Items of Business - SCSU 19, 2008.pdf · New Business – Students and Equity : a. Report - Vice...

Friday, September 19th 2008 5:00pm-9:00pm, Room SL-232, University of Toronto Scarborough

Scarborough Campus Students' Union Meeting of the Board of Directors

Chairman: Mohsin Jeelani

A G E N D A

I t e m s o f B u s i n e s s

A. Attendance

B. Approval of the agenda C. Roll Call D. Chair’s Welcome and Comments E. Approval of Minutes- Board of Directors- August 15, 2008 In Camera F. Approval of Minutes- Board of Directors- August 29, 2008 General and In-Camera

G. Old Business

a. Incoming Executive Committee Minutes-Approval— - May 20 General and In Camera - May 29 General and In Camera - June 6 General and In Camera

ZS

H. Old Business – Human Resources

a. Report – Vice President Human Resources (Natalie Venalainen) I. Old Business – Academics

a. Report – Vice President Academics (Fatih Kurt) FK b. SCOA Minutes Approval – July 25, 2008 AK

c. Undergraduate Journal Letter of Support FK

J. Old Business – External a. Report – Vice President External (Amir Bashir) AB

K . Old Business – Campus Life

a. Report- Vice President Operations (Andre Vashist)

L . Old Business – Students and Equity a. Report - Vice President Students and Equity (Reza Hajivandi) RH

M. Old Business – Director’s Office Hours Motion HA N. New Business – Students and Equity

a. Report - Vice President Students and Equity (Reza Hajivandi) RH

Friday, September 19th 2008 5:00pm-9:00pm, Room SL-232, University of Toronto Scarborough

Scarborough Campus Students' Union Meeting of the Board of Directors

Chairman: Mohsin Jeelani

A G E N D A

I t e m s o f B u s i n e s s

b. Book Bursary Selections Committee RH

O. New Business – External

a. Report – Vice President External (Amir Bashir) AB P. New Business – Academics

a. Report – Vice President Academics (Fatih Kurt) FK b. SCOA Minutes – August 20, 2008 AK

Q. New Business -- Campus Life a. Report- Vice President Operations (Andre Vashist)

R. New Business – Human Resources a. Report – Vice President Human Resources (Natalie Venalainen) b. Hiring Report: Fall Elections Committee c. Hiring Report: Fall Bike Share Program S. Next Board of Directors Meeting –Friday, October 10, 2008 from 5-9pm in SL-232

T. Adjournment

SCSU Board of Director Minutes

Friday August 29, 2008 5:00 pm – 9:00 pm, SL-232

University of Toronto Scarborough

A. Attendance

Members Present:

Mohsin Jeelani – Chair

Daniel Greanya – Vice Chair

Abe Tsang – Director

Imran Khan – Director

Thiru Sivagumaran – Director

Rami Elmasry – Director

Munsif Mubarak – Director

Habib Ahmadzai - Director

Suleiman Furmli – Director (Late)

Aisha Khaja – Director

Kevin Wang – Director

Zuhair Syed – President and CEO (Late)

Fatih Kurt – VP Academics

Natalie Venalainen – VP Human Resources

Amir Bashir – VP External

Reza Hajivandi – VP Students and Equity (Late)

Andre Vashist – VP Campus Life (Late)

Cihan Ok – VP Operations and CFO

Additional Members and Guests:

Zalia Conde – Full Time staff, Food and Beverages Manager

Gabrielle Thompson – Full Time Floor Manager

Susannah Sukhu – Server

Dhwani Joshi – Server/Host

William Chow – Bluff’s Kitchen Staff

Lei Qiun – Bluff’s Kitchen Staff

Patrick Reys – Bluff’s Kitchen Staff

Prathab Nirupasinapp – Bluff’s Kitchen Staff

Rachel Preston – Hostess

Joel Clark – SCSU Business Manager

Marty Fiati – Ex-Officio

Pranavi Ravichandran – Orientation Coordinator

Michael Verdirame – Undergraduate College Council, Ex-Officio

Richard Liu – Undergraduate College Council – Ex-Officio

Ahmad Jaballah – President of Musilim Student Association, Undergraduate

Members Absent:

Carolina (Maria) Martelo – Director (on leave)

Masoud Hotaki – Director (on leave)

Uthra Mohan – Director (on leave)

B. Roll Call

See attendance

C. Approval of Agenda

- MJ: adds Book Exchange Update, MSA Funding, Selection of Election

Committee Chair; removed J (a), (d)

- KW: adds BBQ motion under K(g), Events Coordinator Remuneration

- DG: point of information: shouldn’t it be part of the job description?

- KW: need to allocate amounts first

- FK: adds undergraduate report under N(c)

Agenda adopted

D. Chair’s Comments

- MJ: updates: mailboxes for directors in SCSU office

» IK and HA are back from leave

» Implementing attendances for standing committees

» Orientation sign up for directors

» Office hours are due soon for directors

E. Approval of August 15 Minutes

Moved by Kevin Wang

Seconded by Daniel Greanya

- DG: on page 6, “motion to be rescinded included”

- MV: add Ex-Officio to name in attendance

- KW: Access Controls, key card, not key

- MM: SCOE minutes, cannot be mover

Minutes adopted

F. Orientation Tasks

Moved by Kevin Wang


- PR: directors are welcome to come help out with logistics if not already

involved directly

- AV: everybody should be involved

- PR: about half of incoming class is attending Orientation

- MJ: if you are interested in helping out with Orientation, email AV

Zuhair Syed moves to add Approval of Executive Committee Minutes of May

20th (General and In-Cam), May 29th (General and In-Cam), June 6th (General

and In-Cam), and Report

VOTE [10-1-0]

- TS: point of information: what time will we finish today?

- MJ: depends how fast everything goes

- RH: point of information: since we have guests today, can we move their

items up to the beginning?

- MJ: hopefully, we will get there quickly

G. New Business – Events Coordinator

Moved by Kevin Wang


- KW: remuneration

- SF: wants a little background

- FK: point of order: hasn’t this already been mentioned in the agenda?

- NV: this needs approval from SCOFS

- AV: coordinators usually get about $500

a. Remuneration

Moved by Kevin Wang

Seconded by Rami Elmasry

- KW: haven’t decided what was an appropriate remuneration

Kevin Wang moves to amend the motion

Seconded by Suleiman Furmli

- TS: point of information: how much profit is made of the fashion show?

- AV: it has been cancelled for the past few years

- SF: how much is in the line item?

- CO: $4000, money will be shifted into the Campus Life Fund

VOTE [14-0-0]

- MJ: approve job posting

- SF: is it possible to get a schedule of events?

- NV: left dates open

- AB: shouldn’t the job posting have specific dates?

Vote to approve position

VOTE [14-0-0]

H. Clubs Funding Chair Selection

Moved by Kevin Wang


Daniel Greanya moves to open nominations

Seconded by Kevin Wang

- SF: what are the requirements?

- AT: what are the responsibilities of the chair?

- DG: calling meetings, a time consuming position

- AV: if there is no chair, then there is no funding

- RH nominates RE (not accepted)

- IK nominates TS (not accepted)

BIRT the SCSU allocates $650 for the remuneration of the Events Coordinator;

BIFRT the funds come from the Fashion Show line item.

- FK nominated IK (not accepted)

- ZS: point of information: does the person nominated have to be present?

- MJ: yes, we have to know if they accept the position

- DG: temporarily accepts position

- SF nominates DG (already accepted)

No objections to Daniel Greanya temporarily accepting position of Chair of

Club Funding Sub-Committee

I. MSA Ramadan Budget 2008

Moved by Aisha Khaja

Seconded by Thiru Sivagumaran

- AJ: we charge a small membership fee to club members

- TS: point of information: how many people attend?

- AJ: Monday to Thursday: 250-300 people, Friday: 50-100

- AJ: previously, in the past, we have a lot of sponsorship

- CO: MSA is requesting a lot of money, we are strict with finances, but we

can match, and possibly give more

- DG: point of information: what line item would the money come from?

- CO: not sure

- CO: in previous years, $2500 allocated for MSA

- MV: point of information: where is the money from?

