity can be repeated the next JCI year.

20. Participation by Sponsor

Participation by Sponsor shall refer to the actual personal representation of the sponsor in specific activities of the project or undertaking. Details should include the buy-in approach, relative role of the sponsor during any of the project cycle stages, respective contribution or result or output of each sponsor. Please site specific documentations relative to the participation of sponsors.

21. Chapter Management (Membership, Finance, PR, Planning, etc.) Chapter Management shall refer to the strategic approach against organizational demand and requirement in managing the local organization. Explanation should include processes how the organizational demand and requirement were acquired, enumeration of demand and requirements, decision making process in selecting the strategic approach and implementation of the strategic approach.

22. Individual Development Programs

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This criterion shall refer to over all programs for mental and physical wellness and advancement of each member. This among others shall encompass sports, capacity building, interpersonal skills etc. Explanation should state the approach in designing the programs, list of programs, target member, outcome, significance or relation of the program to target member need and strategy of implementation. Statement should be relevant or centered to overall plan of local and national organization.

23. Community Development Programs

This criterion shall refer to over all programs for community wellness and advancement. Explanation should state the approach in designing the programs, list of programs, target sector of the community, outcome, significance or relation of the program to community need and strategy of implementation. Statement should be relevant or centered to overall plan of local and national organization.

24. International Programs

International programs shall refer to projects or undertaking conducted abroad. Explanation should site relevance to local organization statement or thrust or demand or need. Explain the objectives, decision-making process, opportunities, strategy of implementation and outcome.

25. Business Programs

Business programs shall refer to projects or undertaking specifically to propagate entrepreneurship and trade, capacity building on business industry, venture to generate fund or income of a member or the organization. Explanation should state the approach in designing the programs, list of programs, target beneficiaries, outcome, significance or relation of the program to need and strategy of implementation. Statement should be relevant or centred to overall plan of local and national organization.

26. UN agencies participating in the Project

This criterion shall refer to the actual personal representation of a UN agency in specific activities of the project or undertaking. Details should include the buy-in approach, relative role of the agency during any of the project cycle stages, respective contribution or result or output of each agency. Please site specific documentations relative to the participation of agency.

27. General Management of President

The general management of president shall refer to how the president efficiently (timing) and effectively (result) managed the organization. Skills and know-how should not be considered because this may vary from ones economic status. Explanation should include what processes

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the president opt to implement to support chapter operation, management of conflict, resolution of issues and organizational advancement. Statement should also site how the president achieved the requirement.

28. Leadership of President

This criterion shall refer to the influence and motivational approach of the president employed to achieve required results. Explanation should include the relevant traits, principles, etc. that the president practice to positively influence and motivate members, the local or the national organization to achieve planned results.

29. Civic and Governmental Involvement

Civic involvement shall refer to contribution / participation which denote certain degree of work provided for a non-government organization undertaking. Likewise, governmental involvement shall refer to contribution / participation which denote certain degree of work provided for a governmental organization. Civic and governmental contribution / participation should be a volunteer work and not part of personal or official business. Explanation should include the name and nature of the venture, the level or degree of work provided, relevance of involvement to JCI local, national and movement. Period should cover current JCI Awards year.

30. Evidence of Continued Adherence to JCI Creed

Evidence shall refer to valid proof such as picture, official documents, or other official instrument recognized in governmental transactions; Continued adherence shall refer to act of participation, involvement and or contribution that is related to any of the tenet. Explanation should include the name and nature of the activity, organizations involved, the level or degree of work provided, relevance of involvement to JCI Creed. Period should cover current JCI Awards year.

31. Personal Involvement in development of young people

This criterion shall refer to contribution / participation which denote certain degree of work provided for the advancement of young people aged 40 years and below. Explanation should include particular undertaking to positively advance certain group or sector of young people. Describe the name and nature of the activity, beneficiary, the level or degree of work provided, significance of activity in advancement of young people. Period should cover current JCI Awards year.

32. Evidence of continued support to JCI Movement

Evidence shall refer to valid proof such as picture, official documents, or other official instrument recognized in governmental transactions; continued support to JCI Movement shall refer to act of

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contribution / participation / involvement to JCI local or national activities. Explanation should include the name and nature of the JCI local or national activities, the level or degree of work provided, Period should cover current JCI Awards year only.

33. Innovation in Training Program concept developed

This criterion shall strictly refer to improved or new training module or program (course) developed for JCI Philippines or JCI. The program developed should have at least one improved or new module within. Improvement shall refer to changes in materials to not less than 50% of original materials. Indicate in the explanation the organizational need or requirement, the approach in designing the module or program, the process undertaken to ensure quality and effectiveness, and other materials or tools associated to the roll out.

