January 2020 - City of Busselton

Expression of Interest

Foreshore Kiosks - Commercial Opportunity

Busselton Foreshore, Jetty Precinct, Busselton, Western Australia

January 2020 B

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Chief Executive Officer

City of Busselton

2 Southern Drive

BUSSELTON WA 6280

Tel: +61 8 9781 0444

Submissions open for locally

handmade artisan tourism

products, (non-food related

products)

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CONTENTS

OVERVIEW ................................................................................................................................................................ 3

KIOSK SITES ............................................................................................................................................................. 3

Kiosk Details .............................................................................................................................................................. 4

Tenure and Term ....................................................................................................................................................... 5

Fees and Charges ....................................................................................................................................................... 6

Outgoings ................................................................................................................................................................. 6

Other Terms and Conditions ....................................................................................................................................... 6

OPERATING HOURS ................................................................................................................................................ 8

EXPRESSION OF INTEREST PROCESS AND METHODOLOGY .......................................................................... 9

Timeframe ................................................................................................................................................................ 9

How to Prepare and Submit Your Proposal .................................................................................................................. 9

Lodgement of Proposals ........................................................................................................................................... 10

APPENDIX A - PROPONENT DETAILS AND FORESHORE KIOSK PROPOSAL FORM .................................. 11

APPENDIX B - GENERAL CONDITIONS FOR EXPRESSION OF INTEREST PROPOSALS ............................. 14

APPENDIX C – ABOUT BUSSELTON ................................................................................................................... 16

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OVERVIEW

The City of Busselton is seeking Expressions of Interest (EoI) proposals from local innovative commercial operators

and start-up businesses to take up trading opportunity at the Busselton Foreshore. There will be five kiosks

available for periodical hire at the Busselton Foreshore that the City is looking for proponents to incorporate the

following;

Product offering that is different to existing commercial trading at the Busselton Foreshore, specifically

this means the Goose Bar and Kitchen, including Salt takeaway outlet, Equinox Restaurant and Bar,

Busselton Beach Shack Takeaway, Railway House (Margaret River Busselton Tourism Association) and

Jetty Precinct (Busselton Jetty Inc).

The sale or provision of gourmet, pre-packaged produce and/or tourism product type merchandise.

How the proposal will increase visitation to the area, create vibrancy and activate the space.

KIOSK SITES

Five kiosks will be located around a proposed rotunda area adjacent to the Equinox Restaurant & Bar, it is

anticipated that the foreshore kiosks will be operational in December 2019.

Figure 1 - Busselton Foreshore Masterplan

The City is considering an additional kiosk to be located at the King Street Car Park and is therefore requesting

Registrations of Interest for this site. Interested proponents are asked to provide information on their proposals,

including product offering, service and utility requirements, trading commencement date and opening hours of

trading. Please note that the City is only requesting Registrations of Interest for the King Street Car Park and there

are no specific timeframes for this kiosk site at this time.

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Kiosk Details

Each kiosk is approximately 2.9m x 2.4m in size,

Each kiosks has three sides with awning style hatch openings and internal access through the fourth panel

via container style doors;

Each kiosk can be fitted with plumbing (including 1 x hand wash basin), 4x 250V 15amp GPO power

outlets, lighting and basic signage fixtures;

Each kiosk is capable of being secured and locked when not in use;

The following services are available for each kiosk:

o Water – potable and waste

o Electricity

o Lighting

Please note: The kiosks will not be fitted out to support any food preparation within the kiosks, including dishwashing sinks, hot water or refrigeration. The sale of pre-packaged food items will be permitted.

Kiosk Design (Artist Impression)

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Kiosks – Around proposed rotunda - (Artist Impression)

Permit Holders will be responsible for:

Operating the space with adequately trained staff

Removing waste/rubbish at the end of each day

Maintaining minimum operating hours – see section 5.0

Obtaining relevant regulatory requirements relating to the City of Busselton Food Act 2008 Certificate of

Registration (Environmental Health) and any other regulatory approvals

Internal fit out, with prior approval from the City

Restoring the kiosk to its original working order at the end of the permit period, including emptying the

kiosk of all additional fixtures, fittings and goods.