- CO: not sure, have to check

- TS: point of information: can you get more sponsorship for this year?

- AJ: we are still trying to get sponsorship

- SF: point of information: is there any way to get some marketing for

SCSU?

- AJ: we normally have a brochure with the sponsors in it

- AT: what kind of message is sent out?

- AJ: it bridges understanding between students

- AT: how many volunteers help out each year?

- TS: how will the event be managed?

- AJ: have yet to approach ISC for funding

- AK: what happens if you don’t have enough money? Will the event be

less effective?

- AJ: not sure

- AB: as a suggestion, can SCSU hold the event?

- TS: fundraising

- AJ: this is really late planning

- MV: we have to be careful of dependencies

- AV: when does this start?

- AJ: September 8th

- AV: likes the sponsoring idea

- NV: we cannot hold the event ourselves in such short notice

- SF: check with VP S/E

- RH: we have to accommodate

- RL: point of information: is there a motion on the table?

- AT requests secret ballots, seconded by DG

VOTE [7-1-1]

- RH: point of information: if it doesn’t go through, what would happen?

Motion:

Motion moved by Suleiman Furmli


VOTE [9-3-1]

- DG: this sets a bad precedent

J. New Business – Gym Membership

Moved by Kevin Wang

Seconded by Thiru Sivagumanaran

Kevin Wang moves to go In-Camera


Daniel Greanya moves to allow Bluff’s staff to remain


- AB: point of information: what is it about?

VOTE [4-4-2]

MJ breaks tie by going in favour in allowing Bluff’s Staff to remain

- DG: it is important that Zalia stays

- FK: objects to allow Joel to stay, precedent from last year

- DG: point of information to Human Resources, has Joel signed the

Confidentiality agreement?

Vote to allow Joel to stay

VOTE [10-0-0]

In-Camera Session starts

Kevin Wang moves for a 5 minute recess

Seconded by Amir Bashir

Daniel Greanya moves to go Ex-Camera


Motions arising from In-Camera Session #1:

BIRT the SCSU sponsor the MSA $3500 for the Ramadan fast breaking;

BIFRT the SCSU endorses a campaign carried out by the MSA to bring about

awareness for the source of their funding.

VOTE [8-0-1 (ZS)]

K. New Business – HR Issues

a. VP Human Resources Summary

Moved by Daniel Greanya


Daniel Greanya moves to allow Bluff’s staff and Business Manager to

remain in the meeting, and to go In-Camera


No objections to motion

Motions arising from In-Camera Session #2

VOTE [2-3-2 (DG)]

VOTE [5-1-0]

VOTE [5-1-0]

VOTE [4-0-0]

BIRT the SCSU reimburse Asana Body and Mind Yoga Center on behalf of Zalia Conde

for the gym membership for the total value of $450 for the year 2007-2008;

BIFRT the relevant executives, staff and Zalia reopen negotiations for the contract

value of the relevant line items for 2008-2009 forthcoming;

BIFRT the SCSU BOD apologize for any confusion caused to Zalia.

BIRT a mandatory 360 review process for executives be installed.

BIRT SCOHR and PBRC review the Board of Director Policy as it pertains to

reprimands and develop a code of conduct from the policy for staff, executives and

directors.

BIRT the SCSU reimburses Zalia for the taxes arising from the payment of her merit

increase based on the review of the VP Operations, on a bi-weekly basis amortized for the remainder of the fiscal year.

BIRT the SCSU Business Manager, the SCSU VPHR and the SCSU president mediate

an agreement between the Chief Accountant and the Bluffs’ Food and Beverages Manager.

VOTE [5-0-0]

VOTE [6-0-0]

VOTE [6-1-0]

Daniel Greanya moves to go Ex-Camera


L. Next Board of Directors Meeting – Friday September 19, 2008 from 5-

9 pm in SL-232

M. Adjournment

Kevin Wang moves for adjournment


Meeting adjourned at 10:00 pm

BIRT the SCSU VP Operations and CFO be instructed by the SCSU board of directors

to ensure that all cash flow issues, with regards to Bluffs, be dealt with and a report be presented to the Chair as well as the Board by the next Board meeting.

BIRT the Chair of the Board of Directors mediate a solution between the Food and

Beverage manager of Bluffs and the Chief Accountant on the Human Resource issues, and present a report to the next Board of Directors meeting.

BIRT the Chair of the Board and Vice Chair of the Board investigate and mediate a

solution between the Food and Beverages Manager of Bluffs allegations made

against the respective SCSU executives and present a report to the next Board of Directors meeting with their results.

Scarborough Campus Students’ Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Direct Line: 416-287-7615 Fax: 416-287-7088

SCSU EXECUTIVE COMMITTEE MINUTES May 20, 2008 TIME: 12:00 – 2:00 PM

A. CALL TO ORDER: Fatih Kurt called this meeting to order at 12:00 PM Members Present: Members Absent: Fatih Kurt – VP Academics and Acting President Natalie Venalainen – VP Human Resources Amir Bashir – VP External Reza Hajivandi – VP Students & Equity Cihan Ok – VP Operations Andre Vashist – VP Campus Life Mohsin Jeelani – Chairman Daniel Greanya – Vice-Chairman

none

Mohsin Jeelani is late Amir adds 2 items: Policy-bylaw review, POS training Daniel wants to discuss election days and is added to agenda Andre says to coordinate our timeline but that’s already on Item Chair’s Comments FK:The Chair thanks everyone, one meeting every week, we will be following SCSU policies and by-laws, time period will roughly be 2 hours, decision making process will be majority vote, as the chair of the meeting Fatih has vote to break the tie Discusses the problems associated with last year board meetings and recommends that we foster an environment that fosters respect and collaboration Reports Fatih Kurt FK: Attended fight for accessible education meeting downtown FK: Held 15 office hours last week although only 2 days FK: Orientation sessions together FK: UTSU meeting this week FK: Prepared for Executive committee and answered many emails FK: Started working on anti-calendar FK: Attending the planning and budget committee FK: Will attend the Governing Council meeting tomorrow with Andre Vashist with FK: special seating arrangements FK: Perhaps a NewU meeting tomorrow and will be preparing for CSS meeting next week, and will be reading CSS meeting of last year to get prepared and know the issues FK: Will roughly be holding 17-18 office hours this week



FK: Fatih hands us an article to read about Leaders Cihan CO: Training with Arjune, a very busy 2 days CO: Has answered student inquiries regarding various issues CO: Handling Bluffs business CO: Problems with Agenda CO: Cleaning up the office CO: Meetings this Thursday regarding orientation CO: Will try to schedule staff meeting next week CO: Will start working on business cards FK: Fatih asks Cihan to attend planning and budget committee, CO: Cihan will try and make the meeting unless he has another meeting AV: Andre discusses Bluffs staff, recommends that people we have are special events staff CO: Cihan will try to outreach to the community to get some permanent staff, AV: Andre recommends looking at residence, says that Res people don’t need parking, or commuting and NEED money so hire those people instead of community outreach AB: Amir says we should have students as priority for giving jobs, not the community, so hire students instead of the community people DG: Daniel objects to just having server-trained jobs, and since one of the goals last year was to create student jobs NV: Natalie recommends to see the Get Started program and to tell students about Bluffs, FK: Fatih says that traditionally Bluffs workers have been students Added to Agenda Liquor License – passed by majority vote Andre AV: Went to orientation planning committee, trying to get into the loop to see what’s going o with orientation AV: Andre wants to know his exact role in Get Started, FK: Fatih wants Andre to spearhead awareness to the first years in Get Started AV: Kyle submitted a report but it is missing a lot of things, so trying to get in touch with Kyle AV: Also working on the events calendar and trying to coordinate that with everyone AV: Andre’s idea is not to do a large scale event but to break the funding used for Fashion Show to do various small events FK: Fatih asks Cihan to make it top priority to relocate money to Andre’s idea CO: Cihan says he needs the budget and he will see DG: Daniel says we may have money from the Disaster fund that can be allocated to Campus Life projects



