The leader in You

Mentoring Program for JCI members

Developed by Narelle Stoll CNT Trainer

JCI Virtual Community

Welcome to The Leader in YouYou have just watched the JCI Induction and you may now

be now thinking. Wow great organisation!! But where to from here??

This presentation is to serve as your guide and get you started in your JCI career

As there is a lot of material on each topic. This program provides only a summary of each area.

To get the most out of the program it is encouraged that you read the reference material and complete at least

one of the suggested activities.

About this presentationThis presentation is made of a series of modules containing

brief information, recommended readings and activities

While the suggested timeframe for each module is one month there really is no time limit.

To get the best our of this course get a folder with paper to allow you to write down information and download and

save articles and other useful information

Don’t forget to use your buddy or mentorto assist you on your journey

JCI Learning by doing• As you might recall JCI

is all about developing leadership skills of young adults so they can become effective leaders in their communities. This is done through

• Formal and informal courses

• Member active participation in JCI activities

Steps to success

Steps to success

• What each of these steps represent is a skills you need to develop towards you becoming a leader

• They have been arranged in a logical order to assist you progress and grow in your own pace

• So lets start with Module 1 Clarity

Module 1 Clarity

“ If you don’t know where you are

going. Any road will take you there.”

Lewis Carroll

Purpose of Clarity

• As you might have discovered JCI offers a world of possibilities.

• However without a structured plan in place you may find yourself drifting and at the end of year feeling disappointed you did not get what you wanted out of the organisation.

• A written JCI career plan will give you direction

What are some examples of JCI goals and activities

Goal

• Develop skills in public speaking

• Develop skills in team work and meeting deadlines

• Develop skills in leadership and management

• Develop skills in meeting protocol and chairmanship

Activities

• Participate in icebreaker activity at Chapter

• Be a member of a project or commission team

• Be a event coordinator or Project Management

• Be elected to the Chapter board

Benefits of setting goals

• Gives you direction in all areas of your life• Gives you purpose• Puts drive and passion into your life

Format for setting goals (SMART)• Specific• Measurable• Achievable• Realistic• Timely

About JCI• As well as understanding what you want to achieve in

the organisation. It is probably worth understanding what JCI is about. Here is a recap of the vision, mission and slogan

• JCI Vision – To be the leading global network of young active

citizens

• Mission – To provide development opportunities that empower

young people to create positive change

• Slogan ‘Be Better’ (click on to watch video)

JCI History

• Our global organization of 200,000 young active citizens grew out of the vision of one St. Louisan more than 90 years ago as a constructive approach to civic problems.

• Founded in 1915 in St. Louis, Missouri, USA by Henry Giessenbier, the movement spread, and Junior Chamber International was founded with eight other countries in 1944

Some JCI terms

• JCI is full of acronyms. Here are some common terms• NOM- National Organisation Member (e.g USA)• LOM- Local Organisation Member or Chapter • TOYP- Ten Outstanding Young Persons of the world• Area Conference- JCI is divided into four areas (Asia,

Africa, Europe and Americas) –each with its own conference. Usually held in May/ June

• World Congress- Main JCI annual event- held in November

Useful resourcesJCI Free Courses (don’t forget to log in)• Smart Goal setting

• Wide angle

• Get a Flying Start

• Power to reinvent yourself

• The successful executive

• Success Training

• JCI Mission, Vision and Values

Videos

What is JCI

Other non JCI material• Pathways to Effective Leadership

• Learning and Development plan

• Goal setting resources

• Personal  Development

Activity1. Watch the following video

2. Write down the goals of the people featured in the video or a person that inspires you

3. Download and read the resource information on goal setting

4. Download and read the Learning and Development plan

5. Decide what goals you want to achieve for the next six months

6. Write them on the learning and development plan

Module 2- Connect

The magic of networking

• One of the attributes of a successful leader is to have a wide circle of contacts and resources to draw on

• This is achieved through successful and targeted networking

• JCI provides many networking opportunities for members at local, state national and international events