Maintaining public liability insurance to the value of $10M, with evidence of this required before a permit

will be issued

Tenure and Term

Initially the City will issue a Trader’s Permit under the Thoroughfares and Public Places and Trading Local Law

2015 (the Local Law) for an initial six month trial period. Following the trial period the City will reassess the initial

trading period and may offer trading permit extensions or may readvertise the kiosk opportunities (this could be a

further EOI process). The City’s intention is to issue permits on an ongoing seasonal basis (i.e a minimum of

October through Easter/May each year).

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Fees and Charges

The fees and charges for the Foreshore Kiosks will be in accordance with the City’s Adopted Schedule of Fees and

Charges 2019-2020 Financial Year and include:

Foreshore Kiosk Permit Fee - $3,000.00 (inc GST) per annum charged on a pro rata basis, for example for a

six month period the permit fee will be $1,500 (inc GST).

Initial Permit Application Fee - $155 (inc GST)

Kiosk Bond Fee - $1125.00, this will be payable at the time of permit issue and will be refunded at the

completion of the permit period, dependant on the kiosk being returned to its original condition.

Fees and charges are reviewed and adopted annually by the Council of the City of Busselton.

Outgoings

The permit holders will be responsible for the following:

Business Insurance for internal fit out and goods inside the kiosk area, (excluding external structure of the

kiosk),

Electricity and water consumption costs will be charged on an average usage basis to be determined with

the permit holder relative to the permit holders use operations.

Other Terms and Conditions

All furniture and equipment is to be contained within the kiosk structural area.

Steel awnings with gas struts and container style door openings on one side are provided as permanent

components of the kiosk, no additional security fixings are to be installed by the permit holder.

The permit holder is responsible for the replacement cost of any lost or damaged keys (a Key Bond is

required as determined in the City of Busselton Annual Adopted Fees and Charges).

The kiosks will have a standard signage design including sign fixtures. The Kiosk Operators will be required

to supply a sign that fits with fixtures and the signage design will require approval from the City prior to

installation.

Permit holders are not permitted to permanently affix posters, signs, fixtures or fittings to the kiosks (no

screwing, nailing, or drilling) without prior approval.

A refuse collection service is not provided and the offsite removal of waste on a daily basis is the

responsibility of the permit holder. Disposal of waste or rubbish in the Busselton Foreshore public waste

bins is not permitted.

The permit holder is responsible for all non-structural maintenance and repair of the kiosk in consultation

with the City.

The permit holder is responsible for the cleaning of the kiosk including maintaining the area surrounding

the kiosk in a neat and tidy condition.

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The permit holder is responsible for cleaning the external surfaces of the kiosk and reporting any graffiti

to the City of Busselton.

Permit holders are responsible for permit holders right of entry and indemnities.

The permit holder will be required to obtain at its own cost any/all permits/authorisations/approvals for

the proposed kiosk operation.

Occupation of the kiosks may be subject to the application and approval of any necessary Environmental,

occupational health and licensing approvals.

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OPERATING HOURS

The City will issue permits for an initial period of six months and it is expected that kiosks will operate during the

following hours (as a minimum):

Daily 10:00am to 5:00pm, optional closure Christmas Day and Good Friday.

Period Minimum Operating Expectations

October to end November Open on weekends at a minimum, including public

holidays

Start December to end of January Open 7 days per week, including public holidays

During the school term February to April Open on weekends at a minimum, including public

holidays

During the April school holidays Open 7 days per week, including public holidays

During events, cruise ship days, public holidays Open

The kiosk operator is not limited to operating the minimum operating hours. Subject to certain conditions, the

City would actively encourage longer opening hours. Proponents are required to submit their proposed operating

hours in their Proposal Form and consider in their EOI submission additional opening hours.

