J03_BPP_10_V2_EN_IN

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Release V2.470

February 2005

English

J03 - General Ledger

Accounting MasterRecord (New)

SAP AGNeurottstr. 1!1!0 "all#or$

%uil#ing %lo&' %usiness Pro&ess Pro&e#ure

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Ger(any

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SAP Best Practices *04+General ,e#ger A&&ounting -aster Re&or# %PP

Copyright

) /oyright 2005 SAP AG. All rights resere#.

No art o$ this ubli&ation (ay be rero#u&e# or trans(itte# in any $or( or $or any urose ithout

the e3ress er(ission o$ SAP AG. he in$or(ation &ontaine# herein (ay be &hange# ithout rior noti&e.

So(e so$tare ro#u&ts (ar'ete# by SAP AG an# its #istributors &ontain rorietary so$tare &o(onents o$other so$tare en#ors.

-i&roso$t6 "N89"S6 N6 E:/E,6 "or#6 PoerPoint an# S;, Serer are registere# tra#e(ar's o$ -i&roso$t /ororation.

%-6 8%26 8%2 <niersal 8atabase6 9S=26 Parallel Sysle36 -VS=ESA6 A:6 S=>!06 AS=4006

9S=>!06 9S=4006 iSeries6 Series6 3Series6 ?Series6 ?=9S6 AFP6 ntelligent -iner6 "ebShere6 Net$inity6ioli6 n$or(i3 an# n$or(i3 8yna(i& Serer@ are tra#e(ar's o$ %- /ororation in <SA an#=or other&ountries.

9RA/,E is a registere# tra#e(ar' o$ 9RA/,E /ororation.

<N:6 :=9en6 9SF=16 an# -oti$ are registere# tra#e(ar's o$ the 9en Grou.

/itri36 the /itri3 logo6 /A6 Progra( Neighborhoo#6 -etaFra(e6 "inFra(e6 Vi#eoFra(e6 -ulti"inan# other /itri3 ro#u&t na(es re$eren&e# herein are tra#e(ar's o$ /itri3 Syste(s6 n&.

-,6 8-,6 :-,6 :-, are tra#e(ar's or registere# tra#e(ar's o$ ">/6 "orl# "i#e "eb /onsortiu(6-assa&husetts nstitute o$ e&hnology.

*AVA is a registere# tra#e(ar' o$ Sun -i&rosyste(s6 n&.

*AVAS/RP is a registere# tra#e(ar' o$ Sun -i&rosyste(s6 n&.6 use# un#er li&ense $or te&hnology inente#an# i(le(ente# by Nets&ae.

-a38% is a tra#e(ar' o$ -yS;, A%6 Se#en.

SAP6 R=>6 (ySAP6 (ySAP.&o(6 3As6 3A6 an# other SAP ro#u&ts an# seri&es (entione# herein as ellas their rese&tie logos are tra#e(ar's or registere# tra#e(ar's o$ SAP AG in Ger(any an# in seeral other&ountries all oer the orl#. All other ro#u&t an# seri&e na(es (entione# are the tra#e(ar's o$ theirrese&tie &o(anies. 8ata &ontaine# in this #o&u(ent seres in$or(ational uroses only. National ro#u&tse&i$i&ations (ay ary.

hese (aterials are subBe&t to &hange ithout noti&e. hese (aterials are roi#e# by SAP AG an# its a$$iliate#&o(anies CDSAP GrouD $or in$or(ational uroses only6 ithout reresentation or arranty o$ any 'in#6 an#

SAP Grou shall not be liable $or errors or o(issions ith rese&t to the (aterials. he only arranties $or SAPGrou ro#u&ts an# seri&es are those that are set $orth in the e3&hoose arranty state(ents a&&o(anyingsu&h ro#u&ts an# seri&es6 i$ any. Nothing herein shoul# be &onstrue# as &onstituting an a##itional arranty.

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cons

con Meaning

/aution

E3a(le

Note

Re&o((en#ation

Synta3

!ypographic Con"entions

!ype #tyle $escription

Example text "or#s or &hara&ters that aear on the s&reen. hese in&lu#e $iel#na(es6 s&reen titles6 ushbuttons as ell as (enu na(es6 aths an#otions.

/ross+re$eren&es to other #o&u(entation.

Example text E(hasi?e# or#s or hrases in bo#y te3t6 titles o$ grahi&s an# tables.E:A-P,E E: Na(es o$ ele(ents in the syste(. hese in&lu#e reort na(es6

rogra( na(es6 transa&tion &o#es6 table na(es6 an# in#ii#ual 'eyor#s o$ a rogra((ing language6 hen surroun#e# by bo#y te3t6 $ore3a(le6 SE,E/ an# N/,<8E.

Example text S&reen outut. his in&lu#es $ile an# #ire&tory na(es an# their aths6(essages6 sour&e &o#e6 na(es o$ ariables an# ara(eters as ell asna(es o$ installation6 ugra#e an# #atabase tools.

EXAMPLE TEXT eys on the 'eyboar#6 $or e3a(le6 $un&tion 'eys Csu&h as F2 or the

ENTER 'ey.