CO: Cihan will see what he can do AV: Andre has meet the orientation coordinator NV: introduce executive team at orientation MJ: last year Arjune said that ppl were unable to identify us on campus, so have the jackets ready for orientation so we can wear them and ppl identify us Andre says he wants to do something more fun, maybe jackets say something interesting them, CO: Cihan asks Andre to mention his idea and maybe he can get it as a bonus from a company AB: the sweaters are useless CO: Cihan says it’s not matter of recognizing but of team unity AB: Amir says its not about clothes that we get recognition – that other student unions get on the floor and talk to students that wearing t-shirts and waiting for students to recognize them CO: Cihan disagrees and says that it’s a fine and small business strategy AV: Andre gives more ideas for events, and they are more important than sweater discussion and material things he says Natalie NV: Was at orientation NV: This morning orientation for new accounting analyst, Paul and Safi NV: Learned to process payroll NV: Safety training with Joel, the New Business Manager Mohsin MJ: Working on setting the dates for next meeting MJ: Getting training for Zuhair MJ: Has compiled meeting dates for the year MJ: Trying to set a contract for directors MJ: Robert’s Rules studying AV: Andre asks that director’s contract be asking the directors to be involved in 3 events minimum ? : The chair & vice-chair have to police that MJ: Mohsin will ensure that rules are enforced, trying to learn the website as well, Daniel DG: Working on the contract DG: Will work on chair on exec and committee orientation DG: Take care of last year’s polices and by-laws that have not been passed CO: Cihan discusses his concern over director’s lack of interest in attending to scsu/school business and so Mohsin says that why we are creating a contract, CO: Cihan asks Mohsin minutes for all meetings DG: Daniel wants to have a Director's orientation, DG: Daniel needs toe computer password so he is directed to Cihan who will fix his problem



Motion to Adjourn: Moved by Fatih, Seconded by Mohsin Minutes By: Reza Hajivandi



A. CALL TO ORDER: Fatih Kurt called this meeting to order at 12:12 PM Members Present: Members Absent: Fatih Kurt – VP Academics and Acting President Natalie Venalainen – VP Human Resources Amir Bashir – VP External Reza Hajivandi – VP Students & Equity Cihan Ok – VP Operations Mohsin Jeelani – Chairman Daniel Greanya – Vice-Chairman

Andre Vashist – VP Campus Life

Andrei is excused Approval of Agenda Adding Item to Old Business POS Training Adding Item to New Business Contracts Adding to New Business Confidentiality Forms Adding to New Business Community Outreach Adding to New Business Administrative Meeting Chair’s Comments FK: Fatih congratulates everyone on the work they have been doing so far and hopes that it continues to be this way Old Business Job Descriptions FK: Fatih needed to see what everyone exactly did, so in collaboration with Natalie he got all the descriptions And Fatih or Natalie will email all job descriptions to us so we know the gist of everyone’s responsibilities SCSU Online Calendar: FK: Scsu.ca/calendar FK: Fatih -> Ideal for us, everyone within executives can add things, unfortunately we don’t have username/passwords but Fatih will work on that, and if clubs want to add events they can do it through Andrei



FK: Fatih proposes a Gmail account and everyone has a Gmail account, FK: Fatih will create the Google calendar which will cover our internal business, the SCSU calendar would cove SCSU events and club events (which would go through Andrei/other execs) Tri-campus Meeting: FK: Historical event where all 3 campuses met at Uoft St. George FK: Will happen at Monday June 16, at 5:00 PM, to advocacy and operational executives FK: we have been isolated in the past and this is a good step to start our collaborations with other SCSU MJ: Mohsin asks if non-advocacy and non-operational executives can come to the meeting and a discussion proceeds and the agreement seems to be that while it is not necessary and there would be no point they can come Office Protocol (C.O.): CO: Cihan says it is basically office rules we have to follow and must be professional FK: Fatih says that he recommends not playing music during office hours AB: Amir says that it is ok as long as it is not heard outside the office, or that we can use headphones CO: Cihan says to ensure that when people come into the office that we be professional and ready to help them right away AB: Amir says it is ok to bring people who voted or have campaigned as they may need to talk to us, CO: Cihan’s point was that we should not excessively waste our SCSU time hanging / joking around with friends but as long as it is regarding the school, SCSU or their concerns then it ok and that he is not trying to counter Amir’s point POS Training: AB: Amir proposes that we get administrative training so that we can help out with front office staff if we have to CO: Cihan proposes that we keep the office admins after their shift for an hour to show us around AB: Amir says that when its low-time then we should go forward individually and get trained individually New Business: Roundtable Updates:



Fatih: FK: Fatih has been doing transition period stuff, has done his office hours, working on anti-calendar a lot, a lot of days FK: Anti-calendar FK: Fatih says that he has not been trained by Rob or Laurie and that he has had to do all the learning himself FK: numerous students have come to talk to Fatih requesting advocacy FK: Student outreach transparency Amir, Fatih, Reza, Andrei reaching out to people during Metropass lineups doing list-serves FK: Transparency Fatih has been updating the Facebook group FK: Accessibility Audit walk around talked around student center with Reza, and Reza will be writing a report, and working with Cihan FK: UTSC planning and budget committee meeting, has invited Kim Mclean for the June 20th Board Meeting FK: UTSC academic committee meeting; routine stuff, wanted to limit management students to 6 courses, want to allow student with above 3.5 GPA to take more than 6 AB: Up to individuals to take how many courses they can take, and if they do bad it is the student’s fault NV: Natalie: an administrative issue, if we all enrolled in them and didn’t show up and it would limit other student’s ability to take those courses DG: Daniel SCOA, reason why taking 6 courses, because we have space shortage, that was the original intention why they allowed them to take more than 5 courses AB: Could be cash-grab from the administration Management tuition fees are fixed to a certain level, CO: Cihan: The only reason management students get a premium they get a lot out of it and high quality profs AB: Amir: Management students pay more & comp sci students, because those programs not recommend by provincial government, provincial gov subsidized those tuitions fees but not mgt and comp sci and why not? Because these students are going to be making lots of money later on so deregulated fees for these 2 programs FK: Will make a meeting with Krashinski who brought this tuition fee uncap in the first place out so if you want to join Fatih in the meting let him knows FK: New U: IT has been going well; It will be next week on the 6th-8th, Natalie NV: Safety Committee Meeting + First Aid Meeting NV: Job posting s have gone up for VNP + BikeShare + Interim president NV: Working with Daniel + Mohsin put up a clause, adding it to contract CO: Cihan says why things are just being put in the contract as we were not told initially when we were shown the contract NV: This added clause is just to ensure that the execs hand the reports in on time



AB: believes it is ridiculous to put such clause in the report, it can be used as a grudge, can be taken advantage of, so it should not be on the contract and that we should just have verbal consensus MJ: he just wants to do his job properly Daniel: this is just in policy actually, and it’s an offense to go to board meetings unprepared which is why we are implementing this Cihan CO: Brought in Focus Media so students will have free phones + internet and will be paying us CO: Metropass, how we can get it online so there is no complications like this CO: week as it was Cihan's first time issuing out Cihan’s metro passes CO: Bluffs bathroom bar has been stolen CO: More promotional materials needed Reza RH: Napkin idea Cihan seconds AB: Amir wants to come to sustainability meetings RH: Student Referendum Student Athletics Center Referendum on their new bubble RH: Talk to UTSU and see why they were opposed to it RH: It passed students UofT downtown RH: FATIH + CIHAN ON DOLLAR FOR DAYCARE GRANT Mohsin MJ: Helping out Amir and Andrei, Fatih giving out those gifts Daniel DG: Planning orientation DG: Daniel thanks Mohsin for help for director orientations MJ: Sheldon Hunt resigned Maria enters the meeting. Amir AB: CFS 6 days, awesome, lots of great ideas, talked to them about what they had done at student union levels AB: Metropass line giveaway with other ppl, great opportunity to outreach to students And students gave more ideas on how to improve campus life



