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BOARD OF DIRECTORS

STEINBRENNER FAMILY WEST TAMPA CLUB

January 10, 2013

Agenda

1. Welcome Members & Guests......Greg Hearing, Chairmana. Brian Robinson, Florida Central Credit Unionb. Collin Jotham, Mercerc. Rick Alvarez, West Tampa Board

2. Consent Itemsa. November 15, 2012 Meeting Minutes (Attachment 1)

b. November, 2012 Financial Report (Attachment 2)

3. Great Futures BreakfastVic Holcomb4.

Resource Development Strategy.............. Koni Cassinia. Year End Report..Cassandra Thomas

b.Yankees LuncheonBrenda Browning5. Strengthening the Board.....Scott Jacobsen

a. Commitmentsb. Calendarc. Conflict of Interest

6. Club Safety..Chris Letsos7. Community Relations.....Ricky Gallon

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7. Community Relations..... c y Ga o

Boys & Girls Clubs of Tampa Bay, Inc.Memo

To: Board of Directors

From: Deborah McCarthy

Date: January 8, 2012

Subject: November 2012 Financial Statements

Please find attached the revised Balance Sheet and Income Statement for the elevenmonths ended November 30, 2012.

You will note that we have $185,000 Deficit which is over budget to date by $171,000.This is consistent with our revised projections to end 2012 with approximately $195,000which were discussed with the Finance Committee at length during the 2013 budfgetdiscussions. This continues to be due primarily to the shortfall in Total Public Support

and Revenue of $158,000.

As for the slight unfavorable variance in Total Expenses of $13,000, this is acombination of a favorable variance in Total Personnel Costs of $110,000, offset by anunfavorable variance of $123,000 in Total Operating Costs. The details of the overagein Operating Costs is as follows:

Professional FeesOverage is due primarily to the costs of a new website design and implementation andtraining for the new website of $15,000.

Contract ServicesOverage is due to additional stipends for Summer Teen Youth Employment Services of

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Page 1Boys & Girls Clubs of Tampa Bay, Inc.1/8/2013 02:15:34 PM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

11/30/2012

Land & Bldg Fund

11/30/2012

Temporarily

Restricted Fund

11/30/2012

Endowment Fund

11/30/2012

Totals

11/30/2012

Totals

11/30/2011

Assets

Current Assets

$627,156 $22,742 $568,622 $12,101 $1,230,620 $1,722,594Cash & Cash Equivalents

$697,484 $0 $0 $0 $697,484 $666,076Accounts Receivable

$0 $0 $84,746 $0 $84,746 $61,166Pledges Receivable - Current

Investments - Short Term $0 $937,715 $287,708 $0 $1,225,423 $1,226,024

$149,156 $0 $0 $0 $149,156 $277,521Prepaid Expenses

$1,473,795 $960,457 $941,075 $12,101 $3,387,429 $3,953,381Total Current Assets

Non Current Assets

$0 $0 $0 $611,033 $611,033 $617,233Investments

$0 $7,607,486 $0 $0 $7,607,486 $7,917,391Land, Property and Equipment

$0 $0 $14,645 $0 $14,645 $51,403Long Term Pledges Receivable

$1,736 $0 $80,344 $0 $82,079 $76,122Other Assets

$1,736 $7,607,486 $94,989 $611,033 $8,315,244 $8,662,149Total Non Current Assets

$1,475,531 $8,567,943 $1,036,064 $623,135 $11,702,672 $12,615,531Total Assets

Liabilities and Net Assets

Liabilities

Current Liabilities

$25,058 $0 $0 $0 $25,058 $76,567Accounts Payable

$3,958 $0 $0 $0 $3,958 $1,713Payroll Withholdings Payable

$206,280 $0 $0 $0 $206,280 $211,073Accrued Expenses Payable

$235,295 $0 $0 $0 $235,295 $289,353Total Current Liabilities

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Page 2Boys & Girls Clubs of Tampa Bay, Inc.1/8/2013 2:15:34PM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

11/30/2012

Land & Bldg Fund

11/30/2012

Temporarily

Restricted Fund

11/30/2012

Endowment Fund

11/30/2012

Totals

11/30/2012

Totals

11/30/2011

Other Liabilities

$206,914 $0 $0 $0 $206,914 $177,912Deferred Revenue

$59,475 $0 $4,000 $0 $63,475 $0Due to BGCTB Foundation

$450 $0 $0 $0 $450 $0Due to Others

$266,839 $0 $4,000 $0 $270,839 $177,912Total Other Liabilities

$502,134 $0 $4,000 $0 $506,134 $467,265Total Liabilities

Net Assets

Net Assets

Net Assets - Unrestricted Fund $1,275,815 $0 $0 $0 $1,275,815 $1,879,419

Net Assets - Fixed Assets Fund $0 $6,834,486 $0 $0 $6,834,486 $7,267,467

Net Assets - Temporarily Restricted Fund $0 $0 $2,434,327 $0 $2,434,327 $2,338,556

Net Assets - Endowment Fund $0 $0 $0 $660,215 $660,215 $662,823

$1,275,815 $6,834,486 $2,434,327 $660,215 $11,204,843 $12,148,266Total Net Assets

Transfers

Transfers To/From Unrestricted Fund ($203,023) $1,733,457 ($1,402,263) ($37,080) $91,090 $0

