Italy: OA repositories, mandates and author’s rights management.

Does it really work?

Paola Gargiulo

CASPUR

Guidelines and Recommendations

CRUI- Library Committee – Open Access Working Group (2005-2009)

Guidelines to deposit doctoral dissertations in IR and guidelines on copyright issue (2007) mandatory policy established by a growing

number of institutions harvesting done by National library in

Florence and Rome

Open Access Wiki – Italy- Dissertation theses

Mandatory policies

Guidelines and Recommendations CRUI- Library Committee – Open Access Working Group

(2005-2009) Guidelines to implement IR (2009)

Guidelines to create OA journals (2009)

Raccomendations on integrating IR with Research Assessment Activities (2009)

Guidelines to deposit OA teaching material (to be released)

Populating IR

Mandatory policies for doctoral dissertations In close connection with administrative activities – no

duplication of work for doctoral students

Integration of IR with Research Assessment Exercise and Research output evaluation The same OA archive : institutional archive and research

information system

Development of additional tools and services to meet researchers’ needs

Technological Infrastructure

National platform to search and discover Italian IR – PLEIADI (launched in 2004) a joint initiative of CASPUR and CILEA

CILEA : SURplus, a suite of software modules to collect and organize data on research activities and output at institutions. SURplus is interoperable with legacy systems: a business intelligence application gathers data from different modules, turns them into organized information (e.g. connecting publications to research groups and structures, connecting research projects to budgets), provides reports, metrics, statistics and predictive analysis tools. One main component of this architecture is the institutional repository for research outputs, where open access to publications is supported by the technical infrastructure.

ER licenses and IR

Elsevier and Springer licences include a clause allowing to

save and deposit in perpetuity in the IR parts of the licensed material (post-print/ revised final manuscript version of the article after the peer-reviewing process) written by the academic /research staff as long as DOI and link to publisher’s website is provided.

It helps populating IR It works much better where OA librarians are involved Problems with obtaining the final version after the peer-

reviewing process Efforts to have the same clause in other contracts

Author’s rights management

Creative Commons licences are in use

No license to publish has been put in place

Author Addendum starts to be taken up by some researchers

A position from the university is required on this issue

OA Librarians involved in making researchers more aware of copyright transfer issues

45 repositories [source RoaR]

Istitutional = 85%Discipline based= 15%

48 repositories[source OpenDOAR]3 are on test status

Conclusions

Number of repositories and content are increasing in Italy

Implement mandatory policy seems difficult to pursue, integrating IR and Research Assessment is more successful

More awareness on copyright issue and advocacy on OA is requested

More work is required on defining policies on submissions, content,, metadata ri-use and data ri-use