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Parent Handbook

PHILOSOPHY STATEMENT…………………...……1MISSION STATEMENT………………………………1OPERATING PROCEDURES…………………...……1

I. LicensingII. Operating Hours/DaysIII. Order of Command

CONFIDENTIALITY POLICY…………….…………2I. Children’s FilesII. Medical Log Book

ABUSE AND NEGLECT…………………………..….2I. Mandated Reporting

ADMISSION POLICY……………………………..…3I. EnrollmentII. Pets

TRACKING POLICY…..………………………….....5I. Classroom Daily AttendanceII. Attendance off GroundsIII. Late Arrivals and AbsencesIV. Attendance in Emergencies

PARENT, TEACHER &ADMINISTRATIVE COMMUNICATION……………………………..........6

I. Written CommunicationII. Verbal CommunicationIII. ConferencesIV. General InformationV. Advisory Board

DISCHARGE OF ENROLLED CHILDREN POLICY…………………………………………...........6

I. Reasons a Child May be DischargedII. Appeals

FEE PAYMENT AND REFUND POLICY……………7I. Fee AgreementsII. Fees DueIII. County AssistanceIV. Late Pick-up/Early Drop-off FeesV. Check ReturnsVI. Monthly StatementsVII. Withdrawal ProcessVIII. Removing children from care for an extended amount of time

EDUCATION POLICY………………...……………..9I. CurriculumII. ThemesIII. Outdoor PlayIV. Field TripsV. Swimming Field Trips

SCHEDULES…………………………………………13I. Infant and Toddlers

II. PreschoolersIII. School-age program

CHILD GUIDANCE…………………………………14I. GoalsII. Non-acceptable DisciplineIII. Biting

CONTINGENCY POLICIES…………………………16I. Fire Evacuation II. Fire Extinguishers III. Tornado Warning IV. Missing Child on Center PremisesV. Missing Child off Center PropertyVI. Flash Flood EvacuationVII. Inclement WeatherVIII. Severe Weather IX. Service LossesX. Severely Injured ChildXI. First AidXII. CPRXIII. Emergency ContactsXIV. Emergency NumbersXV. Inside TemperaturesXVI. Parent AccessXVII. Authorized Pick-ups

HEALTH CARE POLICY……………………………20I. Sick ChildrenII. Medication III. SIDSIV. Shaken Baby Syndrome V. Hepatitis Shots VI. HIVVII. Accidents/InjuryVIII. Sick/Injured Child off Center GroundsIX. Hand-washing and DisinfectingX. Toy Sanitation

DIAPERING AND TOILETING…………..…………24I. Diapering PolicyII. ToiletingIII. Cleanliness

NUTRITION POLICY………………………..………25I. Feeding InfantsII. ChokingIII. Food ServiceIV. AllergiesV. Special Snacks

TRANSPORTATION AND FIELD TRIP POLICIES……………………………………………..27

I. Transportation

Revised January 2016

PHILOSOPHY STATEMENTWith the cooperation of the administration, teaching staff, support staff, families, communities, and collaborating agencies, CCD will operate and maintain a quality daycare center that embraces the diversity of children and their unique cultures. We will provide a program in the center that gives attention to the physical, social, emotional, and the intellectual growth and development of each child. Families and communities are encouraged to join us in these efforts. In order to achieve these goals, we will employ educated staff trained to plan and implement a program designed to meet the needs of the whole child and their families, with each child seen as an individual. The continuing education of the staff will be a program priority and will be encouraged through staff meetings, workshops, college credit courses, advocacy involvement, and T.E.A.C.H. scholarships. Teamwork and cooperation among all staff members and families will be expected in order to achieve our mission statement.

MISSION STATEMENTTo maintain a warm, nurturing, safe, and loving environment where self-concepts are enhanced, independence encouraged, and individuality respected for all children enrolled at CCD.

OPERATING PROCEDURESI. Licensing

A. CCD is licensed for children ages 6 weeks to 10 years.B. CCD accepts all children without discrimination, regardless of age, race, color, gender, sexual orientation, creed, national origin, handicap, or ancestry.C. CCD is handicapped accessible.

1. Children with special needs are admitted if they may be served with reasonable accommodations.2. There are no limitations, but all situations will be discussed prior to enrollment to decide our ability to offer the child what they need for their conditions.

