Skills development strategy linked to National Treasury's Infrastructure Skills Development

Grant in Buffalo City Metropolitan Municipality

By Annemarie Fish, Professional Gis Practitioner, Buffalo City Metropolitan Municipality

Presentation StructureProfile of Presenter

Eastern Cape & BCMM youth labour force profile

GIS Professionals Status in Eastern Cape

GIS within a Municipal context

BCMM GIS Status (2012/13)

Skills Development and Professionalization

• Grant Conditions

• Application

• Role Players

• ISDG Process in BCMM

• WIL

• Challenges

• Lessons Learned

ISDG Programme

• Meet the Team and their Projects

• Management Buy in

Investing in the Leaders of Tomorrow

ProfileCompleted BA Degree and BA Honors Degree at Stellenbosch University in 1997.

Returned to Eastern Cape

Commence career in the KWT TLC Electrical Department.

• Assisted with the development of GIS Strategy during KWT CUP (funded by Sweden)

In 2000 moved to the Town Planning Department as GIS Operator in East London

2008 Appointed as GIS coordinator for BCMM

• Review of GIS Strategy

• GIS Operational Policy

• GIS on Internet & Integrated Property Information Management System (IPIMS)

• ISDG Interns

2012 Seconded to City Managers Office to establish EPMO

• Assist with overall urban network strategy & Bepp

• Monitoring of expenditure

• Project Tracker

• ISDG (Civil & GIS)

• National Treasury

• World Bank

2014 Registered as GIS Professional Practitioner

Chair person of GISSA Eastern Cape during 2013 & 2014

Eastern Cape Labour Force Statistics of Youth Population

4

Gade 0 -Diploma

with Grade 12 /

Std 1092%

Gade 0 - Diploma with Grade 12 / Std 10

Higher Diploma

Post Higher Diploma Masters; Doctoral Diploma

Bachelors Degree - Higher Degree Masters / PhD

No schooling

Other - Not applicable

14 - 35, 2448639,

27%

All, 6562053,

73%

Youth Population in the Eastern Cape

14 - 35 All

Eastern Cape Labour Force Statistics of Youth Population

5

19%

16%

8%

51%

0% 6%

Labour Force of Youth

Employed Unemployed Discouraged work-seeker

Other not economically active Age less than 15 years Not applicable

Data Source:Labour ForceOfficial employment status by Level of education for Person weighted, Eastern Cape, 14 – 35Statistics South Africa Census 2011

GIS Professionals in the Eastern Cape (Pre 2014)

0

2

4

6

8

10

12

14

Gisc Technician Gisc Technician inTraining

Gisc Technologistin Training

Gisc Technologist Gisc Practitioners Gisc Practitionersin Training

13

5

2

12

6

1

Total Registered 7

ISDG

39

Source:Plato

Eastern Cape Municipal Context

8

DM • 6

LM • 37

MM • 2

IDPBuilt Environment Performance Plan (Spatial Transformation)

Project Management

Land Use ManagementLand Management and assembly

Building Control

Human Settlements Asset ManagementRevenue Enhancement & Management

Disaster Management Public safetyMaintenance & Operations

Service Delivery /infrastructure

Ward Based Planning E Services

9

GIS within a Municipal Context

Skills Development & Proffesionalisation

Spatial Data Infrastructure Act

54 of 2004

Legal requirements within GIS

Profession has changed

(GeomaticsProfessions Act 19

of 2013)

GIS Skills availability in BCMM and EC

limited

(Registered GiscProfessionals in EC)

Internships not focussing on

professionalization

Capacity limitation in GIS UNIT

10

Gis status quo at BCMM

GIS was adopted and implemented in

2002 by BCM council.

2010 reviewed the GIS strategy and was adopted by

council

Hardware, software & data available

GIS unit established in 2002

GIS operational policy adopted in 2013 by BCMM

Council

New micro structure for GIS

department approved

Skills & capacity

challenges

11

GIS Status Quo at BCMM

CSP Unit form National Treasury

Built Environment

(BEPP)

Strategic Decision to

include GIS in ISDG program

Skills & capacity

challenges12

13

Development of capacity within Municipalities

Creation of Long Term Skills Pool of Young Professionals

Technical skills to improve infrastructure management

The infrastructure skills development grant placed 240 graduates in municipal jobs in the areas of civil and

electrical engineering, geographic information systems, land valuation and water technology over the past year.