34. Scope and relevance of Training as it relates to JCI

Scope and relevance of training to JCI shall refer to content of modules relative to the JCI creed or areas of opportunities. Explanation should include detailed scope, purpose or objective, timeline, related materials, expected outcome, approach in delivery, method, and related tools or technique

35. Quality and appearance of Training Program Outlines

Quality shall refer to a high degree of excellence in a work or effort. Appearance shall refer to logical sequences and arrangement of outline to facilitate learning effectively and efficiently. Explanation should entail the program outline, justification on the quality and how the sequencing and arrangement of outline facilitates effective and efficient learning.

36. Technical merit of the presentation techniques

This criterion shall refer to the arrangement of script and way of presentation that will qualify the presentation to be effective for the purpose. Explanation should discuss each presentation page or activity, the script in each page and guide on how to present each pages.

37. Furtherance of the aims of Individual Development

This criterion shall refer to the specific wisdom or reason why the course or program was created by the author. Explanation here should discuss specifically why the course or program will improve or advance individual development. Please site specific example and outcome which should not be currently or previously addressed in JCI modules.

38. Participation of other Local and National Organization

Participation of local or national shall refer to the actual personal representation of the organization in specific activities of the project or undertaking. Details should include the buy-in approach, relative role of the organization during any of the project cycle stages, the level or

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degree of work provided, respective contribution or result or output of each organization. Please site specific documentations relative to the participation of organization.

39. Contribution to the public image of JCI Leadership

This criterion shall refer to the positive perception of the public to JCI as a leader in individual development programs. Explanations should include what process was undertaken to get the opinion or perception of the public, the selection of tools, the result of the process and conclusion or the specific perception.

40. Support to own Local and National Organization

Support to own local and national organization shall refer to involvement of member to local and national activities and event. Explanation should show type or kind of involvement, name and nature of activity or event, date and time spent, level of work provided. Period should cover current JCI Awards year.

41. Extension of Local and National Organization

This criterion shall refer to strictly to ones personal effort in local or national organization creation or revival. Explanation should show the specific effort provided to perform the processes in extension, level of coordination to existing local or national organization in same location or general area, name and location of organization and support mechanism provided. Period should cover current JCI Awards year.

42. Training and orientation programs conducted

This criterion shall refer to specific personal conduct of orientation and trainings to members and non-members of JCI. Personal conduct of orientation and training should be 70% in own local organization and 30% with other organization. Explanation shall include what orientation or training program conducted, processes, trainer team if any, level of coordination with NTC / NTD / ATD / RTD, target audience, data and time, summary response of participants to the trainer and training. Period should cover current JCI Awards year.

43. Initiative and innovation

This criterion shall refer to the ideas or concept and improvement or advancement introduced by the member. Both attribute should be present. Enumerate and explain the initiatives and innovations, buy-in approach, significance of the initiative and innovation to the organization, expected outcome, Implementation processes, and actions to sustain adoption. Period should cover current JCI Awards year.

44. Contribution to public image of JCI

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This criterion shall refer to the positive perception of the public to the JCI organization. Explanations should include what process was undertaken to get the opinion or perception of the public, the selection of tools, the result of the process and conclusion or the specific perception.

45. Originality of course

Originality of course shall refer to newly developed course with newly created training modules that are not within any official JCI national or international training. Explanation should include how the course is original / different. Indicate further in the explanation the organizational need or requirement, the approach in designing the module or program, the process undertaken to ensure quality and effectiveness, and other materials or tools associated to the roll out.

46. Role of program in overall training of Local/National Organization

This criterion shall refer to specific purpose or function of the program to the overall training strategy of Local / National Organization. The course should conform to the local or national theme. Explanation should include how the program conforms to the local or national theme and how the purpose or objective plays a role in the local or national organization strategy.

47. Member involvement in development of program

This criterion shall specifically refer to the process to which members were given opportunity to partake in the development of the program. Explanation shall include how the consultation was conducted, level of work provided by each member, significance of each work to the total value of the program, and how the quality is ensured.

48. Clarity of presentation which includes notes, presentation and documentation of program, including session notes

This criterion shall refer to the level of simplicity and intelligibility (intelligence) in the construction of presentation. Explanation shall include notes such as ideas as you present, emotions and expression related, presentation and documentation of program, including session notes.

49. Clarity of construction in terms of achieving a positive result as a training course This criterion shall refer to how the training course was constructed to suit target audience. Explanation should include who are the target audience, choice of terminologies versus audience type, and wisdom or messages to supplement a positive result.

50. Distribution and marketing program

This shall refer to the strategy in disseminating the program and the propaganda to propagate the use of the program. Explanation should include accessibility and availability of program,

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selection of medium to facilitate the dissemination, campaign approach, and level of coordination to concern body.

51. Involvement in own JCI Local Chapter affairs

Involvement to own local organization affairs shall refer strictly to activities and event initiated by the local organization. Explanation should show type or kind of contribution, name and nature of activity or event, date and time spent, level of work provided. Period should cover current JCI Awards year.

