JACoW Team Meeting Summary of Meeting Hywel Owen, Daresbury Laboratory.
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Transcript of JACoW Team Meeting Summary of Meeting Hywel Owen, Daresbury Laboratory.
JACoW Team Meeting
Summary of Meeting
Hywel Owen, Daresbury Laboratory
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 2
Summary of the
Seminar on the JACoW Systems for Conference Organisation and Proceedings Production
held on
Day 1 of the 2005 JACoW Team Meeting
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 3
SPMS Overview – John Poole
• History
• Objectives
• Features added recently
• Implementation
• Main features
• Architecture
• Administrative roles
• How to start implementing SPMS
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 4
SPMS Overview (cont’d)
• How does SPMS work?
• Profiles and accounts
• The Agreement
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 5
Repository Structure &Email Facility – Matt Arena
• SPMS requirements
• Browser requirements
• Email facility
• Conference email utility
• Repository email utility
• Email archives
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 6
Setting up a New Conference – Jeff Patton
• Web site at FNAL with zip files containing SPMS files at www-esh.fnal.gov/spms/
• Zip files include list of files you need and readme file with step-by-step instructions
• Hardware requirements
• File server and db server should be separate
• Also presented information on JACoW repository, background jobs, SPMS User setup, email facility, data dictionary, and additions
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 7
Customising Through System Parameters – John Poole
• Page-by-page presentation of the options available to set up parameters in SPMS
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 8
Classifications and Sub-classifications – Christine PJG
• Description of classifications
• Main Classifications screen – fields(PAC and EPAC styles are merging)
• Sub-classifications screen (entered by Administrator)
• Combine Main and Sub-classifications screens
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 9
Presentation Types and Options -- Christine PJG
• Presentation types for Contributions (e.g., invited oral, contributed oral, poster, etc.)
• Presentation types for Sessions (places a type of presentation in a physical space)
• Conclusion: There is a certain confusion about the way these two screens are labeled and used
• In-depth discussion on this topic was deferred to later in the workshop when this subject was addressed again
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 10
Abstracts, Their Submission and QA – Charlie Horak
• How to set up SPMS to accept abstracts
• What constitutes abstract QA
• How to reclassify abstracts
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 11
Program Codes – Charlie Horak
• How to create program codes
• How to number the papers and reassign IDs manually
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 12
Invitation-Only Conferences – Michaela Marx
• Description of an invitation-only conference
• How LINAC04 handled abstract submission: full-service for invitees
• Administrator duties
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 13
SPMS Functionality for Authors – Ivan Andrian
• Description of the authors interface
• Adding a new author
• Abstracts list and main screen for authors
• What’s behind a new profile
• What happens after submitting an abstract
• Paper uploading
• When and why to resubmit a paper
• QA
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 14
SPMS Data Flows – Ivan Andrian
• Conference setup
• From abstract to contributions
• Paper reviewing
• Paper editing
• Quality assurance
• Proceedings production
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 15
Registration Module – Naomi Wyles
• General Functionality
• Data Flow--General
• Data Flow--Payments
• How to set up a registration form: defining fields, building web pages
• The Administrator’s role
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 16
EPAC06 Industrial Registration Module – Dan Faircloth
• Overview
• Payment form
• Follow-up email sent
• Taking payments [discussion on various methods of taking credit card payments]
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 17
Paper Submission – Jan Chrin
• The LOC perspective
• The author perspective
• Security issues
• Paper submission framework
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 18
The Refereeing Module – Beck Reitmeyer
• History
• Proposed workflow for adding a refereeing module
• Actual workflow (JACoW editing took place before the refereeing)
• Clear and confusing needs for next time
• Suggested system parameters
• Wish list for next time
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 19
Poster Police – Christine PJG
• Policy
• Role of poster session managers (a/k/a poster police)
• Poster police interface
• Search for nonconforming posters
• Email application
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 20
QA – Christine PJG
• Purpose
• OK for publication
• Editor’s page / Paper final QA
• QA editor actions
• Result of actions
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 21
Editor’s Module – Matt Arena
• Get Next Paper button
• Active papers
• Other links
• SPMS Editor Workflow graphic
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 22
Pre-press Publication – Charlie Horak
• List of steps necessary to prepare preliminary proceedings (formerly known as preliminary proceedings), i.e., no page numbers, indexes, wrapper material
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 23
Publication Scripts – Jeff Patton
• List and description of scripts to run to create the final proceedings
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 24
Publication on the JACoW Server – John Poole
• Publishing on JACoW
• Technical requirements of papers
• Second stage: edit JACoW home page to add links to new proceedings
• Revised JACoW home page with new drop-down lists of proceedings by conference
• Code listing of search engine interface
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 25
Post-Conference Feedback to the JACoW Repository – Christine PJG
• Aims• Data to repatriate• Search/Edit screen• Question for Matt: Would the data be repatriated
postconference to the JACoW central repository and be available in the future in the profiles repository for new conferences, or would it be synchronized to conferences already using copies of the repository?
• Answer: Need to query central repository through that conference to obtain this information. Information is there, a page needs to be written to access it.
Presentation Summary,November 2005, INFN Frascati, Italy, Hywel Owen 26
End of Day 1