ISO14001 Step by Step Guide APMM Vessels

ISO 14001 Step-by-step Guide for A. P. Møller-Mærsk Vessels

Technical Organisation SQHE Department February 2006

Mikkel Stenbæk Hansen

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ISO 14001 Step-by-step Guide Feb 2006

PREAMBLE .................................................................................................................................................... 3

PURPOSE .................................................................................................................................................... 3

SCOPE .................................................................................................................................................... 3

DEFINITIONS .................................................................................................................................................... 3

ROLES AND RESPONSIBILITIES .................................................................................................................. 4

1 DESCRIPTION OF ISO 14001................................................................................................................. 5 1.1 WHAT ARE ISO, ISO 14000, AND ISO 14001? ........................................................................................ 5 1.2 WHY IS THE COMPANY INTERESTED IN IMPLEMENTING AN EMS UNDER ISO 14001?.............................. 5 1.3 WHAT SHALL THE COMPANY DO IN ORDER FOR THE EMS TO MEET THE ISO 14001 STANDARD? ............ 6

2 GENERAL STEPS FOR ISO 14001 COMPLIANCE............................................................................ 7 2.1 INFORMATION .......................................................................................................................................... 9 2.2 ENVIRONMENTAL REVIEW – DESCRIPTION .............................................................................................. 9 2.3 ACTION PLAN – SETTING OBJECTIVES AND TARGETS .............................................................................. 12 2.4 TRAINING............................................................................................................................................... 14 2.5 INTERNAL AUDIT ................................................................................................................................... 15 2.6 FOLLOW UP ............................................................................................................................................ 15

3 THE ISO 14001 EXTERNAL AUDIT ................................................................................................... 16

4 QES REFERENCES................................................................................................................................ 17

APPENDICES .................................................................................................................................................. 18 APPENDIX 1: EXAMPLE OF ENVIRONMENTAL REVIEW ..................................................................................... 18 APPENDIX 2: EXAMPLE OF ENVIRONMENTAL OBJECTIVES AND TARGETS........................................................ 27 APPENDIX 3: ITEMS AND ASPECTS NORMALLY ASSESSED DURING AN ISO14001 AUDIT. ................................. 28 APPENDIX 4: QUESTIONS ASKED BY SURVEYORS DURING ISO 14001 AUDITS .................................................. 33


Preamble To stay committed to our Environmental Protection Policy and to fulfil our customers’ requirements, it has been decided to implement the ISO 14001:20041 standard on all vessels.

This document provides practical guidance to A. P. Møller-Mærsk vessels on implementation of the Environmental Management System (EMS) on board vessels, preparation for the external ISO 14001 audit and follow up. The document does not supersede information contained in the QES and the ISO 14001:2004 Standard and it is to be remembered that the EMS is an integrated part of the QES and a lot of practical information, guidelines and tips (especially with regards to onboard activities) exist in the QES and this should be referred to at all times.

The guide consists of three main parts. In the first chapter, the ISO 14001 standard is described, the second chapter deals with the general steps for ISO 14001 compliance and the third chapter describes the external ISO 14001 audit. The guide is partly based on the A.P. Møller Singapore ISO 14001 Step-by-step Guide and will be continuously updated. All ships that have not already done so, should initiate the ISO 14001 implementation process as described step-by-step in Chapter 2. Purpose The purpose of this Step-by-step Guide is to improve the environmental performance of APMM vessels by ensuring that the Environmental Management System is properly implemented onboard all vessels in alignment with the ISO 14001 Standard. Scope The Step-by-step Guide applies to all A.P. Møller-Mærsk vessels except NKOSSA II. Definitions Environmental Management System

The part of the QES that relates to environmental issues. Other definitions can be found in the QES.

1 2004 refers to the version of the standard. ISO 14001:2004 is the current version of the standard. The previous version was called ISO 14001:1996.

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ISO 14001 Step-by-step Guide Feb 2006 Roles and Responsibilities The Master is responsible for proper implementation of the Environmental Management System as described in this guide. However, the system requires the complete and enthusiastic support of the entire senior management onboard for its continued success. It is essential that at least all senior management onboard understand the ISO 14001 terminology properly to enable them to carry out the different steps necessary as described in chapter 2 and train the remaining crew in the implementation and proper continuation of the standard. An officer shall be designated as the ‘Environmental Officer’ and he/she is responsible for proper implementation, maintenance and follow-up of the procedures and records needed for the ISO 14001 certification. He/she must have the support of the entire management and crew onboard in carrying out his duties as required. Progress shall be recorded and deviations concerning the Environment Management System must be discussed at important forums such as the Management meetings.