AB: Plan to do outreach in the community AB: Green projects recycling in the student centre, what is done with the garbage in collaboration with 2nd Nature + sustainability? AB: MSA wanted to do a campus cleanup day, all the garbage AB: Cihan make sure SCSU name gets out there AB: Ashtrays around campus, not like Carlton, AB: UPass meeting meeting with Jiamboroni, will have a meeting on June 17th, AB: Skills Symposium Cihan needs the proof for that AB: It’s more for executives AB: Cihan grants to all the places that fall under the greenbelt AB: Green initiative, do the proposal, and we can get grants up2 5 million AB: Motion to extend meeting…passes AB: Tom Nowers Meeting AB: Tomorrow from 3-4 clock AB: Administrative Meeting AB: Office Hours 15 hours/week is office hours for students 40 hour work week FK: Fatih emphasizes that in-camera minutes should stay in-private ABL Amir discusses community out reach to high school students and to get them to do their volunteer hours with SCSU AB: Resources On-line CO: when got hired this was one of my mandates, if online they just come to office and pick it up, and they can then learn more about the website this way as well, and most ppl with metro passes would agree with this AB: the main reason not to put the Metropass online to begin with because ppl are coming to our office for the main point of getting metro passes, Amir says that metro pass should go online only when all our other services are up and running and coming to our office, just so we can still have that flow traffic in our office, there is lots of services we are still working on to get Yuk Yuk tickets for example, but that the main point is that it should not go up right away DG: saving students money is good idea as don’t have to wait in lineup, people have ordered metropasses before and did not come, any metorpasses that ppl order and not pickup we have to incur costs and it is an administrative problem, CO: says that now ppl come get stressed out to the office and leave, but when online they still have to come to office and hangout MJ: Amir contradicts himself, that there are many problems with lineups, someone waiting in lineup for long and then sold out they get pissed off, also they still get to come in office to pick it up when they purchase online, and plus now that they pay for it online, AB: The last board meeting of the old board, people might try to come and stir up trouble AB: Confidentiality forms everyone has signed it, except some of the directors Motion to add item: Suggestion Box for transparency, feedback Originally we wanted next meeting to be net Tuesday but due to court date moved to



Be it resolved that we have a suggestion box Seconded by Cihan Ok 4-0-0 Unanimous passed. Motion to Adjourn: Moved by Fatih, Seconded by Mohsin Minutes By: Reza Hajivandi


SCSU EXECUTIVE COMMITTEE MINUTES June 6, 2008 TIME: 10:00 AM – 12:00 PM

A. CALL TO ORDER: Fatih Kurt called this meeting to order at 10:11 PM Members Present: Members Absent: Fatih Kurt – VP Academics and Acting President Natalie Venalainen – VP Human Resources Amir Bashir – VP External Reza Hajivandi – VP Students & Equity Cihan Ok – VP Operations Daniel Greanya – Vice-Chairman Andre Vashist – VP Campus Life

Mohsin Jeelani – Chairman

Agenda: CO: Cihan wants to add Team Building, approved FK: Fatih adds Hours for full time staff FK: Fatih adds Travel Fund AV: Adds How to run events in the Student Center Chair’s Comments FK: Thanks for coming out, 3rd meeting, everything going smooth so far FK: New cell phone Item #1 Roundtable Updates Fatih FK: Last week Friday met up with Bryan Sullivand IITS representative for Anti-calendar, brief FK: Meeting with Tom Nowers, a biweekly meeting happens between President and Fatih, regarding sustainability issues such as Ashtrays FK: SCSU Board meeting that evening went well FK: Office hours are going well FK: Collecting anti-calendar evaluation forms from various departments FK: Tuesday met with Tom Nowers, Heidi, Randi regarding athletics building Partnership here is the students, university, and City of Toronto, and possibly other levels of government FK: Get feedback from students then regarding athletic complex during September Townhall meeting FK: Tuesday night @ dollar for daycare FK: Year-end event, everyone was invited so had to alternate to keep office open, some issues with front-desk staff FK: Abe and Norin coming to our directors workspace working FK: Fatih updated his Facebook group



FK: Minute Taker has been chosen FK: Meting with Tom Nowers and John Scherk regarding Travel Fund FK: Writing proposal regarding ashtrays on our campus, and will be ccing Kim Mclean and … so it will be a joint effort between SCSU and the University FK: Fatih wants to sit on the vice dean academics committee FK: Next Thursday, some UTMSU people are coming to have a meeting with us FK: Fatih involved with Get Started FK: Skillz Symposium which Fatih and everyone will be attending Natalie NV: Meeting with Taz, 3 positions for VNP…Office of Student Affairs, the lead coordinator position a non-work study so it could go all year around , so Student Affaires wants to fund the salary for that position NV: Minute Taker focused on attitude of candidate, if they would stay the extra hour, and Stephanie Tam, will send the notification today NV: SCSU Facebook Page got another week NV: Meeting with Andrei, postering squad, clubs fimdomg committee postings went up NV: Zalia and Joel's contracts need to be signed NV: Fatih is getting married June 27, 28th NV: Admin staff some not sure about renewing the contracts, Andrei AV: Talking to Allan Grant regarding the report of student event risks and procedures, it’ll be a basic guideline for all events on campus, we run this student center, they in their policies only tell us that we should have policies AV: On Student Center we should hold the power, so Allan Grant is working on that AV: Clubs Funding Committee has been working out, job postings we had to, AV: Meal Exchange Program specific charity, are on 53 campuses, its of concern, and a conference coming out for Meal Exchange coordinators, so we need to hire them now as the position was never axed in the board last year as was said so lets do hiring now so we can send them to the conference AV: Postering Squad Andrei working on it, it’s active AV: BBQ Andrei is trying to get everyone’s availabilities, we will have bunch of activities, and refreshments AV: Andrei to schedule a summer events thing Good Calendar issues being discussed regarding Google calendar AV: Andrei will work on the summer session, but as a group we must work on the whole year planning, and get a calendar going AV: Discussions regarding AV: been in contact with 4-5 clubs AV: Plan for the summer to invite all the club executives and do something



AV: Will create a leadership seminar on event planning on campus, specific to this campus so how students can run their events AV: To cut red tape for students he will start with the document working on with Allan Grant, then work with Cihan on policies w.r.t student center FK: have u been looking at using the H-wing Kiosk, the H-Wing Kiosk needs revamping! CO: Cihan wants to lessen the admin’s control on the student center AB :Amir Bikes asking for donations? Flyers donating old bikes, FK: Fatih proposes to Andre that we engage more in community meetings AB: work on post-consumer recycled paper AB: Survey Amir works with Reza RH: Positive-Space thing RH: look into CFS Campaign, racism, Islamophobia, within a National Level , Ontario executive meeting, look into AB Scarborough LGBTQ AB: Reza get executives to come out and directors as well Cihan CO: Cihan & Fatih brought out the Athletics Center CO: Cihan believes that it should be a priority for students the new athletics complex CO: Meeting with Zalia and Business managers, and the following that had an OPS meetings with the CO: full time staff, concerns discussed regarding Bluffs, CO: Cihan has to meet with Tim Lang CO: Bluffs trying to get Bluffs in the right direction, opening a bluffs operating and planning CO: committee, so operational VPs can attend that let Cihan know CO: Had Operational and Planning meeting for Orientation, Student Affairs has donated money from CO: Student Experience Fund CO: Meeting with UTM VPs next week CO: SCOFES we will be having our first meeting on Monday CO: Civent Inviting Cihan and Andre regarding better turnout for events CO: Conference with Henry for Simply Accounting CO: Last thing working on is regarding the executive and director clothing CO: Before anyone attends the meeting they should read strategic planning for UTSC and SCSU Daniel DG: Getting clubs funding posting going, its out , we as an executive will select a group which the board will have to approve DG: [email protected] DG: [email protected] DG: Working on committee chairs meeting Students & Equity ! DG: Daniel will be attending all first committee chair meetings

mailto:[email protected]