52. Participation in Inter-Chapter, Regional, National and JCI affairs

Participation in inter-chapter, regional, national and JCI affairs shall refer strictly to involvement in activities and event. Explanation should show type or kind of involvement, name and nature of activity or event, date and time spent, level of work provided. Period should cover current JCI Awards year.

53. Personal Growth, Contribution to Chapters Growth

This criterion shall refer to skills and know-how learned from JCI and how this benefited the local organization where the member resides. Explanation should site what are the new sets of skills or know-how acquired thru JCI, what and where provided by JCI, what skill and know-how were applied to benefit the local organizations and what instance the skills and know-how was applied.

54. Promotion utilized

This criterion shall refer to what promotional campaign or materials were in use for the activity or event; and the manner of utilization. Explanation should include the activities, the materials used, system of use and how the system of use significant to the implementation of the activity or event.

55. Theme and Program

This criterion shall refer to the idea or concept and the agenda or activities of the project or undertaking. The theme and program should be in line with local and national organization requirement. Explanation should include the approach in defining the theme and program, selection process, relevance or significance of theme to the program and relation to the local and national theme and program.

56. Benefit to own JCI Local Organization and National Organization

Benefit to own local and national organizations shall refer to the tangible and non-tangible (quantifiable) gain accomplished. Benefit should be for both local and national. Explanation

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should include list of benefits to own local and national organization, how was the benefit recognized by both level of organizations and significance or relevance of these benefits.

57. Management ability

Management ability shall refer to the strategy in undertaking the project and management processes implemented to achieve desired results. Explanation shall enumerate the strategies and how these strategies significant to the project, discuss each processes adopted to ensure the project success (See Survey, Analysis, Planning, Execution, and Evaluation), and how the strategies are related to the processes.

58. Active involvement in JCI affairs (local, national, JCI)

Active involvement shall refer to personal and physical representation in a JCI activity or event whether local, national or international. Explanation should show type or kind of involvement, name and nature of activity or event, date and time spent, level of work provided. Period should cover current JCI Awards year.

59. Contribution to the growth of the JCI movement

This criterion shall refer to tangible and non-tangible value provided to advance the JCI movement. JCI movement shall refer to the creed and 4 areas of opportunities. Explanation should enumerate the tangible and non-tangible value specific to each tenet and the 4 areas of opportunities how are these tangible and non-tangible values significant to the JCI movement. Period should cover current JCI Awards year.

60. Meritorious service received

Meritorious service received shall refer to recognitions or commendations relevant to the JCI Movement granted by any legitimate organized body. Explanation shall include enumeration of recognitions or commendations, relevance to the JCI movement and legitimacy of the organized body who granted such.

61. Continued interest in the JCI movement

This criterion shall refer to the statement of commitment and evidences that supports the statement. Explanation shall discuss level of commitment to the JCI movement and proof that said commitment has been delivered and shall continue to true for a certain period of time.

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62. Effectiveness of program Effectiveness of program shall refer to the usefulness of the set of project or activity against the need or requirement of the beneficiary. Explanation shall include how the need and requirement were assessed, use or value of the program against detailed need or requirement of the beneficiary. Statement shall include relevance of each activity and response of the beneficiary. Response should be well documented and means of collection of information is measurable.

63. Potential contribution to World Peace

This criterion shall refer to possible effect of a project or undertaking to world peace effort. Possible effect should be enumerated and explanation shall be provided how the effect could contribute to world peace. Discuss how the project or undertaking ensured that the opportunity would lead to world peace.

64. Operation of Joint Body

This criterion shall explicitly refer to equal involvement and degree of work of each partner organization. Explanation should site distribution or delegation of work, level of coordination, type or kind of work, name and nature of each activity or event, date and time spent, level of work provided. Period should cover current JCI Awards year.

65. Benefits of Project (short term, medium term, long term)

Benefit shall refer to gain whether its tangible or non-tangible. In this criterion, explanation should be provided specifically the short, medium and long term gain from the project or undertaking, the differences of each gain, how the short moves to medium to long term, and how is this realized.

66. Quality of news content

This criterion shall refer to relevancy and significance of the articles or write-up to the organization, community, national, social, business, individual, and international affairs Evaluation should include the grammar, spellings, editing, taglines, choice of titles, balance of information presented.

67. Appearance and layout (Layout and presentation)

This criterion shall refer to the creativity and innovation to the look or form and the arrangement of presentation. Evaluation here should include logical arrangement or sequences, the placing of images / titles / taglines, the design, choices and combination of color, choice of paper size and cut, and value added miscellany.

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68. Circulation and distribution (methods and figures)

This criterion shall refer to effectiveness of medium or means of disseminating the information. Explanation shall include choices of medium, justification to the choices, the figures involved, target audiences and reach to these audiences.