The number of municipalities supported by the grant grew from six to 23. BUDGET REVIEW 2013 (NT)

Infrastructure Skills Development Grant

ISDG Conditional Grant

DORA (Division of Revenue Act)

Vote under National Treasury

Strategic Goals:

Develop capacity within municipalities by creating

a long term and sustainable pool

professionals within the built environment related

technical skills (engineering, town

planning, architecture, quantity surveying GIS,

and project management skills) and improve

infrastructure management

Purpose of the Grant

Develop technical capacity

Train Graduates in Built Environment in line with Statutory body

Increase number of qualified & professional technical experts in municipalities

Increase infrastructure performance

Improve reporting on infrastructure indicators

Improve Performance of Infrastructure Grants

Accelerated Implementation of

Infrastructure Projects

Outputs

Number of graduates recruited

Number of graduates registered and trained

inline with professional body

Number of registered senior experts mentoring

the graduates

Number of graduates recognised as professional

experts by professional body

Number of graduates absorbed as

municipal technical experts in the Built Environment

ISDG Grant Conditions

Business Plan• Purpose

• Implementation Process

• Strategic Goals

• Programme Objectives

• Performance Indicators

• Financial Implications

• Contractual Agreements

Service Level Agreement to be signed between City Manager and National Treasury

Candidates must have diploma/degree in built

environment from accredited institution

Within 12 weeks submit proof of registration of

graduates as candidates in training

Submission of graduate registration to NT

Mentor must be in the same field

ISDG Funds utilized for cost related to

training/road to registration.Operating &

Capital costs

Project administrator dedicated to ISDG must

be appointed.

Absorption Strategy within Municipality or other Municipality.

• Eastern Cape ISDG Municipal Committee

Provide list of assets and tools procured to

NTSubmit Monthly reports

Non compliance –relocation of funds

ISDG Process Plan(GIS)

BCMM ISDG

Business plan to NT ISDG

Budget planning & recruitment of

interns & Mentors

Supervisors Identification in

GIS unit

Engagement with Professional Body

(PLATO) on requirements/gap

s identified

Acquisition of required equipment, hardware, software, training/academic

courses.

Development of Work in Learning

Training Plan (Mentor/Plato/Supe

rvisor)

Registration of Interns with

Professional Body

GISc Technicians in Training.

Task Team meetings

Feedback

Monthly Reports

Dairies by Internships

Mentoring Monthly Meetings

16

HR recruitment of mentors/supervisors/graduates

Advertisement

Academic Qualifications adherence to PLATO

Appointment of Mentors

Contract Management (HR/Mentors/Graduates)

Procurement Plan(Computers, Hardware, Software, Furniture)

Tenders

Training Courses

Equipment

Furniture

Computers

Project Monitoring

Eastern Cape NT Coordinator

Municipal Task Team

Quarterly Reporting and Expenditure cash flows

Mentees & Supervisors/Mentors Meetings

Registration with PLATO

Work plan development inline with Gisc Category (Multiple if graduates

meet academic requirements)

Mentorship program

Academic Courses

Daily & Weekly Log Books

Gap Analysis of WIL

Consolidation

Submission to Plato

Law Exam

Registration

Reporting to National Treasury

Quarterly

Site Visits

National Presentations

17

ISDG Internal Processes

Pro

gram

Sp

on

sor

(Nat

ion

al

Trea

sury

)Provincial ISDG coordinators &

administrators

Municipal Coordinators HR

Municipal Supervisors – GIS specialist that can assist with daily operational

and work plan activities, technical oversight and personal issues.

Graduates – GISc qualified students

Mentors – Provide oversight of work completed to asset whether technical

level required has been achieved

Professional Body (PLATO)

Accredited Training Institutions (Course, training, seminars)

Academic Institutions (Unigis)

18

ISDG Roleplayers

Work In Learning (Workplan)

Requirement as per category of registration

Each category require a activity/project relevant to

the municipality

Include possible training/academic courses

19

Structure of WIL……….