The City requires kiosk operators to open during all events in the Foreshore Precinct and days when cruise ships

disembark in Busselton outside of the above mentioned operating periods.

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EXPRESSION OF INTEREST PROCESS AND METHODOLOGY

The proposals will be assessed by a selection panel consisting of suitably qualified City Officers. To assist the City

with the evaluation process, Proponents may be requested to clarify information provided in the proposal or to

provide additional information. Please note preference will be given to City of Busselton based businesses /

offering in the first instance.

In exercising its discretion in selecting preferred Proponents, the City will, among other things, give consideration

to:

Proponents who best demonstrate the ability to add diversity and support the vision of the Busselton

Foreshore and activation of the Foreshore;

Preference for proposals from local innovative commercial operators and start-up businesses; and

Proposals from which the City will potentially gain the most economic and/or community benefit.

The City may also, in its sole discretion, decide to:

Reject proposals considered to be incomplete or not providing sufficient information;

Decline to select a Proponent;

Terminate negotiations with a preferred Proponents; or

Commence negotiations with any other person or entity who submitted a proposal under this Expression

of Interest process.

All Proponents will receive a written response advising of the outcome of their EOI proposal.

Timeframe

The estimated timeframe for the above process is as follows:

Expression of Interest advertising 16 October 2019

Closing date for Expressions of Interest 6 November 2019

Assessment of proposals received 7 – 14 November 2019

Approvals sought to issue permits 15 – 22 November 2019

Issue permit to preferred proponent (subject to proposals received and

permit requirements being satisfied)

Late November - early December

2019

How to Prepare and Submit Your Proposal

Contact Jaylene Chambers, details below, to discuss your ideas before progressing with your proposal.

Carefully read all parts of this Expression of Interest and ensure you understand the scope of works and

all the procedural requirements for submitting a proposal.

Prepare your proposal in the format provided (Appendix A) and in accordance with the guidelines listed in

this document, include as much information as possible.

Include supporting documentation demonstrating capacity to operate the proposed business, maintaining

minimum kiosk operational times;

Acknowledgement of and demonstrated ability to pay all relevant costs, fees and charges

Sign and lodge your proposal before the Closing Date – see LODGEMENT OF PROPOSALS below.

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The total length of proposals is not to exceed five double sided A4 pages (ten pages in total) including visuals

(photos, diagrams etc.) but excluding company profiles and attachments. Electronic copies in PDF format are

preferred.

Enquiries

All enquiries, requests for further information regarding this opportunity should be directed to:

Jaylene Chambers, Economic and Business Development Coordinator

Phone: (08) 9781 1712

Email: [email protected]

Lodgement of Proposals

Expression of Interest - open

Proposals are to be clearly marked ‘Foreshore Kiosks – Commercial Opportunity’ and forwarded to and received

by the City by the closing date/time, by one of the following means:

1. Placed in a sealed envelope and delivered by hand to the City of Busselton Administration Office,

Southern Drive, Busselton WA 6280.

2. Placed in a sealed envelope and posted through the mail to:

Chief Executive Officer

City of Busselton

Locked Bag No 1

BUSSELTON WA 6280, or

3. Or, emailed to: [email protected]

Non-Conforming Proposals

Non-conforming/alternate and late proposals may be rejected/considered at the absolute discretion of the CEO

of the City of Busselton.

mailto:[email protected]

mailto:[email protected]

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APPENDIX A - PROPONENT DETAILS AND FORESHORE KIOSK PROPOSAL FORM Appendix “A” must be completed by the Proponent.

