Jamaica - Rotterdam Convention

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Functional Requirements Document

Secretariat of the rotterdam convention

Case stuDy on the Customs-RelateD aspeCts oF the

RotteRDam Convention

Jamaica’s experience

ROTTERDAM CONVENTION

taBle oF Contents

I IntroductIon page 1

II the legal framework page 1

III Procedures page 3

IV exPort of chemIcals page 6

___________

1.0 Background page 7

2.0 current methods and Procedures for ImPort lIcensIng page 8

3.0 current methods and Procedures for notIfIcatIon page 8

4.0 ProPosed methods and Procedures - Import licensing page 9

5.0 ProPosed methods and Procedures - notification page 10

6.0 ProcessIng c78 sYtem for Pca sensItIVe entrIes page 15

jamaiCa’s expeRienCe

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i. introductionTheMinistryofHealththroughthePharmaceuticalDivisionapprovespermitstoimportallchemicalsexceptpesticides ImportationofpesticidesismanagedbythePesticidesControlAuthority(PCA)whichisastatutorybodywithintheMinistryofHealth

Beinganislandstate,thecontrolofimportsisachievedthroughasystemofimportpermitorlicenseincollaborationwithJamaicaCustomsatallports

Toimprovetheinformationexchangeaboutthecharacteristicsofchemicalsbannedforuse,orsubjecttosevererestrictionsstakeholdershavebeeninvolvedinimplementationoftheRotterdamConventiononPriorInformedConsentprocedureforcertainhazardouschemicalsininternationaltrade

ii. the legal frameworkimport regulation of chemicalS and peSticideS

Whilstthereisnolegislationinplaceformanagingchemicalimportsandpermitsforchemicalsaregrantedasanadministrativemeasure,thelicensestoimportpesticidesarerequiredbythePesticidesAct1975

AmongthefunctionsofthePesticidesControlAuthorityassetoutintheActare:

(a)toregisterpesticides;and(b)tolicensepersonstoimportormanufactureregisteredpesticides

TheActstatesthat:

“Nopersonshallmanufacture,orimportanypesticideunlesshefirstobtainsintheprescribedmanneralicenseto,manufactureorimport,asthecasemayrequire,thatpesticide”

TheActalsodefines“prohibited”pesticideas:

“anypesticideofwhichthepossibleeffectsontheenvironment,plants,animalsorhumanbeingsareconsideredbytheMinistertobetoodangeroustojustifyitsuseandwhichisspecifiedinthesecondschedule

and“restricted”pesticidesas:

“anypesticidespecifiedintheThirdSchedule,andanypreparationormixturecontainingsuchpesticide,otherthan--(a)apreparationormixtureinwhichthequantityofanysuchpesticideidentifiedbyanasteriskisnotmorethan2%byweight;or(b)animpregnatedresinstripinwhichthequantityofarestrictedpesticideisnotmorethan20%byweightofdichlorvos”

PesticidesthatareprohibitedorrestrictedarelistedintheActbyScheduleswhichtheMinistermayfromtimetotime,afterconsultationwiththeAuthority,amend AMinisterialOrdercanwithdrawfromsaleoruse,andmakeprovisionforthedisposalof,anypesticideaddedtothelistofprohibitedpesticides


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Second Schedule

restricted Pesticides

aldicarb(Temik)azinphos-ethyl(GusathionA)azinphos-methyl(GusathionM Guthion)demeton(Systox)dicrotophos(Bidrin)dimefox(PesterXIV)DNOCEPNfensulfothion(Dasanit,TerracurP)fluenetil(Lambrol)fonofos(Dyfonate)Gophacideparathionparathion-methylphorate(Thimet)schradansulfotepTEPPrhionazin(Nemofos,Zinophos)Zectran

third Schedule

Prohibited Pesticides

Abateacrylonitrilealdrinalphanaphthylthiourea(Antu)aluminiumphosphidearsenates,lead,copperandcalciumarsenites,sodiumandpotassiumbinapacryl(Morocide)carbofuran(Furadan)carbondisulphidecarbophenothion(Trithion)chlordecone(Kepone)chlorfenvinphos(Birlanc,Sapecron)chloropicrincoumaphos(Co-Ral)cyanides(inorganic)cycloheximide(Actidione)*DDTdemephion(Cymetox,Atlasetox)dichloropropaneand/ordichloropropene (D-D,Telone)

