effect ive business solut ionsTHE

ISSUE NUMBER 19 - 2010

The Communicator is produced by Ricoh New Zealand Ltd. For further information call 0800 274 264 or visit www.ricoh.co.nz

The million-dollar rideThe Great Ride for Heart mammoth 2,117km cycle trek which raised money for an important heart research fund.

“ These types of events are very important to help raise funds for vital research, education and heart health awareness.”

Dr Malcolm Legget, on the Great Ride for Heart

Ministry governs office printingCentralised, time saving printer fleet management. That’s what this government ministry achieved with help from Ricoh.

A laser printer to suit your needsRicoh has a huge range of printers available. See inside to see which on suits your needs

Leading bike technologyThe brand that’s revolutionised the cycling world is reintroduced into the New Zealand market.

Make your office greenerEight simple tips that will help ensure your workplace is kinder to the environment.

In the last two years, thousands of trees have been planted through Ricoh’s Trees for Schools fundraising initiative. By partnering with Ricoh, schools purchase native seedlings at a subsidised rate and then on-sell the seedlings to friends and family.

The initiative is proving to be a great way for schools to raise funds. Last year, Havelock North Intermediate School partnered with Ricoh New Zealand dealer Hawke’s Bay Document Technology (HBDT), and raised more than $7,000 through the sale of seedlings. The money raised will be put towards the beautification of the school grounds, and an all-weather outdoor area for students.

School Principal Graham Ellis was enthusiastic about the programme. He says, “Trees for Schools not only benefited our school but also provided the opportunity for native trees to be planted in the wider community.”

Managing Director of HBDT, Duncan Wallace says it was great to be able to give something back to the community. “Staff enjoyed being able to actively contribute to a local school. The staff and students worked hard and the fundraiser was more successful than any of us imagined,” says Duncan.

In 2009, Fairfax Media Business Group and PricewaterhouseCoopers launched the inaugural Sustainable 60 Series. This exciting initiative was designed to foster and reward sustainable business practice within New Zealand. The Award Series saw 110 entries from around New Zealand – and winners for each category were announced in December last year.

The final stage of the 2009 series is wrapped with half day workshops in Auckland and Wellington. They covered: ‘Workplace and Environment’, ‘Strategy and Governance’ and ‘Marketplace’ and finally Community.

Businesses who attend the workshops will be given valuable knowledge on building a sustainable business model. In addition, Sustainability 60 Series Award winners from 2009: Locus Research, New Zealand Merino Company, Urgent Couriers and IAG among others – will share their successes in sustainability.

Looking ahead, the 2010 Sustainability 60 Series entry dates are set to be announced in the next few months. Ricoh is proud to continue to provide sponsorship of this important series.

Trees for Schools not only benefited our school but also provided the opportunity for native trees to be planted in the wider community.Graham Ellis, School Principal Havelock North Intermediate School

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Helping trees and schools to grow

Sustainable 60 - 2010

2010 SERIES

1

THE

ISSUE NUMBER 19 - 2010

CONTENTS

Ministry governs office printingCentralised, time saving printer fleet management, plus control of printing costs – sound interesting?

The Great Ride for Heart A group of cardiologists and other supporters cycle the length of New Zealand to raise 1 million dollars for a new fund.

Looking for a laser printer? Discover Ricoh’s smart range of laser printers with a model tailor-made for every office environment. And be in to WIN a Ricoh Camera!

Reduce your office footprintEight simple tips that will help you to do your bit for the environment and make your workplace greener.

Document SolutionsAn overview of Ricoh’s Document Solutions and how they can make your business more efficient.

Cool Ideas Check out some cool ideas that we have come across recently.

A new level in digital photography Check out two great new releases in the Ricoh digital camera range.

Members of the cardiology community and other supporters embarked on a mammoth journey to cycle the length of New Zealand. The event, known as The Great Ride for Heart’, saw cyclists riding 2,117km to raise one million dollars for the Heart Foundation’s Cardiovascular Research Fund. Held over 14 days in early February – the event pitted rider against terrain in the aid of saving Kiwi hearts.