69. Effective coverage (local, national, JCI activities)

This criterion shall simply refer to the articles or write-up prepared for the local, national organization, community, national, social, business, individual, and international affairs. Evaluation shall include total presentation of coverage, intelligence in writing, clarity of content and essence of story.

70. Interactivity and services provided

This criterion shall refer to features and functionalities that facilitate response or comments, participation, contribution, accessibility and availability of information required, and tools available. Evaluation shall include ease of use, logical sequencing of prompts, interface design, relevance of tools provided, completeness of information provided, performance of website response, and usability of features/function.

71. Program

Program shall refer to set of activities that has a common goal / purpose / objective (More than one Activity)

72. Handicap

As defined by the World Health Organization, a handicap is a disadvantage, resulting from impairment or a disability that interferes with a persons efforts to fulfil a role that is normal for that person. Handicap is therefore a social concept, representing the social and environmental consequences of a persons impairments and disabilities. Physical or mental disability - a person who has some condition that markedly restricts their ability to function physically or mentally or socially

73. Guide to Judging Best JCI Week

Following all other requirement as explained herewith in the evaluation guide relative to specific criterion, Judges must consider the relevance of the Best JCI week entry to the current national theme and or directives of the present national board on specific thrust of the celebration and or how to celebrate it.

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I. AWARDING. 1. AWARDING CEREMONY MECHANICS.

a. The Awarding Ceremonies shall be held on the second day of the conference or convention prior to the election of area or national officers as the case may be.

b. The panel of judges shall be introduced by the National Awards Committee Chairman

only during the National Convention. c. The host JCI Local Organization of the National Convention shall present an award to

the members of the panel of judges. d. The result of the Area Conference Award shall be announced by the AAC Chairman and

the National Convention Award shall be announced by the NAC Chairman. e. Winners will be announced in no particular order. f. Members of the National Board headed by the National President shall hand out the

awards to the winners. g. Any high ranking JCI officers present may be invited to hand out the awards as well.

2. NAME OF THE AWARDS PROGRAM

a. The Area Conference Award shall be entitled AREA AWARDS NIGHT. Similar provision must be

observed strictly, to wit:

- The Area must not call their Area Awards night as Temiong Awards. - Plaques or trophy must not resemble the Temiong trophy of the National Awards

Committee used during the National Convention. - Standard Area Awards Night Program as regards to the sequence in announcing the

winners shall be followed across all areas as agreed by the National Awards Committee. - Area e-bid judges should remain confidential until the Temiong Awards Night.

b. The National Convention Award shall be named TEMIONG AWARDS where standard trophies

are handed out during the program

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J. AWARDING GUIDELINES.

1. The Host JCI Local Organization of the Area Conferences shall provide the frames for the certificates and trophies for each area. The National Awards Committee will provide the merit certificates and the plates for the Major Award.

2. Except for the awards with sponsors, the JCI Philippines National Secretariat shall provide the

plaques for the National Convention. The final form and design of the awards trophy to be given during the said convention shall emanate exclusively from the National Awards Committee.

3. All entry bids which fail to obtain/garner Awards or Certificates of Merit but substantially

conform to the objectives of Awards Committee may be extended Certificates of Recognition, depending on the discretion of the National Awards Committee.

6. The element of surprise is essential to every successful awarding ceremony. In this case, judges

are prohibited from divulging any information that would spoil the disclosure.

5. The text of the award shall be based on the description of the awards contained in the manual, if applicable.

6. Signatories of the award shall be as follows:

a. Area Conferences: Area Vice-President, AAC Chairman, Area Conference Director, and the Host JCI Local Organization President.

b. National Convention: National President and National Awards Committee Chairman

K. HALL OF FAME. Hall of Fame Awardees are barred from bidding for the same award category for the succeeding year following the receipt of the said honour. Hall of Fame award is only applicable for Long term Community related projects under the Group A Awards for Local Organizations and automatically will be endorsed as JCIP bid for Best in Long-term Community Development Project in JCI Awards. In the event that no Hall of Fame awardee is conferred in the current year, this bid category will be open for bid uploads from any LO both for Area Convention and National Convention Level.

1. A JCI Local Organization which has garnered the major award in the national convention for three (3) consecutive years shall be elevated to the JCI Philippines Hall of Fame.

2. A member of the Hall of Fame shall be ineligible for the same award for the succeeding year

following the receipt of the Hall of Fame. 3. The JCI Philippines shall award plaques to JCI Local Organizations elevated to the Hall of Fame.

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4. The form, design and text of the plaque shall depend upon the discretion of the JCI Philippines

National Secretary-General. 5. Signatories to the plaque shall include the National President, NEVP, National Secretary

General, National Convention Director, National Awards Commission Chairman and Host JCI Local Organization President.