20

training goal learning objectiveslearning methods /

activities Portfolio of Evidence evaluationoverall results or capabilities you hope to attain by

implementing your training plan, e.g.,what you will be able to do as

a result of the learning activities in this plan, e.g.,

what you will do in order to achieve the learning

objectives, e.g.,

evidence produced during your learning activities -- these are results that someone can see,

hear, feel, read, smell, e.g.,

assessment and judgment on quality of evidence in order to

conclude whether you achieved the learning objectives or not

IT SKILLS:This includes standard operating system skills; working in a networked environment with centralised

servers and printers; working with spreadsheet software, GIS software and e-mail software.

Spreadsheet join with SDE layers.

Ability to clean up spreadsheets /fieldnames to

enable linkage in GIS

Vector layer joined with spreadsheet. Ability to identify

feature with joined spreadsheet.

Joined spreadsheet with point layer in ArcGIS Mxd.

Email PM to set up meetings (calender entrees)

Ability to use email facilities and setting up calender

schedulesPrint out of calender of

appoitnmentsInvitations /acceptance/tracking

of appointments on email

Set up connections to ArcSde and ArcGIS Server

Ability to connect to GIS Servers and Services ArcCatologue Connections

Ability to add server connections by using default

settings & Passwords.

Minute taking at meetings.Understand key issues raised

at meetings and actionsAbility to summaries meetings and documenting using ward Minute quality

Training of Councillors on ArcReader. Updated

ArcReader Application (Land Informaiton).

Update Arcreader application for land information. Set up meetings /schedules with

speakers office. Use Powerpoint to present training material. User topographical maps for

training tools.

Schedule of training sessions confirmed by Speakers Office. Report on councillors receiving

training.

Ability to articulate spatial principles to councillors.

Successful presentation of training material and ability to

assist councillors during training sessions.

WIL………

21

training goallearning

objectives

learning methods / activities

Portfolio of Evidence evaluation

DATA COLLECTION AND CAPTURE:This includes digitising from map compilation or ortho-images; datacapture from co-ordinates or general plans; metadata capture andmaintenance; map projections, re-projections and data maintenance. Thismay also include position fixing using surveying techniques [GPS etc]. fieldrecording of data by direct observation and by annotation of aerialphotography and satellite imagery,

Ability to edit and add spatial features to corporate GIS Database.

Collecting xycoordinates of Capital Projects by interviewing relevant project managers. Edit SDE layer to add spatial and attribute information (Budget book details of Capital Projects).

Updated SDE layer of Capital Projects for 2013.

Schedule of meetings arranged with relevant Project Managers. Amount of Points in GIS Layer.

Mapping of municipal debtors (30/60/90/120 days)

Use financial data to join with cadastral basedata(LPKEY). Analysis the link for anamolies. Create geodatabasemodel for various debt days.

Spatial analysis/Gap analysis, using graphs, spatial distribution of debtors. MXD - script to import financial data on monthly basis.

Analysis of

Monitoring & Evaluation

Daily Timesheet

Weekly Timesheet

Final WIL

23

Training to Date NG KN TD

UNIGIS Professional DiplomaMarch & October 2013

1 1 0.85

GISSA AGM October 2013 1 1 1

ESRI user conference May 2013 1 1 1

AfriGEO conference June 2014 1 1 1

Building Geodatabases 1 1 0

ArcGIS for Server: Sharing GIS Content on the Web 1 0 0

Configuring & Managing the Multiuser GBD 1 0 0

Project Management 1 0 0

UNIGIS (Remote sensing and Photogrammetry workshops)

1 1 1

ArcGIS 3: Performing Analysis 1 1 1

Introduction to Geoprocessing Scripts using Python 0 1 0

ArcGIS II: Essential workflows 1 1 1

ESRI Exploring ENVI 1 1 1

Training Program

GAP Analysis of WIL progress

WIL NG KN TD

UNIGIS 100% 100% 90%

PLATO in Training 100% 100% 85%

IT SKILLS 100% 100% 100%

Data Collection & Capture 100% 100% 75%

Data Manipulation 100% 100% 75%

Reproduction Procedures 100% 100% 100%

Spatial Modelling 100% 100% 75%

Map Production 100% 100% 100%

Image Processing & Photogrammetric CompilationAdditional Training

100% N/A 100%

24

Internship Progress to Date

5 x GIS interns appointed

2x GIS interns drop outs

3 x GIS interns completed UNIGIS

professional diploma

2x GIS interns passed Plato Law

Examinations in July 2015

1x GIS intern Submitted

Application to write Plato Law Exam.