Twenty-four core riders undertook the immense challenge of cycling the entire way from Cape Reinga to Bluff, and all had pledged to raise $10,000 each towards the cause. Forty-three supporting cyclists also joined in the fundraising effort by riding different legs of the journey.

Dr Malcolm Legget, a cardiologist at the Auckland Heart Group, was one of the many cardiologists who took part. He says that the concept of the Great Ride for Heart was an interesting, if not slightly crazy idea. But with numerous keen cyclists in the cardiology community, this type of fundraising venture was bound to appeal.

“Many of us in this field are very keen cyclists,” says Dr Legget. “Some of us have had a long-standing ambition to ride the whole length of New Zealand. It seemed like a good idea to combine this ambition with a really worthwhile cause.”

Raising money and hope for heart research

The Ricoh riders stop for a break outside the historic Cardrona hotel.Left -Right: Laurie Martin, Mike Pollok, Dave Mathieson, Phil Rountree, Daryl Young and Hamish Howard.

And it is a good cause. Cardiovascular disease (heart disease and stroke) is New Zealand’s number one killer of men and women. It is responsible for 40% of all deaths and many of these are preventable. The money raised in this event will go towards establishing a Chair in Preventative Heart Health at the University of Auckland. This will enable new preventative heart health research specific to New Zealand’s needs.

“Raising money to research better ways of preventing and detecting heart and blood vessel disease will enable us to prevent New Zealanders dying prematurely of heart disease. These types of events are very important to help both raise funds for vital research, education and heart health awareness” says Dr Legget.

The fundraising began well before the Great Ride for Heart officially started. Participants raised money through online fundraising pages, and encouraged friends, family and the general public to support them through sponsorship.

Businesses such as Ricoh also got behind the effort by becoming major supporters. Many, including Ricoh sent their own teams to cycle part of the journey. Ricoh Managing Director, Mike Pollok was part of the Ricoh team that completed the 1,026km South Island leg. His preparations had him spending many hours training over the summer – just like many other riders.

Once the training had been completed, and the bulk of the fundraising done – the participants finally lined up to start the journey on 1 February. The first day was an 196km journey from Cape Reinga to Rawene and was the first of 14 legs that spanned the entire country.

The journey was to be no easy task. Each day a distance of at least 165km lay ahead – and one particular tough day’s

cycle, had the riders pedalling 225km. The cyclists battled sun, testing winds and long arduous hill climbs that left legs like jelly, and the body gasping for water. Crates of anti-chafing cream were at the ready. This was no walk in the park, yet everyone remained in good spirits.

Along the way the riders helped to promote awareness of heart health in the towns they visited, and kept supporters updated through regular blogs.

Quite aptly, the event finished on a day concerned with matters of the heart – Valentine’s Day. As the cyclists rode into Bluff, they were met with a traditional Maori welcome. There were speeches and after the epic journey that had taken place, a few tears as well. The journey may have ended, but with the money that was raised, there’s now hope for the future for heart health in New Zealand.

*At the time of printing, The Great Ride for Heart had raised in excess of $1.2 million.

Raising money to research better ways of preventing and detecting heart and blood vessel disease will enable us to prevent New Zealanders dying prematurely of heart disease.

The Ricoh riders with Heart Foundation Trustee, The Right Honourable Jenny Shipley.

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Cape Reinga

RaweneMatakohe

Auckland

Matamata

Turangi

Marton

WellingtonNelson

Murchison

Hanmer Springs

Christchurch

TimaruTwizel

Queenstown

Bluff

The Great Ride for Heart 2010 route

Dr Malcolm Legget

Centralised, time saving printer fleet management,

plus control of printing costs – sound interesting?

That’s what this government ministry* achieved

with help from Ricoh.

BackgroundThe ministry has created a collaborative working

environment at their national office, with printing facilities

playing a leading role.

RequirementsThe ministry wanted to create a printing and copying

environment that could be efficiently managed, whilst

increasing the flexibility and quality of output for staff.