L. JCI AWARDS PROGRAM SEMINAR. A JCI Awards Program Seminar shall be initiated by the NAC to cover the workshop on bid book preparation and judging conducted in the five (5) geographical areas of JCI Philippines at least once a year prior to the holding of the area conference. However, Award Seminars may be conducted on regional level. Interested JCI Local Organizations shall forward their proposal for the conduct of the seminar in the area to the National Executive Vice-President who shall coordinate with the National Awards Committee Chairman and National Secretary-General. VI. DUTIES OF HOSTING JCI LOCAL ORGANIZATIONS

1. LOGISTICS. Hosting JCI Local Organizations of Area Conferences and National Convention should provide for the following:

a. Meeting room for the NAC/AAC and Judging panel. b. Food for the commission and judges during the period. c. Secretariat d. Supplies: pencils, pens, papers, rulers, erasers, etc. e. Equipment: computer, printer and calculators And such items that maybe requested from time to time by the NAC and AAC.

2. AWARDS NIGHT.

Host JCI Local Organizations of Area Conferences and National Convention shall provide for the following during the Awards Night:

a. Venue for Awards program with stage sounds system, multi-media projector

and other equipment required b. Food, refreshment and tables and chairs enough for the number of delegates. c. Other requirements as maybe specified by NAC/AAC such as NAC

headquarters, tarps for event, etc.

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SECTION TWO: AWARDS PROGRAM WEB-TOOL USERS MANUAL NEW FEATURES OF THE E-AWARDS WEBSITE The National Awards Committee is pleased to inform every one of the additional features that were added in the website for the convenience of the JCI members. 1. There is no need for the JCI member to copy-paste the bids from one site to the other. The bids

of the LO from the Area Awards e-bid site are automatically uploaded to the NatCon e-bid site. It is the responsibility of the LO to delete or add e-bid projects at the Natcon e-bid site. There is no need to register again in the Natcon e-bid site. Any LO can login right way to the Natcon page, using the Area Awards registration details. Only one registration per LO is allowed as security measure.

2. The images you upload in the website will also be sent to your email for your back up file. This way you get to confirm that what you have uploaded in the website has been received by website.

3. Mozilla Firefox is the recommended browser for the e-awards site as some java scripts cannot be read by Internet Explorer. A download link is available at the e-awards website for the JCI Members to download the browser easily.

I. HOW TO CREATE AN ENTRY FOR THE AWARDS PROGRAM STEP ONE: GO TO THE E-AWARDS WEBPAGE To create an entry for the E-Award Program, go to the E-Awards section by clicking on the TEMIONG AWARDS http://www.e-awards.org homepage. STEP TWO: REGISTER USERS ENTRY INFORMATION

To be able to access all sections of the E-Awards webpage, you should first register as a local organization member of the site. If you have not done so, click the Registration link. You will then be directed to the Membership Application Page where you will be prompted for your name, e-mail address, password, address, picture and JCI Local Organization affiliation. As soon as complete and correct datas have been placed, click the submit button. Only one registration per chapter will be recognized by the system. This registered account will be the official account of the chapter for the current year. Password used should be shared among the chapter members who are recognized to be part of the chapters e-bid committee.

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Please take note that all these fields are required for you to fill up before the system can accept your registration.

After submitting your registration, go back to open your email then from there click the link of the email message sent by the system to activate your e-awards account. STEP THREE: TYPE IN YOUR USERNAME AND PASSWORD In order to access the E-Awards section page, one must type the USERNAME and PASSWORD he/she used during registration. In the event that the JCI Member has forgotten his password, he/she may click the Forgot Password option. STEP FOUR: ADDING OF PROJECT ENTRIES Upon validating your USERNAME and PASSWORD, the system will prompt you to the E-Awards List of Entries Menu. To create a new entry, click the Add Project at the upper right hand corner.

STEP FIVE: CREATE THE ENTRY FOR THE E-AWARDS PROGRAM

Under the List of Entry page, you will be presented with buttons asking you to Add, Edit, or Delete Entries. Click on the Add Project, where you will be asked to choose the award category you wish to

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enter. You will also be asked to select your Local Organization and the name of your project or individual. II. How to Edit an Entry for the Awards Program STEP ONE: GO TO THE E-AWARDS SECTION To edit an entry for the E-Awards Program, go to the E-Awards section by clicking in the TEMIONG AWARDS box in the http://www.e-awards.org home page STEP TWO: TYPE IN YOUR USERNAME AND PASSWORD STEP THREE: SELECT THE EDIT OPTION A list of entries you uploaded will appear in the page. Click Edit on the Award which you need to modify. STEP FOUR: EDIT THE ENTRY FOR THE E-AWARDS PROGRAM A new window will open with the E-Awards Scrapbook. In this window, you will be able to edit all the information for the selected entry. Under the Criterion field is a drop-down menu that helps you go through all the pages of the scrapbook. The information shown depends on the award of the selected entry.