Example text E3a&t user entry. hese are or#s or &hara&ters that you enter in the

syste( e3a&tly as they aear in the #o&u(entation. <Example text> Variable user entry. Pointe# bra&'ets in#i&ate that you rela&e these

or#s an# &hara&ters ith aroriate entries.

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A%%re"iations

R Reuire# entry $iel#

Cuse# in the en#+user ro&e#ures

9 9tional entry $iel#


/ /on#itional $iel#


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Contents

General ,e#ger A&&ounting -aster Re&or#.........................................................................................

/reating General ,e#ger A&&ounting -aster Re&or# +/entrally......................................................

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General Ledger Accounting Master Record

&urpose%usiness transa&tions are oste# an# (anage# in the general le#ger ia a&&ounts. Ea&h (aster re&or# &ontains settings that &ontrol the $lo o$ $inan&ial transa&tions. he G=, a&&ounts re&or# thebusiness transa&tions in line ite( an# totals $or(. n the stan#ar# syste(6 all business transa&tions6hi&h are oste# to G=, a&&ounts6 are u#ate# in the general le#ger.

&rere'uisites

he settings hae been (a#e $or General ,e#ger A&&ounting.

&rocess low

Hou &an e3e&ute the $olloing transa&tions in (aster #ata ro&essing• /reate

• /hange

• 8islay

• %lo&'=unblo&'

• -ar' $or #eletion

General ,e#ger A&&ount -aster Re&or# &an be &reate# as $ollos

• /entrally

• /hart o$ A&&ount ,eel &reation an# /o(any /o#e ,eel /reation

n the ro&e#ure it has been #is&usse# ho to &reate &entrally the General ,e#ger A&&ount -asterRe&or#.

Result

General ,e#ger A&&ount (aster re&or#s hae been &reate# an# &an be oste#.

Creating General Ledger Accounting Master Record-Centrally

&rocedure

1. A&&ess the transa&tion &hoosing one o$ the $olloing naigation otions

#A& R3 *enu Accounting → Financial Accounting → General Ledger → Master

records→ Individual Processing → Centrally

!ransaction code #00

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2. 9n the Edit G/L Account Centrally s&reen+ (a'e the $olloing entries

ield na*e $escription R/O/C ,ser action and "alues Co**ent

A&&ountnu(ber

the a&&ount nu(ber o$ the G=, a&&ount that is

being &reate#

R Enter the I #igitnu(eri& nu(ber.

/AN J /hart o$ A&&ount o$ n#ia6allos you toassign the(a3i(u(nu(ber #igits $or an a&&ount is I.

/o(any&o#e

the &o(any &o#e 8 R %P01

>. /hoose Create to &reate a ne General le#ger A&&ount.

ield na*e $escription RC ,ser Action and .alues Co**ents

Control inChart o/Accounts Account Group

he a&&ount grou#eter(ines the$iel#s $or the entrys&reens i$ you&reate or &hange a(aster re&or# inthe &o(any &o#e.he a&&ount groualso #eter(ineshi&h nu(berinteral the a&&ount(ust be.

R %ase# on the tye o$a&&ount you are &reatingsele&t the releant a&&ountgrou6 base# on hi&h$iel#s ill be #islaye# inG, A&&ount (aster re&or#at /o(any /o#e leel

<se the #ro#on (enu.

PK, state(enta&&ount tye

#enti$ie# thisa&&ount as an PK,state(ent a&&ounttye

/ Either this $iel#or the 1alance#heet account$iel# (ust be$ille#

%alan&e sheeta&&ount

#enti$ies thisa&&ount $or use inthe balan&e sheet +

/ Either this $iel#or the &2Lstate*ent accttype $iel# (ustbe $ille#

$escription

Short te3t a short te3tual#es&rition o$ theG=, a&&ount

R Enter the Shortitle o$ the G,

A&&ount

G=, a&&t longte3t

he G=, a&&ountlong te3t is use# $or online #islays an#ealuations

9 Enter the longitle o$ the G,

A&&ount

Consolidation

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$ata in Chart o/ Accounts

ra#ing artner /o(any 8stan#ar# $or thehole

grou

9 %lan'

/hoose theL/ontrol8ataM tab to&ontinue.

A&&ount&urren&y

#enti$ier o$ the&urren&y in hi&hthe a&&ount ill be(anage#

R NR he #e$ault&urren&y is theone that is(aintaine# inthe /o(any/o#e %P01. <sethe #ro #on-enu to &hange

9nly %alan&esin ,o&al/urren&y

n#i&ates thatbalan&e is u#ate#only in lo&al&urren&y henusers ost ite(s tothis a&&ount.

9

E3&hange Rate8i$$eren&e ey

ey $or &al&ulatinge3&hange rate #i$$eren&es

9 <se the #ro#on(enu

Valuation grou A aluation grou

&an in&lu#e aNu(ber o$ G,a&&ounts. t &an beSeen as aneuialent to the/ororate grou&on&et.

9

a3 &ategory 8eter(ineshether thea&&ount ista3 releant.

