Access to Confidential Data.

Cyprus

Isidoros Kypridakis

2

The Researcher contacts CYSTAT. The Researcher discusses project requirements such as

variable availability, period(s) of reference, etc, with the Officer responsible for the Survey.

The Researcher is directed to the application form on the website orto a member of the Internal Confidentiality Committee (ICC) for further information on the the application and incurring costs.

The ICC consists of four members, each coming from a different statistical domain and acts as an advisory board to the Director of CYSTAT.

The application can be submitted via post, email or fax. Upon reception, the application gets a first, quick

overview by a member of the ICC.

19-20 March 2014, DwB, Workshop on Accreditation for Transnational Access to Official Microdata for Research Purposes

Steps

3

When an application is incomplete, the applicant is contacted to resubmit.

When the application is complete, the ICC is called to convene within the coming working days (if not possible within the same).

The ICC gives an documented recommendation to the Director including costs.

The Director can approve or disapprove the recommendation.

The researcher is contacted by phone or email to be informed on the outcome of the application, the cost and a timeframe for receiving the microdata set.

19-20 March 2014, DwB, Workshop on Accreditation for Transnational Access to Official Microdata for Research

Purposes

Steps (continued).

4

A written reply is also sent to the applicant, either by post or by email, depending on the initial means of communication preferred by the applicant.

The Officer responsible for survey, gets the green light to prepare the dataset and inform the researcher when to receive it.

Micro datasets are provided either in CDs or sent by e-mail. In all datasets, direct identifiers such as names, addresses and telephone numbers of the reporting units are removed.

Datasets are provided as soon as the applicant has settled any incurring costs.

19-20 March 2014, DwB, Workshop on Accreditation for Transnational Access to Official Microdata for Research Purposes

Steps (continued)

519-20 March 2014, DwB, Workshop on Accreditation for

Transnational Access to Official Microdata for Research Purposes

Application form

619-20 March 2014, DwB, Workshop on Accreditation for

Transnational Access to Official Microdata for Research Purposes

ICC recommendationform

Access to confidential statistical data Confidentiality Committee Recommendation

Application archive number: Legal name of the applicant: Represented by:

Full name:

Department:

Function:

Telephone number:

E-mail:

Subject:

RECOMMENDATION TO THE DIRECTOR OF THE STATISTICAL SERVICE The application is approved The application is approved under the following conditions …………………….…………………….…………………….……………… The application cannot be approved for the following reasons:

…………………….…………………….…………………….………………

Date: Committee signatures: ____________________ ____________________ ____________________ Head of Committee Member 1 Member 2 ____________________ Member 3

STATISTICAL SERVICE

DIRECTOR’S DECISION  The recommendation is approved  The recommendation is approved

under the following conditions: 

    

  The recommendation is NOT

approved for the following reasons:

       Date:  Director’s signature:    ____________________ Director