STEP FIVE: EDIT THE ENTRY FOR THE EAWARDS PROGRAMS IMAGE PAGE Pictures may be uploaded and changed by simply clicking on any of the four (4) Picture fields. You cannot upload the pictures if no text content was entered and saved in the criterion box. You will only see the Add Image button under the picture box after a text has been entered. Do not upload pictures randomly. Follow sequence of the photo boxes as they appear. When you click the Add Image button, the image will be uploaded to the JCIP awards system site. This may take a moment, depending on the speed of your Internet connection. After the image has been uploaded, the picture thumbnail will appear. Click on the Save button when you are done with uploading. If you want to see the actual size of the image, click on the image you wish to see and a new image window will open. If you want to change an image, click on the Change option below the image and repeat the upload process. IMPORTANT The system will accept image files in jpeg format and not bigger than 2MB. Any image higher than this will be automatically be rejected by the system. However the system has now a feature that if an image is uploaded the system will automatically reduce images uploaded to the system but it is advisable to reduce your images to around 300 kb in order for faster uploading them using file picture editor. You can also use Microsoft Picture Manager which is usually available together with

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your Microsoft Word, Excel and Powerpoint applications. If your picture is rejected despite its size within the limit, this may be caused by your picture saved in a different file format aside from jpg. III. How to View and Delete an Entry for the Awards Program STEP ONE: GO TO THE E-AWARDS SECTION To view an entry for the E-Award Program, go to the E-Awards section by clicking in the TEMIONG AWARDS at http://www.e-awards.org STEP TWO: TYPE IN YOUR USERNAME AND PASSWORD You should have first registered your user information before entering this section. STEP THREE: SELECT THE ENTRY YOU WISH TO VIEW Upon validating your USERNAME and PASSWORD, the system will prompt you to the E-Awards List of Entries Menu. To create a new entry, click the Add Project. STEP FOUR: VIEW THE ENTRYS SCRAPBOOK You can view all of your entries by clicking on the List of Projects STEP FIVE: IF YOU WISH TO DELETE You can delete an entry by clicking on the List of Project, and clicking on the delete button. You will then be asked to confirm your action.

IV. How to Evaluate an Entry (Judges Evaluation)

STEP ONE: GO TO THE E-AWARDS SECTION To evaluate an entry for the E-Award Program, go to the E-Awards section by clicking in the TEMIONG AWARDS box at the right sidebar of the http://www.e-awards.org home page.

STEP TWO: GO TO AWARD JUDGE EVALUATION SITE SECTION In the E-Awards section page, click on the Awards Judges & Evaluation Site.

You will then be asked to type your email address and password which will be provided by the system when you receive your confirmation email that you qualified as a judge.

STEP THREE: SELECT THE ENTRY TO EVALUATE After you have successfully logged in, a window will show all the entries you have to judge/evaluate. Select the entry you wish to evaluate by clicking on the name/ title of the project. The Details of the entry will then be shown.

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At the left portion of the screen are the different criteria of the bid category for you to use as basis for evaluation. Choose the score that fits best for the criteria of the bid. Scoring is from 50 to 100 points.

A drop down box has been provided for easier selection of scores per criteria.

The judges score is computed this way:

Each judge's scores are computed by PRO-RATA basis. For instance, assuming Judge 1 has entered the following scores for an entry, say Best JCI Week, based on the percentage points indicated in the awards manual (in parenthesis): Score: Criteria (percentage points): 54 General Management (20%) 86 Leadership (20%) 75 Participation of members in activities and programs (20%) 90 Achievement of projects (20%) 84 Value to JCI members (20%) The system would compute as follows: Judge's raw score shall be multiplied (pro-rated) against the criterion percentage, like so: 54 x 20% = 10.8 86 x 20% = 17.2 75 x 20% = 15.0 90 x 20% = 18.0 84 x 20% = 16.8 Total pro-rated score for this judge, there for is: 10.8 + 17.2 + 15.0 + 18.0 + 16.8 = 77.8 STEP FOUR: EVALUATE THE ENTRY Select the criterion you wish to evaluate through the Criteria Detail Panel. The criterias shown will depend on the award category being evaluated. You can click on the picture to enlarge it.

When you are done scoring the evaluation of the entry, click on the SAVE button, at the bottom left of the window.

After clicking the save button, you will go through the summary project list where you will see the summary of your scores. The system will then ask you to click on save on the scores. At any time you can change the score by clicking on change score button.

Each judge will be given 7 days to complete the evaluation procedure.

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Important:

The NAC has the authority to replace any e-bid judge at any point of the judging period if he/she feels that judging is compromised. Bids assigned to such e-bid judge will be re-assigned to other e-bid judges, or another qualified endorsed judge may replace him/her.