*dichlorvos(DDVP,Vapona)dieldsindinoseb,dinosebacetatedinoterbdisulfoton(Disyston)Dursbanendosulphanendrinethionethylenedibromideethylenedichlorideetbyleneoxideheptachlormecarbam(Murfotox)medinoterbacetatemercuricchlorideallorganomercurycompoundsmercurouschloridemethamidophos(Monitor,Tamaron)metham-sodium(Vapam)methomyl(Lannate)methylbromideMethylTrithionmevinphos(Phosdrin)Mocap(Prophos)monocrotophos(Azodrin,Nuvacron)Nemacurnicotinesulphateoxydemeton-methyl(Metasystox---R)oxydisulfoton(Disyston--S)paraquat(Gramoxone)ParisGreenPentachlorophenolphosphamidon(Dimecron)*propoxur(Baygon,Unden)prothoate(Fac)redsquillsodiumfluoridesodiumfluoroacetate(“1080”)strychnineTDE(DDD)thalliumsulphatetoxapbeneVorlex,Trapex,Di-TrapexWhitearsenicWhitephosphorusZincphosphide


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iii. proceduresa. regiStration

AllpesticidesaresubjectedtoscreeningthroughtheprocessofRegistration Potentialregistrantsmustprovidedossiersforscrutinyandfinalapproval

InformatIon reQuIred to regIster a PestIcIde 1 Applicationdossiersshouldbeboundinhardcoverbinders,andbesubmittedintriplicate They

shouldbecorrectlyindexedintheorderpresentedbelowforeasyreference 2 Thepackagesize(s)inwhichtheproductwillbeimported 3 Detailedliteratureinrespectofthechemistryandcompositionoftheproduct(includingpercentages

ofall ingredients), itsefficacy,toxicology,antidotes(togetherwithanyavailablereferences)andprecautionstobeobservedbefore,duringandafteruse

n.B. If the active ingredient is registered, only information on the formulation and the composition of the product is required.

4 Sixsamplecopiesofthelabelproposedtobeusedinconnectionwiththenewpesticide,alongwithsamplesofthepackagingmaterialsandinsertstobeusedfortradepackages LabelsshouldbeintheEnglishlanguage,andshouldconformtothelabelingstandardsofthePCA

5 Acertificateofanalysiswhichcontains: a) Anassayreportonarecentbatchoftheproductanalyzed b) Themethodofanalysisused(Thisisonlyrequirediftheactiveingredientisunregistered) 6 Adulyauthenticatedandlegalizedcertificateoffreesalefromthecompetentauthoritywithwhom

theproductisregisteredinthecountryoforigin,andtheconditionsunderwhichitmaybesoldinthatcountry,alsoacopyofthelabelstampedasbeingapprovedbythatAuthority

7 Astatementshowing:a) ThecountriesinwhichtheproductisregisteredforFreeSaleotherthanthecountryoforigin b) AnycountryinwhichtheproducthasbeenrefusedregistrationforFreeSaleandthereasonsfor

refusal 8 AcertificateintheEnglishlanguagefromthemanufacturer,respectingthesafetyofthenewpesticide,

recommendedconditionsforuse,andtheconditionsunderwhichitisrecommendedforsale 9 AcopyoftheMaterialSafetyDataSheet(MSDS)orProductDataSheet 10 A statement specifying the crops/pests to be covered State scientific names where possible,

applicationrate(dosage),andre-entryandpre-harvestperiodswhereapplicable 11 CertificatesshouldbeauthenticatedbytheJamaicanEmbassyorJamaicanConsulateinthatcountry

and in cases where none of these are present, by the British High Commission or the BritishEmbassy

12 Ananalyticalstandardisrequired(onrequest)forallproductswithanewactiveingredient 13 TheprescribedapplicationfeeofxJamaicandollarsmadepayabletotheMinistryofHealth/PCA

Registration is specific to brand name, formulation, manufacturer and package size For exampleParaquathasfourregistrationsincludingthefollowingtwo:

Brand name concentration of a.i.(%) formulation Package size (s)

Gaiquat 27 6 SolubleConcentrate 1L;20L;200L

ParaquatSuper 27 6 EmulsifiableConcentrate 3 8Land19L

Animportercouldnotgetapermittoimport10litrepackageofgaiquatnorcouldtheimporthaveadifferentconcentrationofactiveingredientsuchas12%