• Meeting new people can be a daunting experience

So here are some tips to get you started

Some tips on being a successful networker

• Do your homework-Know why you are going to the event• Dress appropriately• Take business cards• If you don’t know anyone start with small groups of (2-3)

people• Introduce yourself with handshake, smile and eye contact• Maintain interest in the person• Avoid topics that might offend• Exchange cards- write date of event when you receive

the card• Work the room, don’t stay in the one place

Exercise

• Watch video on correct way to shake hands

Useful resourcesJCI Free Courses (don’t forget to log in)• Managing the Mingling• Networking be a better performer• Networking weaving a tight web

JCI Social Networking sites (see bottom of the page)

JCI Official Course• JCI Networking

Other non JCI material• How to Network

Activity1. Before you attend your next JCI function write down the following on a

piece of paper

• What is the purpose of the event?

• Why am I attending?

• What type of people I want to network with?

• What can I offer them?

Put these skills into practise at the next event

2. Sign up to JCI Social networking sites if you have not already done so.

3. Go to the National and International websites and make a list of events happening this year. Make a plan to attend one of these events

in the next two years.

4. Sign up for JCI Networking if it is in your area

Module 3-Community

Chapter (LOM) StructureThis module is all about you

become involved in your Chapter Community

As discussed in induction. A Chapter is made up of a number of Programs or

events.

Every member has the opportunity to participate in

any one

of these areas

Getting involved

By being involved in assisting with Chapter events

You can gain some valuable skills.• Time management• Networking• Protocol• Event Management• Lateral thinking• Marketing and Promotion• Budgeting• Public speaking

Different type of roles

There are a variety of different roles you can take on within a team. These can include

• Marketing/ PR person• Logistics- venue hire/layout/catering• Event promotion• Financial manager• Sponsorship• Guest speaker liaison person

Just remember, unlike work no qualifications

or expertise required. Just a willingness to give

it a go

How to be an effective team member• Turn up to meetings on time• Participate in discussion• Take a note book to jot down actions you are required to

do• Commit to actions in the specified time• Be honest and communicate in advance if unable to

complete a task• Support and assist other members of the team• Take initiative if you see a task requires doing• Be positive and enthusiastic• Don’t forget to wear JCI badges when hosting a

Public event

Notes on formal events

• Your chapter may have the opportunity to host an international visitor or local dignitary (Mayor, Member of Parliament)

• Events of this type usually involve a special procedure for how the event is to be run

• These types of events will normally have a dress code, running sheet, Master of Ceremonies and formal activities like toasts, speeches and presentations.

• Information on JCI Protocol can be located in the resource page

General etiquette at formal events

• Respect the dress code for the event• Turn up to the event at the prescribed time• Address the guest formally by correct title when

introduced• Ensure you stand and be silent when asked to do so by

the Master of Ceremonies• Respond to a toast when requested• Mind your manners-avoid comments that may offend• Wear your JCI badges• If seated at a table know your table manners

and the correct position for the cutlery and glasses

Useful resources

Other non JCI material

• Event Management

• Event Management document and templates

• Guide to JCI Protocol

Activity

1. Obtain a copy of your Chapter organisation chart and event calendar

2. Write down all the JCI activities and events coming up within the next two months

3. Write down two events and roles you would be interested in participating in

4. Contact the event coordinator to make

arrangements to attend your first meeting

Module 4- Communicate

Opportunities to develop confidence in Public Speaking

• JCI offers many opportunities for members to gain confidence in public speaking. These include

Participation in formal courses Participating in public speaking/debating competitions Delivering verbal report to a meeting Promoting an event to Chapter members Participating in a Chapter icebreaker event

While public speaking may seem like a nerve racking event JCI provides the supportive environment to

develop even the most shyest members

self confidence

Tips on improving your public speaking skills

• Do your research- know your audience• Research your topic well• Allow sufficient time to prepare and practice your speech• Write your speech out in full and read it out loud before

converting to cards• Practice your speech using hand cards• On the day dress professionally with minimum jewerly• Maintain eye contact with your audience• Speak slowly and clearly• Smile and look enthusiastic• Finish your speech when requested to do so

Exercise

• Watch the following video

• Make notes on what makes these people great speakers

• Make notes on what you think you need t do to improve your public speaking skills

