IT Project for Swim Team

Team C Group Project 1

ITEC 640 Section 9081 Semester 1309

Group Project – Team C

Brian Palmer

Pamela Rich

Zach Salwen

Marcus Taite

Rahul Tanwar

DUE DATE: December 8, 2013

University of Maryland University College


October 15, 2013

Mr. Joe SmithRiptide Swim Team101 Main StreetBristow, VA 20136

RE: Website for Riptide Swim Team

Dear Mr. Smith,

Thank you for providing Team C Consultants with the opportunity to develop a website to

support the Riptide Swim Team. Our expertise in providing quality web solutions to local

businesses will enable us to provide the swim team with a solution that will meet, or hopefully

exceed, your expectations. As discussed during the meeting last week, Team C Consultants is

pleased to provide the project plan proposal to support this effort. We have structured our

proposal with the following sections

I. Statement of NeedII. Project DefinitionIII. Approach and Project Plan

It is our desire to establish a long-term relationship with the Riptide Swim Team. We are

committed to developing a partnership that will continue to meet all needs as they evolve. We

hope this will be the first of many opportunities to serve you.

I. Statement of Need

It is understood that the Riptide Swim Team is in need of a web site. As the team has grown

over the past two years, the current method of emailing practice and meet schedules has become

inefficient for the coaches and is not the optimal way for parents and swimmers to receive this

information. Additionally, as a result of winning the state championship last year, the greater

community has a strong interest in supporting the team by attending the meets and cheering on


the local swimmers. The swim team is lacking a solution for communicating the meet schedule

and results to the community at large.

Given the outstanding performance of the swimmers, the swim team wants to promote their

successes by posting swim meet results and pictures on a website. This will help provide the

swimmers with greater visibility beyond the local community and could allow college recruiters

to learn about and follow the swimmers. This will also help promote the fun and excitement of

team swimming and could help to increase membership.

We understand the site needs to be fully functionally no later than the end of January 2014 to

support the Spring swim season, which begins on February 15. The site is to be launched with a

basic set of functions, but needs to have the ability to scale as new requirements are identified

and the number of users grows. It is important that future enhancements can be easily added to

current functionality, without requiring major architectural changes. Content must be

maintainable internally, without reliance on Team C Consultants to add or change content. The

site must be intuitive and inviting, with a modern look.

II. Project Definition

Project Description

Team C Consultants is prepared to develop ‘Project Swim Lane’ (PSL) to meet the needs of

the Riptide Swim team. The purpose of this project is to create a website that is attractive,

informative, and engaging for the coaches, swimmers, parents and the local community. The

website will function as a platform for providing information to children between the ages of 6

and 18, and/or their parents, who have an interest in joining the swim team. This website will

also provide information regarding the scheduled swim practices and meets and will post results

and photos from the meets.


Project Scope

● To design, develop and implement an interactive website using Web 2.0 technologies to enable users to get timely information, add content and share with other members of the swim team and the community

● To develop a website that is accessible to the general public and allows visitors to sign up and request additional information about the team

● To develop a database of users to store profile information and login credentials for privileged site users

● To develop a database to store, retrieve and display scheduling information for practices, scheduling information for swim meets and the results of swim meets.

● To develop a content file management system to effectively store, retrieve and display picture images

● To provide administration capability to update the website with up-to-date information, relevant content and manager users.

● To develop a website that is search engine optimized to drive traffic to the website

In Scope Requirements

1. Home Page

1.1. The website will provide a home page that is accessible to the public.

1.2. The home page will provide general information about the swim team and contact information to get additional information.

1.3. The home page will include a navigation menu to access other pages on the site.

1.3.1.The navigation menu will be accessible on all pages.

1.4. The home page will provide the capability to request more information from the coaching staff.

1.4.1.Any visitor to the site will have the ability to provide their name, phone number, email and a message will be sent to the coaching staff to request additional information.

2. Swim Meet Page

2.1. The website will include a Swim Meet page that is accessible to the public.


2.2. The Swim Meet page will provide a calendar that lists upcoming meets for the next 12 months.

2.2.1. Each swim meet calendar entry will include the date, time, location and events for the meet.

2.3. The Swim Meet page will provide the capability to view results of the past 12 months meets.

2.4. The Swim Meet page will provide the capability to view photos from swim meets.

2.4.1. The names of swimmers and coaches will be identified on the photos.

3. Swim Practice Page

3.1. The website will provide a Swim Practice page that is accessible to the public.

3.2. The Swim Practice page will provide a calendar that lists swim practices for the next 12 months.

3.2.1. Each swim practice calendar entry will include the date, time, location and notes for the practice.

4. Photo Gallery

4.1. The website will include a Photo Gallery page that is accessible to the public.

4.1.1.The Photo Gallery page will identify the names of swimmers and coaches in the

photos.

5. Coaching Staff Page

5.1. The website will provide a Coaching Staff page that is accessible to the public and provides a bio, photo and contact information for the coaching staff.

6. User Administration

6.1. The website will provide a user administration capability that provides registered admins the ability to create, update and delete user ids.

6.1.1.Registered admins will have the ability to add, change and remove permissions for every user id.

6.2. User Permissions to be assigned to user ids include:

6.2.1.Ability to create, update and delete text/content on each page

6.2.2.Ability to upload and remove photos on each page


6.2.3.Ability to upload and remove documents on each page

6.2.4.Ability to create, update and delete calendar events

6.2.5.Ability to access a page (e.g. the Photo Gallery, User Administration, etc.)

6.3. The website will require registered users to log on with a user id and password to

access restricted pages.

7. Content Administration

7.1. The website will include a Content Administration capability that allows

registered users to create, maintain and delete website content.

7.2. Users with Content Administration capabilities will have the ability to edit pages

in an easy use rich text editor.