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b. import licence

TheAuthorityissueslicensestoanyJamaicantoimportregisteredpesticideswhenanapplicationismadeusingForm4 TheForm4isapartofthelegislation

MoreinformationabouttheimportlicensingandnotificationprocesscanbefoundunderannexI

form 4

aPPlIcatIon for lIcence to ImPort a regIstered PestIcIde

1 Importer’sname _________________________________________________________________________________________

2 Importer’saddress _______________________________________________________________________________________

3 Productnameofpesticideandformulation ____________________________________________________________

4 Quantityandpackagesize ______________________________________________________________________________

5 Manufacturer’snameandaddress_______________________________________________________________________

6 Supplier’snameandaddress____________________________________________________________________________

7 Addressofpremiseswherepesticideistobestored___________________________________________________

8 Purposeofimportation __________________________________________________________________________________

Signature of Applicant Date________________________________________________________________________________

for offIcIal use onlY

1 Dateapplicationacceptedorrefused _________________________________________________________________

2 LicenceNumber ________________________________________________________________________________________

3 Reasonforrefusal________________________________________________________________________________________

Signature of’ Registrar _____________________________________________________________________________________


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TwostampsareaffixedtothisformbythePCAtocompleteitsapproval Thefirstisanovalstampwhichgrantspermissiontoimporttheshipmentintheamountsnotexceedingthatontheform TheapprovalmustbegrantedbeforetheshipmentarrivesattheportortheimporterwouldhavebreachedCustomsLawsandisfined

Thesecondstampisarectangularstampwhichisgrantedaftertheinvoiceshavebeenpresented,theactualquantityofimportsverifiedandrecordedandtheappropriatedutiespaid Dutiesamountto2%ofCIFvalueofactualimportandthisisthemainsourceoffundingpesticidesforregulation

c. collaboration with cuStomS authoritieS

AllnewlineofficersthatareemployedtoCustomsaretrainedbythePCAandotheragenciesforwhichtheyperformagencyfunctionsincludingthePharmaceuticalDivisionofMOH

Customs officers are posted at the Post Offices,Airports and Seaports and make interceptions ofimportedpesticides ImporterswhofailtoproducealicenseintheprescribedmanneraresenttothePCA Iftheproductisregistered,alicenseisissued However,wheretheproductisnotregistered,itisseizedbythePCAInspector PCAmonitorssellersofpesticidesandwiththeassistanceofthePoliceprosecutessellersofunregisteredpesticides

PCAmaintainsadatabaseofallimportsandpublishesaRegisterofPesticides

d. importation of induStrial chemicalS

Therearenoregistrationprocessesforchemicalsexceptpharmaceuticals Therangeofchemicalsiswiderthanpesticides Apermitisgrantedonacasebycasebasis Apermitisvalidforanapprovedamountoveraperiodofsixmonths

CustomsreleasestheimportedchemicalprovidedthereisapermitfromtheMOH

e. on-line notificationS

TheGovernmentofJamaicahasinitiatedaprojecttocreateelectroniclinksbetweencriticalagenciesinvolvedwiththeissuanceofpermits Asaresult,thePesticidesControlAuthorityandthePharmaceuticalDivisionofMOHwillreceiveapplicationsforpermitsandpaymentsonline

Theseapplicationswillbedirectly linkedtoCustomsallowingonlinecommunicationon importsofinterest to the PCA PCA has seized this opportunity to request notification of all importations ofchemicalsthatarelistedonRotterdamasanextraprecautionagainstillegalimports

Inkeepingwiththisnewdevelopment,anotificationwillbemadetoPCAassoonasan importerpreparesanimportpermitwithaHarmonisedSystems(HS)CodecorrespondingtothoselistedontheRotterdamConvention TherelevantHScodesareenteredintothedatabaseforcrossreference

Whilstitisexpectedthattheimportresponsedecisionswillbehonored,thenotificationprocesswillhighlightanyattempttoimportAnnexIIIchemicalswhetherfromPartiesorNon-Partiesandwillseektoidentifyproductsthatcontainthesechemicals


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LegislationisbeingdevelopedtorequireimportlicenseforallchemicalsandendproductscontainingchemicalsthatarebannedorseverelyrestrictedincludingthoselistedonAnnexIII