In particular:

• They wanted to understand how printing costs were

spread across the organisation. This meant auditing of

printing, copying and scanning by device, department

and user.

• Secure printing to shared **multifunctional devices

(MFDs) in order to remove the large number of personal

printing devices, which were proving expensive.

• Staff needed to be able to send a document to print, then

release it from any MFD in the building.

• A centrally managed printing solution. For example, when

a change was configured on one device, it would be

replicated on all machines.

• The solution needed to integrate with the ministry’s

centralised fax server (Message Manager).

• Efficient network scanning direct to email.

• Print, copy and scan jobs were not to be stored on the

MFDs hard drive.

• The solution also needed to comply with The Records

Management Act, requiring Government departments to

store scanned documents in a specific electronic format.

• The new system also needed to cater for staff visiting

from other offices.

“ It’s a great system. The machines are user friendly and we can see when and where our printing budgets are being used.” Ministry Support Services Manager

SolutionFirst, the Ricoh account management team spent time

with the Support Services Manager and other internal

stakeholders to ensure they fully understood the ministry’s

requirements. The solution from Ricoh incorporates:

• Equitrac Office software for print and copy control,

which provides detailed print, copy and scan reporting.

• Secure and Follow-YouTM printing. Staff simply swipe

their building access proximity card at any MFD in the

building and select the print job they would like to print

at that time. In addition, to help reinforce efficient staff

behaviour, the cost of each print/copy session is shown

on the MFD’s screen. Staff visiting from other offices can

still print by typing in their staff PIN code.

• Ricoh Web SmartDeviceMonitor for fleet management.

• The MFDs are linked to the ministry’s fax server, enabling

easy, compliant faxing.

• All MFDs are connected to the ministry’s internal staff

directory, allowing staff to scan a document and easily

email it, directly from the Ricoh MFD’s touch screen.

• Ricoh data overwrite security units fitted to each MFD

ensures sensitive information is automatically overwritten

so cannot fall into the wrong hands.

• ScannerVision software has been adopted to save

scanned documents in secure PDF Archive (PDF-A)

format. The files can be directly routed to the correct

location within the ministry.

Ministry governs office printing

High speed shared devices can be centrally located.

*As government ministries are not permitted to publicly endorse suppliers, the ministry’s identity is not disclosed.**Multifunctional device (MFD): A single machine that, depending on options selected, acts as your copier, printer, scanner and fax.

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BenefitsFinancial

Ministry Support Services receive emailed monthly usage

reports automatically generated by Equitrac. At a glance,

they can see how printing costs are distributed - even who

the high users are. The next step will be to implement

Ricoh’s ‘Green Reporting’, for clear monitoring of paper

and electricity consumption.

The new devices print faster and produce better quality

documents than the old desktop devices. As a result, the

ministry has been able to reduce the amount of work they

outsource to external printing firms.

If a print job is not released within 90 minutes, it is

automatically deleted from the print queue, minimising

unwanted printouts and decreasing waste.

Efficiency

Users love being able to send a document to print, go to

a meeting on another floor and pick up their documents

from the most conveniently located MFD. There is no PIN

or code number to remember and no extra swipe card to

carry around!

The Ricoh MFD’s user-friendly, full colour touch screen is

consistent across all models, meaning staff can efficiently

use any MFD in the building.

“ We get monthly reporting from Ricoh – it shows the volumes, the price, machine servicing… it shows you everything!” Ministry Support Services Manager.

Fleet management

Ministry Support Services are on the ‘front-foot’, receiving

automated email alerts when paper or toner supplies are

running low, if machines have paper jams or other faults.

With Ricoh Web SmartDeviceMonitor, 15 minutes is all

it takes to configure all of the building’s MFDs. So, for

example, it is easy to set all MFDs to default to copying

double-sided in black and white.

Why RicohRicoh New Zealand’s account management team built a

solid relationship with Ministry Support Services and other

key ministry staff.

Other manufacturers also said their solutions could meet the

ministry’s needs, but when trialled, Ricoh’s hardware and

software were found to be the most user-friendly - both at

administrative and end-user levels.