Amir AB: me & Friday, bottle-free zone, couple of ways to get funding, water fountain in the student center, it improves student experience on campus AB: Andrei is on water-bottle freezone group AB: Amir was going to talk to a high school teacher but that was cancelled AB: Helping out Natalie with the website AB: Amir has been working on SCSU Structure chart, but Mohsin has been working on that? AB: Last night UTSU Board Meetings good food AB: New U is here today, a meeting with Dave Scrivener, regarding NewU and AB: opening remarks, questions for David Naylor approach Amir for more info AB: Toronto Educational Meeting on Monday, Dave Scrivener is having his VP AB: AB: External Commissions meeting AB: Amir is planning his events for the year AB: Ashtrays on campus AB: Environmental Sustainability posters, + Islamophobia AB: Have asked everyone their voicemails AB: Monday night for people to change their voicemails AB: Daily nonformal executive meeting idea of coming , very INFORMAL meeting AB: Andrei wants to see the High school Volunteers aspect to be worked on Executive Contracts Extending meeting to 1:00 PM, No Objections, passed 10 Minute Lunch Break Late: Daniel, Natalie, Amir Get Started AV: Get Started Andrei demands that the executives should reply..they have been talking about reaching to students so people get back to Andrei , he hopes this doesn’t continue that when there are opportunities to reach out students DO IT Be it resolved that all officers be required to spend at least 2 hours at Get Started. Daniel moves, Amir Seconds MOTION PASSES 7-0-0 Reza will be a Group Leader and all other executives will be a senior leader 3rd, 4th, 5th of September (Friday the 5th it will be downtown) Wednesday on our campus Some execs rather than taking bus may be better to take cars so incase they need to do work AV: Metropass event and Andrei will do couple of other small summer events Ice Cream give away, budgeting go to VP Ops Cihan Webmaster NV: Working on it today



RH: What if we can’t get in touch with him DG: Daniel cannot attend NewU due to other priorities; school work FK: Kyle will be giving the first speech and then Fatih Another speech regarding the SCSU NewU people from UTM and UTSU, not just their student unions but their faculty as well and everything … and so that we be welcoming as possible Smart Serve Training AV: We have to be smart served trained and we need to do UofT Smart Serve? Happening on June 17, have to register for June 16, Attending: Reza, RH: Get directors to go, if they confirm Discussion regarding bringing smart serve training here, Adding to Agenda Keys Suggestion box Comment for the websites And DSAs Travel Fund John Scherk Tom Nowers 40000 $ we broke down the grants into 4 periods throughout the year, this year we granted students 5,840 $, who apply and require assistance for academic conferences Student Center Events will sit with Motion to extend for 15 minutes, mover and second or …. Passed Andrei and Cihan will work on student center policy regarding events Keys Issue of student center keys, the BM has 50 keys on his chains, the CEO and VP Ops have less than that, and that they should have access to everything as well Suggestion Box Very good in terms of transparency says Fatih Andre says can we revamp it?



Comments for Website Talks to revamp the website, we should include a section where we each have a blog and update students what we are doing Cihan says that our site is text heavy DSAs Andrei has not gotten response from them despite contacting them , we had said that we will all go to first DSA meetings Motion to Adjourn: Moved by Fatih, Seconded by Mohsin Minutes By: Reza Hajivandi

Natalie Venalainen, Vice-President Human Resources Scarborough Campus Students’ Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7047 Fax: 416-287-7088

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VICE-PRESIDENT HUMAN RESOURCES REPORT BOARD OF DIRECTORS MEETING

September 19, 2008 ACTIVITY FROM September 2nd – September 17th, 2008

1. Hiring & Employee Update

a. Job Postings and Interviews b. Bike Share Program Hiring Update c. Elections Committee Hiring Update d. Events Coordinator Hiring Update e. Polling Clerks Hiring Update

2. HR related matters 3. VNP Update 4. Other Activities

Hiring & Employee Update Job postings and Interviews The number of vacant roles has deceased during this period, however a significant amount of time has been spent on administrative tasks such as reviewing and revising contracts and preparing orientation sessions. As always, a notable amount of time was also spent reviewing job postings, screening candidates, organizing interviews, preparing interview questionnaires and interviewing. These activities can be attributed to the following positions:

• Bike Share Program Coordinator and Maintenance Coordinator • Elections Committee (CRO and DROs) • Events Coordinator • Polling Clerks

Bike Share Program Hiring Update As mentioned in my previous report, the Summer-term Bike Share Coordinators were not able to stay on for the Fall/Winter term. New coordinators have been selected, and a meeting/orientation has been scheduled for Thursday September 18th with the UTSC Bike Movement. A hiring report will be presented following this report. Elections Committee Hiring Update I am happy to report that after numerous interviews, the hiring committee has come to a consensus for the fall election’s Chief Returning Officer, and Deputy Returning Officers. A hiring report will be presented following this report.


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Events Coordinator Hiring Updates After receiving funds from SCOFS for the Events Coordinator position at the last Board Meeting, the job posting went up the following week. The submission deadline for applicants is Tuesday September 30th. Interviews will be taking place on Friday October 3rd. Anyone who is interested in sitting on this hiring committee, is asked to email [email protected] Polling Clerks Hiring Update The Submission deadline for polling clerks is Wednesday October 1st, 2008. The Elections Committee and myself will be conduction these interviews, although anyone who is interested on sitting on this hiring committee is asked to email [email protected] HR Related Matters As many of you are aware from the last Board Meeting, there have been escalated matters concerning HR. I have not received any formal documentation to confirm one way or another if the SCSU is facing litigation. The standing committee on Human Resources is in the process of planning an unconventional meeting for the parties involved to try and reach a level of understanding. Any progress made will be reported back to the Board ASAP. Volunteer Network Program Update Unfortunately the VNP launch event scheduled for mid September had to be moved back to October due to logistics and planning. On a better note, the Office of Student Affairs will be contributing to the VNP budget, hopefully doubling the SCSU’s budget of $2000. With the extra money, the VNP will be able to hold monthly volunteer appreciation events and give out more rewards for dedicated volunteers. Currently, the VNP team has increased the professionalism of the program by creating media packages for external and internal departments that wish to post with the VNP. The SCSU webmaster is also working with the team to update the VNP website and hopefully create an online database for tracking volunteer hours and job postings by the end of the year. Other Activities The following is a list of meetings or other events that I attended during this reporting period.

• Orientation (September 3rd-5th) • SCSU Table at Club’s week




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• Executive Meeting • Full Time Staff Meeting • Board Meeting • Two (2) SCOHR Meetings • Bike Share Meeting • Two (2) Volunteer Network Program Meetings • Town Hall Forum & SCSU Open House


Scarborough Campus Students' Union Report #7 – Submitted for: September 19th, 2008 – Board of Directors Meeting

(Reporting Period: August 29th – September 19th, 2008)

Vice-President, Academics

Reporting Academic Advising: All throughout the summer term, I have been working on and reporting about a 4-month long issue that has been keeping my case-logs busy. This was surrounding the status of the on-condition student, and on-condition students in general. I am pleased to report that I was successfully able to have this specific student re-registered, and thus he has successfully avoided deportation, and also has avoided being kicked out of UofT. This was a major time consumer and also a achievement for me, and I would like to publically thank John Scherk (the Vice-Dean of UTSC) and also the members of SCOA for their input. In that vein, I have spoken to Curtis Cole, the director of AA&CC, and I will be implementing a system at UTSC whereby these incoming 1st year on-condition students will be made to visit academic advisors periodically, to avoid a similar situation that we experienced this summer. John Scherk, Vice-Dean of UTSC also supports this initiative. I`ve also been dealing with numerous students with regards to their summer courses, and issues surrounding them. Also, many students have booked appointments with me to discuss the fall term, and issues around their courses and professors. Anti-Calendar: The 2007 anti-calendar has been successfully printed. It is now pending pick-up, which will get done sometime this week. In terms of my anti-calendar (2008-2009), I only have about 20 more evaluations to assign to my volunteers, as they have already completed nearly 250 evaluations in the past few weeks. This has taken up the major chunk of my time, as I have had to train and supervise over 50 volunteers. I have also been collecting evaluations for the summer term. I have most departments, and am currently waiting on two more departments. As soon as I receive these evaluations, I will get my volunteers to resume working. Academic Seminars:





