TO:

FROM:

STAFF REPORT

Mayor and City Councilmembers

Angel Bernal, Chief of Police

SUBJECT: Professional Services Agreement between the City of Mill Valley and the County of Marin for the Delivery of Public Safety Communication Services

DATE: July 10, 2017

Approved for Forwarding:

1 Issue: Consider a Resolution authorizing the City Manager to sign the agreement for 2 professional services for the delivery of public safety communications by the County of 3 Marin Sheriffs Office Communication Division. 4

5 Recommendation: 6 Adopt the resolution. 7

8 Background: The Mill Valley Police Department and the Marin County Board of 9 Supervisors have entered into a contract for the delivery of police communications

10 services by the Marin County Sheriffs Office Communications Division. 11 12 Discussion: Through this agreement, MARIN COMM will provide normal and 13 customary services related to the performance of public safety communications 14 dispatching services, including, but not limited to emergency and routine calls for 15 service, telephone answering services, radio communications, and computer data entry. 16 17 Fiscal Impact: The budgeted cost for police communications service is $312, 240. 18

19 Attachments:

20 21 1. Resolution22 2. Agreement for Professional Services23 3. Exhibit A- General Terms and Conditions of the Agreement24 4. Exhibit B -Financial Terms and Conditions of the Agreement

1 ITEM6

1 RESOLUTIONN0.17-_ 2 3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILL VALLEY 4 AUIBORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES 5 AGREEMENT WITH THE COUNTY OF MARIN 6 7 WHEREAS, the County of Marin provides normal and customary services related to the 8 performance of public safety communications dispatching services, including, but not limited to emergency 9 and routine calls for service, telephone answering services, radio communications, and computer data entry

10 related to said services; and 11 12 WHEREAS, these services include: Computer Automated Dispatch (CAD) system for maintaining 13 unit and incident status and other services, such as queries into law enforcement databases, interfaces to 14 ancillary systems; and 15 16 WHEREAS, these services further include: emergency telephones services, business telephone 1 7 services, 9-1-1 telephone services, Police Station door telephones; and 18 1 9 WHEREAS, the City of Mill Valley has received dispatch services through the County of Marin 20 since 1998; and 21 22 WHEREAS, a budget of $312,240 is established to fund agency cost for the CAD/Dispatch service 23 provided to the Mill Valley Police Department by the County of Marin; and 24 25 WHEREAS, the City of Mill Valley has had a longstanding, beneficial relationship with the Mill 26 Valley County of Marin, and the City Council recognizes the County's unique ability to provide needed 2 7 services, such as providing police dispatch services; and 28 29 WHEREAS, the City Council recognizes the need to formalize the business relationship between 3 0 the City and the County of Marin to create an agreement that outlines the services to be performed by the 31 County for the City in exchange for City funds. 32 33 NOW, THEREFORE, IT IS HEREBY RESOLVED that the Mill Valley City Council approves 3 4 the terms of the proposed professional services by the County of Marin as set forth in the attached 3 5 Professional Services Agreement. 36 3 7 BE IT FURTHER RESOLVED that the City Manager is authorized to enter into a professional 3 8 services agreement and execute the Professional Services Agreement with the County of Marin as set forth 3 9 in Exhibit A of the attached Professional Services Agreement. 40 41 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Mill 42 Valley on this_ day of , 2017, by the following vote: 43 44 AYES: 45 NOES: 46 ABSENT: 47 48 49 Jessica Sloan, Mayor 50 51 ATTEST: 52 53 54 Kelsey Rogers, City Clerk/ Administrative Analyst

ATTACHMENT 1

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT, made and entered into this th day of , 2017, by and between the COUNTY OF MARIN (Tax I.D. Number 94-6000519), a political subdivision of the State of California (hereinafter referred to as "COUNTY") acting by and through its Sheriff's Office, and the CITY OF MILL VALLEY for its POLICE Department (hereinafter referred to as "CITY"). WITNESSETH:

In consideration of the mutual promises set out below CITY and COUNTY agree as follows:

1. The Services to be performed; the schedule for provision of said Services; the compensation for said Services; and the schedule for payment of said compensation shall all be set forth in Exhibits A and 8.