Useful resourcesJCI Free Courses (don’t forget to log in)• Active Listening• Lend your ears• Shut up and listen• What you heard is not what I said • How to win any debate or argument

JCI Official Course• JCI Presenter

Other non JCI material

Public speaking course

Public speaking documents

Icebreakers

Public speaking resources

Activity

Here are some suggested activities to assist you to get confidence with public speaking

1. Prepare a verbal report and present it at the next committee meeting

2. Participate in a Chapters icebreaking activity

3. Get two friends involved in a fun ice breaker activity at your next Chapter meeting as the speakers

4. Introduce or thank a guest speaker at your next meeting

5. Promote a Project or event you are working on

to the Chapter

6. Prepare an article for the newsletter

7. Attend JCI Presenter if it is in your area

Module 5- Corporate Social Responsibility

About JCI Projects

• There are many projects JCI Chapters conduct both at local as well as International level

• JCI Projects have two functions.

1. Develop members leadership skills

2. Develop and improve communities at both local and international level

Members have opportunities to participate in Projects at all levels of the organisation

Skills members can develop

• As well as the skills listed under module 3 members will also develop the following skills

• Leadership• Cultural awareness• Planning• Volunteer Resource management• Teamwork• Budgeting• Chairing and running meetings• Media relations• Grant applications• Award submissions

Your focus for this module

• This is now your opportunity to step up and use the skills you have developed in modules 2 and 3 to lead a project or event team.

• This skill not only requires you to have developed skills in planning ,but also the ability to inspire and motivate others

Tips for successful Project Management

• Ensure you have developed a Project Plan with clearly defined objectives and roles

• Recruit your team based on what you need to deliver• Communicate your plan to the team defining clearly the

activities that need to be achieved by each role• Develop written position description for each role• Have a established meeting schedule where actions are

reviewed and issues discussed• Ensure minutes are taken and circulated in a timely

manner• Communicate with team members regularly

Useful resourcesJCI Free Courses (don’t forget to log in)• Project Management• New members Project • Win others to support your ideas• Customer satisfaction comes first• Magic tips in motivation • Climate in Crisis• Promoting Active Citizenship by helping achieve the UN MDGs,• JCI Active Citizen Framework• JCI Active Citizen Video

JCI Programs • Nothing But Nets, Ten Outstanding Young Persons

JCI Official Course• JCI CSR

Other non JCI material

Project Management resources

Project Management documents

Project Management

How to Lobby

JCI Active Citizen Framework

• JCI has also developed guidelines on how members can become more active in their communities.

• Watch this video for more information

• Discuss what you can do to make a difference

Activity1. Offer to chair a community project or JCI Program your Chapter is

involved in

2. Read your local paper. Identify a cause or project your chapter can become involved in. Prepare a project proposal and present to a council meeting

3. Speak about a cause or area of interest at your next Chapter event

4. Offer to invite a guest speaker from a community organisation to your next event your Chapter members might be interested in

5. Attend JCI CSR if it is on in your area

6. Prepare a press release

Module 6- Chair

What this module is about

• The purpose of this module is to introduce you to the process for running a formal meeting

• This module is for those members who have stepped up to take on a board position in their Chapter

Project vs Board meetings

• While you were a Project chairman you would have had the opportunity to run meetings

• Normally meetings of this type are run informally with minutes used as a agenda

• Board meetings are different due to the Governance or legal responsibilities that board members have in ensuring the Chapter is financial and all business is conducted in accordance with JCI objectives and Chapter Constitution

• The next slide covers some of the different activities

that occur at board meetings

Activities at Board meetings• Chapter Constitution- Governing or Legal document on

how a Chapter is to be run. Managed by the General Legal Counsel

• Agenda- sets out items to be discussed- Circulated by chairman 1 week before meeting.