Transfers To/From Fixed Assets Fund ($31,595) $0 $0 $0 ($31,595) $0

Transfers To/From Temporarily Restricted Fun ($67,800) $0 $0 $0 ($67,800) $0

($302,418) $1,733,457 ($1,402,263) ($37,080) ($8,305) $0Total Net Asset Transfers

$973,396 $8,567,943 $1,032,064 $623,135 $11,196,538 $12,148,266Total Net Assets

$1,475,531 $8,567,943 $1,036,064 $623,135 $11,702,672 $12,615,531Total Liabilities and Net Assets

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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Actual

1/1/2012

To

11/30/2012

Budget

1/1/2012

To

11/30/2012

Variance

Favorable

(Unfavorable)

Variance

%

Total 2012

Annual

Budget

Actual

1/1/2011

To

11/30/2011

Budget

1/1/2011

To

11/30/2011

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date Last Year

Revenue

Public Support

$768,456 $762,700 $5,756 1% $832,000 $856,697 $843,500 $13,197 2%United Way

$1,338,740 $1,522,688 ($183,948) (12)% $1,660,000 $1,582,218 $1,611,560 ($29,342) (2)%Contributions

$1,809,185 $1,754,828 $54,358 3% $1,885,950 $1,622,263 $1,596,425 $25,839 2%Fees & Grants

$3 ,916,381 $4,040, 216 ( $123,835) ( 3)% $4,377,950 $4,06 1,179 $4,051,485 $9, 694 0%Total Public Support

Revenue

$407,302 $365,803 $41,499 11% $387,650 $390,057 $426,250 ($36,193) (8)%Program Service Revenue

$1,146 $4,400 ($3,254) (74)% $4,800 $9,139 $14,250 ($5,111) (36)%Investment Revenue

$22,671 $20,570 $2,101 10% $21,700 $13,191 $22,070 ($8,879) (40)%Other Revenue

$431,119 $390,773 $40,346 10% $414,150 $412,387 $462,570 ($50,183) (11)%Total Revenue

Special Events

$577,978 $634,750 ($56,772) (9)% $634,750 $611,260 $608,250 $3,010 0%Special Event Revenue

($79,108) ($61,770) ($17,338) (28)% ($61,770) ($81,217) ($59,770) ($21,447) (36)%Special Event Expenses

$498,871 $572,980 ($74,109) (13)% $572,980 $530,042 $548,480 ($18,438) (3)%Net Special Events

$4,846,371 $5,003,969 ($157,598) (3)% $5,365,080 $5,003,608 $5,062,535 ($58,927) (1)%Total Public Support and Revenue

Expenses

Personnel Costs

$2,320,033 $2,384,057 $64,024 3% $2,590,249 $2,252,462 $2,337,036 $84,574 4%Salaries

$212,680 $273,977 $61,297 22% $296,634 $259,624 $272,497 $12,873 5%Employee Benefits

$182,097 $191,394 $9,297 5% $211,109 $174,914 $187,093 $12,179 7%Payroll Taxes

$61,491 $36,539 ($24,952) (68)% $39,570 $40,939 $34,925 ($6,014) (17)%Other Employee Costs

$2,776,301 $2,885,967 $109,667 4% $3,137,562 $2,727,940 $2,831,551 $103,612 4%Total Personnel Costs

Operating Costs

$122,852 $111,408 ($11,444) (10)% $119,090 $40,541 $41,062 $521 1%Professional Fees

$129,607 $86,200 ($43,407) (50)% $87,400 $88,900 $59,760 ($29,140) (49)%Contract Services

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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Actual

1/1/2012

To

11/30/2012

Budget

1/1/2012

To

11/30/2012

Variance

Favorable

(Unfavorable)

Variance

%

Total 2012

Annual

Budget

Actual

1/1/2011

To

11/30/2011

Budget

1/1/2011

To

11/30/2011

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date Last Year

$263,304 $271,730 $8,426 3% $303,369 $248,010 $274,086 $26,076 10%Supplies

$76,951 $80,597 $3,647 5% $86,779 $92,167 $86,519 ($5,648) (7)%Information Technolgy

$1,128,040 $1,133,854 $5,815 1% $1,236,925 $1,220,687 $1,243,853 $23,166 2%Occupancy Expense

$31,232 $ 20,890 ($10,342) (50)% $22,885 $ 15,007 $ 20,730 $5,723 28%Equipment Expense

($7,054) $12,242 $ 19,297 158% $15,588 $ 13,940 $ 23,842 $9,902 42%Printing & Postage

$196,932 $175,816 ($21,116) (12)% $191,210 $164,759 $171,963 $7,204 4%Transportation Expense

$49,101 $36,850 ($12,251) (33)% $39,000 $35,877 $36,850 $973 3%Staff Training

$202,437 $135,954 ($66,483) (49)% $159,150 $175,757 $129,779 ($45,979) (35)%Program Services

$61 ,414 $66,240 $4,826 7% $66 ,870 $54 ,237 $60,710 $6,473 11%Other Expenses

$2,254,815 $2,131,782 ($123,033) (6)% $2,328,266 $2,149,881 $2,149,153 ($727) 0%Total Operating Costs

$5 ,031,116 $5,017, 749 ($13,366) 0% $5,465,828 $4,87 7,821 $4,980,705 $10 2,884 2%Total Expenses

($184,745) ($13,781) ($170,964) (1,241)% ($100,748) $125,787 $81,830 $43,957 54%NET SURPLUS/(DEFICIT)

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