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1 Description of ISO 14001

1.1 What are ISO, ISO 14000, and ISO 14001? ISO stands for the International Organisation for Standardisation, located in Geneva, Switzerland. ISO promotes the development and implementation of voluntary international standards, for a wide range of topics, e.g. different products and environmental management. ISO 14000 refers to a series of voluntary ISO standards covering the environmental field. Included in the ISO 14000 series are the ISO 14001 Standard for Environmental Management Systems (EMS) and other standards in fields such as environmental auditing, environmental performance evaluation, environmental labelling, and life-cycle assessment. The relevant parts of the ISO 14001 Standard can be found in the QES (see references).

1.2 Why is the Company interested in implementing an EMS under ISO 14001?

Like a great number of major customers, APMM believes that an EMS, if implemented properly, will bring about substantial benefits to the environment and business. Some benefits of an ISO 14001 environmental management system are: Environmental benefits:

The EMS provides a framework for: • A systematical identification and understanding of the environmental impacts

arising from our activities • Drawing up of objectives and targets • Improvements in overall environmental performance and compliance • Consistency in managing environmental obligations

Financial benefits: • Increased efficiency and cost savings when managing environmental obligations

Public relations: • Maintain and enhance good public relations and image

Marketing benefits: • Increased competitiveness and improved relationship with costumers by meeting

or exceeding our customers’ requirements • The EMS creates the basis for reporting environmental performance

Legal: • Liability limitation and risk reduction

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ISO 14001 Step-by-step Guide Feb 2006 Hence having a well functioning Environmental Management System in place is good for the environment and good for business.

1.3 What shall the Company do in order for the EMS to meet the ISO 14001 standard?

The ISO 14001 standard requires that the Company puts in place and implements a series of practices and procedures that, when taken together, result in an Environmental Management System. ISO 14001 is not a technical standard and as such does not in any way replace technical requirements embodied in statutes or regulations. The major requirements of an EMS under ISO 14001 include: • A policy statement which includes commitments to prevention of pollution,

continual improvement of the EMS leading to improvements in overall environmental performance, and compliance with all applicable statutory and regulatory requirements.

• Identification of all environmental aspects of activities, products, and services

that can be controlled and determination of those aspects that can have significant impact on the environment, including those that are not regulated.

• Setting performance objectives and targets for relevant environmental aspects

identified which link back to the three commitments (i.e. prevention of pollution, continual improvement, and compliance).

• Implementing the EMS to meet these objectives. This includes activities like

training of employees, establishing work instructions and practices, and establishing the metrics by which the objectives and targets will be measured.

• Establishing a program to periodically audit the operation of the EMS • Checking and taking corrective and preventive actions when deviations from

the EMS occur, including periodically evaluating the compliance with applicable regulatory requirements.

• Undertaking periodic reviews of the EMS by management to ensure its

continuing performance and making adjustments to it, as necessary.

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2 General steps for ISO 14001 compliance This chapter describes the practical requirements for implementation of the ISO 14001 environmental management system on board vessels in a step-by-step manner. Each step is further described subsequently.

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ISO 14001 Step-by-step Guide Feb 2006 EREF _Toc126902709 \h 29 ISO 14001 Implementation Strategy

2.3 Draw up the objectives and targets • Decide on objectives and targets for improvements of environmental performance

taking into consideration the environmental review • Decide on a reasonable time frame and responsibility for implementation. • Draw up the procedures for the implementation of the controls. • Decide on the measurable criteria for evaluating success • Implement records that will be maintained for the above.

2.6 Review the objectives and targets and the system as such. • The objectives and targets must be measured and reviewed to assess the

effectiveness of the controls and procedures. • There must be at least 3 evenly spaced reviews during the period of the objective

and target (e.g. every 3-6 months). • Annual environmental reviews must be carried out and new targets must be set

2.4 Environmental training • Carry out familiarisation and training of crew

2.5 Internal audit • Carry out internal audit annually

2.2 Initial identification of environmental aspects and impacts from activities onboard • Carry out a review of Environmental Management system onboard and record it. • In the review, define Scope of ISO 14001 implementation. • Determine which onboard activities cause significant environmentally impacts

2.1 Read available information on ISO 14001 • QES: Read QES Manual => 0.About QES => How the system is managed =>

Environmental Management => • QES: Read QES Manual => References => • ISO 14001 (EMS Requirements) and ISO 14004 Standards (EMS Guidelines)

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2.1 Information In order to familiarise yourself with the terms used in the ISO 14001 Standard and the practical steps required for compliance with the standard, it is necessary that you read the relevant information in the QES. Of particular relevance are the documents found in the “Environmental Management” section as well as the “Environmental Management Programme” document and the “ISO 14001:2004 Standard” both to be found under References. In addition two ISO booklets; 1) the full version of the ISO 14001 Standard in describing EMS Requirements and 2) the ISO 14004 Standard describing EMS Guidelines have been distributed to all vessels. The booklets thus contain the requirements you are being audited against as well as an explanation of the different terms and principles. This information should be considered background material and can be read if you need further information.