SECTION THREE: EVALUATION CRITERIA

SUMMARY OF AWARDS CATEGORIES

Group A: JCIP Awards Category Group B: JCI Awards Category

Group A: JCIP Awards Category A.1 JCIP Special Awards Joaquin V. Gonzalez Memorial Award (National Convention Only) The Joaquin V. Gonzlez Memorial Award, created in honor of the 3rd JCI Philippines National President and first JCI Senator who gave his life in the service of JCI, is awarded posthumously to an individual upon the recommendation of the JCI Philippines National President. The plaque is presented to the chief delegate representing the national organization to which the individual was affiliated. This award will be presented ONLY at the JCI Philippines National Convention and the JCI World Congress. Judging: In this category, judging will be based upon the recommendation of the JCI Philippines National President.

Most Outstanding JCI Family The Most Outstanding JCI Family Award is presented to a group of JCI Members belonging to the same consanguine family (regardless of paternal or material lineage), whose outstanding contributions and active involvement in the JCI movement have enhanced the positive public image of JCI for that award year. Family members who are beyond the age limit for Junior Chamber membership are eligible for as long as there is at least one currently active JCI Member within the said age limit included in this entry.

Criteria Points Active involvement in JCI affairs 25 (local, national, JCI movement) Contribution to the growth of the JCI movement 25 Meritorious service received 25 Continued interest in the JCI movement 25

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Best JCI Week Celebration The Best JCI Week Celebration Award is presented in recognition of the best program by a JCI Local Organization toward promoting the positive image of JCI during the annual JCI Week Celebration held every 2nd week of April (or a date upon the discretion of the National Board).

Criteria Points General planning, execution and finance 30 Promotion utilized 20 Evaluation 10 Participation by JCI Members and/or Public 20 Value to own JCI Local Organization 20

If the project was between two or more local organizations, All local organizations concerned must submit a single entry for this event. They must decide as to who may submit the entry in behalf of all the JCI Local Organizations participating. If the local organizations participating are from the different Areas, they can each submit their entry for the even for the Area Conference awards ONLY. They must then decide whose entry will be submitted for the National Convention Awards. Best JCIP Area Convention award (national convention only) The Best JCI Area Conference Award is presented to a host JCI Local Organization (or a group of JCI Local Organizations) in recognition of the Most Outstanding Area Conference program with a well-balanced curriculum of activities for its constituent JCI Members. This category is exclusively conferred during the annual JCI Philippines National Convention.

Criteria Points General planning, execution and finance 20 Theme and Program 20 Promotion Utilized 10 Participation by JCI Members, 15 delegates, JCI Senators and Spouses Benefit to own JCI Local Organization 15 and National Organization Evaluation 10 (strengths, weaknesses, opportunities, strengths) Supporting materials 10

If the project was between two or more local organizations, All local organizations concerned must submit a single entry for this event. They must decide as to who may submit the entry in behalf of all the JCI Local Organizations participating. If the local organizations participating are from the different Areas, they can each submit their entry for the even for the Area Conference awards ONLY. They must then decide whose entry will be submitted for the National Convention Awards.

First Timer Programs (awarded at JCI international conferences only) The First-Timers Program Award is conferred exclusively to new JCI Members from National Organizations in good standing with JCI, who are attending as official delegates to National

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Convention for the first time. The mechanics of this award varies from host chapter to host chapter and is only conducted during international conferences. Entries are not required for this award. Asia-Pacific Development Council Training Program Award At the JCI Asia-Pacific Conferences, the Asia-Pacific Development Council Training Program Award is presented by the JCI Asia-Pacific Development Council in recognition of the most outstanding National Organization project in the area of training. At the JCI Philippines National Convention, a similar award with the same name is conferred to a JCI Local Organizations outstanding ORIGINAL training program, with the purpose of either assisting new JCI Local Organizations (or foreign National Organizations), or reviving fading JCI Local Organizations (or foreign National Organizations).

Criteria Points Survey of need and pre-course preparation 10 Originality of course 10 Role of program in overall training of 15 Local/National Organization Member involvement in development of program 10 Clarity of presentation which includes notes, 20 presentation and documentation of program, including session notes Clarity of construction in terms of achieving 25 a positive result as a training course Distribution and marketing program 10

A.2 Local individual awards All entries submitted under this category SHOULD NOT BE admitted to other individual awards categories. Should judges come across two or more separate entries for the same individual, ALL entries for that individual shall be automatically DISQUALIFIED regardless of merit. Major winners of similar individual awards of the previous National Conventions are not allowed to submit entries of the same category. Most Outstanding JCI Senator The Most Outstanding JCI Senator Award is conferred in recognition of outstanding personal contribution and achievement of a JCI Senator who may be within or beyond the age limit for Junior Chamber membership whose activities during the current JCI award year and since becoming a Senator have furthered the interests of the Junior Chamber movement.