My plans are coming together nicely in terms of the academic advising seminars for first year students. I have booked the council chambers for October 16th, 2008, and have prepared announcements on the intranet. I will be posting up announcements on the SCSU website shortly. Currently I have support from Drew Dudley, who will be making a short leadership announcement at the seminars. I also have booked several senior students from around campus, who are very excited to participate in. I have also received a commitment from the AA&CC, who will also be making a presentation. I only now have to contact professors who are willing to come out to the event. This should not be a problem, and it is the last stage in the process. Principal’s Vision Workshops for UTSC: I am currently in the process of organizing an SCSU attendance to at least one of these seminars, presented by Principal Franco Vaccarino. I think it is important to have an SCSU presence, to show that students are aware of the issues that are happening on campus, and that we have a strong voice. I hope that the SCSU will strengthen our relations with the principal at these workshops. SCSU Clubs Week Table: Alongside Daniel Greanya, I organized and oversaw the SCSU table in the meeting place, for clubs week, and ensured that directors and executives came out for student outreach. SCSU BBQ: I took part in the SCSU BBQ all day, on September 10th, 2008. It was a huge success, and I was handling the cash, as usual (no money was lost). I thank all those who showed up and participated. I look forward to participating in more BBQ`s this term. Snider Committee Meeting: I am representing the SCSU on this committee. We will be inviting an influential scholar to UTSC soon. I have requested potential names from the SCSU and also from SCOA members. Meetings





Executive Committee: Since our last BoD meeting, I’ve sat on two executive committee meetings. Fulltime Staff/Executive Meeting: I sat on the Fulltime/Executive meeting on Monday, September 15th, 2008. SCSU Anti-Calendar Volunteers: I met with dozens of volunteers and gave them training surrounding the various intricacies of the anti-calendar. This has taken up a huge chunk of my time, and will continue to do so, as I have more volunteers to meet with in the upcoming weeks. SCOA: I attended and reported at the SCOA meeting on September 16th, 2008. Emergency Board of Directors Meeting: I attended this meeting, which took place Monday evening, on the 15th. Elections Committee Hiring: I sat on the interviews for all of the candidates for the elections committee hiring. We have chosen three great people! Elections Policy Subcommittee: I have sat on this committee numerous times. We are attempting to come up with a better elections policy. Respectfully,

Fatih Kurt Vice President, Academics

Standing Committee on Academics Scarborough Campus Students’ Union 1265 Military Trail Toronto, ON, M1C 1M3 email: [email protected]

Standing Committee on Academics University of Toronto at Scarborough

Friday July 25th, 2008 12 pm-1 pm

CALL TO ORDER—Friday July 25th, 2008 The Chair, Aisha Khaja, called the meeting to order at 12:18 pm ATTENDACE Members Present at the meeting Members not present at the meeting Aisha Khaja (Chair) Masoud Hotaki (Leave of Absence) Fatih Kurt (Assessor) Munsif Mubarak (With regrets) Rami Elmasry (Director) Mariam Ahmed (Student) Suleiman Furmli (Director, Late 12:23 pm) APPROVAL OF AGENDA AK MOTION: BIRT the members of the Academics Committee present at this meeting approve the agenda as presented. Moved by AK seconded by RE. APPROVAL OF MINUTES AK 1. Meeting of SCOA on July 4th, 2008 MOTION: BIRT the members of the Academics Committee present at this meeting approve the minutes for July 4th, 2008 as presented. Moved by AK, seconded by RE. NEW MEMBERSHIP AK None NEW BUSINESS FK 1. VP Report


Academic Advising I am currently working with two students. One is a regular student asking for the breakdowns of grades. The other international student is facing expulsion, and if it goes through, the student will be deported due to the expiration of his/her study visa. Anti Calendar Since our Anti-Calendar Production Assistant has been unresponsive, we have hired Shuaib Muhammad as the new assistant. The 08-09 Anti-calendar is coming along smoothly. As for the 2007 Anti calendar, since students have already selected their courses, it would be useless to print it. A motion was passed at the SCSU executive committee and it will also be brought to the upcoming board meeting. Staff At the last meeting, I mentioned that I wanted to implement the full-time staff to start posting their schedules on their doors. This has been successfully implemented and they have all been very cooperative. Cheap Printing/Suggestion Box As you know, these are the two services that I had a hand in launching. We are currently waiting to hear back from the Marketing and Services Administrator. Prayer Time Extension I am still working on this project with the VP S&E. I had requested a meeting but it was cancelled. I have scheduled another meeting, and this will eventually be coming to SCOA and SCOSE. SCSU BBQ I’ll be attending this event and will be participating throughout the day. Meetings:

- Even though I was unable to sit on the hiring committee, I assisted the VP HR in the final decision.

- I attended a meeting with the president, VP Students & Equity, and the new vendor that will be replacing Travel Cuts. We shared some ideas.

- I have also successfully organized a meeting with the vice dean and registrar, and am waiting for TLS, the vice-dean and AA&CC to get back to me.

2. SSWG Meeting This group, the “Study Space Working Group” began two years ago, and meetings are held five times in a year. Since I was unable to attend the last meeting, I sent Amir Bashir as a representative in my place. Ted Rolf did the inventory study space and said we were lacking study space. Kim Mclain would like to see more lounge space. A police report was given to see how many students were using the study space and there isn’t enough internet access, and rooms are locked. By thanksgiving, we should have more wireless in the library. Habib A. wanted to open up the S-Wing rooms for study space. He brought a motion to College Council last year. I

will be bringing the updated motion. The 5th floor of B-Wing has been transferred into study space. Also, after 10 pm, we will be having rooms in the library that allow students to bring in food. Due to the annual science fair, I would like to advertise the upstairs cafe for students to study in the H-Wing. A new technology called the “Leaking Cable Technology” was first tested out in the ARC and plugs were added in the S-Wing. Essentially, I would like to see the whole school become wireless. AK: When will it be added in the ARC? FK: Sometime this year. RE: I don’t really like these study space posters...there’s too much going on FK: You can fix it up if you want RE: Ok. 3. Anti-Calendar and AC Motion The 2007 Anti-Calendar print version is not my responsibility; it’s the responsibility of the VP Academics form the previous year. Since students already picked their courses, there’s really no point in the print version. A motion has been put forth- see sheet attached. 4. Anti-Calendar – Management Department Aisha will contact instructors for course evaluation forms 5. UTM Academics/ Dropping without Penalty FK: Maybe someone can create a task force and we can work on this. SF: I’ll take care of it. OTHER BUSINESS AK None NEXT MEETING AK TBA ADJOURNMENT AK Motion to adjourn at 1:05 pm, moved by SF, seconded by RE

Standing Committee on Academics Scarborough Campus Students’ Union 1265 Military Trail Toronto, ON, M1C 1M3 email: [email protected]

Standing Committee on Academics University of Toronto at Scarborough

Wednesday August 20th, 2008 1 pm-2 pm

CALL TO ORDER—Wednesday August 20th, 2008 The Chair, Aisha Khaja, called the meeting to order at 1:08 pm ATTENDACE Members Present at the meeting Members not present at the meeting Aisha Khaja (Chair) Masoud Hotaki (Leave of Absence) Fatih Kurt (Assessor) Mariam Ahmed (Student) Munsif Mubarak (Director) Suleiman Furmli (With Regrets) Rami Elmasry (Director) Mojib Sameem (Student) APPROVAL OF AGENDA AK MOTION: BIRT the members of the Academics Committee present at this meeting approve the agenda as presented. Moved by MM seconded by RE. APPROVAL OF MINUTES AK 1. Meeting of SCOA on July 25th, 2008 MOTION: BIRT the members of the Academics Committee present at this meeting approve the minutes for July 25th, 2008 as presented. Moved by MM, seconded by RE. NEW MEMBERSHIP AK Motion to open nominations for permanent membership. Moved by RE, seconded by MM.

-Mojib Sameem (Nominated by RE) Close Nominations: Moved by RE, seconded by MM.