2.2 Environmental Review – Description As a first step towards ISO14001 certification, you shall carry out an environmental review in order to identify environmental aspects of the processes and activities onboard, and evaluate associated environmental impacts (negative or positive). These aspects should be those that the vessel can control or be expected to be able to affect. The significance of the environmental aspects should subsequently be defined and taken into account when setting objectives and targets. The environmental review must be carried out in accordance to Procedure 1339 in the QES.

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2.2.1 Identification of environmental aspects and impacts For the Environmental Management System to be complete, all possible inputs and outputs should be taken into account when investigating environmental aspects and impacts.

Inputs Activity Output

Air Water Fuel Oil

Ballast water Ope

ratio

ns

Carbon Oxides Nitrogen Oxides Sulphur Oxides

Volatile Organic Compounds Particulates

Ballast Water – invasive species Noise and Vibrations

Sludge and Bilge water Toxic substances

Spare parts Paint

Hazardous materials Oil

Water Packaging materials

Chemicals

Mai

nten

ance

Paint chips Scrap spare parts

Waste water Sludge / waste oil

Volatile organic compounds Plastic packing

Non-plastic packing Waste Chemicals

Food Beverages

Disposables Packaging

Paper

Cat

erin

g Organic waste Sewage Plastic Glass Paper

Specific activities to consider include (to the extent applicable), but are not limited to: • Engine operations • cargo operations; • fuel and oil transfer; • ballasting /de-ballasting; • tank cleaning; • maintenance and repairs, e.g. sandblasting and painting; • navigation and/or propulsion; • daily activities, e.g. use of electricity, water and paper; • garbage and waste handling; • catering activities;

• purchasing of spare parts

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ISO 14001 Step-by-step Guide Feb 2006 • forwarding, e.g. return goods Keep in mind that there are often more than one environmental aspect for each process and that there may be more than one impact from each aspect. Examples of aspects include, but are not limited to: • exhaust gasses; • fuel and oil consumption; • uses of chemicals; • handling of ballast water; • garbage and waste generation. Examples of impacts include, but are not limited to: • air pollution; • global warming; • pollution of the oceans and waterways; • Introduction of invasive species via ballast water; Activity/Product/ Service

Aspects Actual and potential impacts

Consumption of fuel

Depletion of non-renewable fossil fuels Emission of nitrogen oxides (NOx)

Air pollution - ozone production - smog Acid rain - acidification

Emission of carbon dioxide (CO2)

Global warming

Fleet operation

Generation of noise Discomfort or inconvenience to local residents

Generation of waste water Water pollution Routine fleet maintenance (including oil changes) Generation of waste oil Pollution of soil and/or water Table 1: Simple illustration of relationship between activities, environmental aspects and environmental impacts.

Other concrete examples of activities, aspects and impacts and the relationship between them can be found in the ISO 14004:2004 Standard booklet.

2.2.2 Significance of Impacts The significance of environmental impacts must be determined. Factors to consider for the evaluation of the significance of impacts include, but are not limited to:

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ISO 14001 Step-by-step Guide Feb 2006 • severity of impact – is the potential impact major or minor? • probability of occurrence – is the impact likely to occur? • scale of impact – how large is the area/population affected by the impact? • duration of impact – how long will the impact occur? • laws and regulations – do any regulations cover the impact? An example of an environmental review is available in appendix 1. Environmental reviews should be sent to CPHTECHSAF after completion.

2.3 Action plan – setting objectives and targets On the basis of the environmental review, environmental objectives and targets as well as an action plan for achieving them should be established and documented by using I-form 421. The action plan should include designation of responsibility for achievement of objectives and targets, the means, actions to be taken, and the time-frame by which they are to be achieved. When establishing the objectives and targets you should consider: • legal and other requirements; • the significance of aspects and impacts; and • operational options and requirements. Objectives should be obtainable and targets should be SMART: • Specific

• Measurable

• Agreeable

• Realistic

• Time bound If targets are not directly measurable, historic data may be used to demonstrate improvement (e.g. the target: minimise ballast). You should keep in mind that there may be more than one objective for each impact and that there may be more than one target from each objective.

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ISO 14001 Step-by-step Guide Feb 2006 Suggestions for objectives and targets include: Objective Target Increase environmental awareness

Training of crew

Minimise ballast Optimal trim

Reduce fuel consumption / air emissions

Minimise the running of ventilation fans taking into consideration adequate ventilation Minimise use of generators while in port Reduce electricity consumption by XX% by switching off all electrical equipment in cabins not in use. Reduce no. of engines running when on standby Minimise no. of pumps in use Reduce electricity consumption by XX% by substituting normal light bulb with energy saving bulbs Dispose garbage at land instead of incineration Reduce smoke emission Reduce sludge production by XX% Reduce oily water discharge by XX% Reduce water pollution Reduce consumption of chemicals by XX% Substitute chemicals with more environmentally friendly ones Reduce consumption of laundry detergents by XX% Eliminate use of rinse aid for washing