D. Any issue pertaining to licensing will be dealt with immediately by the administrator, the parents, and staff members involved. Any disciplinary action will be dealt with immediately and the parents and everyone involved will receive written notice of the actions.E. CCD’s operating license, along with any licensing violations, can be found in the reception area.F. State licensing books are located in the reception area and in the classrooms.G. Parent handbooks are distributed to each parent and a copy can be found in the reception area.

1. Policies will be enforced whether signature sheet is returned to the administrator or not.2. All policies are to be read and followed at all times, “I did not know that” will not be accepted

II. Operating Hours/DaysA. CCD is open from 5:45a.m. to 6:00p.m., Monday through Friday, January through December.B. Holidays closed

1. Holidays occurring during the week require a full week’s tuition being paid to the center and include:a. New Year’s Dayb. Memorial Dayc. 4th of Julyd. Labor Daye. Thanksgiving Dayf. Christmas Day

C. Low Attendance Days


1. CCD may be closed on the following days if scheduled attendance is so low it is not economically feasible to remain open:

a. New Year’s Eveb. Good Fridayc. Friday after Thanksgivingd. Christmas Evee. Snow Days

1. Regularly scheduled children will have priority over school age children.D. In-Service Days

1. CCD reserves the right to close for teacher in-service days with no less than a one-month notice to the parents.

E. Emergency closing1. All announcements of closing will be put on 95.3 (WXRO) by 5:30a.m. or when emergency dictates.2. If needed, the Administrator or designee will call to inform the parents of the necessary steps.

III. Order of CommandA. AdministratorB. Program AssistantD. Administrative AssistantE. Lead TeacherF. Support StaffG. Assistant Teacher

CONFIDENTIALITY POLICYI. Children’s Files

A. The only people with access to the children’s files will be CCD staff, licensing staff, and parents of the child.B. All other information will be kept strictly confidential.C. A parent, upon written request, may have access to their child’s entire file.D. Any other person or agency requesting information will need written parental consent to obtain access.E. The only exception to this rule would be the State Licensing agent who must verify all files are current, per state rules.

II. Medical Log BookA. May be viewed after the parent has requested to do so in writing.B. The parent will only be able to see those entries that have their child’s name in them.

ABUSE AND NEGLECTI. Mandated Reporting

A. All staff members and volunteers of CCD are mandated reporters of physical, sexual, and emotional abuse and neglect.B. The county where the child resides will be the county in which the abuse/neglect is reported.C. CCD will train all staff and volunteers so they have knowledge of abuse and neglect law, how to identify the children, and the process of reporting it.

ADMISSION POLICYI. Enrollment

A. Can be set up in several ways:1. Over the phone


2. In person3. The enrollment application found at the back of the information packet.4. On-line; through email

B. New Family Orientation1. New families are orientated through tours with Administration 2. Observations are encouraged before and during enrollment3. Families will receive an orientation packet that includes our Philosophy Statement, an outline of the Parent Handbook, and A Guide to Licensed Childcare4. Resources are made available in native languages upon request

C. Full Time and Part time hours1. Full time attendance is four to five days per week, up to 11 hours of care per day.2. Part time is two to three days per week. There is a less than five hours rate and an over five hours rate. 3. There is a minimum of two guaranteed days of care per week

D. Parents will receive all forms required for admittance upon acceptance of enrollment.1. Required forms translated to native languages made available upon request 2. Resources to better understand forms are made available upon request

E. Forms to be turned in one week prior to first day of attendance are:1. Child Care Enrollment (DCF-F-CFS0062)

a. Revised any time a change is made including a new address, phone number change, new job, emergency contact update, authorized pick-up persons, etc.

2. Health History and Emergency Care Plan (CFS-2345)a. Revised any time a change is made.

3. Intake for Child Under 2 Years and allergy form for children under 2 years of agea. Forms revised every 3 months until the child is 2 years of age.

4. Fee agreements5. General Information form6. Handbook Signature form

F. Forms to be turned in no more than 30 days after the first day of attendance:1. The immunization form

a. Updated after every immunization for 1. DTaP/DTP/DT2. Polio/IPV3. Hib4. PCV5. Hep B6. MMR7. Varicella

2. Child Health report form or a signed slip with an appointment datea. Updated every 6 months for children 6 weeks to 1 year, 11 monthsb. Updated every 2 years for children 2 years up to Kindergarten entrance.c. Accepted health forms include

1. Child Health Report – Child Care Centers2. HealthCheck provider form or department form3. A printout from the child’s medical record that includes


a) child’s name b) date of the exam c) the name of the health professional who conducted the exam.

