It portfolio management case study presentation
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IT Portfolio Management Proposal
RR VogueMARK WILSON RAMSAY
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Aim(s) Overview Background Approach Implementation
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Portfolio Management of IT
Seeks to address some fundamental questions: Are we doing the right things? Are we doing these things right? Are we realising the benefits from changes?
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Definitions
Efficiently - In an efficient manner; so as to produce an effect; with adequate success; effectively. OED (2016)
Effectively - So as to produce an effect, esp. a desired effect; (emphatically) with powerful effect; decisively, completely. OED (2016)
Benefits Realisation “For a project to be judged a success, potential benefits need to be identified as early as possible and realised either during or after the lifespan of the portfolio.” Remenyi & Sherwood-Smith, (1998)
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Success
Levine (2005 p.22) offers a broad definition of PPM: “Project portfolio management is the management of the project portfolio so as to maximize the contribution of projects to the overall welfare and success of the enterprise.
Success Factors include: Portfolio Sponsor selected &
engaged Governance methodology Full time resources A method of prioritisation Top executive total commitment and
support
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Background Issues
Cocoa price Digital and mobile technology Political changes
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RRVogue Vision We will be a national leader in chocolate
manufacture and retail. A trailblazer in innovation and customer experience that operates an integrated vertical supply chain.
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What projects?RRVogue
Vision Led – White Chocolate
New Factory
Factory
ProcurementIntegrationMarketing
Sales
IT spans all these areas
Vending Machines
ProcurementDeploymentRetail Outlet
Closure
Systems, Testing etc
RedevelopFactory
DisposalRefit
Remove or replace
Compliance - Dark Chocolate
Address Quality Issues
Quality Improvement
Lean or Six Sigma Process Introduction
Software or hardware changes, training
Business As Usual (BAU) - Milk Chocolate
Maintain Revenue
Renovate current factory
Maintenance of legacy systems
and others
Other Emergent or Vision Led
Alternatives to retail outlets
Wrapping Manufacture
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Project Selection Process Financial
ValueStrategi
c Success
Selection and
Balance
Individual
Project Success
Net Present Value NPVvsInternal Rate of Return vsPayback Period
Sunk cost effect
Framing
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Evidence
Strengthse.g. Approval received, access new business, revenues, market foothold
Weaknessese.g. Old factory not fit for purpose,
quality issues, new product
Opportunitiese.g. New Market, focus groups suggest
strong sales, growth
Threatse.g. Market trends, government interest & oversight, timeline, competitors, planning
applications
SWOT
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A project example:
Benefits (Vending Machine Project)
Better customer access Reduced wastage
Less customer interaction No sales data or track record Other measures of performance needed New operating processes need trained
people
Available 24/7Controlled temperatureReduce retail outlet costs75% Initial Rate of ReturnNew operating model
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Assumptions
Organisational• Focus is to maximise revenue
before shareholder value• Success is measured
throughout the portfolio life• Financial support to realise
the benefits from the project
Portfolio• Portfolio compared with
comparative metrics• Real time information
available to Portfolio Manager• Common reporting platform
and requirements defined• Portfolio Management Office
(PMO) and Management Information System (MIS) Ready
Programme / Project• Time, not quality or price is
the critical factor• Approval received to start• All programme and project
managers are assigned• Each project has an
associated and updated Business Case
• Extra resources will be made available as requested
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Portfolio Management Proposal Management Maturity Model
Standardise Define Manage Optimise
Gate Reviews – Condition Based Steering Committees – Fortnightly Audits
Monthly – Overall portfolio performance Quarterly – Judge against success criteria
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Programme TimelineNew Factory (estimated)
14 Dec 17 STANDARDISE•Proposal•Benefits identified and agreed
Jan 17DEFINE•Prepare•Manage•New Factory being built
Feb 17MANAGE•Deliver•New Factory Ready
Mar 17MANAGE•Manufacture started•End Mar 17 -White chocolate on sale
Apr 17 onwardsOPTIMISE•Realising benefits already•Learn and Adapt
Apr 18 onwards•Realise Benefits
•FY End
Apr 19•Closure•Conditions Based
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Potential Projects
Hardware – Network configuration, legacy replacement Software – New tools, training, AI Marketing – Big Data, Customer Analytics Manufacture – Process automation, AI, 3-D modelling Business – Quick wins such as email simplification
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Work remaining Portfolio Analysis
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Work remaining Delivery Journey
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RisksExternalInternalSystems & Technology
What is the total risk of the portfolio?
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Summary
Overview Background Approach Implementation
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Portfolio Management Proposal Management Maturity Model
Standardise Define Manage Optimise
Gate Reviews – Condition Based Steering Committees – Fortnightly Audits
Monthly – Overall portfolio performance Quarterly – Judge against success criteria
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Any questions?
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IT Portfolio Manager CandidateMark Wilson Ramsay
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