Each month, Ricoh produces a performance report for

the ministry, providing a transparent account of machine

performance and Ricoh services.

To learn more about Ricoh’s solutions or to meet

with a Ricoh consultant, contact us on 0800 274 264.

Ministry governs office printing

Follow-You™ printing at the ministry – secure and convenient

Ministry staff can release their print jobs from any of the MFDs in the building, simply by swiping their building access proximity card.

The user sends their job to print as normal.

At the MFD of their choice, the user swipes their building access card.

The user selects which of their jobs to print out. Their outstanding printing account balance is displayed.

The print job(s) are outputted

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Ricoh’s Document Solutions help companies identify costly, time-consuming and error-prone business processes, and replace them with turn-key solutions that are both cost-effective and efficient.

In business, inefficient processes often occur where paper and electronic documents converge. Ricoh’s Document Solutions exist to help bridge the gap between paper and electronic workflows.

Cameron Mount, from Ricoh Document Solutions explains, “Through the integration and application of both software and hardware, critical document processes can be streamlined to help businesses accomplish the same amount of work, in less time.”

As an example, solutions for businesses can include anything from the integration of simple ‘scan-to’ technologies, to more complex software that captures paper documents or data directly into enterprise content management (ECM) and enterprise resource planning applications (ERP).

This technology can make a huge impact in improving processes in areas such as finance, customer support, HR and payroll and processes related to regulatory compliance and information security. In fact, these solutions can improve every important business process that involves information exchange.

Many businesses don’t realise how much money they spend on paper and electronic documents. Cameron explains, “At Ricoh we make the size of the opportunity clear. We employ methodologies for uncovering the true cost of document workflow and identify specific ways to drive those costs down.”

Ricoh’s comprehensive approach to solutions includes Ricoh hardware, software and professional services all working together to help customers meet the ongoing challenge of cost reduction with measurable results. Cameron says, “We can provide software and services that reduce the cost of doing business and hardware that costs less to operate.”

@Remote – simplifying service tasks

@Remote is an intelligent solution from Ricoh, that provides Internet-based remote management of Ricoh’s multifunction printers, and laser printers. With @Remote the status of the devices on a businesses network can be monitored in real time, required services can be delivered rapidly, and faults can be prevented to reduce downtime.

Automatic meter reading and toner ordering functions raise the efficiency of day-to-day device management, while the detailed device information from all devices enables more efficient management of the fleet. To find out how Ricoh can help improve your business processes, please contact us on 0800 274 264 or visit www.ricoh.co.nz.

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Critical document processes can be streamlined to help businesses accomplish the same amount of work, in less time.

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Document Solutions mean smarter business

This is the age of silicon chips, so why is most of your company’s information stored in a cardboard box?

Cameron Mount, Ricoh NZ

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Zoom-up to an exciting new level in digital photography

Ricoh GXR

The GXR presents a ground-breaking development in digital photography. This innovative camera system features interchangeable camera units that can be easily changed to suit specific shooting requirements to give you greater control and artistic freedom.

Terry Sosich, from Lacklands, the Ricoh camera distributor in NZ, is excited by the GXR. He says: “Rather than being just another new camera, the GXR body is the core of a whole new camera system that allows you to choose the best “unit” for your current photographic situation. The system is revolutionary in that the camera unit’s sensor and lens are matched to provide the best images possible in all types of situations. D-SLR quality images are now possible from a compact, portable and easy to use camera.”

Terry points out that the design allows the camera unit to stay sealed when being changed, keeping out dust and moisture. “Camera sensors becoming contaminated by dust is a major problem when changing lenses on other interchangeable lens cameras. Not so with the GXR!” says Terry.

The system provides unlimited future potential as new units are created. These could be new lens/sensor units or even a digital projector unit. The system allows for flexibility and innovation. “Ricoh deserves an awful lot of credit for coming up with something really new,” says Terry.

A new entry level kit complete with the new P10 28mm – 300mm camera unit retails at $999 incl GST. This competitively priced kit is now available from Ricoh camera stockists nationwide.