2. DESIGNATED REPRESENTATIVES. Sheriff-Coroner Robert T. Doyle is the representative of the COUNTY and will administer this Agreement for the COUNTY. The Management Committee of the MILL VALLEY POLICE DEPARTMENT is the authorized representative of the CITY. Changes in designated representatives shall occur only by advance written notice to the other party.

3. EXHIBITS. The following Exhibits are attached hereto and incorporated herein by reference:

Exhibit "A" - General Terms and Conditions Exhibit "B" - Financial Terms and Conditions

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day here first above written.

"COUNTY"

COUNTY OF MARIN

By:------------

"CITY"

CITY MILL VALLEY

By:--------------

ATTACHMENT 2

EXHIBIT-A

GENERAL TERMS AND CONDITIONS OF THE AGREEMENT BETWEEN THE COUNTY OF MARIN AND T.HE MILL VALLEY POLICE DEPARTMENT REGARDING THE DELIVERY OF POLICE COMMUNICATIONS SERVICES

The Mill Valley Police Department ("AGENCY" hereafter) and the Marin County Board of Supervisors ("COUNTY" hereafter) have entered into a contract for the delivery of police communications services by the Marin County Sheriff's Office Communications Division ("MARIN COMM" hereafter).

This exhibit to the contract fully describes the general terms and conditions agreed to by COUNTY and AGENCY. EXHIBIT - B describes the financial terms and conditions of the agreement.

Through this agreement, MARIN COMM will provide normal and customary services related to the performance of public safety communications dispatching services, including, but not limited to emergency and routine calls for service, telephone answering services, radio communications, and computer data entry related to said services. These services are more expressly described in the following sections.

I. TELEPHONE SERVICES

A. Emergency Telephones. MARIN COMM will receive and process all emergency telephone calls, including those received on 9-1-1 telephone lines and on published seven digit emergency telephone lines intended for AGENCY. All requests for response will be received and processed by MARIN COMM for police, fire, medical emergency, and urgent incidents occurring within AGENCY jurisdiction ..

B. Business Telephone Lines. During non-business hours, MARIN COMM will receive and process non-emergency telephone calls originating from AGENCY business telephone lines. Business hours are defined as Monday thru Friday, from 0800 hrs. to 1700 hrs., not including recognized State and/or National holidays. MARIN COMM will provide phone lines so that the AGENCY can forward their published number during non­business hours.

C. 9-1-1. The selective routing codes affecting AG ENCY will directly connect 9-1-1 callers to MARIN COMM.

D. Alternate Emergency Line. MARIN COMM maintains a seven-digit emergency telephone line to be used as an alternate for 9-1-1. This line (415-472-0911) may be published by AGENCY as an alternate emergency telephone number.

E. Police Station's Door Telephones. In order to assure prompt response to an emergency in front of one of the AGENCY's police station, the phones installed at those locations will automatically dial a specific line in MARIN COMM to be labeled "Front Door." This telephone will be handled as an emergency line. This line will busy-call-forward to an alternate emergency line. If a silent call or hang-up call is received, a police officer will be dispatched to check the involved police station. AGENCY will reimburse COUNTY for its share of cost associated with maintaining the described telephone li~es.

II. COMPUTER AIDED DISPATCH SYSTEM (CAD) AND COMPUTER SERVICES

A. CAD Overview. MARIN COMM operates a CAD system for maintaining unit and incident status and other services, such as queries into law enforcement databases, interfaces to ancillary systems, etc.

Page - 1 ATTACHMENT 3

EXHIBIT A -- General Terms and Conditions for Communications Services

B. Unit Status Function. MARIN COMM will maintain accurate status of all available AGENCY police, including chief and administrative officers, and police investigators. AGENCY will provide MARIN COMM with unit status changes as they occur. MARIN COMM m_aintains a unit history report for all police units on-line for thirty days. Additional unit history reports can be provided from the back up tapes. Simple requests, such as those that can be done in a few minutes are available at no cost to AGENCY, however, as described in EXHIBIT - B, AGENCY will be charged for more time consuming requests falling outside the scope of this agreement.

1. Radio Procedures. AGENCY agrees to utilize radio procedures that conform to the CAD procedures and to operate under the general guidelines of the Marin County Police Chiefs' Association, and the.Marin Emergency Radio Authority.

