James Madison Crew Fundraisingupdated 3/12/13

Fall R

affle

Scrip

thru

3/1

Win

ter R

affle

Donat

ions

/Oth

er

Scrip

thru

4/1

Mul

ch

Comm

itmen

ts0

5

10

15

20

25

30

17.8

10.7 12.3

3.51

25

6.9

Fundraising 2012-13

ActualOpen

• Scrip remains strong (about 1K per month)

• Mulch at or slightly better than last year

Update

Total projected 77K

• 12,800 bags sold (so far)• 349 orders entered & mapped• Loads built• Workforce ready & jobs assigned• 80 rowers• 77 parents

• Fleet ready• 9 box trucks• 17 PDV’s• 2 forklifts

• Breakfast, lunch & snacks• Amazing Team• Gail Brady, Marty Cammiso, Patrick Blasz,

Amy Currin, Catherine White, Tara Voigt

MULCH 3/16

James Madison Crew MULCHupdate 3-12-13

WE ARE READY!

James Madison Crew Fundraisingupdate 3-12-13

MULCH Day Schedule

James Madison Crew Fundraisingupdate 3-12-13

• Help us communicate to parents & rowers• This is work, but also, fun• It’s a great way to develop new friendships

• Be flexible if we have to shift people around

• Help keep kids productive and focused

• Encourage and cheer everyone on

• Pray for good weather!

MULCH – What you can do?

SCRIP FROM 4/2 – 7/31

James Madison Crew Fundraisingupdate 3-12-13

• Options for window• Option 1 – credit rebates earned to club for 2012/13 season• Option 2 – allow families to begin earning toward next year

• Would be nice, if possible• Key driver this year was more flexibility for families (e.g. Winter event – raffle

and/or Scrip)• Crew is expensive. More time is a good thing.

• First, must weigh several factors• How much might we lose toward 2012/13 earnings with Option 2?• What risk might we incur to next year’s earnings by allowing this? How could this

be mitigated?

Scrip 4/2 – 7/31

4/1 Fundraising by rower for 2012-13 ends8/1 2013-14 officially starts4/2 – 7/31 Window of opportunity

James Madison Crew Fundraisingupdate 3-12-13

How much might we lose toward 2012/13 earnings?

probably not much…

James Madison Crew Fundraisingupdate 3-12-13

• Why is there risk anyway?• We require $750 rower… but budget $850/rower• No matter what is decided on this topic, this practice should be re-

evaluated

• What is the risk?• More families might stop at $750

• Families tend to oversell mulch more than other events• If families pre-earn enough, they might choose not to sell mulch, and

therefore jeopardize the extra $100 needed to meet budget

What risks might we incur toward next year?

James Madison Crew Fundraisingupdate 3-12-13

Raffles are fairly consistentMulch is erratic – high or lowNearly half raise minimumAVG of 850/rower due to high performers

James Madison Crew Fundraisingupdate 3-12-13

So… how many families and how much might they pre-earn?

Guessing power users (12) at $50/month = $2400 impact

James Madison Crew Fundraisingupdate 3-12-13

• Recommendation #1 - allow pre-earning from 4/2 – 7/31• Scrip is the only program that runs year round & therefore, the only program

which can be extended• Financial impact likely to be immaterial• Could help to grow program

• Will keep families in the habit of using Scrip• As Scrip grows over time, capability to be major fundraiser

• Recommendation #2 – identify risk mitigation strategies after all numbers are in• Possibilities are

• Require minimum mulch sales• Raise minimum fundraising, etc.

• Planned for April Board meeting

Recommendation for Scrip 4/2 – 7/31