Conserve biodiversity Conduct ballast water exchange only in water depths exceeding 200 metres and minimum 200 NM from land. No garbage disposed to sea Handle garbage in an

environmentally friendly manner

Garbage segregation into different categories

Control of hazardous waste Collect batteries and land at shore facilities. Waste reduction Rags used for cargo damage prevention during lashing to

be recycled for use onboard after discharging of cargo Reduce paper consumption by XX% Reduce natural resource

consumption Reduce disposable cups by XX% Vessels are encouraged to adopt some of these objectives and targets. When the objectives and targets are set, establishing of measurable environmental performance indicators should be considered. These indicators should be used as the

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ISO 14001 Step-by-step Guide Feb 2006 basis for the environmental-performance evaluation. Examples of measurements that might be used to determine progress toward an environmental objective are: • quantity of energy used; • quantity of material used; • quantity of emissions, such as carbon dioxide; • quantity waste produced; • number of environmental accidents, e.g. oil pollution, unplanned waste releases; It should be ensured that units for measurements of environmental performance indicators are the same when making comparisons between past and present performance. A concrete example of objectives and targets set using I-from 421 is available in appendix 2 and the relationship between objectives and targets is further described in the ISO 14004 Standard. Objectives and targets must be sent to CPHTECHSAF. In addition to objectives and targets set on board vessels, overall objectives and targets for environmental improvements for the entire APMM fleet are set in the Environmental Management Program available in the QES.

2.4 Training Training of crew onboard is considered a crucial part of a well functioning environmental management system. Training can provide the team with an understanding of the benefits of each actions taken towards improving the environmental performance and will ensure increased commitment. You should establish and maintain training of crew members in relation to EMS and ISO 14001 in order to ensure that they are aware of: • The Company’s Environmental Protection Policy • the most significant environmental aspects and impacts, actual or potential, of

their work activities; • the environmental benefits of improved personal performance; • the environmental objectives and targets that has been set on board; • the importance of conformance with environmentally relevant operating

procedures and the potential consequences of deviation from same;

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ISO 14001 Step-by-step Guide Feb 2006 • their role and responsibility in implementation and continuous improvement of

the environmental management system, including emergency preparedness and response required;

A comprehensive ISO 14001 training programme is currently under development. The program will include shore-based training for officers as well as an ISO 14001 e-learning course for all crew. Until such training material becomes available, this document together with the power point presentation “ISO 14001 and practical matters”, which has been send to all ships, can be used as basis for training.

2.5 Internal Audit An internal audit is carried out annually to correct any possible non conformances with the ISO 14001 Standard. However, since the EMS internal audit has been integrated into the annual internal QES audit, no additional internal audit is needed. The audit must be carried out in accordance with internal audit procedures.

2.6 Follow up Relevant parameters for achievement of objectives and targets must be measured periodically and the status evaluated. In addition annual environmental reviews shall be conducted and new objects and targets set to in line with the continuous improvement principle.

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3 The ISO 14001 External Audit

The ISO 14001 external audit is to be carried out together with the intermediate ISM audit unless informed differently. The external audits shall be scheduled in good time, audit should be carried out at least one month before the deadlines for the intermediate SMC audit or the expiry date of the SMC. The Safety/Quality Department shall also be informed in good time in order to arrange the audit with the auditing body. The audit shall be ordered according to procedure 1699.

For your guidance, a list of items and aspects normally assessed during an ISO 14001 audit is available in Appendix 3 and a list of questions previously raised during ISO 14001 audits is available in Appendix 4. These lists are intended to give you an idea about the nature of the audit and thereby enhance the preparedness.

After the audit, please send the audit report to CPHTECHSAF and upload any possible deficiencies into the CAP-form system.

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4 QES References Regarding ISO 14001 in the QES see: • QES manual chapter 0 – 12 and relevant procedures in chapter 19/Environment. • The ISO 14001 Standard can be found in the QES Manual/References. Note: links

to the Standards in top of the pages in the QES manual. • More information can be found in the QES Manual/Chpt. 0 About QES/How the

System is Managed/Environmental Management.

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Appendices

Appendix 1: Example of Environmental Review

(Procedure 1339 – Annually)

INITIAL ENVIRONMENTAL REVIEW

Vessel: Date: This review has been made after the vessel's management made a study of the vessels daily operations, activities and products onboard and the waters and sea-lanes in which the vessel trades & operates. The aspects of the vessel's daily operations and activities that lead to environmental impacts and over which the management had control were identified. These environmental aspects were evaluated for the impact that they have on the environment. Operations relevant to the specific environmental aspects were described and Control Measures were subsequently suggested to control/limit the impact of the aspects on the environment with due regard to the Safety of the vessel, Owners and Operators interests, practicality as well as the likely costs involved.

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ISO 14001 Step-by-step Guide Feb 2006 Elements of vessels' daily operations

INPUTS ACTIVITY OUTPUT

Air Water Fuel Oil

Ballast water Gases (cooling, etc.)