2. Police Unit Availability. AGENCY will notify MARIN COMM of the availability of patrol officers and key personnel, such as the duty commander or investigators. MARIN COMM will maintain the current unit availability status in CAD and will notify the officer-in-charge of any coverage problems in AGENCY jurisdiction.

C. Incident Status. MARIN COMM will electronically record all calls for police service in the CAD system.

D. Incident Numbering. MARIN COMM will electronically record a CAD Incident Number for all incidents within AGENCY jurisdiction or when AGENCY units respond to calls outside of their jurisdiction. The number is sequential, reset annually at 00:00 on January 1 each new year.

E. Case Numbering. MARIN COMM will electronically record a "Case Number'' for all predetermined CAD call types or on request by a police officer. The number is sequential, reset annually at 00:00 on January 1 each new year.

Additional CAD Services. MARIN COMM will assist AGENCY in implementing additional CAD services if desired. All costs for these additional services will be borne by AGENCY, or the costs will be shared on a prorated basis by all entities benefiting from the enhancement.

1. Providing access to the CAD from mobile computer terminals in the AGENCY vehicles, including access to a mobile mapping system.

2. Providing Automatic Vehicle Location and Automatic Response and Route Recommendation system.

F. Geofile. MARIN COMM maintains a Graphical Information System (GIS) based geofile in the CAD system that is integral to the response recommendation system. AGENCY agrees to provide quality checking and quality assurance for streets, addresses, common places and other GIS data points within their jurisdiction prior to transferring dispatch services to MARIN COMM.

If AGENCY desires any significant changes to the geofile after the initiation of this agreement, they will be charged the actual cost of the change. Any change(s) which takes more than one hour to perform by a MARIN COMM employee off-the-console will be. charged back to the AGENCY as described in EXHIBIT ~ B. For example, if the police department makes a major change in their station boundaries, AGENCY will be charged for the actual time and materials for the effort to implement the changes.

Page - 2

EXHIBIT A -- General Terms and Conditions for Communications Services

G. Additional Monitoring of Systems If AGENCY requests any additional monitoring of systems such as Automated License Plate Readers (ALPR), a written request will be made to MARIN COMM and MARIN COMM will supply a cost estimate as outlined in exhibit B, 5 (F) entitled Special Circumstance (infra). AGENCY must authorize the work to be performed and agree to reimburse COUNTY for all costs associated with the cost changes in writing prior to commencement of work. Ideally monitoring of such systems will be added via interface into the CAD system All hardware and software costs will be the responsibility of the AGENCY

Ill. OPERATIONAL ISSUES

A. Policies and Procedures. A'GENCY is responsible for establishing its policies, practices, and procedures on dispatching services in conjunction with MARIN COMM. MARIN COMM and AGENCY will follow said policies, practices, and procedures in the performance of dispatch service pursuant to this Agreement. Where possible, AGENCY will align their communications dispatch policies and procedures with the other agencies dispatched by MARIN COMM. In all cases, the policies and procedures will not conflict with those published by the Marin County Police Chiefs' Association, or the Marin Emergency Radio Authority.

B. Police and Fire Dispatch Steering Committee. A committee comprised of chief executives or their personal designees will meet biennially with Sheriff's Office administrators and Communications Division managers to review performance issues and consider and recommend service fee adjustments necessary in adopting or implementing changes in operating procedures or information technology enhancements. The Sheriff's Office Administration and Support Services Bureau commander chairs this committee.

C. Police Dispatch User's Group. The Police Dispatch User's Group is established to provide a common forum for all police agencies that contract with COUNTY for services. It meets bimonthly at locations announced in advance of the meeting. AGENCY agrees to provide representation at each meeting.

D. Conflict Resolution. MARIN COMM provides a Supervising Communications Dispatcher on each shift to provide oversight of operational activity and personnel supervision. Supervisory or command personnel from AGENCY should attempt to resolve problems by contacting MARIN COMM shift supervisor as soon as possible. Unresolved or repetitive problems should be referred to the Assistant Communications Dispatch Manager assigned as the Contract Services Liaison. Serious problems occurring after­hours should be referred to a Communications Dispatch Manager by pager or telephone. AGENCY may document a problem by addressing an email message to lmaqoski@marinsheriff .org.