Ricoh CX3

The beauty of the CX3 is that its compact design boasts a powerful, 10.7x optical wide-angle 28-300mm zoom lens, with macro shooting ability that lets you take shots as close as 1cm from your subject with superb results.

It has high sensitivity and high resolution so you won’t be limited by low light situations – but provides exceptionally, clear true-to-life shots. It also features 13 scene modes to help you capture the perfect photo in every situation – and even has a unique ‘pet’ mode for those tricky animal shots.

According to Terry Sosich, from Lacklands, the Ricoh camera distributor in NZ, the CX3 offers huge functionality and is the perfect ‘point and shoot’ camera for any situation. “From family shots to travel shots the CX-3 will produce stunning images. Despite it’s advanced features, it is not only easy to use, it is also a fun camera to use,” said Terry.

The CX3 is also able to shoot 1280 x 720 high definition movies at 30 frames per second, and has a high resolution 3.0 inch LCD monitor. The CX3 retails for $599 incl GST making it excellent value.

Features summary

• Huge 10.7x optical zoom - from 28-300mm for all types of photography.

• Back-illuminated CMOS sensor to give good image quality even in low light.

• Shoots 1280 x 720 high definition movies.

Features summary

• Unique system – switch camera units to suit shooting requirements. (Each camera unit contains a lens, an image sensor of optimum type and size and an image processing engine).

• Easy and secure changing of camera unit – simply slide on a new unit and shoot away.

The separate components of Ricoh’s GXR camera. Making lens changes on a compact camera possible.

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Cannondale is widely regarded as one of the world’s leading innovators within the bike industry. The American company’s cutting-edge, high-

end designs have continuously pushed the boundaries in bicycle manufacturing. The brand has been reintroduced into New Zealand

and two of their latest models are turning heads.

SuperSix Ultimate road bike

Cannondale’s professional racing teams are a key testing ground and provide inspiration for new thinking. An early prototype of their Super Six Ultimate road bike for 2010 was first trialled in the 2008 Tour de France. Ivan Basso who rides with Italian UCI pro tour team Liquigas – won the Giro del Trentino on this model in 2009.

The Flash Ultimate Mountain Bike

The Cannondale Flash Ultimate Mountain Bike took 18 months to develop. Complete with lifetime warranty, and no rider weight

limit – in the Flash, Cannondale have set out to create the lightest, stiffest and strongest carbon hardtail on the market.

Cannondale’s range of competition-oriented road-racing bikes and mountain bikes, and their range of recreational bikes have been reintroduced into New Zealand through W H Worrall & Co – a respected distributor within the cycle industry. You can find Cannondale at leading bike shops throughout the country.

Cool Ideas

The Cannondale SuperSix is almost entirely carbon. It has

been manufactured to offer the highest level of stiffness

and weight savings.

‘Bike Magazine’ a respected US cycling publication voted the Flash Ultimate Mountain Bike from Cannondale, “The best technology,” and also “a bike that

leaves no excuses for not winning.”

The ultimate in bike technology

As a technology leader, Ricoh values innovation and new thinking from across the business world. This issue we find inspiration from Cannondale – a company that many of Ricoh’s cycling-mad staff and customers will know well. We also look at Google Wave – a new way of communicating; and as Ricoh is focused on sustainability, we highlight a new range of footwear that uses old car tyres in its soles.

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Have you caught the Google Wave?

It has been building momentum for many months now, but Google Wave is yet to make major ripples in the world of communication. If you‘ve not yet heard the buzz, Google Wave is one of Google’s online tools for real-time communication and collaboration.

This is an application that you need to see to believe, and probably completely understand. A trip to the website wave.google.com will help make things more clear but put simply, it’s a tool that merges email, instant messaging and social networking to help you collaborate with friends and colleagues in a whole new way.

The application is based around ‘waves’. According to Google, a wave can be a “conversation and a document where people can discuss and work together using richly formatted text, photos, videos, maps and more.”