7.2.1.The rich text editor will allow content administrators to add, change and format

text to be displayed on the pages.

7.2.2.The rich text editor will allow content administrators to upload photos and add

captions.

7.3. Content administrator will have the ability to upload documents.

7.4. Content administrator will have the ability to link to uploaded documents.

7.5. Content Administrator will have the ability to create, update and delete events on

the calendars.

7.6. Content Administrator permissions will determine which pages and calendars can

be updated.

8. System Requirements

8.1. The website will be accessible over HTTP using modern web browsers

8.2. The website will be compatible with PC or Apple browsers

8.3. The website will be hosted on a secure web server platform

8.4. The system will provide sufficient security access controls to ensure any private

information is stored securely on the hosted database servers.

8.5. The system will provide the capability to view and analyze website traffic and hits

reports and metrics


Out of Scope Requirements – deferred to a future phase

1. Parents Page

1.1. The website will include a Parents Page that is accessible only to registered users

with Parent permissions.

1.2. The Parents Page will provide a calendar that displays the volunteer schedule.

Measurable Organizational Value (MOV)

Develop and implement a functional website that will provide current information and

photos to all parents, children, and coaches, which will improve swim meet attendance by 20%

and increase membership registration by 25% within 12 months.

Project Stakeholders

The principal stakeholders for the PSL project plan are listed in Table 1.

Table 1: Principal Stakeholders

Stakeholder/Title

Interest Influence Role Potential Conflict Objective

Team Prospects

0 0 User Find out information about joining the swim team

Team Coach +1 5 Project sponsor

Does not want the parental association's pet project created just yet.

Provide resources, approvals, and public support for the project

Assistant Coaches

+1 2 Have their information displayed on the team site

Content Providers

+1 0 User Manage site information about the swim team

Parental Association

+1 3 Want the site to feature a volunteer schedule.

Help run swim meets, work the concession stand,


support the swim team

Parents 0 0 User Stay informed about team events

Swimmers 0 0 User Stay informed about team events

Pamela Rich +1 3 Project manager

Lead and manage the project so that it achieves its MOV

Project Team +1 2 Web DeveloperGraphic Artist

Provide expertise to complete the project work

III. Approach and Project Plan

The project will follow a waterfall system development methodology and we will seek

approval at the end of each phase. The next phase will not begin without approval for the

preceding phase. A strong team of analysts has been selected to conduct requirements analysis

and support project planning. A seasoned web developer and graphics artist will build the site

and create all images to be placed on the site. This team has deep experience developing similar

sites for small businesses and community organizations. This team will be able to leverage

templates and processes developed and honed on other engagements to reduce the overall

development time and cost.

The project schedule will begin on October 21, 2013 and complete on January 17, 2014.

The website will launch on January 16, providing nearly a month of run time before the start of

the Spring swim season on February 15. The total cost of the project is $37,040.08.

Please find the detailed schedule and cost estimates below.


Resources

The team that will deliver PSL and their associated roles and rates are provided below:

Resources Names Rate

Project Manager Pamela Rich $39.01 hourly

Business Analysts Brian PalmerZach SalwenMarcus TaiteRahul Tanwar

$38.31 hourly

Graphic Artist Maria Jones $21.22 hourly

Web Developer Tim Smith $30.05 hourly

Assumptions

● Appropriate levels of funding have been secured to meet the budget requirements of the project.

● If the project does not secure adequate funding, the scope will have to be reduced.

● Resources with appropriate level of technical abilities are available for the duration of the project.

● Riptide Swim Team resources will be available to review deliverables and approve milestones as defined in the schedule. If approval is delayed, the project schedule may have to be extended.

● Open source technologies are going to be used for the development of the website.

● Project will be initiated the Week of October 21st, 2013.

● Our rates are consistent with industry standards and can be validated on www.onetonline.org.

● Schedule is based on Standard American work calendars and includes Holidays of Thanksgiving Day, Christmas Day and New Year’s Day.

● All changes in scope must be signed off on and approved by the project manager and client.

● The website will be expected to function properly in all major browsers: Internet Explorer 9+, Chrome, Firefox, Safari, and Opera.


Risks

● The parental association may use influence to expand the scope of the project and add their requirements.

● If specific technology requirements are provided by project stakeholders, beyond what is defined in this document, portions of the project may need to be outsourced if they require technology outside the skillset of the web development tools with which the project team is familiar.

● The graphic design must be approved by all stakeholders before development can begin.

● There is no guarantee that a website that meets all the criteria of the project scope will achieve the project MOV, without support from the stakeholders. In order to improve swim meet attendance and membership registration, the website will need to be promoted with intended user base.

● Riptide Swim Team must keep information current and relevant to intended users, else site usage may not meet expectations.

● The swim team will be modifying the website when posting meet results. This could compromise the integrity of the system if users are not properly trained.

Project Schedule and Work Breakdown Structure


Project Cost by Activity

Project Cost by Resource

Resources Rate Number of Hours

Total Cost Estimate

Pamela Rich $39.01 hourly 272 $10,610.72

Brian Palmer $38.31 hourly 112 $ 4,290.72

Zach Salwen $38.31 hourly 176 $ 6,742.56

Marcus Taite $38.31 hourly 104 $ 3,984.24

Rahul Tanwar $38.31 hourly 168 $ 6,436.08

Maria Jones $21.22 hourly 48 $ 1,018.56

Tim Smith $30.05 hourly 104 $ 3,957.20


We welcome the opportunity to discuss the details of this proposal with you at our meeting later this week. In the meantime, if you have any questions regarding the above information, please contact me at +1-703-555-4534.

Sincerely,

William JonesPresidentTeam C Consultants

IT Project for Swim Team

Technology

Transcript of IT Project for Swim Team