NEW BUSINESS FK 1. VP Report Academic Advising I am currently working on a case surrounding ‘on condition’ students. Every year, about 20-25 students are accepted under this basis. One of these students is currently being refused further registration. I will be contacting University officials to see what can be done to assist this student. Anti Calendar The 08-09 Anti-calendar is coming along smoothly. I am done cataloguing the winter term courses, and have also created a cataloguing system for the 154 courses for the winter term. This will allow me to keep track of everything in an organized manner. I have already managed to get 40 volunteers. With regards to the 2007 Anti-Calendar, the PDF version is complete and the printing will occur in less than a week. Study Space Poster The study space posters have been put up around the school. I had the webmaster upload it onto the SCUS website. They can also be found on various walls around the school, and also on the plasma screens. I will also be meeting with Julie Witt in order to discuss study space issue. Inventory One of my goals this year is to ensure wireless access all across campus by the end of the year. I will be collaborating with IITS (Zoran), the office of Student Affairs, and SSWG on this project. Meetings:

- The Elections Policy Subcommittee Meeting took place recently, and we’re working on it to make it more better

- I’ve had several meetings with the Anti-calendar Volunteers - I am trying to arrange a meeting with TLS - RE: What’s happening with extended library hours? - FK: In October, it will be open 24/7 - AK: TLS? - FK: I’m in the process of arranging a meeting with the head of TLS to see if we can work

with them - I’ve also been going through the VP Academics Portfolio Material.

2. Religious Observances Regarding UTSC Handbook In order to accommodate students’ religious needs during exams, I proposed a possible addition to the Religious Observances section in the UTSC Academic Handbook. I’ve met with John Shirt on several occasions. He was apprehensive in the beginning, and he also contacted an imam who opposed the issue of extra time for prayer.

RE: What happens if students don’t give a 48 hours notice? FK: Then in that case, they can’t be accommodated. We will advertise for this service so that students are aware of how this will work. RE: How do we control students who will abuse this privilege? FK: Well, students are only allowed 10 minutes, they have to notify the professor and/or TA 48 hours prior to the exam, and it will only be in designated areas. AK: Where are we now, in terms of this policy officially being implemented? FK: I’m expecting to hear back from John Shirt on Monday. 3. Undergraduate Student Academic Journal and Letter of Support MS: Basically, the aim of this project is to create a journal that would allow easier access to publishing research papers and scientific findings, thereby promoting research in the field of science at the undergraduate level. It will be an online tool and students would submit their work online. The site is yet to be made and many other universities already have such a program. We hope to have one issue at the end of every semester. We currently need office space, funds, and resources. FK: Possible funding for the project through SCSU could be $1000, but it’s still tentative. I would like the VP Academics to have a role in this project, perhaps by sitting on the committee. How would you ensure continuity? MS: Having an office space I think would definitely ensure that as we would have a physical location. Also, we would have the editorial board open to students. This will encourage students to be involved and it will also give them a role. FK: I think incorporating this in the VP Academics Portfolio would also help, in part with SCSU. MS: Excellent, yes that’s great! AK: So how would this work? Do students email the journals? MS: Well it’s essentially an online tool. So students would submit their work online, and we would have sophisticated online tools that will allow us to edit it. The submissions would go through the server, reviewers, and then it will be uploaded back on for the general public. For now it will be online. Can we explore avenues for office materials? FK: You can apply for clubs funding, talk to Student Affairs, CSS 4. On- Condition Students Every year, 20-25 students are admitted as ‘on-condition’ students. In other words, their academic status during the year will determine if they can continue on at UTSC. The issue is that ‘on-condition’ students only receive an email, they don’t get informed properly through a letter. They are at a high rise now, so either we need to improve the issue or remove “on-condition” students altogether. MM: How do they get assessed? FK: After 3 full credits…what do you think? AK: I think we should keep it as it does give students a chance MM: Since they came in a different way, they should be treated differently FK: That’s an option. We can make registrar’s clearly explicitly explain it to them MS: They should give them a clear warning because just sending an email out makes it seem like we don’t care FK: We should make Academic Advisors keep track of them

MM: York University makes it mandatory for these students to meet up with Academic Advisors on a regular basis. MS: We can implement a mentorship program MM: Limit the number of courses they can take AK: They should drop the courses they are doing badly in FK: I don’t want to limit the number of courses they will be taking MM: Most people do bad in first year anyways MS: We shouldn’t limit the courses because it gives the impression that they can’t handle the workload AK: But that’s only afterwards. They start off with a full course load but half way through, if they realize they can’t keep up, they can drop one or two courses. MM: It should be up to the students. FK: Yes nothing is policy MM: But if we limit them, they can do better MS: It sends the wrong message MM: Maybe it should be similar to academic probation AK: We don’t need to reach a final decision…Fatih for now, maybe they should meet with Academic Advisors. FK: Yes OTHER BUSINESS AK Please email me your availabilities for the next couple of weeks for the next upcoming meetings. NEXT MEETING AK TBA ADJOURNMENT AK Motion to adjourn at 2:10 pm, moved by FK, seconded by RE

Amir Bashir, Vice-President External Scarborough Campus Students’ Union Local 99 of the Canadian Federation of Students University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Direct Line: 416-287-7615 Fax: 416-287-7088

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Vice-President External REPORT FOR September 19th, 2008, BOARD OF DIRECTORS MEETING

REPORT SEVEN Drop Fees Organizing Meeting I posted a call out for organizers for the Day of Action on the Intranet, the SCSU facebook group and the VNP website. Students interested in organizing for the Day of Action and lead up events contacted me. On September 2nd, 2008, I held the first UTSC Drop Fees Organizing Meeting. At this meeting we went over the history of Post-Secondary Education and the funding towards it. We also discussed plans for the first two weeks of school. Orientation September 3rd-5th was the SCSU orientation. I spent a lot of time helping the Orientation Coordinator and Senior Leaders. I also spent a lot of time doing behind the scenes work during orientation such as lugging water from one site to another. I would like to thank the entire Orientation team for putting together such an amazing frosh. Drop Fees Table at Clubs Weeks From September 8th-11th, I had a Drop Fees table at Clubs Weeks in the Meeting Place. This table was to promote and raise awareness on the cost of education, the upcoming Day of Action, collect petition and also to encourage engagement within our student population. During these 5 days alone, we collected 2800 signatures. I would like to thank the Drop Fees Organizers, I could not have done it without you all. SCSU BBQ On September 10th, we had our SCSU Welcome Back BBQ. The event was a great success. Elections Committee Hiring On September 11th & 16th, we held interviews for the positions of CRO and DRO for the upcoming elections and by-elections. The hiring report will be presented by Natalie Venalainen, the VP Human Resources. Agenda Give-out On September 12th, I staffed the Agenda give-out table in front of the SCSU office. I took this opportunity to collect signatures for the Drop Fees petition.

Amir Bashir, Vice-President External Scarborough Campus Students’ Union Local 99 of the Canadian Federation of Students University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Direct Line: 416-287-7615 Fax: 416-287-7088

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GTA Education Coalition Meeting On Sunday September 14th, 2008, I attended the GTA Education Coalition Meeting. The meeting was held at the Ryerson Students’ Centre, where members from the different student unions across the GTA were present. The purpose of this meeting was to educate and come up with strategies for the Day of Action. This was a very informative and important meeting where we came up with initial ideas for the campaign. I encourage all that are interested in attending the next meeting to contact me. Fusion DJ Training On September 15th, I attended a one hour DJ training for Fusion Radio. As mentioned in my last report, I will be hosting a one hour radio show on Thursdays from 5pm to 6pm. The show is called UTSC Drop Fees Coalition. The purpose of this radio show is to raise awareness and educate students about the rising cost of education, the upcoming Day of Action and to promote engagement in our student population. SCSU Charity Dance-a-Thon On September 16th, the SCSU Charity Sub-Committee held its first event of the year. The event was a great success, many students came out and really enjoyed it. I would like to thank Ghazal and her Charity Sub-Committee team for putting together such a great event. I look forward to your next event. Petitioning I have really been pushing hard to collect signatures for the Drop Fees petitions. I had a table setup in the meeting place during the first week of school. My Drop Fees Organizers started doing class speeches and collecting petitions during the second week of school. We have talked to many students about the Day of Action and the rising cost of post-secondary education. It is very important to get as many signatures as possible. The more petitions we collect, the more support we have and are able to apply more pressure on the Ontario government. As of Wednesday September 17th, 2008, we have collected a total of 3341 signatures. If you are interested to help out with petitioning, please contact me and I can provide you with some petitions.

