January 2017 DRAFT

International Relations CommitteePreliminary Budget- Fujisawa 30th Anniversary Celebration

June 24-27, 2017

June 24th : June 251:h .'June 26th- ; .. ; • ', :; ^-Total:G6^t^,

Accommodations (3 nights)

5 Delegates (5 rooms) plus 13% HSTBest Western Plus Waterfront Hotel $ 139.00 $ 139.00 $ 239.00 $2,921.05includes breakfast daily

Lunch $ 25.00 $ 25.00 $ 250.00

Dinner $ 50.00 $ 50.00 $ 500.00

Golf Outing - Roseland Golf & Curling Club $ 450.00 $ 450.00Incl 9 holes/carts/buckt of range balls/golf proand a light lunch (total 10 people attending)

Canadian Club Official Dinner Sunday $ 360.00 $ 360.00Room Rental and Tour $20/personOfficial Dinner $ 900.00 $ 900,00(inci cost of delegations, Mayor andcommittee members ~ total 18)

Transportation

Minivan rental-City of Windsor Corporate rates $ 60.33 $ 60.33 $ 60,33 $ 180,99

Transit Windsor bus rental (per hour) $80

Excursions;Tree Dedication Ceremony - Jackson Park

Coventry GardensSculpture GardensArt Gallery / Chimchuk MuseumAdventme BayPoint Pelee guided Tour/Fort Maiden guided Tour $ 7.00

Gift $ 300.00

Total $5.862.04

APPENDIX "B"

January 2017 • DRAFT

International Relations CommitteePreliminary Budget" 125th Birthday Celebrations with Twin Cities

June29-July2,2017

•:'t ^:^ : ff' ".June"29tfp^ 4un&;30ti^^Juiy,S^1^^1 ^i^'^rtoliilcSI®

Accommodations (3 nights)

145.00 ;

25.00 ;

50.00

? 145.00 ;

? 25.00

^ 500,00

? 1,750.00

$ 145.00

$25.00

2.553.25

$ 10

$ 1

$ 1

,814.10

,650.00

,100.00

500.00

,750.00

.553.25

22 Delegates (22 rooms) plus 13% HSTBest Western Plus Waterfrcmt Hotel $inclucies breakfast daily

Lunch $

Dinner $

Canadian Club Official Dinner SundayRoom Rental and Tour $20/person or $500Official Dinner(incl cost of delegations, Mayor andcommittee members " total 35)

Dinner Cruise " Windsor River Cruises

$69.95 pp + $3.00 gratuity per personcan purchase tickets for delegations andCommittee members/other community memberscould be invited to attend at their expensedelegation + tVtayor + Committee = 35 people

Transportation

Minivan rentals - C of W Corporate rates-can rent $ 60.33

multiple vans @ $60,33 per van per day

Transit Windsor bus rental (per hour) $80transp. costs wHI depend on finaj_# of defe gates

Excursions;

Coventry GardensSculpture GardensArt Gallery / Chimchuk MuseumAdventrue BayPoint Pelee guided Tour/Fort Maiden guided Tour $ 7.00

Gifts $ 1,200.00

Options for Canada Day Celebration would be to have delegatestake part in the Swearing in Ceremony for new Canadian Citizenswhich will take place on waterfront in the AM on July 1st along withMayor Dilkens, and then take part in the Canada Day Parade

We can approach the Mufti-Cuftural Council about hosting a lunchon July 1st after the parade similar to what is done for Inauguration

Total $ 19,567.35

APPENDIX "C"

South Asian Centre225 Wyandotte West, suite 208

Windsor, On. N8X 1E8(519)252-7447

sacw09(%email.com

'^"r^"

January 2017

Dear Patrons of South Asian Centre (SAG),

Re; 31 Anniversary Annual Dinner

Greetings for the year 2017

This year, SAG is celebrating its 31 Anniversary by holding its Annual Dinner onthe 12 of May, Friday, at the Giovanni Caboto Club (Howard & Parent Avenue).The details of the evening will be sent to you in a flyer.