Therearenorequirementsforimportpermitsforendproductsandnopermitforexportofchemicals ThenewlegislationrequireapermitfromthePCAforimportandexportofbannedorseverelyrestrictedchemicalsandendproductscontainingthesechemicals Permitswillspecifyconditions

Whilst therearenoexportpermits, Jamaica isnotamanufacturerofchemicals All formulationaremadeofimportedrawmaterial PCAregisterstherawmaterialandissuesimportlicensesforpesticidesrawmaterials ThepermittoimportthechemicalasarawmaterialwouldnotbegrantedhencethereisnoimmediateneedforJamaicatohaveexportpermittocomplywiththeConvention

iv. export of chemicalsThereisnosystemtomonitorexportofchemicals Theexportermustberegisteredasanexporter ThequantitiesofexportedchemicalsarerecordedbytheStatisticalInstitute Thereisneedtodevelopexportcontrolsandtheregulationstosupporttheimplementation TheexportofbannedandseverelyrestrictedchemicalswillbeaddressedbythelegislationtosupportRotterdam


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1.BaCKGRounD ThePesticidesControlAuthority(PCA)isthegoverningbodymandatedthroughthePesticidesActof1975toregulatepesticidesJamaica TheBoardmeetsmonthlyandsetsthepoliciesforthecontrolandregulationoftheindustry ThePCAisastatutorybodywithstaffcomplimentoften(10)

TheMinistryofHealthhasportfolioresponsibilityforthePesticidesControlAuthority(PCA) ThefunctionsasoutlinedinthePesticidesActare:•Toregisterpesticides;•Tolicencepersonstoimportormanufactureregisteredpesticides;•Toauthorizepersonstosellrestrictedpesticides;•Toregisterpremisesinwhicharestrictedpesticidemaybesold;•Tolicencepestcontroloperators;•ToconsideranddetermineapplicationsmadepursuanttothisActandtodealwithallaspectsofthe

importation,manufacturepackaging,preparationforsale,sale,disposalanduseofpesticidesandtoadvisetheMinisteronallmattersinrelationthereto;and

•TodosuchotherthingsasmaybeexpedientornecessaryfortheproperperformanceofitsfunctionsunderthisAct

PCAalsohasresponsibilityforimplementingtheRotterdamConventiononthePriorInformConsentProcedureforcertainHazardousChemicalsandpesticidesininternationaltrade HazardousChemicalsthatarelistedinAnnexIIIofRotterdamhavebeenprohibitedandshouldnotbeimportedorexportedfromJamaicawithoutPCA’spermit However,theConventionisbindingonlyonparties,asitispossiblethatnon-partiescouldattempttoexporttheseprohibitedchemicalstoJamaica There is currently no legislation or registration process for importing chemicals These are beingdevelopedandwillbesupportedbythisnotificationprocessforgreaterefficiencies

the organizational chart

chairman & board of directorS

regiStrar

Senior inSpector

executive Secretary

deputy regiStrar

inSpector

inSpector

inSpector

inSpector

inSpector accountant driver

financial controller

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jamaica’s experience

2.CuRRent methoDs anD pRoCeDuRes FoR impoRt liCensinGSubmit applicationTheImporterappliestoPCAforanImportLicenceviaanapplicationform 1 TheapplicationissubmittedtothePCA2 AmemberoftheInspectorgroupatPCAanalysestheapplicationtoensureallrequireddataare

submitted3 AmemberoftheRegistrargroup,asupervisorygroup,analysestheapplicationandgivesaninitial

stampofapprovalonceheorsheissatisfiedthatitisinorder4 ThePCAinformstheimporterthatpermissionisgrantedtoplaceanorderforthepesticidetothe

overseassupplier5 Theimporter,afterplacingorderforpesticide,mustthensubmittheinvoice,whichstatestheCIF

valueorFOBvalueofthepesticidestobeimported Thismaybesubmittedbyfax6 Oncetheinvoiceissubmitted,amemberoftheinspectorgroupmustverifythatproductsonthe

invoicearethesameproductsgrantedonthelicence7 AmemberoftheaccountinggroupcalculatesthecostofthelicenseusingtheCIFvalueortheFOB

value ThisvalueisasetpercentageoftheCIFvalue8 Apaymentadviceisgeneratedandgiventotheimporter9 Asupervisorymemberoftheaccountinggroupverifiesthecostofthelicense10 ThePCAinformstheimporterofthecostoftheimportlicence11 The importer visits the Ministry of Health and submits payment advice along with fee to the

cashier12 TheimporterreturnstothePCAandshowsreceiptofpayment13 Theapplicationformisgivenasecondapprovalandthelicenceisnowvalidforuse