OPERATION

Carbon Oxides Nitrogen Oxides Sulphur Oxides

Volatile organic carbons Particulates

Ballast Water – invasive species Noise & Vibrations

Sludge & Bilge water Toxic substances

Spare Parts Paint

Hazardous Materials Packaging material

Oil Water

Chemicals

MAINTENANCE

Scrap Spare parts Waste water

Soot/Particles Waste oil

Sludge Waste chemicals

Food Beverage

Disposables Paper

Packaging

DOMESTIC ROUTINES

/ CATERING

Organic Waste Waste water

Lavatory waste Other waste generated on board

The environmental aspects identified were the following:

1. Fuel oil consumption and air emissions. 2. Ballast water management. 3. Garbage (plastic, paper, glass, wood etc.) management. 4. Bilge water and sludge handling. 5. Bunkering and transfer of fuel and oil. 6. Sewage discharge. 7. Consumption of materials, chemicals and paints. 8. Emergency preparedness and pollution prevention 9. Management of packaged hazardous substances (for container vessels). 10. Tank cleaning (for tankers).

The above aspects if not controlled and not disposed in an environmental friendly manner will cause serious impacts on environment.

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ISO 14001 Step-by-step Guide Feb 2006 1. Fuel oil consumption and air emissions Environmental Aspects: This covers the use of non-renewable natural resources for energy purposes as well as the generation of by-products from the combustion of fuel (Heavy Fuel oil – HFO & Diesel Fuel Oil – DO) including Carbon Oxides, Nitrogen Oxides, Sulphur Oxides & un-burnt Hydrocarbons together with Particulate matter (Soot – Carbon) & other gases in smaller quantities. Increased consumption of fuel will increase atmospheric pollution, running costs, and bunkering frequency. Environmental Impacts: • Depletion of non-renewable fossil fuels • Ozone/Smog formation • Greenhouse effect • Carcinogenic • Acid rain

Operations in Port & At Sea: • Use of Main Engine • Use of Auxiliary Engines • Use of Bow Thruster • Use of Oil fired Boiler • Use of Shaft Generator and Power Turbine Generator

Control measures: • Sea passages are made at most economic speed compatible with schedule. • Prompt departures from port are made to increase time available for passage,

hence lower speeds and consumption. • Vessel maintains close communication with port agents, with the aim of arriving at

pilot stations for immediate berthing to increase time available for passage, as above.

• Passages are planned to maintain constant engine rpm pilot to pilot being the most fuel-efficient technique.

• Electrical energy consumption is reduced where possible; by stowing reefer containers on deck (no hold fans required to be operated), thrusters on standby when not required for immediate use, second generators not started for manoeuvring until immediately prior to departure.

• A performance monitoring system is in place where by conformance with Company performance parameters, engine manufacturer’s specification and comparison with like vessels is maintained in order to evaluate and optimise engine performance.

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ISO 14001 Step-by-step Guide Feb 2006 • Vessel's Auxiliary engines start on D.O. • Auxiliary Engines not to be overloaded – Cargo Hold Fans and unnecessary

pumps to be stopped in port • Reduce the idling period of the bow thruster, by starting the machinery just before

usage and stopping it immediately after it is no longer required • Oil fired Boiler – To be operated on a More Continuous Mode, by reducing the

fuel pressure and also properly adjusting the Fuel-Air ratio • Optimum use of Shaft Generator and Power Turbine Generator – Subject to

maintaining the vessel's schedule, increased use of the above will result in less usage of Auxiliary engines –

• Use of Low Sulphur Fuel Oil – Vessel has installed the pipe lines and system required for usage as per MARPOL Annex VI (Have to get it certified by Class.)

• Engine and boiler fuel injection systems are maintained in prime condition to optimise combustion and so reduce quantity and improve quality of exhaust emissions.

• Cargo and domestic refrigeration machinery is maintained in a leak free condition so reducing discharge of atmospheric aerosols.

• Watch keeping officers monitor stack gas opaqueness. Deviations from accepted standards are communicated to engine control room for immediate analysis and rectification.

• …. 2. Ballast water management. Environmental Aspects: Introducing invasive species to marine environment by transferring of ballast water between geographical locations and carrying of excessive ballast water, which increases fuel consumption. Environmental Impacts:

• Degradation of biodiversity • Use of fossil fuel and thus generation of air emissions

Operations in Port & At Sea:

• Ballasting • Ballast water exchange • De-ballasting

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ISO 14001 Step-by-step Guide Feb 2006 Control measures: • Excessive ballast is not carried. Reducing required engine power for a given speed. • A ballast water management plan is in operation, per Company procedures. • Where required by port states, ballast water report forms are produced. • Ballast tanks are inspected for possible mud build up, and this is removed. • Mid-ocean ballast water exchange is conducted. • Cargo operations are planned to minimise the taking on and discharging of ballast

in port and coastal areas. • …. 3. Garbage (plastic, paper, glass, wood etc.) management. Environmental Aspects: Handling of garbage (plastic, paper, glass, wood etc.), by disposal at land, disposal overboard or incineration. Environmental Impacts:

• Marine pollution Operations in Port & At Sea:

• Collection and segregation of garbage • Disposal of garbage • Incineration of garbage

Control measures: • A garbage management plan and a waste management plan are in place. • Garbage is segregated into classes that can either be disposed of overboard if

certain geographical constraints are observed, or need to be retained on board for disposal ashore.