E. Disaster Operations: Interaction with Emergency Operations Centers. MARIN COMM will be the primary point for dispatching day to day emergencies. In the event AGENCY's emergency operations center is activated, there will be a need to modify how incidents are handled, especially for a large-scale event which has truly exhausted local resources. The details of the interaction between MARIN COMM and AGENCY emergency operations center will be developed as a component of the policies, practices, and procedures as referenced herein.

F. Special Events. AGENCY may request COUNTY to provide extra support for a special event held within AGENCY'S jurisdiction, such as a fair or other community activity.

Page - 3

EXHIBIT A -- General Terms and Conditions for Communications Services

Whenever possible, AGENCY should provide COUNTY with at least two weeks' notice so that an overtime employee may be scheduled. In no case will extra personnel be assigned for a scheduled event with less than seventy two {72) hours' notice. AGENCY'S authorized representative must provide express written request to COUNTY, and agree to assume all additional costs associated with assigning additional MARIN COMM personnel to the event, prior to COUNTY incurring extra personnel expenses. In cases where a special event affects more than one agency, the costs for the added services will be shared by all of the involved agencies through a special formula that will be reviewed and approved by the authorized representatives from each agency.

G. OTHER GENERAL PROVISIONS

A. COUNTY or AGENCY shall have the right to terminate this Agreement at any time by giving notice in writing to the other party, one hundred eighty (180) calendar days prior to the date of such termination. On the date of termination, the COUNTY shall immediately cease rendering the services required by this Agreement, and the following shall apply:

1. AGENCY shall pay COUNTY at the termination of the Agreement any and all bills outstanding for the services rendered by COUNTY to the date of termination pursuant to this Agreement. COUNTY shall furnish to AGENCY such financial information as, in the judgment of the AGENCY, is necessary to determine the amount due for the services rendered by COUNTY. The foregoing is cumulative and does not affect any right or remedy which AGENCY or COUNTY may have in law or equity.

2. COUNTY may terminate its services under this Agreement upon one hundred and eighty (180) calendar days written notice to the AGENCY, without liability for damages, if COUNTY is not compensated according to the provisions of the Agreement or upon any other material breach of the Agreement by AGENCY, provided that COUNTY has first provided AGENCY with a written notice of any alleged breach, specifying the nature of the alleged breach and providing not less than twenty (20) working days within which time AGENCY may cure the alleged breach.

3. AGENCY may terminate its services under this Agreement upon one hundred and eighty (180) calendar days advance written notice to COUNTY, without liability for damages, upon any material breach of the Agreement by COUNTY, provided that AGENCY has first provided COUNTY with a written notice of any alleged breach, specifying the nature of the alleged breach and providing not less than twenty (20) working days within which time the COUNTY may cure the alleged breach.

B. This Agreement, together with its specific references, exhibits and attachments, constitutes all of the agreements, understandings, representations, conditions, warranties, and covenants made by and between the parties hereto.

C. No substantial modification or waiver of any provisions of this Agreement or its attachments shall be effective unless such waiver or modification shall be in writing, signed by all parties, and then shall be effective only for the period and on the condition, and for the specific instance for which given. Minor modifications to this agreemer,t may be made between both parties if agreed upon in writing, signed by AGENCY Management Committee and the Sheriff or their authorized representatives.

D. If any term, covenant, condition, or prov1s1on of this Agreement is held by a Court of competent jurisdiction to be invalid, vo.id or unenforceable, the remainder of the provision and/or provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated.

Page - 4

EXHIBIT A -- General Terms and Conditions for Communications Services

E. This Agreement may be executed simultaneously and in several counterparts, each of, which shall be deemed an original, but which together shall constitute one and the same instrument.

F. Prior to initiating any litigation arising out of this agreement, the parties shall meet and confer in good a faith effort to resolve the issues in dispute. In any action at law or in equity, including an action for declaratory relief, brought to enforce or interpret provisions of this Agreement, each party shall bear its own costs, including attorney's fees.