CustomsOfficersaretrainedbyPCAhowtorecogniseapproved licenses Therearenoregistrationprocessesnorlegislationforindustrialchemicals HoweverimportpermitsaregrantedonacasebycasebasisbyPharmaceuticalDivision

3.CuRRent methoDs anD pRoCeDuRes FoR notiFiCationproductS (peSticideS and induStrial chemicalS)

1 IfrepresentativesfromtheJamaicaCustomssuspectsthatanimportrequiresaPCAimportlicenceandtheimportercannotproducetheimportlicencethentheagencywouldinformPCA(byphone)tosendanInspector

2 The importermayalsobesent toPCA forPesticidesandPharmaceuticalDivision for industrialchemicalsintheeventthatCustomsiscertainthattheimportrequiresaPCAimportlicence

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4.pRoposeD methoDs anD pRoCeDuRes - impoRt liCensinGThischapteroutlinesthestepsinvolvedintheproposedsystemforimportlicensingforpesticides TheproposedsystemtakesintoaccounttheneedforcommunicationbetweenPCAusersandimporters/brokerswiththeuseofelectronicmessagingsystems TheproposedsystemwillconformtothevarioususergroupswithinthePCAandtheprivilegesofeachusergroup

importer applieS via pca trade SyStem webSite1 Theimporterwilllogintoapplicationviaawebbrowserandcompleteanapplicationform42 TheSystemwill:

a Generatetheapplicationdateb SearchforanddisplayuserTRNc Searchforanddisplaycorrespondingitemtariffcoded Uponsubmissionofapplicationgenerateanapplicationtrackingnumber

3 EmailsenttotheInspectorgroupindicatingthatanapplicationwassubmittedforprocessing

inSpection by inSpector group1 Aninspectorlogsinandvetsapplicationsthataresubmitted2 Theinspectorassignsahold,inspectorpass/failstatustotheapplication3 Ifthestatusispass/failtheapplicationissenttotheregistrargroup

inSpection in by regiStrar group1 Aregistrarlogsinandreviewstheapplication2 Theregistrarassignsahold,registrarpass/failstatustotheapplication3 Once the status is registrar pass/fail the system sends an email to the importer stating

thatpre-approvalhasbeengrantedtoordergoods

SubmiSSion of invoice1 Oncetheimporterhasorderedgoods,thentheinvoicemustbesubmitted(faxallowed)tothePCA

tocalculateapplicablefees2 The inspector will first vet the invoice to ensure consistency of items ordered with items

approved

calculation of feeS by accounting group1 Theaccountingofficerwill,uponverificationoftheinvoicebytheinspectors,submittheCIForFOB

valueofpesticidesintheinvoice2 Thesystemwillthencalculatetheimportlicencefee

application of import licence fee waiver1 Thesystemwillautomaticallyapplywaivertocertainapplicationbasedonspecificcriteriasuchas

theimporterTRNandthequantityofgoodstobeimported2 TheSeniorAccountantwillbeabletomaintaintherequiredcriteriaviatheapplication

verification of feeS by Senior accounting Staff1 Senior accounting staff logs into application and verifies the import licence fees and waivers

granted2 Uponverificationtheimporterwillbenotifiedofthecostoftheimportlicence

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payment of import licence feeS1 Theimporterwilllogintoapplicationandviewapplicationsthatrequirepayment2 Theimporterhastheoptiontopayforimportlicenceviatheapplicationusingacreditcard3 TheimportermayalsovisittheMOHofficeandpayimportlicencefee4 Onceimportlicenceapplicationfeeispaidtheapplicationisnowavalidimportlicence

printing of import licence1 Inspectorcannowprinttheimportlicence

application via c78 broker applicationImportlicenceapplicationcanbetriggeredviatheC78BrokerApplication Stepsareasfollows:

1 TheBrokercreatesaC78EntryonbehalfoftheimporterusingtheC78BrokerApplication2 TheC78systemwillthennotifythebrokerifaPCAimportlicenceisrequiredforimportinganitem

basedonthetariffclassification3 This information entered on the C78 entry will then be passed electronically to the PCATrade