Google Wave is ideal for group projects, photo sharing, sharing of meeting notes, brainstorming and interactive gaming. The idea of the wave is that because it’s live, any number of people who are part of the wave can make comments and add details in real-time on one single wave. This stops multiple emails, and copies, and keeps information current and easy to follow. For more on Google Wave, visit the website wave.google.com.

Treading new ground with green soles

Timberland® is known as a global leader in the design and engineering of premium quality footwear. But the company’s latest offering is something more special, this appealed to Ricoh because they are using a sustainable material. This winter, Timberland® has designed shoes that feature the recycled rubber from car tyres.

Utilising Delink™ technology – a patented process, waste tyre rubber is devulcanised and turned into a raw material called Green Rubber™. Timberland™ have incorporated Green Rubber™ into the outsoles of its 2010 winter shoe range, and are the first company to do so. In fact, each outsole features 42% recycled car tyre material. Which is great news for the environment – and your conscience!

For more information visit: www.timberland.com

*Timberland shoes can be found at leading department and specialty stores as well as Timberland™ retail stores.

A wave can be a conversation and a document where people can discuss and work together using richly formatted text, photos, videos, maps and more.

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10

Looking for a laser printer?Whether you are part of a small three-person office or a growing corporate company – The following is a selection from Ricoh’s range that includes, black and white, colour and multi-function printers.

SP3410DN

Small, smart and speedy, the Aficio™ SP 3410DN is at home in any small or personal office. This compact machine offers everything you need for everyday personal document production. Network-ready as standard, this mono A4 laser printer is easy to operate and maintain.

SP8200DN

When you have high-print volumes and tight deadlines, the Aficio™ SP8200DN won’t let you down. This smart black and white prints 50 pages per minute, has a huge paper capacity of up to 4,400 sheets and has A3 capability.

SP 6330N

Keep one step ahead with the Aficio™ SP 6330N. This A3 capable mono laser printer enables you to create different types of office documents at high speed. Heavy paper, labels or envelopes - all are processed smoothly. Network capability is standard. Last but not least, this printer stands out by its affordability and low cost per page.

SP3410SF

Your printer is the hub of your office. Its task list is varied: you need documents to be printed, copied, scanned and faxed. Network-ready, the Aficio™ SP 3410SF takes care of all this and more, fast and efficiently. Optimise your workflow with paperless faxing and scan to email, folder and FTP.

SP4210DN

High quality, reliable service, network capability and impressive print speed: these characteristics define the Aficio™ SP 4210DN. This mono desktop laser printer produces your documents at 36ppm. Better still: it does so with admirable cost-efficiency.

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SP C430DN

The Aficio™ SP C430DN combines quality, reliability and leading technology. It prints 30, A4 pages per minute in colour, has an 800 MHz processor for fast processing, and offers one of the lowest cost per page rates in its class.

SP C231N

The Aficio™ SP C231N boasts an extremely small footprint. Its compact design coupled with crisp and accurate colour and black and white printing at 20 pages per minute makes it the ideal model for smaller offices.

SP C232SF

You know the challenges of running a small office. So do we. Ricoh’s Aficio™ SP C232SF has been designed specifically to address your needs. Its compact frames provides a broad range of multi-functional capabilities, from colour document production to digital distribution, faxing and security measures.

SP C820DN

The Aficio™ SP C820DN prints 40 pages per minute in colour and black and white. Superior productivity, image quality and media handling makes this model ideal for larger offices.

If you are interested in any of these printers, please contact your Ricoh representative, or visit www.ricoh.co.nz for more information.

Ricoh Communicator - No. 19

WIN A RICOH CX3 CAMERA

RRP $599

Simply answer the questions below to be in to win a Ricoh CX3 Camera

Email your answers with your contact details to competition@ricoh.co.nz

1 How many pages per minute does the SP C820DN print in colour?

2 What size can the SP 6330N print up to?

3 What is the maximum paper capacity of SP 8200DN?

NOTE: Closes on August 30, 2010. Judges decision final. Winners advised by email within 7 days of closing date. No further correspondence will be entered into. Suppliers and employees of Ricoh are not eligible to enter.