G. Unless otherwise expressly waived in writing by the parties hereto, any action brought to enforce any of the provisions hereof or for declaratory relief hereafter shall be filed and remain in a Court of competent jurisdiction in the County of Marin, State of California. The laws of the State of California shall govern this Agreement and all matters relating to it.

H. Each individual executing this Agreement on behalf of their public agency represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of the public agency in accordance with a duly adopted resolution or minute order of the Governing body of said public agency in accordance with the laws of the State of California. AGENCY shall deliver to COUNTY a certified copy of a resolution or minute order of AGENCY governing body authorizing and ratifying the execution of this agreement. COUNTY shall within thirty (30) days of the receipt of the AGENCY governing body resolution or minute order deliver to AGENCY a certified copy of a resolution of the Board of Supervisors authorizing or ratifying the execution of this Agreement.

I. All notices and demands of any kind which either party may require or desire to serve on the other in connection with this Agreement must be served in writing either by personal service or by registered or certified mail, return receipt requested, and shall be deposited in the United States Mail with postage thereon fully prepaid, and addressed to the party to be served as follows:

If to COUNTY:

and to:

Board of Supervisors, County of Marin Civic Center, Room 329 3501 Civic Center Drive San Rafael, CA 94903

Robert T. Doyle Sheriff-Coroner, County of Marin 1600 Los Gamos Drive #200 San Rafael, CA 94903

If to AGENCY:

and to:

Jim Mccann, City Manager City of Mill Valley 26 Corte Madera Ave. Mill Valley, CA 94941

Angel Bernal, Chief of Police Mill Valley Police Department 1 Hamilton Drive Mill Valley, CA 94941

Page - 5

EXHIBIT A -- General Terms and Conditions for Communications Services

Each party shall provide the other with telephone and written notice of any change of address as soon as practicable.

Notices given by personal delivery shall be effective immediately.

J. Indemnification

A. COUNTY and AGENCY each agrees to defend, indemnify and hold harmless the other, and the other's governing body, officers, agents, and employees, against any and all liabilities, injuries or damages caused by the intentional or negligent acts and errors or omissions of their own employees, agents, or representatives in connection with their performance and duties under the terms and provisions of this agreement. The duty to indemnify and hold harmless shall include the duty to defend as set forth in California Civil Code Section 2778. In the event of concurrent negligence or liability of the parties' employees, liability shall be apportioned between COUNTY and AGENCY under the doctrine of comparative fault, as established under California law.

K. RESPONSIBLE PARTIES

A. County of Marin

-f\Jame.- F-t~~ ; f:Ygctioo ~c~ i;:~ I afiail

Robert T. Doyle Sheriff-Corner Department Head 473-7252 473-4126 rdo~le @marinsheritt.org

Michael Ridgway Undersheriff Assistant Dept. Head 473-7249 473-4126 m ridgwa~ @marinsheriff.org

Douglas Endy Captain Bureau Commander 473-6380 473-4126 dend~@marinsheriff.org

Lee Ann Magoski Communications Manager Project Manager 473-4123 473-4126 fmagoski @marinsheriff .org

B. Mill Valley Police Department

-Name R~ ~amcti , ra ''if~ e~~ ne ~ I> Email

Angel Bernal Chief of Police Agency Head 389-4141 Abernal@cityofmillvalley.org

Lindsay Haynes Lieutenant Bureau Commander 389-4100 Lhaynes@cityofmillvalley.org

.

Page - 6

EXHIBIT 8 - Financial Terms and Conditions for Communications Services

EXHIBIT-8

FINANCIAL TERMS AND CONDITIONS OF THE AGREEMENT BETWEEN THE COUNTY OF MARIN AND THE MILL VALLEY POLICE DEPARTMENT

REGARDING THE DELIVERY OF COMMUNICATIONS SERVICES

The Mill Valley Police Department ("AGENCY" hereafter) and the Marin County Board of Supervisors ("COUNTY" hereafter) have entered into a contract for the delivery of public safety communications by the Marin County Sheriff's Office Communications Division ("MARIN COMM" hereafter). This exhibit to the contract fully describes the.financial terms and conditions agreed to by COUNTY and AGENCY.

A.

8.

Cost Recovery Mandate. COUNTY is required by policy to recover costs for providing services to other local government agencies. This Exhibit describes how COUNTY determines its costs for providing police communications services.