System

5.pRoposeD methoDs anD pRoCeDuRes - notiFiCation pestiCiDes anD BanneD oR seveRely RestRiCteD ChemiCalsIt isbeingproposedtoimplementthefollowingsolutionforimprovingthecurrentPCAnotificationprocess Insummarytheproposedstepswillinvolve:

1 CustomsBrokercompletesandsubmitsC78entrydeclaration2 C78ErrorAnalysisidentifiesPCAsensitiveHSCodesandinformsbrokerthat“Thisconsignment

mayrequireaPesticideControlAuthorityinspection”3 CustomsSupervisorassignspassedstatustoentrydeclaration4 ElectronicNotificationsenttoPCA5 PCAInspectorindicateswhetherinterestedornotinterestedinexamination

i Ifinterestedthenmessageischangedto“ThisconsignmentmustbeinspectedbythePesticidesControlAuthority”

ii If not interested then message is changed to “This consignment does not require a PCAinspection”

iii Otherwisethedefaultmessageisnotchanged6 CustomscashieringsystemprintsdefaultoreditedPCAmessageasapartofC78entryendorsement

oncepaymentismade

Summary of improvementS

TheproposednotificationsystemwillallowPCA:1 ToreceiveanelectronicnotificationforPCAsensitiveimports2 TohaveaccesstorelevantshareddataonPCAsensitiveimports3 Toutilizeelectronicrecordsofpreviousanalysisresultstoassistwiththefutureimportsofsimilar

criteria4 Tointerveneintheimportprocessinamoretimelyandeffectivemanner

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user operational ImpactsTheuserswillaccessthesystemusingawebbrowserontheircomputers (ThepageswillbedesignedtosupportNetscapeNavigator/CommunicatorVersions6 0andhigher,andMicrosoftInternetExplorerVersions5 0andhigher) Accesstotheapplicationwillbeavailablevialoginnameandpassword Theapplicationwillprovideafacilityforreviewingandupdatingimportnotifications ThePCAinspectorwillberequiredtomaintain1anonlinedatabaseconsistingoftheHScoderangesforitemsthatrequirePCAinspectionwhenbeingimported PCAandCustomsbrokerwillbenotifiedwhenspecifiedconditionsaredetected ThiswillalsoprovideaneffectivecommunicationmechanismforthebrokerandJamaicaCustomsastowhetheraconsignmentwillhavetoundergoPCAinspection

timing

Notification ProcessPCAandCustomsbrokerwillbeautomaticallynotifiedwhenspecifiedconditionsaredetected OnceaC78entryispassedbytheCustomsSupervisor,andifthisentryrequiresaPesticidesControlAuthoritycheckbasedonthePCAsensitivechecks,amessagewouldbesenttotheCustomsBrokerandPCAOfficer Adefaultmessagewouldbetaggedtothisentry ThismessagewouldindicatetheitemsthatmayrequirePCAchecksatthepointofrelease ThismessagetoPCAwillconstitutetheimportinspectionnotification PCAmodificationstothisimportinspectionnotificationshallimmediatelyupdatetheJamaicaCustomsdatabase TheimportinspectionnotificationshallbeprintedaspartoftheCustomsNewCashRemittanceSystemandEPaymentendorsementsatthepointwhereimportdutypaymentsaremade 1 PCAInspector(usingPCATradeSystem)

i Retrievesnotificationbaseda ImporterNumberb Importdaterangec Importnotificationstatus

ii Completesexaminationsheettoindicatewhetherinterestedornotinterestedinexaminationa IfthePCAinspectorindicatesthattheshipmentshouldbeinspectedbeforetheimportis

released,themessageprintedonthereceiptwillread“ThisconsignmentmustbeinspectedbythePesticidesControlAuthority”

b IfthePCAinspectordeterminesthattheshipmentdoesnothavetobeinspected(beforetheimportisreleased),themessageprintedonthereceiptread,“ThisconsignmentdoesnotrequireaPesticidesControlAuthorityinspection”

2 CustomsCashier(usingCustomsNewCashRemittanceSystematCustomsHouse)i Prints default or edited PCA message as apart of C78 entry endorsement once payment is

made

1 Maintenancewillinvolve:adding,deletingandmodifyingimportsensitiveitems Thatis,tariffcodesofitemsthatrequirePCAinspectionwhenbeingimported

