ISM Annual Review and Declaration Lessons Learned CH2M HILL Hanford Group John McDonald.
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Transcript of ISM Annual Review and Declaration Lessons Learned CH2M HILL Hanford Group John McDonald.
ISM Annual Review and Declaration Lessons Learned
CH2M HILL Hanford Group John McDonald
CHG011-03a2
Goals of Process
Ensure focus on continuous improvement
Provide resource efficient approach to review ISMS program
Provide integrated improvement plan
Interface with HPI steering committee and assessments
Interface with VPP safety improvement plans
Interface with safety culture survey recommendations
Interface with ISMS assessments and strategy
Names, dates, and easy tracking of completed actions
Improve communication with regulator
CHG011-03a3
ISMS Strategic Plan
HPI Steering Committee, HPI assessments, and
actions
ISMS management assessments and recommendations
VPP safety improvement
plans
ISMS Improvement Plan
Performance Objectives, Measures, and Commitments
Annual Declaration
Safety Culture Survey Recommendations
Annual Declaration Flow Chart
CHG011-03a4
Performance Objectives, Measures and Commitments Considerations
Client issues ISMS strengths and
weaknesses ISMS strategy ISMS integration – one
safety program Safe and efficient mission
performance Zero events and injuries
HPI, VPP, and safety culture activities
CHG011-03a5
ISMS Strategic Plan
Describes the ISMS vision and strategy for the next year
Updated at least annuallyIntegrates various initiatives under ISMS
HPI, VPP, SWE
Includes POMCsIncludes critical actions to be included in
the improvement plan
CHG011-03a6
HPI Steering Committee, HPI Assessments, and Actions
The Steering Committee is the governing body for HPI policies and implementation
Goals of the Steering Committee are: Develop the long-term vision and goals for incorporating HPI
into overall ISMS Ensure HPI requirements support strategy, mission, goals
and objectives Develop and implement the HPI implementation plan
The Steering Committee Provides broad strategic direction for company-wide HPI
priorities and resources, Schedules, monitors, and evaluates HPI effectiveness, Provides a forum for HPI process improvements and
dissemination of HPI information
CHG011-03a7
VPP Safety Improvement Plans
VPP fosters employee involvement
SIPs reflect employee perspective
Including in ISMS improvement plan ensures ISMS alignment and integration
Including in ISMS improvement plan provides easy way to include key VPP improvements in the annual declaration
CHG011-03a8
Safety Culture Survey Recommendations
Safety culture provides the atmosphere to safely and efficiently perform work within the ISMS
Surveys should be periodically scheduled and captured in POMCs
Survey recommendations in the ISMS improvement plan provides easy way to include them in the annual declaration
CHG011-03a9
ISMS Assessment
Team of 8-10 people supports the assessment The assessment includes VPP, HPI, and safety
culture elements The assessment includes interviews, observations
and document review Assessment results are included in annual ISMS
Safety Management Program effectiveness review with Executive Management
Scheduled as a management assessment in March-April time frame
Supports declaration in July
CHG011-03a10
ISMS Improvement Plan
Helps coordinate and integrate ISMS initiatives
Fosters communication Formally tracks actions related to strategyProvides history log that can be used for
reports, presentations, etc. Provides evidence of progress and status
with regulators such as quarterly reviews
CHG011-03a11
Performance Improvement PlanAction Item Owner Due Date
Organizational/Process Strategy
Conduct of Operations Related Activities
Revise Procedure AD-C-01 to incorporate HPI tools. McKennon 30-Jun
Revise Procedure-C-13 to incorporate HPI tools. McKennon 30-Jun
Revise Procedure-C-01 to incorporate HPI tools. Jennings 30-May
Change the procedure and work control process to require developing and revising procedures and work instructions using HPI tools.
Jennings 30-May
Incorporate HPI tools into pre-job briefing process. Jennings 15-Sep
Implement the event prevention framework for critical tasks in company processes. Pizzuto 30-Sep
Charter and institute a work management change board to review procedure/work instruction changes.
Jennings 30-Jun
Empower managers and supervisors to foster and champion event reduction techniques. Pizzuto 30-Jun
Assessment, Lessons Learned, and Corrective Action Process Related Activities
Provide just-in-time lessons learned. Higgins 30-Jun
Incorporate HPI tools into assessments, corrective actions, lessons-learned. Higgins 31-Oct
ISMS Expectation Related Activities
Implement ISMS behavior positive reinforcement process. Kennedy 30-Jun
Revise procedures to consolidate the ISMS message, as necessary, incorporating HPI concepts for event prevention.
Kennedy 30-Sep
CHG011-03a12
Performance Improvement PlanTraining Strategy
One ISMS Message
Use training and emergency management to emphasize one consistent ISMS message and ISMS expectations, integrated with SWE, HPI, HRO, and VPP.
McKennon/Robinson 15-Sep
HPI Training
Develop an HPI training strategy and provide HPI training for various functions in a graded format.
McKennon 31-Jul
include use of alternative techniques such as self checking simulator.
training/workshop to senior leadership team
HPI fundamentals training class for managers and supervisors.
workshop for procedure writers, procedure owners, engineers, and planners.
train-the-trainer class (April 10 – April 12).
training for field workers (30 June)
training for the HAMTC Safety Representatives, the Stewards, and Leads.
CHG011-03a13
Performance Improvement PlanCommunication Strategy
Communication Plan with one ISMS message
Develop a communication plan with definitive objectives for integration of HPI, VPP, HRO, and SWE into one ISMS message with the following elements:
Turner/Kennedy 24-Jul
“Enhancing ISMS through Event Prevention”
Utilize on-going activities to build on HPI.
Overcome slogan perception – Use “Prevent Events” approach
Error reduction, process/system improvements, and open communication of errors
Communicate the why, what, where, when, who, and how of HPI tools and processes.
Develop and communicate HPI mentoring strategy for error prevention techniques in the field.
Various ISMS behavior elements
Communicate ISMS successes through FOCUS, tailgates, tool box meetings.
Regular communication of anti-retaliation messages.
Instilling a “safety as the over-riding priority” attitude in managers.
Management listening, and timely and effective responses to employee concerns.
Encourages management presence in the field.
Encourages even handed and reasonable management communication with workforce
Strengthens safety ownership - ISMS expectations for everyone
New Handbook which integrates HPI, VPP, HRO, ISMS, and SWE into one message.
CHG011-03a14
Lessons Learned Integrated ISMS annual declaration process
has simplified improvement efforts
The improvement plan provides convenient way to track actions, especially for the annual declaration
Scheduled assessment provides timely input for declaration and SMP status
ISMS strategy provides tool to drive ISMS vision and strategy discussion