Determination of Cost of Services.

1. COUNTY provides several types of contracts to local government agencies, including emergency telephone answering and dispatching services, as well as providing local agencies with access to the computer aided dispatch system ("CAD" hereafter) for use by those agencies' personnel.

2. COUNTY owns, operates and maintains a Computer Aided Dispatch (CAD) system for use by agencies directly dispatched by MARIN COMM as well as for use by other agencies that operate their own dispatch center. Using data from the CAD management information system (MIS), COUNTY will determine the amount of activity handled by MARIN COMM for AGENCY within their jurisdiction for a twenty four (24) month period. This information is displayed in Appendix A, Section 2, in the columns labeled "24M CAD Activity''. This activity is exclusive of any response to mutual aid request occurring outside AG ENCY's jurisdictional boundary

3. AGENCY will pay COUNTY a percentage of the cost of the CAD Service Maintenance Agreement, plus a five (5) percent management fee, as determined by AGENCY's percentage of overall activity on the CAD system.

4. In addition to the CAD Service Maintenance Agreement, Southern Marin Law entities will pay COUNTY for the full salary and benefit cost of five and half (5.5) full-time Communications Dispatcher employees, plus a five percent management fee.

a) Appendix A, Section 1 displays the personnel costs for FY2017-2018

b) Appendix A, Section 2, displays the overall CAD activity for all agencies, and identifies their respective percentage of use of the full time employees mentioned in this section, CAD maintenance and each agencies share of that cost.

5. CAD Enhancements.

a) COUNTY will coordinate improvements and enhancements to the CAD periodically.

b) If AGENCY or others benefit from the improvement or enhancement, they will share in · the cost of these changes with other agencies that benefit by the change. For example, an enhancement that only benefits one agency will be

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ATTACHMENT 4

EXHIBIT 8 - Financial Terms and Conditions for Communications Services

paid for by that agency, but if the enhancement benefits all agencies, all will pay a portion of the cost associated with that improvement or enhancement, as determined by AGENCY's percentage of overall activity on the CAD system. .

c) Depending on how agencies are benefited by an enhancement or change in the CAD, COUNTY may develop a special formula to pay for that particular change, such, but not limited to fire departments only, law enforcement only, municipal police agencies only, or Sheriff's Office only.

d) In no circumstance will COUNTY allow improvements or enhancements to MARIN COMM's CAD that will be paid for by AGENCY or others without the express written consent of AGENCY'S authorized representative.

C. Administrative Fee. COUNTY assesses an annual five percent (5%) administration fee based on the total charge to AGENCY for dispatching service and/or CAD service. This fee is included in the "Cost" column in Appendix A, Section 2.

D. Revising the Cost Sharing Formula. By March 1st of each successive year of the contract, COUNTY will prepare a new cost sharing formula that will be the basis of cost for AGENCY for the following fiscal year. AGENCY CAD activity for the previous 24 months will be calculated and used as the basis for establishing AGENCY's prorated cost for CAD maintenance.

E. Special Events. AGENCY may request COUNTY provide extra support for a special event held within AGENCY'S jurisdiction, such as a fair or other community activity. Whenever possible, AGENCY shall provide COUNTY no less than two weeks' notice so that an overtime employee may be scheduled. In no case will extra personnel be assigned for a scheduled event with less than seventy two (72) hours notice. AGENCY'S authorized representative must provide express written request to COUNTY, and agree to assume all additional costs associated with assigning additional MARIN COMM personnel to the event, prior to COUNTY incurring extra personnel expenses. In cases where a special event affects more than one agency, the costs for the added services will be shared by all of the involved agencies through a special formula that will be reviewed and approved by the authorized representatives from each agency prior to the event taking place.

F. ·Special Circumstances. AGENCY may request COUNTY to perform services outside of the scope of this agreement, such as major changes to its response system, merging of departments affecting the response procedures, etc. COUNTY will issue an estimation of the cost for changes, in writing, to the designated agency representative. AGENCY must authorize the work to be performed on its behalf, and agree to reimburse COUNTY for all costs associated with those changes in writing, before COUNTY will commence the effort.