Identity of the Proponent

Name of Business/Organisation:

Legal status (i.e sole proprietor, partnership, trust, corporation, incorporated association)

ACN/ABN/Association Registration No:

Street Address:

Postal Address:

Contact Details

Name of Principal Contact Person:

Position:

Telephone:

Email:

Foreshore Kiosk Proposal Form

Must be completed by the proponent, please describe the following:

Assessment Criteria Proposal Description Weighting assessment criteria %

Your operational capacity, including sales forecast and estimation of operating costs:

The trading hours you propose to open the kiosk (including months and days):

20%

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Your demonstrated financial capacity / sustainability:

25%

The quality of your proposed product / service offering and the extent to which it could add vibrancy to and support the vision of the Foreshore:

Are you a local business operator?

The products you propose to offer at the kiosk:

30%

How your proposed product / service adds diversity to the current offerings / activities at the Foreshore:

25%

Does your proposal have any requirements additional to those identified in this Expression of Interest?

0%

Registration of Interest for King Street Car Park Kiosk. Include in your description;

Kiosk offering (Food & Beverage)

Kiosk trading periods (months) and hours

The City of Busselton is seeking ROI – please note there are no specific timeframes for this kiosk site at this time.

No weighting.

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Agreement to Terms and General Conditions

By lodging an EoI proposal, the Proponent agrees to be bound by the City of Busselton’s Terms and General Conditions set out at Appendix C (if the Proponent is a consortium, all consortium members are to separately sign).

Signed for and on behalf of Proponent:

Signature:

Name:

Organisation:

Position:

Date:

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APPENDIX B - GENERAL CONDITIONS FOR EXPRESSION OF INTEREST PROPOSALS

This Expression of Interest process shall be subject to the following:

All proposals will remain valid and open for selection for a minimum period of 90 (ninety) days from the Closing Date.

The City does not:

o intend to hold a formal briefing; or

o require a formal site inspection.

The City may at any stage of the process and in its sole discretion:

o decide not to proceed with this process and/or the Project;

o change or vary the scope of Project or any part thereof;

o change or vary the procedural arrangements under this Expression of Interest; or

o extend the Closing Date.

The City shall use its best endeavours to keep confidential information provided by Proponents confidential. Proponents however acknowledge and accept that their proposals and documents and other information which form part of or are in relation to their proposals, may be disclosed by the City if required by law (whether under the Freedom of Information Act 1992, under a court order or otherwise).

This Expression of Interest may result in negotiations for the award of a contract, but is in itself not an offer open for acceptance by Proponents by submitting a proposal.

Selection of preferred Proponents do not constitute an acceptance or endorsement of the Proponent’s proposal or any part thereof.

The City has used reasonable efforts in compiling this Expression of Interest. It will however not be liable to Proponents for any inaccuracy or omission in this Expression of Interest or any additional information which may be provided or withheld.

Proponents will be deemed to have:

o satisfied themselves they have a full set of the Expression of Interest documents and all relevant attachments; and

o examined and to be aware of all the risks; contingencies, relevant legislation and other requirements and circumstances having an effect on their proposal and/or relevant to the Project, which is obtainable by the making of reasonable enquires;

The Proponent, by submitting a proposal, irrevocably authorises the City to contact and have access to and give consideration to:

o any referees nominated by the Proponent;

o any risk assessment undertaken by a credit agency appointed by the City;

o any information produced by the bank, financial institution or accountant of the Proponent; and so as to assess that proposal and may consider such materials/information as tools in the evaluation thereof.

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All documents, materials, articles and information submitted by the Proponent as part of or in support of a proposal will become upon application the absolute property of the City and will not be returned to the Proponent, PROVIDED that the Proponent is entitled to retain any copyright and other intellectual property rights therein, unless otherwise agreed upon.

Except as expressly and specifically permitted under this Expression of Interest or any subsequent agreement, no Proponent shall have any claim for compensation of any kind whatsoever, as a result of participating in or responding to this Expression of Interest, and by submitting a proposal each Proponent shall be deemed to have acknowledged and agreed that it has no such claim(s).