G. Children enrolled will have an individual file in their name in the office.1. The files will be kept up to date.2. Families should update administration with all information changes. 3. Center staff will contact families and ask for updates if families have not yet provided them once we find out a change has happened.

a. Anyone who does not update information by the second notice will have care terminated, effective 2 days after the notice is given until information has been updated.

H. Parents provide the center with the following items for each age group:1. Infants

a. Diapers1. A package, replenished as marked on the daily sheet, allowing 20-25 diaper changes per week.

b. 4 empty bottlesc. Formula or breast milk

1. A daily container of pre-mixed formula or thawed breast milk, preferred, powder will be accepted2. There should be enough to last a full day of care3. Labeled with the child’s name and the current date

d. Spare powder formula or frozen breast milk in case of emergenciese. Cereal and baby food until the child is on table food

1. Milk, if using for bottlesf. A large plastic bibg. A swaddle wrap or light receiving blanket only (SIDS prevention)h. Pacifiersi. Extra clothes, size and season appropriatej. Wipes – replenished as needed per daily sheetk. Ointments

1. Diaper Rash2. Teething3. Dry Skin

l. Outdoor attire for appropriate season2. Children age 1 year and older

a. Sleeping bag contained in a tote, paper bag, or pillowcase; no plastic bags pleaseb. Extra clothes, size and season appropriatec. Diapers or Pull-ups (if needed), replenished when noted on daily sheet If not replenished and we run out, the center will purchase them and charge to your accountd. Wipes (if needed), replenished when noted on daily sheete. Ointments (if needed)f. Outdoor attire

I. Items provided by the center1. Meals and snacks2. 1% & 2% milk, any other type of milk soy, whole, etc., will be provided by the parents3. Toys and supplies


4. Sunscreen and bug sprayII. Pets

A. CCD will not have free-roaming center pets.B. If a classroom wishes to have a pet for a short period of time for learning purposes, they will only be fish, amphibians, or animals that are contained.

1. Aquariums, fish bowls, and/or plastic containers holding such animals will be kept out of reach of the children.2. They will not be kept in any food preparation, storage, or serving areas.3. Pet food will be placed in an area that is not accessible to children.

TRACKING POLICYI. Classroom Daily Attendance

A. Attendance will be kept on weekly sign in/sign out sheets located at the entrance of the center.B. It is the parents’ responsibility to sign in and out daily with the correct time.

1. If we receive a fine for children not signed in, we will pass this on to all open-signature spots that day.C. Teachers will keep a copy of the children’s scheduled time and will sign the children in and out on their copy, in addition to the parent signing in and out.D. The classroom has the names of all the children in their care and the times when they arrive and depart, along with the Child Enrollment and the Health History Forms.

II. Attendance off GroundsA. If the teachers split up, each teacher will have a list of the children in their care along with the Child Enrollment and Health History form for each child.

III. Late Arrivals and AbsencesA. If a child does not arrive within 30 minutes of the scheduled or routine drop-off time, the child’s teacher will:

1. First check the communication boards for a possible change in schedule.2. Secondly, check with Administration to see if the parents have called or if they had a schedule change that did not get recorded accurately.3. Finally, the teacher will begin calling the parents and will continue to try to contact a person who can verify the child is safe and can let the daycare know when to expect the child back in care.4. If no one can be reached, messages will be left and the numbers will be documented and put into the child’s records.5. It is recommended to call the center the day of an unplanned absence. Administration may not always receive an email prior to the teacher calling.

IV. Attendance in EmergenciesA. The teacher will take their attendance charts and forms with them when evacuating for an emergency.

PARENT, TEACHER, & ADMINISTRATIVE COMMUNICATIONI. Written Communication

A. Parents of children ages 6 weeks to 3 years will be provided with a daily sheet that will track:1. Activities done with the children2. Diaper changes3. Meals4. Medicines if given (per parent’s authorization)5. Child’s mood for the day

B. Parents of children 4-12 years will receive information in their parent folder.


C. Parents may use the communication board on the front counter or email to let staff know about schedule changes or to ask any questions they may have.

II. Verbal CommunicationA. General happenings of the child’s day may be asked of the child’s teacher at pick-up or drop-off.

1. Talking with teachers at these times is encouraged, but in-depth conversations should be scheduled for a person-to-person conference or a phone conference so that teachers are not kept from the children for an extended period.

III. ConferencesA. Parent/teacher conferences will be held the second week of May and the second week of November, or as needed throughout the year.B. Conferences allow parents and teachers time to discuss the development of the child and any goals & concerns they may have.