Criteria Points Civic and governmental involvement 25 Evidence of continued adherence 25 to the JCI Creed Personal involvement in programs 25 to develop young people

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Evidence of continued support 25 for the JCI movement

Most Outstanding JCI Trainer The Most Outstanding JCI Trainer Award is bestowed to a JCI trainer (PRIME Graduate, CLT, CNT, NG, IG, ITF, as well as JCI-certified trainers for various JCI Programs), in recognition of his or her outstanding work in uplifting the programs of JCI Training and the JCI Philippines National Training Commission. Achievements in this field should primarily involve training as it relates to JCI, although non-JCI training may also be cited, for as long as it contributes to the overall public image of JCI. National Training Director/Chairman and JCI Training Commissioner/Coordinator of the current year are disqualified to participate in the awards program of the current year.

Criteria Points Innovation in Training Program 20 concept developed Scope and relevance of Training 15 as it relates to JCI Quality and appearance of 15 Training Program Outlines Technical Merit 15 of the Presentation Techniques Furtherance of the aims of Individual Development 10 Participation of, and benefits to members, 15 Local and National Organization Contribution to the public image of JCI Leadership 10

Most Outstanding JCI Project Chairman The Most Outstanding JCI Project Chairman Award is presented to a JCI Member of a JCI Local Organization who is in good standing with JCI Philippines, in recognition of his or her outstanding personal participation and management of a project undertaken by his or her own JCI Local Organization. Chairman or Director of National and Area Projects and Programs are not qualified for this award.

Criteria Points Initiative and innovation 20 Involvement in own 15 JCI Local Organization affairs Management ability 30 Benefit of project to community 20 Value to JCI 15 (membership, local, national, JCI movement)

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A.3 Local organization awards All entries submitted under this category SHOULD NOT BE admitted to other awards categories. Should judges come across two or more separate entries for the same project, ALL entries for that project shall be automatically DISQUALIFIED regardless of merit. If the project was between two or more local organizations. All local organizations concerned must submit a single entry for this event. They must decide as to who may submit the entry in behalf of all the JCI Local Organizations participating. If the local organizations participating are from the different Areas, they can each submit their entry for the Area Conference awards ONLY. They must then decide whose entry will be submitted for the National Convention Awards. Best JCI Local Organization Publication The Best JCI Local Organization Publication Award is presented to a JCI Local Organization in good standing with JCI Philippines, whose regular publication embodies the spirit of an outstanding organ that promotes the best value to JCI.

Criteria Points General planning and execution 15 Financing 10 Quality of news content 15 Appearance and layout 15 Circulation and distribution (methods and figures) 10 Effective coverage (local, national, JCI activities) 15 Benefit to community 10 Value to JCI 10 (membership, local, national, JCI movement)

Best JCI Local Organization Web Site The Best JCI Local Organization Website Award is presented to a JCI Local Organization in good standing with JCI Philippines in recognition of the most outstanding JCI Local Organization web page.

Criteria Points General planning, execution and finance 25 Layout and presentation 25 Interactivity and services provided 25 Value to Own JCI Local Organization Members 25

Best International Development Program The Best International Development Program Award is presented to a project or program that best promotes the second tenet of the JCI Creed which states that the Brotherhood of Man Transcends the Sovereignty of Nations. The award is intended to recognize outstanding projects or programs which advance global goodwill and international understanding.

Criteria Points General planning, execution and finance 20

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Participation by membership 20 Promotion of international understanding 40 Benefit to community 10 Value to JCI (membership, local, 10 National, JCI movement)

Best Environment Development Program The Best Environment Development Program Award is presented to a project or program in recognition of the best contribution by a JCI Local Organization toward improving the quality of life in the local environment executed in the most original and efficient manner.

Criteria Points General planning, execution and finance 25 Participation 15 Value to JCI (membership, local, 25 National, JCI movement) Benefit to participating JCI members 25 Supporting material 10

Best Youth Activities Program The Youth Activities Award is presented to a project or program in recognition of the most outstanding undertaking in the field of youth activities. Youth projects that may be submitted include those which include education, health care, civic or government involvement, and community development.

Criteria Points General planning, execution and finance 20 Membership participation 15 Benefit to community 40 Value to JCI (membership, local, 10 National, JCI movement) Continuity of program 10 Supporting material 5

Best Sports Development Program The Best Sports Development Program Award is presented to a JCI Local Organization who is in good standing with JCI Philippines, in recognition of the most outstanding and well-rounded program in the field of sports development, which either benefits its own individual members or the community at large.

Criteria Points General planning and execution 20 Participation of own 25

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JCI Local Organization Members and public Value to Members 20 Value to JCI 20 (membership, local, national, JCI movement) Benefit to the community 15

Best Cultural Affairs Program The Best Cultural Affairs Program Award is presented to a project or program in recognition of the most outstanding undertaking in the area of cultural heritage preservation.

Criteria Points Survey and analysis 5 General planning and execution 15 Continuity of Program 20 Benefit to the community 30 Value to JCI 30 (membership, l