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1. Rationalise your office automation

There is no longer a need to buy and run individual printers, photocopiers, scanners and faxes – a multifunctional device (MFD) can do it all for you. By consolidating your office equipment with an MFD you’ll reduce electricity, toner, waste materials and, ultimately reduce your bottom line costs.

Ricoh can help you through the consolidation process with a document and workflow audit. It’s simple. With no obligation we’ll undertake a comprehensive print cost analysis of all the devices in your printing fleet, including copiers, printers, multifunctional devices, faxes, and inkjets. It only takes a few hours and includes a:

• Site survey• Software-based printing cost analysis• Executive summary

You’ll then be able to see where your money is going, and can identify solutions towards cutting your office automation budget while reducing your carbon footprint.

2. Reduce paper waste – start printing on both sides of a sheet

It’s simple but effective: set ‘duplex’ as your default preference for all your office printers and copiers. By printing on both sides of a sheet you’ll reduce paper usage by as much as 50%.

3. Reduce paper waste – prevent uncollected printouts

Everyone gets annoyed when they see uncollected and forgotten printouts on the office printer and MFP. One way to prevent this is by using Ricoh’s Enhanced Locked Print (ELP) feature. ELP means that when a document is sent to print, it is stored on the printer and will not be printed until it is ‘unlocked’ by a user at the device. Punch in a user code, or make your staff ultra efficient by enabling them to release jobs with a simple proxy card swipe. ELP will not only reduce paper waste, but it will also increase your organisation’s security as well.

4. Reduce paper waste – digitally archive documents

By using Laserfiche technology, you can eliminate the need to access hard copy documents. Instead of reproducing and storing hard copies of documents, you scan them and use soft copies. All records are archived electronically, alleviating the need to print and store paper documents, with the added advantage of having a fully searchable archive repository. You can then offer your clients the option of receiving electronic invoices and statements.

8 tips to reduce your office carbon footprint

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5. Reduce paper waste – use recycled or sustainable paper and recycle paper

Embark on an office policy to only use either approved recycled paper or paper that is certified as environmentally sustainable. There are different certifications available, including the Sustainable Forestry Initiative (SFI), Forest Stewardship Council (FSC) and Program for Endorsement of Forest Certification (PEFC).

Contract a paper recycling service. Then embed paper recycling ‘wheely’ bins for each department and empower each employee with their own paper recycling box.

6. Reduce power use – ‘power save’ mode

Make it a mandatory policy in your office to have every office printer on ‘power save’ mode when it sits idle for 20 minutes.

And to ensure your office remains efficient use Ricoh’s Quick Start-up (QSU) Technology, for a quick recovery from energy-saving mode, allowing users to output and pick up prints whenever they need to.

7. Reduce land fill – consumable products recycling

By using Ricoh’s Toner Cartridge Takeback Program you can be assured that 100% of toner cartridges, toner bottles, waste toner containers, photoconductor units, fuser units, maintenance kits and other consumable products used will be recycled, achieving a recycling ratio of 100%. Simply register for a collection box to be sent to you. You can place consumables from any manufacturer’s facsimile machine, printer or photocopier for free collection.

8. Reduce land fill – machine recycling

Once a Ricoh machine has reached the end of its useful life, upgrade to a new Ricoh model and you can be assured that all recyclable components will be sent for recycling and not end up in landfill.

Ricoh’s free Machine Recycling Program provides our customers with the confidence that their Ricoh machines will be properly recycled. Since its launch in 2002, we have successfully recycled over 180 tonnes of Ricoh machines into re-useable materials. We accept all Ricoh machines – as well as third party machines.

Ricoh can help you through the consolidation process with a document and workflow audit. It’s simple. With no obligation we’ll undertake a comprehensive cost analysis of all the devices in your fleet.

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Ricoh New Zealand Head Office 60 Stanley Street, Parnell PO Box 68 024 Newton

Auckland 1145 Ph: 09 374 0701 Email: ricohnz@ricoh.co.nz

www.ricoh.co.nz

All brand and/or product names are trademarks of their respective owners.

Copyright © 2010 Ricoh New Zealand Ltd. All rights reserved.