• Potentially hazardous materials (currently light bulbs and tubes, gas lighters, batteries and aerosol cans) are further segregated.

• Oily rags are disposed of ashore. • When appropriate shore facilities exist, certain materials can be further segregated

for recycling schemes. • Joining crewmembers are instructed in the operation/requirements of the garbage

management plan. • Bulkhead posters clarify the garbage dumping restrictions. • Any crewmembers found to consistently contravene the requirements of the

garbage management plan are subject to the Company disciplinary system. • ….

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ISO 14001 Step-by-step Guide Feb 2006 4. Oily bilge water and sludge Environmental Aspects: Discharge over board of oily or chemically contaminated bilge water. Environmental Impacts:

• Pollution of the marine environment. Operations in Port & At Sea

• Engine room operation and maintenance • Bilge water handling and treatment

Control measures: • Engine room bilge water is only discharged to sea via approved oil separating

plant and oil monitoring system. These systems are maintained in top order. • The oily water separator is used only when limiting conditions prescribed in

MARPOL are in place. • Records of all bilge pumping and separator operation are recorded in the Oil

Record Book. • Bilges and deck plates are maintained in as oil free a condition as possible, so

reducing contamination of bilge water. • Any oil residues are landed to shore facilities and recorded as above. • …. 5. Bunkering and transfer of fuel and oil Environmental Aspects: This includes risks of oil spills as well as risks of emissions of volatile organic compounds during bunkering and fuel transfer. Environmental Impacts:

• Marine Pollution • Air pollution


• Bunkering and fuel transfer Control measures:

• Pre bunker meetings • Checklists • ….

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ISO 14001 Step-by-step Guide Feb 2006 In case of spill the SOPEP/SMPEP will be complied with 6. Sewage Environmental Aspects: Discharge of black or grey water overboard. Environmental Impacts:

• Degradation of local marine environment (if discharged while in port) Operations in Port & At Sea:

• Handling of sewage Control measures: • An approved sewage treatment system is fitted and maintained in optimal order. • On board management ensure the above equipment is in use and maintained as

required. • Port specific restrictions, where applicable, are promulgated on board and applied

with. • Avoid discharge of sewage while in port. • …. 7. Consumption of materials, chemicals and paints Environmental Aspects: Consumption of materials (e.g. spare parts), chemicals and paint types. Environmental Impacts:

• Resource consumption • Pollution of the marine environment


• Maintenance Control measures:

• Maintenance of vessel is carried out according to the Planned Maintenance System, RDRM. This reduces the need for Spare parts in general thus avoiding waste of materials and reducing the amount of Urgent Spare parts air lifted to the vessel, thus saving Jet fuel for the Aircrafts.

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• Only chemicals from the RDRM menu are to be ordered for the vessel. • Paints are ordered as per vessel’s paint manual and application is performed as

per procedures in the paint manual. • Various types of chemicals are used for cleaning of machineries, on deck as

well as in galley on board. Chemicals should be used in the correct dilution thus avoiding excessive use of chemicals.

• Reduction of the amount/weight of Scrapped Spare parts on board thus saving Fuel for propulsion.

• …. 8. Environmental Incidents Environmental Aspects: Safe operation of the vessel in order to avoid environmental incidents, including possible oil spills. Environmental Impacts:

• Pollution of the marine environment Operations in Port & At Sea:

• Navigation • Engine room operations • Cargo operations • Ballast operations • ….

Control measures:

• Ensure that procedures are followed – both to prevent an incident and in case an incident occur

• Perform drills • Report near misses to share experiences in regard to potential emergency

situations • Have emergency response plans available • ……………

9. Packaged hazardous substances (for container vessels) Environmental Aspects:

This covers the potential damage to or loss overboard of packed hazardous substances.

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ISO 14001 Step-by-step Guide Feb 2006 Environmental Impacts:

• Pollution of the marine environment. Operations in Port & At Sea:

• Cargo handling • Cargo storage

Control measures: • Cargo is carried under the strictures of the IMDG code, which is closely followed. • Cargo containers are stowed and secured in accordance with the approved cargo

securing manual. Lashings are checked for security throughout the sea passage phase.

• Company vessels make use of shore based weather routing services to minimise exposure to severe weather phenomena, so avoiding possible damage to cargo.

Master Chief Engineer

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Appendix 2: Example of Environmental Objectives and Targets

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Appendix 3: Items and aspects normally assessed during an ISO14001 Audit.