MAIN CHALLENGES

Eastern Cape Universities not accredited with PLATO.

2013 period

GISSA National

Plato (Education Advisory Committee)

Additional academic course needed to register with PLATO.

UNIGISLimited Mentors capacity and availability

After 2014 additional PGP Registered

Large academic gaps between graduates and what is required practically.

Not exposed to variety of GIS Software and application of the software tools.

Theoretical gaps in qualifications from local universities

Limited knowledge of what GIS is and how applied in government.

Internal Processes to Absorb Interns

Vacant Position availability

Funding for New positions to be prioritised

SCM Processes (E.gTraining/specialist equipment)

26

Length of Engineering work period

Gaps in Tertiary Institution Qualifications to get registered by Professional Bodies

Appointment of Mentors before Mentees

Workplace readinessDevelopment of training plans and responsibilities

Communication (Data/Internet/Airtime)

Lack of Skills or capacity of supervisors

Essential Equipment lacking Availability of Qualified Mentors

Allowances standardisationBuy In of internal staff (Look at other programs to get registered)

Growth of mentees and articulation of problems

Role of consultancies in provided exposure towards registration

Team work among ISDG graduates / program participants in Province

SCM processes

Common Issues Identified in ISDG

Lessons Learnt

Psychometric testing to be done before appointment.

Building good relationships among all the role-players

Creating a ISDG

Collective

Exposure of mentees to

other departments

Mentors to provide oversight and inputs into work in learning

Supervisors needs to understand the registration process and must be register ito new Geomatics Professions Act

Supervisors to have mentoring skills, create a

environment for development and support.

Recruitment of mentees must be aligned to

requirements of professional body and accredited courses.

Internal Acceptance of Interns

Investing in Tomorrows Leaders

ISDG Interns presented to City Manager in April

2015

The fields catered for the ISDG include

Electrical Engineering, Municipal Property

Valuer’s, Geographic Information Systems and Civil Engineering.

“We should benefit from the value and

contribution that we give to the youth,” said

City Manager Andile Fani. “We need to

empower our youth.”

Source: http://www.bcmmnews.co.za/blog.php?id=31

Investing in Tomorrows Leaders

ISDG GIS TECHNICIAN

PROJECT EXAMPLES

Noludwe Gunguta

Khanya Ntleki

Thozama Dyonase

Mentor:JohnKotze

Noludwe’ s Projects

31

The solid waste management wanted to know how many trucks can be used to service areas in the coastal region. The areas were categorised into suburban, high density (flats), townships and industrial areas. Case study areas: 1.

Gonubie (suburb), Southernwood (high density), Duncan Village (township) and Arcadia (industrial area).

….continued

32

Municipal Demarcation Board requested that the municipalities

with GIS Departments must be involved in the ward delimitation

process. We have drafted the internal boundaries and have

submitted to MDB.

Thozama’ s Projects

33

Assessment of the Number of Wheelie Bins Required for Amalinda

The baseline data for this project is the Census 2011 .

The objective of this project was to determine the number of wheelie bins required in Amalinda.

….continued

34

This project assessed the rate of HIV/AIDS infections

Factors that are closely related to HIV/AIDS such as unemployment,

education level, sexually transmitted infections, pregnancy, etc. HIV

Influences

35

SPATIAL WARD

ANALYSISThe objective of this

project was to analyse all BCMM

wards

To identify which wards are in need of

services

Water, electricity, better roads, schools, health facilities etc.

Khanya’s projects

…..continued

36

The GIS unit was contacted by the fire department to locate areas in need for

new fire stations.

Analysis was then done and there results showed

that there are nine areas in BCMM in need for a new

fire station.

The second phase of the project was identifying

suitable sites for these new fire stations and the 1st one

identified so far is the berlin site.

FINDING AREAS IN NEED OF NEW FIRE

STATIONS AND SUITABLE LAND

Thank You

• Questions

– Feedback