• Chairman- Person that runs the meeting. Ensures the meeting runs to time and Agenda is followed

• Minutes- Taken and circulated by the secretary. Provides an account of what was discussed at the meeting

• Written reports- 1 page summary tabled by each board member of their activities for the month

• Motions- Formal method by which decisions are made

on changes to the Chapter

Annual General Meeting

• An annual formal meeting held each year• Activities that are completed at this meeting include Presentation of financial reports Election of the board of directors This meeting is normally chaired by a non-

board member• Procedure for the organisation and conduct of this

meeting is set out in the Chapter constitution

Tips for delivering a report (1-2 minutes)

• Prepare what you are going to speak on• Structure the report in the following format ( no more

than 3 points under each heading) What was/is the event about Progress to date Further action to be taken

When called stand and address the chairman and the audience

• Speak clearly and stick to the points on the page• Finish within the time allocated• Conclude with the words “Mr/ Madam Chairman

I would like to table my report.”

Tips for chairing a meeting• Prepare and circulate the agenda one week prior to the

meeting• Read the constitution and parliamentary procedures for

chairing meetings. Seek assistance from General Legal Counsel if unsure about procedures

• Request board members reports one week prior to the meeting so they be distributed with the agenda

• Start the meeting on time• Stick to the Agenda• Remain impartial, professional and objective. Take charge

if the meeting is running over the agenda or becoming heated due to a sensitive matter being discussed

• Allow everyone to have a say.

Exercise

• Watch the following video on chairmanship

• Make notes on what they did well and what areas they can improve

Useful resourcesJCI Free Courses (don’t forget to log in)

360 Degree LeadershipNegotiation skillsTake off to GreatnessTeam MiracleTime Management for LeadersBridging conflictsDecoding the leaders messageHelp others

The ChairPeople centred Management

JCI Official Course

• JCI Admin

JCI Local Action Guides

Other non JCI material

Not for profit management

Running a meeting

Meeting procedures

Strategic Management

Activity

1. At your first meeting after being elected to the board present a report to the Chapter meeting on your role and areas of responsibilities

2. Prepare and present a motion to your board meeting

3. Conduct a small group exercise with a minimum of three other people where people in the group take turns being a chairman and conducting a meeting that runs for about 5-10 minutes. Two other members pretend acting as secretary, a director and have one person as a observer. Swap roles and critique each others performance.

4. Obtain a copy and read your Chapter Constitution

5. Obtain a copy of your organisations Parliamentary Procedures

6. Enrol in JCI Admin if it in your area

Module 7-Coach

About this module

• This module is designed to assist people who may be in a position of assisting or guiding other members. This can include

• Chapter President or Board member• Trainer• Project Manager• Member more than 6 months

The purpose of this module is to provide you with some

Guidance on how you can become an effective coach

Being a coach• The responsibility for being a coach is not something to

be taken lightly. You are responsible for ensuring a newer member of the organisation receives the best knowledge and assistance to enable them to become a better person or leader.

• A coach is not designed to be the expert in everything really just a guiding hand to assist the new member

• There is considerable rewards in being a coach or

mentor. The best is seeing new members grow in confidence and take on leadership roles

Some tips on being a great coach

• Be committed – Meet the new member at agreed schedules. Don’t be distracted by phones and other members during the meeting.

• Be honest- If you don’t know something say so. But also offer to find out the information and get back to the member by the agreed time.

• Be professional and objective- As a coach you are responsible for providing feedback to assist the member in being a better person. As well as giving praise also give constructive feedback on what they can do to improve next time.

• Be prepared to learn- Knowledge is a two way street. Don’t be afraid to learn something from the person you are coaching.

JCI Training Path

• You can also progress your training career by

becoming a trainer in JCI. The first part of this rung is completing JCI Trainer

• The following diagram illustrates the different

levels. For more information visit

JCI Training

Useful resourcesJCI Free Courses (don’t forget to log in) Basic Coaching Baggage

Create your atmosphereCaptivate your audience

JCI Official Course

• JCI Trainer

JCI Training

Other non JCI material

Information on mentoring can be found here

Activity1. Enrol in JCI Trainer

2. Volunteer to partner with a new member to assist them become orientated to the Chapter and activities

3. Offer to run some of the free training courses to new members

4. Watch the following video on tips on being a coach

ConclusionI hope you have enjoyed the presentation and have gained many tools

and ideas to equip you on your leadership journey.

Remember

“A journey of a thousand miles begins with a single step”

Laozi (c 604 bc - c 531 bc)

To conclude please watch this inspiring video. All the best.

Further information can be found at

JCI Virtual Community