General house keeping/maintenance 1. Deck 2. Accommodation 3. Galley 4. Engine room

Documents 1. Environmental review 2. Action plans – objectives and targets 3. Internal audit report 4. previous audit reports

Certificates All relevant certificates (ISO14001) should be up to date and available on board.

1. IOPP Certificate 2. International Air Pollution Prevention (IAPP) Certificate (if existing) 3. Certificate on equipment:

a) Oily Water Separator b) Oil Discharge Monitor (ODM) c) ….. d) …..

Designation of responsibilities Environmental responsibility on board should be clearly defined and relevant staff aware of their responsibilities. In practise this means that it should be ensured that all activities, processes and operations that have been identified as having significant environmental impacts (e.g. ballast water management, garbage management, bilge handling) are clearly assigned with responsibility.

Familiarisation/Training 1. Introduction to crew/officer (familiarisation questionnaire, safety meeting etc.).

There should be evidence, that introduction have been delivered to

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crew/officers relevant to their position. For ratings this may be the Familiarization questionnaire combined with introduction to garbage segregation etc. In general we are talking of “awareness” on Environmental issues (MARPOL) together with a knowledge to the Company’s Environmental Policy. The Environmental Policy is available in the QES chapter 2 and on Maersk Line, Maersk Tankers and Maersk Supply Service websites. For Officers it is expected that they, in addition to the above, have a thorough knowledge to the Company’s Environmental Policy, National and International requirements (MARPOL) etc, and that they are aware of the environmental aspects related to the operation of the ship and the consequences of not following the procedures.

2. On board training should include drills on spill according to SOPEP/SMPEP etc. Records of drills should be available.

Awareness of environmental regulations Access to and awareness of local, flag state and international legal requirements should be demonstrated.

Incident recording and corrective action If pollution incidents have occurred evidence of recording and corrective action taken must be demonstrated.

Emergency preparedness 1. Drills 2. Contingency plans

Chemicals/Paints (general) 1. Chemicals and paints should only be stored in designated locations, such as

paint shop, chemical locker etc. Limited quantity of chemical (for regular use) can be stored at more convenient locations. However, the locations still have to be designated for the specific chemical and relevant datasheet should be available.

2. All cans/drums have correct labels. If cans/drums are used for other purpose than original, ensure that labels and/or text clearly indicate what is in the can/drum.

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3. Datasheets readily available where chemical/paints are stored/used (paint shop, eng. room etc). This could be a binder with relevant datasheets.

4. Personnel dealing with the paint/chemical should have access to the datasheets, and should know how to use the datasheets.

5. Empty cans/drums are disposed according to information in relevant datasheets.

6. Ship’s computer based chemical-database is up to date

Engine Room Harmful substances/gasses Harmful substances/gasses should be identified. Depending on how harmful the substances/gasses, special precautions and/or local instructions should implemented onboard in order to avoid/minimize any releases to the Environment. Harmful substances/gasses could be:

1. Asbestos 2. Freon 3. ….

Chemicals/Paints

1. Are Chemicals/Paints stored at designated places? 2. Relevant Datasheets are readily available for use, where chemical/paints are

used (paint shop, eng. room etc) Oily water separator

1. Maintenance/inspection of the Oily water separator is included in planned maintenance system.

2. Operating instructions are available at/on the separator. The operation instruction should also include a statement saying that “Permission to be granted from bridge before use” or similar.

Incinerator (if on board)

1. Maintenance/inspection of the Incinerator is included in planned maintenance system.

2. Operating instructions are available at/on the Incinerator. The operation instruction should also include a statement explaining when to user the Incinerator.

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ISO 14001 Step-by-step Guide Feb 2006 Oil Record book

1. All entry in the Oil record book should be made correct in accordance with the requirements.

2. To support the entry in Oil record book, receipt on sludge/oil sent ashore should be filed onboard.

Calibration Relevant equipment should be included in regular calibration/inspection. LOGIHOL can be used to control status. The equipment could be the following:

1. ODM 2. ODME 3. Control unit on Incinerator. 4. Pressure gages on fuel injection test-bench. 5. …(Equipment relevant to main engine performance)

Navigation and voyage planning 1. Passage planning 2. Weather routing

Bunker purchasing and handling 1. Bunker operation procedures 2. Records of fuel testing

Ballast water management 1. Ballast water management plan

Air emissions 1. Technological improvements to reduce air emissions (e.g. slide valves,

common rail, waste heat recovery systems, voyage planning) 2. Air emission monitoring (is done through calculations in head office based on

fuel consumption data)

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ISO 14001 Step-by-step Guide Feb 2006 Cargo handling

1. Handling of dangerous goods 2. Correct entry in cargo record book

Sewage handling 1. Handling of sewage through use of sewage treatment plant or discharge to

sewage collection tank prior to ocean discharge

Garbage Management 1. Garbage Management Plan (GMP) available. 2. Garbage segregation is in accordance with GMP. 3. Waste Management Plan. (Engine Room) 4. Garbage container available, marked and used correctly. 5. Correct entry made in Garbage Log Book 6. Receipt on garbage sent ashore available

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Appendix 4: Questions asked by surveyors during ISO 14001 audits The list below present some real-life examples of questions that have been raised by surveyors during ISO 14001 audits. 1. Oily Water Separator

• Calibration of 15 ppm Alarm unit. ('A'-Class vessels fitted with ON-OFF system)

• Certified Calibration liquid? • Coalescer filter renewal record?? To be entered in Oil Record Book • Maintenance record.