9 2+#igit sy(bol <se the #ro#on(enu

Posting =o ta3alloe#

/he&' bo3 9 Allos osting to a&&ountsithout

in#i&ating ta3esRe&on. a&&ount$or a&&ount tye

An entry in this $iel#i#enti$ies thisG, a&&ount as anre&on&iliationa&&ount. Are&on&iliationa&&ountensures theintegration o$ a

9 <se the #ro #on (enu toin#i&ate i$ this is an Asset6/usto(er6 Ven#or..Re&on&iliation a&&ount.

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Suble#ger a&&ountinto a G, a&&ount.

Alternatiea&&ount nu(ber

his is user#e$ine#. t (ay beuse

to in#i&ate thea&&ount nu(ber$ro(the lega&y syste(.

9

A&&ount(anage# in e3t.syste(

A&&ounts that areto be oste# to inthe lo&al syste(but (anage# on anoen ite( basis inthe &entral syste((ust be in#i&ate#in the lo&al syste(.

9 /he&' bo3

n$lation 'ey <se the in$lation

'ey i$ this a&&ountis to be realuate#using the in$lationrealuationrogra(. $ thea&&ount isto be treate# as a(onetary a&&ount6then an in$lation'ey ith thearoriatein#i&ator (ust beset.

9

oleran&e grou his is a user#e$ine $iel#. <sethis$iel# to #e$inearoriatetreat(ento$ #i$$eren&esarising $ro( oenite(&learing.

9

AccountManage*ent inCo*pany Code

9en ite((anage(ent

Set u a&&ountswith open ite**anage*ent i$o$$setting entriesare to be assigne#to the ostings(a#e to thesea&&ounts. Postingsto these a&&ounts

9 /he&' bo3 i$ oen ite(s are(anage# $or this a&&ount.

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reresentin&o(letetransa&tions.

Fiel# Na(e 8es&rition R=9=/ <ser A&tion an# Values /o((ents

,ine ite( #islay 8o not set thisin#i&ator $ora&&ounts in hi&hthe nu(ber o$ostings is so greatthat line ite(#islay onlineoul# not bea#antageous6su&h as re&eiablesan# ayablesa&&ounts.

9 /he&' bo3 i$ line ite(#islay is ossible$or this a&&ount.

Sort 'ey o line ite(s areto be sorte# base#on the allo&ation$iel#.

9

Authori?ationgrou

9

A&&ounting &ler' he na(e o$ thea&&ounting &ler'.

9

Re&oeryn#i&ator

n global&o(anies thatbelong to Bointentures6 in&urre#&osts are usually

share# a(ong#i$$erent re&oeryin#i&ators hi&h&an then be #ealtith in #i$$erentays using theerio#i& settle(entrogra(.

9

Control o/$ocu*entCreation

/hoose on theL/reate=%an'=nterestM tabto &ontinue.

Fiel# status

grou

8eter(ines the

s&reen layout $or#o&u(ent entry.

R <se the #ro

#on(enu

Postauto(ati&allyonly

n#i&ates that thisa&&ount &an onlybe oste# to by thesyste( usinga&&ount#eter(inationtables.

9 /he&' bo3.

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Sule(entauto. ostings

9 /he&' bo3

Re&on a&&trea#y $or inut

his in#i&ator isuse# in &onBun&tionto the Fi3e# Asset

-anage(ent.

9

1aninancial$etails

Planning leel his $iel# is use# to&ontrol #islaysin /ash-anage(ent.

9

Releant to &ash$lo

9 /he&' bo3 i$ this a&&ount isto be use inthe state(ent o$ /ash Flo.

ouse ban' n#i&ator $or the&o(any ban'

9 <se the #ro#on(enu.

A&&ount 8 #enti$ies ouse%an's.


nterestCalculationn/or*ation

nterest in#i&ator Enter an interest&al&ulation in#i&ator here i$ the a&&ountis to be in&lu#e# inauto(ati& interest&al&ulation.


nterest &al&.

Freuen&y

An entry in this $iel#

#eter(ines theinterals Cin(onths at hi&hinterest is to be&al&ulate#auto(ati&ally $orthis a&&ountCa&&ount balan&einterest&al&ulation. heinterest &al&ulation$reuen&y is a##e#to the #ate o$ the

last interest&al&ulation.

9 <se the #ro

#on(enu.

Fiel# Na(e 8es&rition R=9=/ <ser A&tion an# Values /o((ents

ey #ate o$ lastint. &al&

he #ate in this$iel# #islays thelast ti(e theinterest &al&ulationrogra( ro&esse#this a&&ount. his is


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generally the uer li(it o$ the lastinterest run.

8ate o$ last

interest run

he #ate o$ the last

interest &al&ulation$or this a&&ount isnote# here

9 <se the #ro

#on(enu.

4. o sae the entries &hoose Save.

Result

Hou hae &reate# the general le#ger a&&ount (aster re&or# an# you &an use to ost thetransa&tions. $ reuire# &reate the G, A&&ount as /ost Ele(ent.

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