Andre Vashist, Vice President Campus Life Scarborough Campus Students’ Union University of Toronto Scarborough 1265 Military Trail, Toronto, ON M1C 1A4 Office: 416 208-4720 Fax: 416 287-7088

BoD Meeting – September 17th, 2008

Server Training The Training on Septembe 2nd, was semi –successful. Once again, over 50% fail rate! However, we now have more server trained students for our events. Club Funding We have received requests in excess of $30,000 for the upcoming Clubs Funding round. This is a great accomplishment, but also demonstrates that we need to dedicate more funds to clubs on campus. Events

- BBQ- success - Dance-a-thon - succes - Open House/Town Hall Forum – looking forward to it! - UTSC’s Best Damn Spirit Day: Faculty vs Students Dodgeball

Tournament - SCAA/SCSU/SRC Boat Cruise - Art Side Out - October Outrage…

Clubs Week All weeks are full, and I have been supervising this event, and it has been going well. Student Life Documentary Set to be released soon!

VP Students and Equity REPORT # 7 BOARD OF DIRECTORS: September 19, 2008

ACTIVITY PEROID: August 29 – September 16, 2008

UMicrowaves The proposal has been sent to the university and hopefully it is ok! As soon as we have their approval, steps will be taken to order microwaves and then install them. UBook Bursary There have been many issues with the SCSU Book Bursary because this year for some reason instead of giving us the bursaries Student Affaires took the book bursaries. As to the reasons why, I am not sure as I am getting mixed answers from the book store and Student Affaires. However, after a meeting with student affaires they rightly agreed to give us the gift certificates that the Bookstore provided them with. At this point however, we are still short of funding, because for some reason the BookStore still gave some other Book Bursary certificates which meant that they are shorter in their ability to give to our book bursary. We are short $ 8000 this year and currently Diana is looking to make up for that by going to sponsors. UBikeShare The new BikeShare coordinators were hired! Also, the Business Plan for BikeShare has been completed and should have been submitted latest by this Board Meeting. UEquity training from an anti-oppressive frameword There will be anti-oppression training for the SCSU on Friday, October 10. Everyone that is a part of the SCSU is required to attend. Even those who attended the first equity training are recommended to come as this one will prove to be more interesting. Thanks to Liza Arnason, Director of Student Life who has agreed to do the training. UDebit/Credit Card Services As far as I know this is going through! I have greatly advocated to Joel, Cihan, and our food vendors for this service. If Cihan is the man of his words this should go through.

Reza Hajivandi, VP Students & Equity Scarborough Campus Students Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7031 Fax: 416-287-7088

UAthletics Posters Meeting We looked at a bunch of posters to be used to promote Athletics Facility and they did look sort of cool. UPrayer Room Curtains It is there and good! UPrayer Room Bookings I have set a meeting with the groups that are experiencing booking conflicts for this Wednesday so hopefully by this meeting everything should have been solved. UFrosh I was GL and it sucked the life out of everyone who helped. UFirst Week of School It also didn’t let me get back to my work and sucked the life out of everyone too due to the traffic and many issues that came up. UManagement Lot Parking Lot Lights There were safety concerns regarding the lights and I talked to Derik Fung who talked to the chair of Management, Professor Krashinsky who said that he himself will take care of the matter. UStudent with Racism I was approached by a student who had encountered racism at our school and I did advocacy work for his case and guided him to some possible avenues. I am still looking at his case to see what happens and where I can help out. UMeeting(s) I met with Liza Arnason from Student Life. UWhat will I be doing next? Next event I will have exciting news related to equity and social justice events.


Scarborough Campus Students' Union Report #4– Submitted for: August 29th BOD

(Reporting Period: August 18h – August 29th, 2008)

President & CEO

Student Centre Expansion Planning Just an update that I, Joel, Fatih and Cihan met with Stantec Architecture, who created the design for our student centre back when it was originally built. We went over all the schematics and drawings of the current student centre and brainstormed ways to expand and how to go about the process. I did mention in previous reports that we had a deadline for the end of August to complete a first draft, but because of how busy it’s been, we’ve pushed that date till September 21.

Athletics Facility I went along with Heidi Calder (Assistant Director of Athletics), Anthony Morra (past president of SCAA), Cihan, Reza and Mohsin to visit the athletic facilities @ Brock University in St.Catherines as well as the UTM’s facilities. We spent an entire day touring these facilities and simply assessing how we could design our proposed athletics facility. Their complexes were state of the art and advanced and we hope to move forward in modeling our facility taking a little bit from each design. We have an upcoming meeting during the first week of classes with the new designer to work out drawings. I participated in an Athletics interview which was contracted by Tom Nowers to an external assessor. He interviewed us about the current athletic facilities we have and the current administration system put in place. I provided my input on how the students would like more representation and would like to be more involved in the decision making process. We discussed what should be build in a new facility among other things. Meeting with Tom Nowers I met with Tom Nowers to update one another as well as to discuss the upcoming Orientation welcome speeches that we’ll be conducting. We vaguely discussed other issues as well. We have two scheduled meetings for September. Events Planning Myself and Andre spent an entire night in the student centre just brainstorming October events for the year, since we already have September solidified. We filled out a bunch of event information sheets. Also, since I was put in charge of the first week BBQ, I’ve been doing some preparatory work for that. As you may know, the SCSU will be teaming up with Students For World Literacy to conduct a Welcome BBQ and Fundraiser on September 10th 2008. We will be having two sessions throughout the day so that we can accommodate fasting students during that time. Executive Meetings & Executive/Fulltime Staff Meetings This is coming along as usual. These meeting are productive and I will be collecting everyone’s availabilities early next week so that we can set a schedule for the Fall semester. Executive Outreach/Office Hours We’re taking a new and improved approach to the one hour walk around hour. The Executives along with the Directors (you’re invited!) will be conducting a consolidated one hour walk around hour. Basically, we’ll have Kevin suited up in Rex, free giveaways and promotions, petitions for


Scarborough Campus Students' Union Report #4– Submitted for: August 29th BOD

(Reporting Period: August 18h – August 29th, 2008)

President & CEO

campaigns etc. and we’ll walk around once a week with our ENTIRE TEAM together! This will give us visible presence on the campus and will have a heavy impact on the student population. Campus Express Meeting Their contract isn’t up for renewal until later on this year, but we had a quick meeting just to make sure that in case they were leaving, all the appropriate processes were in existence to ensure a convenience store will be solicited to replace them. Obviously, this process will take place through the Space Allocation Committee and there will be director representation on such. Residence Advisors Presentation I conducted a presentation along with Andre, Amir, Diana and Reza to the Residence Advisors for Residence Students. It was a great way to connect with them and inform them of what they should be informing their residence students with regards to what the SCSU offers in terms of Services and Advocacy campaigns. We gave them some free stuff, so it was an enjoyable session. Orientation I’ve been doing some minor duties for this. I am involved as a group leader, but will represent the SCSU in the welcome speeches as well as the SCSU Mix n Mingle Sessions for which I am preparing a slideshow presentation. Agenda Inserts Diana created agenda inserts that provide information on SCSU Executives, Directors, and Fulltime staff. We need directors to help us insert this piece into all our agendas on Sunday, September 7! There is a welcome letter on my behalf which I edited along with Diana. This piece should really help market who the elected/hired representatives on the SCSU are. Meetings:

TOO MANY TO LIST!!! NO TIME TO LIST THEM!!!

Respectfully,

Zuhair Syed President & CEO Scarborough Campus Students’ Union

Items of Business - SCSU 19, 2008.pdf · New Business – Students and Equity : a. Report - Vice...

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Transcript of Items of Business - SCSU 19, 2008.pdf · New Business – Students and Equity : a. Report - Vice...