2. Sewage Treatment Plant

• How the treated water is tested, as per makers instructions. Eg. for chloride content?

• Verification OF SEWAGE PLANT certificate by ABS. • Maintenance record. • Emission reduction

3. Are the SFOC specified by engine makers met for main engine and aux engines.

• Records to show these specifications are met. • Record of Maintenance carried out on Main engine, Aux engines and

boilers 4. Water Consumption reduction as one of the Objectives & Targets for reducing fuel

consumption (For example only) 5. Waste Disposal

• Hazardous waste - how is it disposed from the ship and ashore?? Company policy / procedures?

• Batteries (contains lead, chemicals) - What do you do with the old and not in use GMDSS batteries? If you land them ashore, then whom do you land them to?

• Used paint drums - how is it disposed? • Rust and paint Chips from chipping deck - how is it disposed from the ship

and ashore? Company policy / procedures regarding this? (paint is a chemical and comes under hazardous waste)

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• Expired medicines - how is it disposed? • Sludge disposal - how is it disposed?

6. Life Raft - After servicing of the life rafts does the servicing company returns back

the expired pyrotechnics? 7. Aspect / Impact Register

• Wants the impact on environment of every activity and a register maintained.

8. Use of CFCs

• In refrigerants • In aerosol cans as propellants • Reduction in Use of Refrigerants for Reefers and other machineries. • Suggested to Set as new Objectives & Targets (maintain records of

refrigerant consumption per month) • Damaged Reefers - procedures in place?

9. Boiler firing

• Possibility of reducing firing rate in port to reduce emission?? 10. Are Environmental Issues being discussed to non-employees who come on board;

people who are indirectly involved in ship's operation like stevedores, shore repair teams (Nico, for example).

11. Ship's / Company's Environmental Policy

• Show me the environmental policy and at what locations is it being displaced?

• Is it available to the general public who come on board?? (Public Awareness).

• In your company who is responsible for making the environmental policy? 12. Garbage

• Garbage Compactor - maintenance to be included in RDRM or Garbage record.

• Segregation and labeling of garbage in garbage room. 13. MARPOL Annex IV & Annex VI

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ISO 14001 Step-by-step Guide Feb 2006 14. Ballast Water Management Plan

• Removal of sediments - how is it disposed? Company policy / procedures regarding this??

• How Alien Micro-Organisms can be dealt with if found in ship's Ballast tanks?? Testing method?? Micro-Organism Compatibility Tests before releasing ship's Ballast water in port.

15. Do you have dangerous cargo onboard? If yes, then where do you stow? Show me

the guidelines for the stowage of dangerous cargo containers. 16. What environmental aspects do you keep in mind when doing passage planning? 17. Who has authorized the vessel’s SOPEP? 18. Do you do the recharging of the portable pressure extinguishers? If yes, then what

do you do with the dry chemical powder taken out from the extinguisher? 19. What does ISO 14001 mean to this Ship ? 20. What is the Company’s policy regarding Environmental protection ? Can

you show me ? 21. Can you show me Flag ( Marshall Island ) Regulations/ Publications ? Record

of updates / Marine Safety Advisory ? 22. When was the last ISM audit carried out ? Record of Internal audit ? Any

NCRs ? 23. Identification of the Environmental Aspects ? What are the Targets set by

the Vessel ? By the Company ? What are the control measures ? When will the system be reviewed and how ?

24. Where is the Garbage landed? Where is the Sludge disposed? Can you show me

records regarding same ? Cost of Garbage disposal ? Comparing prices in different ports on the vessel’s run ? Record of communication with agents as to the arrangement for garbage / sludge disposal ?

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ISO 14001 Step-by-step Guide Feb 2006 25. Who is in-charge for the cargo planning/stowage? What checks are done from the

vessel prior loading? Sighting of the IMDG spotting plan. 26. Does the vessel have an Incinerator onboard ? 27. Does the vessel have a Drill Planner ? When was the last SOPEP drill

carried out ? Can you show me the minutes for same ? 28. Do you have any Charterers instructions ? 29. Do you have a Ballast water management plan ? Sighted the Ballast log ?

How often is Ballast exchange carried out ? What procedure is followed ? 30. Format of daily reporting to the company ? Contents of and how the arrival

/ departures reports are sent ? 31. Can you show me records for Environmental training? Minutes of Safety

meetings? How often are Safety meetings held?

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ISO14001 Step by Step Guide APMM Vessels

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