G. Billing. COUNTY shall submit requests for payment on a quarterly basis. The payment requests will be submitted no later than the tenth (101h) of the quarterly month following provision of services. Payment is due upon receipt of the invoice.

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EXHIBIT B - Financial Terms and Conditions for Communications Services

APPENDIX A AGENCIES SERVED AND COST FOR SERVICES

Communications Dispatcher (five and a half positions; full salar and benefits as of A ril 2017

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EXHIBIT B - Financial Terms and Conditions for Communications Services

SECTION 2 -AGENCY COSTS (Excel spread sheet Marin CAD Activity 24M-FY17/18)

24 Months CAD Southern Marin Police 5.5 FTE Central Marin Police 5 FTE Fire Dispatch Service Special Total Per Contract Agency

24M CAD 24M CAD 24M CAD 24M CAD CAD/Dispatch 5%ADM FEE ANNUAL

Acti'Aty Pctg Cost Acti'Aty Pctg Cost Acti'Aty Pctg Cost Acti'Aty Pctg Cost Cost Total Cost I -- ··--· _, ____

Agencies 452,883 100% $ 244,804 93,387 100% $ 760,716 73,063 100°/r $ 691,560 58,523 100% $1,583,000 $ 7,100 $ 3,287,180 $ 164,359 $3,451,539

Bel~dere PD 8,475 1.87% $ 41582 8A75 9.08% $ 691037 0.00% $ 73,619 $ 3,681 $ n,300

Central Marin 73i063 16.13% $ 39,494 $ - 73,063 100.00% $ 691,560 $ 731,054 $ 36,553 $ 767,607

Marin SO 126,079 27.84% $ 68,152 $ - 0.00% $ 68,152 $ 3,408 $ 71,560

Mill Valley PD 34,234 7.56% $ 18,506 34,234 36.66% $ 278,865 0.00% $ 297,371 $ 14,869 $ 312,240

Novato PD 96,669 21.35% $ 521255 $ - 0.00% $ 52,255 $ 2,613 $ 54,868

Sausalito PD 30,729 6.79% $ 161611 30,729 32.91% $ 250,314 0.00% $ 266,925 $ 13,347 $ 280,272

1iburon PD 19,949 4.40% $ 10,784 19,949 21.36% $ 162,502 0.00% $ 173,286 $ 8,665 $ 181,951

Corte Madera FD 2,440 0.54% $ 1,319 0 $ - 0.00% 2,440 4.17% $ 66,001 $ 67,320 $. 3,366 $ 70,686

Kentfield FD 2,133 0.47% $ 1,153 0 $ - 0.00% 2,133 3.64% $ 57,696 $ 58,849 $ 2,943 $ 61,792

Larkspur FD 3,109 0.69% $ 1,681 0 $ - 0.00% 3,109 5.31% $ 84,096 $ as,n1 $ 4,289 $ 90,066

Marin County FD* 5,162 1.14% $ 2}91 0 $ - 0.00% 0 0.00% $ - $ 2,791 $ 140 $ 2,931

Mill Valley FD 3,768 0.83% $ 2,037 0 $ - 0.00% 3,768 6.44% $ 101,922 $ 103,959 $ 5,198 $ 109,157

Novato FD 13,145 2.90% $ 7,106 0 $ - 0.00% 13,145 22.46% $ 355,562 $ 362,668 $ 18,134 $ 380,802

Ross Valley FD 5,210 1.15% $ 2,817 0 $ - 0.00% 5,210 8.90% $ 140,927 $ 143,744 $ 7,188 $ 150,932

San Rafael FD* 19,568 4.32% $ 101578 0 $ - 0.00% 19,568 33.44% $ 529,299 $ 539,an $ 26,994 $ 566,871

Southern Marin FD 6,733 1.49% $ 3,640 0 $ - 0.00% 6,733 11.50% $ 182,123 $ 185,763 $ 9,289 $ 195,052

1iburon FD 2,417 0.53% $ 1,307 0 $ - 0.00% 2,417 4.13% $ 651378 $ 66,685 $ 3,335 $ 70,020

Point Reyes NPS 0.00% $ - 0 $ - 0.00% 0 $ 7,100 $ 7,100 $ 355 $ 7,455

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