Once again we look forward to your participation in our Annual Dinner andcelebrations. Tables of 8 or 10 are available as well as individual tickets.Please contact us for your resen/ation.

We extend our heartfelt thanks for your support in the past and look forward toyour support this year as well.

Yours Sincerely,

Jeewen GillChair, Dinner CommitteeSouth Asian CentreWindsor

APPENDIX "D"

Kadour, Karen

From:Sent:To:Subject:Attachments:

South Asian Centre [sacw09@gmail.com]Wednesday, February 01, 2017 12:46 PMKadour, KarenSouth Asian Centre Dinner 2017 May 12Dinner Invitation letter 2017.doc

Chair,

International Relations Committee,City of Windsor

HelloPleased to say that we have fixed the aimual dinner date. It is on May 12th. We were very honored last year that

the Mayor and tihree other people attended our dinner. We hope you will get 4 tickets again this year.

regards

Jeewen GillChair, SAG Dmner Committee 2017South Asian Centre of Windsor (SAG)

letter follows

Advance Notification. Your RSVP requested.

31ST SOUTH ASIAN Indian GALA DINNER

WHEN: 12 MAY 2017

WHERE: CABOTO CLUB, Parent @ Tecumseh, WINDSOR

Time: 6:00 PM Reception

6:45 PM Opening Ceremony with Cultural Performances

Greetings from elected government representatives

7:30 PM Dinner

9:30 PM Dancing

This is South Asian Centre's major event of the year,

Celebrated during the Asian Heritage Month.

This will be SAC's 3 1 Anniversary Gala, featuring authentic Indian cuisine catered from a well-known caterer.

Included in this year's program: Dance Performance will open the evening's festivities, followed by cultural

performances by dancers and musicians, door prizes, and more.

Ticket price: $75 ($25 tax deductible receipt available)

Call for a quote re a table of 8 or 10.

All proceeds support the programs and outreach services of the South Asian Centre.

For tickets or advertising information, please contact the SAG office at (519) 252-7447 (Monday & Thursday 2-5PM) or better email your request o: sacw09(%2mail.com or

Contact: Jeewen Gill @ 519-791-6000

Mark your calendar please and book your table. Forward this info to your friends, acquaintances and colleagueswho would like to join you at your table.

ETickets will be available to purchase online through paypal.

Regular tickets available at the office; payment by cheque (preferred) or by cash.

THE CORPORATION OF THE

CITY OF WINDSORFRED FRANCIS

COUNCILLOR WARD 1

February 2, 2017

Parks Department

Yvan Mantha, Manager/ Parks Operations

2461 McDougall Ave.

Windsor/ON N8X3N5

Dear Yvan/

The City of Windsor's International Relations Committee/ along with the office of the

Mayor/ is inviting all of our twin cities to visit Windsor in June 2017, to celebrate the City's 125

Birthday. During their stay we look forward to showcasing our wonderful waterfront parks

including the Odette Sculpture Park.

The Odette Sculpture Park currently houses the Billy Goat-Spring fountain sculpture

that was gifted to the City of Windsor by our twin city Lublin/ Poland/to comrflemoratethe

100 anniversary of the Polish Community in Windsor in 2008. This traditional symbol of Lublinhas unfortunately been out of order for several years.

On behalf of the International Relations Committee I am asking for comments from the

Parks Department as to how and if the fountain can be made operational during the time that

our friends from Lublin as well as those from our other twin cities are celebrating with us here

in Windsor.

Sincerely/

Fred Francis

Chair/ International Relations Committee

FF/sg

ec: International Relations Committee

APPENDIX "E"

350 CFTY HALL SQUARE W., SUITE 203, WINDSOR, ON N9A 6S1BUS. (519) 250-4607 • E-mail: ffrancis@citywmdsor.ca