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reportS

ThePCAuserwillbeallowedtogeneratethefollowingreports:

1 Numberofimportlicencesissuedoveraspecificperiod2 Notificationsperimporteroveraperiod

a Importername,TRNandDaterangeasheaderinformationb Itemdescription,tariffcode,entrynumber,statisticalunit,netweight,CIF,consignorvalueand

notificationstatus3 Notificationspertariffoveraperiod

a Dateandtariffrangeasheaderinformationb Importername,TRN,itemdescription,tariffcode,entrynumber,statisticalunit,netweight,CIF

value,consignorandnotificationstatus4 Notificationsperstatusoveraperiod

a Daterangeandstatusasheaderinformationb Importername,TRN,itemdescription,tariffcode,entrynumber,statisticalunit,netweight,CIF

value,consignorandnotificationstatus

The system will rely on the master records to execute relevant business processes These masterrecordsinclude:1 Listofregisteredpesticides2 Listofinternalusersandprivileges3 Listofregisteredimportersofpesticides4 Listofimporterswhoqualifyforwaiveronimportlicencefee 5 ListofHarmonizedSystemCodesofinteresttoPCA

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flow chart for import licenSing

importer completeS and SubmitS application form online

importer payS

licence feeS

import licence fee

waived?

invoice approved?

SyStem calculateS licence fee

licence printed

licence collected

the inSpector

vetS application and aSSignS

StatuS

regiStrar reviewS

application and applieS a StatuS

application StatuS

importer placeS order to Supplier then SubmitS the invoice

to pca

inSpector vetS the invoice

no licence

importer notified rejected

no yeS

pre-approved

noyeS

end

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c78 import entry

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6. pRoCessinG C78 sytem FoR pCa sensitive entRies

BasedonthecriteriadefinedusingtheMasterMaintenance,onceitisestablishedthataC78entryis sensitive toPCA inspection, (hasHSCodes related to restrictedorbannedchemicals)adefaultmessagewillbeattachedtothisC78entry

RelevantinformationfromthesensitiveC78entrywillbepostedtothePCAServertofacilitatePca officer message edits.

flow chart for c78 proceSSing for pca SenSitive entrieS

Start

cuStom broker prepareS c78 and

SubmitS to cuStomS

doeS SuperviSor paSS thiS entry?

entry match

inSpection criteria?

get relevant data for thiS c78 entry

preparexml for pc

Set poSt flag to y

poSt xml to application

Server

iS the tranSaction-StatuS 0 (SucceSS)

populate pca inStructionS for cncrS to endorSe the meSSage with the value of poSt flag from

above

Send email to the broker indicating

poSSibility of checkS

Set poSt flag to n

yeS yeS

yeS

yeS

end

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The shaded portion in the figure above shows the C78 process for entries that may require PCAinspection Thefollowingsectiondescribesthestepsinvolvedinthisprocess

StepSi OncetheSupervisorpassesaC78entry,andiftheinformationonthisentrymakesitsusceptible

toPCAchecksattheport,relevantC78entryinformationwillberetrievedfortheentriessensitivetoPCAchecks

ii ThisinformationwillbeconvertedintoXMLformat XMLDesignphaseoftheDesignPhaseoftheprojectwillindicatethesamplefieldsthatwillberequiredinthisXML

iii AdatabasetablewouldbecreatedontheCustomsserverstostoreinstructionsspecifictoPCAforeachentry ThistablewillbenamedPCAinstructions OnceanentryisfoundsensitivetoPCAchecks,thePCAinstructionstablewillbepopulatedwiththedefaultmessageandtoindicateifthepostwassuccessful

iv TheCustomsBrokerissentanotificationindicatingthesameinstructionsthatwerepopulatedinthePCAinstructionstable

pca officer meSSage editS

PCAOfficerwillbeabletoeditthedefaultmessageassociatedwithaC78entrythatrequiresPCAinspectionattheexaminationports ThePCAOfficerwillbeabletopickupfromalistofremarksmaintainedasapartofRemarksMaintenancescreenabove

Asapartofthisoption,PCAofficerswillbeabletoviewtheC78entrydetailsrelevanttomakeanappropriatedecision

flow chart for pca officer meSSage

Start

pca officer viewS liSt of c78 entrieS yet to be proceSSed

pca officer editS default

meSSage

application updateS the pca

inStructionS table in the c78 SyStem via SynonymS

Start

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