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APPENDIX C – ABOUT BUSSELTON

VISION

The City of Busselton is aiming to increase visitation to Busselton, create vibrancy and activate the Foreshore area

particularly during peak periods such as school and public holidays, summer periods and events. To that end the

City is seeking expressions of interest from local suppliers/ producers/ business owners and potential operators

wishing to participate in additional product offerings at the Busselton Foreshore.

Operators are encouraged to think innovatively and submit proposals that will create an additional visitor

experience and product offering that is both local and unique. The prime objective is procuring services or

activities that would add value and diversify the existing product offering at the Foreshore.

LOCATION

Busselton is located in the South West of Western Australia in the Geographe and Margaret River wine regions

and is the principal population base within the City of Busselton. The City is one of the State’s most popular

tourist and holiday destinations due to its mild climate, attractive coastline, relaxed lifestyle and world-class wine

and surf.

The City has a permanent resident population of approx. 38,926 (2018). However, during peak tourist season, this

number swells to over 70,000 on any one day. The City has experienced an average annual population growth

rate of around 3%, which is one of the highest growth rates in the country and is predicted to continue.

The Busselton Foreshore has undergone significant improvements in recent years. It extends from the entry of

Queen Street along Foreshore Parade and is the entry point to the Busselton Jetty, the Foreshore has a key

pedestrian access route to and from the

BUSSELTON FORESHORE IN THE CONTEXT OF OTHER PROPOSED EVENTS IN THE CITY OF BUSSELTON

The City supports an impressive events calendar which brings significant social and economic returns to

Busselton, Dunsborough, Yallingup and the broader South West region. With a variety of major events running

almost back-to-back throughout summer and expanding into the traditional ‘off peak’ season, the City has

cemented its position as the leading regional location for major events in WA.

In the last 12 months more than 130 sporting, cultural and community events have been staged across the City,

attracting thousands of visitors to the region. This includes a growing number of high-profile events which are

major draw-cards for the region. These events, which include Ironman WA, CinefestOz, Jazz by the Bay, Gourmet

Escape, Cabin Fever and Quit Forest Rally, attract thousands of people to the City and generate significant

income.

The City is also leading a number of major flagship projects, some are outlined below:

Busselton Foreshore Redevelopment

Since 2009 the City has been undertaking significant redevelopment works at the Busselton Foreshore to enhance

the visitor / community leisure experience and to introduce additional commercial opportunities to support the

needs of the increasing population. The Foreshore now boasts:

The regular berthing of cruise ships with thousands of passengers each year coming ashore at the jetty to

visit the unique attractions of the area.

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Commercial development opportunities including the provision of short stay accommodation,

microbrewery, retail and hospitality offerings, linking the Foreshore and the iconic Busselton Jetty to

Queen Street and the City Centre.

Railway House, the new home of the historic Ballarat Engine and Margaret River Busselton Tourist

Association (MRBTA). Railway House tell stories of the early settlers, the timber industry, Busselton Jetty

and its links to the bond store and Settlement Art Statues in the ArtGeo Cultural Complex and Cultural

Precinct.

Youth Precinct, including the Youth and Communities Activities Building and state of the art Skate Park.

State of the art stage sound shell and amphitheatre, suitable for hosting high class live productions.

Sea Play by the Bay adventure playground containing an extensive ocean theme including a ship wreck

and large sea creatures.

Toddler Playground.

Busselton Margaret River Airport

The redevelopment of the strategically located Busselton Margaret River Airport will significantly increase the

accessibility of Busselton. The airport is just 6.5km from the town centre, linked via the Bussell and Vasse

Highways. The redevelopment of the airport facilities is aimed at increasing the usage and capacity of the airport

to accommodate interstate and international operations, with direct flights from Melbourne scheduled to start

from 25 March 2020.

January 2020 - City of Busselton

Documents

Transcript of January 2020 - City of Busselton