IV. General InformationA. General information questions can be answered by checking the parent handbook or state licensing book.

1. Copies are located in the reception area.B. General information questions & comments can be put on the communication board located on the front counter, by email, or by leaving a message on the center’s voicemail.

V. Advisory BoardA. A volunteer, parent-involved advisory board meets annually, or as needed, to provide feedback on the policies and procedures, parent involvement, and ways to better the program.

DISCHARGE OF ENROLLED CHILDREN POLICYI. Reasons a Child May be Discharged

A. Termination will occur due to lack of paying tuition on time each week.B. Termination will occur if children or families break state or CCD policies.

1. Once a rule is broken, the parent will get a warning notice explaining the rule again.2. After a second offense, the parent will get another written warning that their or the child’s activities must change and possible suggestions to help.3. After the third offense, the child will be removed from the center.

C. If a child is having problems adjusting to the center after 4 weeks, a meeting with the family, teachers and Administrator will be held.

1. Staff will keep written documentation of problems or concerns through anecdotal records and/or in the medical logbook.2. The problems will be discussed and they will try to come up with solutions.3. After a second 4-week period, if the problems are not resolved the center may recommend termination of services.4. Parents may choose to terminate services any time during this process.

D. A family that is terminated due to non-payment of fees will be sent to collection after two attempts at setting up payments.E. A child will not be discharged due to race, color, gender, sexual orientation, creed, national origin, handicap, or ancestry.

II. AppealsA. Anyone wishing to appeal the decision of the Administrator on any issue must put the appeal in writing within a 3-day period.


B. The Administrator will consider all things when making the decision on whether to allow a second chance.C. Once a second chance has been allowed that will be the final chance and termination will be immediate and final.

FEE PAYMENT AND REFUND POLICYI. Fee Agreements

A. The Fee Agreed Upon amount on the fee agreement is the amount to be paid per week, regardless if a child attends or not, including holidays.

1. School age children who do not attend on days off school or early release will still be charged their normal daily rate; however, there will be additional fees if there is additional time added.

B. Your hours will be set on the fee agreement at the time of enrollment.1. These are the exact hours your child will be accounted for in the child/teacher ratio.

a. Dropping off later than your scheduled time does not extend your pick-up time and vice versa for dropping off early, unless changes are made by noon on Thursday prior to the week of care

1. Any alterations made to your schedule after noon on Thursday prior to the week of care will incur additional charges as per the fee agreement.2. Additional days or hours may be added with approval from the administrator, for an additional cost, and as staffing permits.3. Adding any days or hours will cause you to pay the prescheduled rate, plus any additional days or hours that are approved.4. Credits will not be given for unused scheduled care (i.e. picking up early or dropping off late).5. Permanent schedule changes will result in a new fee agreement.6. The name(s) on the fee agreement will be responsible for paying the charges that are incurred.7. Any fees owed over the paid two week deposit could be cause for termination, either until paid or indefinitely.

C. A special needs child will be charged according to the room they are required to be in and not for their actual age (i.e. a 3 year old that must be in the 1 year old room due to developmental issues will be charged the under 2 rate.)

II. Fees DueA. Fees to be paid prior to the first day of attendance:

1. Enrollment fee due upon acceptance.a. $50.00 per childb. $70.00 per family

2. Weekly feea. To be paid by 6:00pm on Mondays, or the first day of attendance for the week. All online payments must be made 2-3 business days prior to this date allowing time to insure we get it on time.

i. If not paid by 6:00pm on Monday, there will be a 1.5% weekly charge added ii. If late fees become habitual, other arrangements will be made including possible termination of childcare.

B. 2-week deposit1. Deposit payments may be made in weekly installments2. Total deposit must be paid no later than the end of the first month of care.3. Deposit will be used for your final two weeks of care.4. There will be no refunds for cash in lieu of the two-week deposit; all credits must be used in care.


5. When withdrawing your child for any reason, your two-week deposit will be credited back to you and a new one charged upon your return. There will be no payment plan for this sum.

III. County AssistanceA. County assistance must be set up before the first day of care

1. If not set up, payments will be due in full until approval is received. Assistance payments received will be credited to your account and used toward your co-pay.2. You will pay with your EBT card the full amount for the month. You will then receive an invoice showing this payment and the remaining balance will be your co-pay for the month. You will then divide this into 4 payments and stay current with your billing.

B. Co-payments will be paid prior to the attendance of the child according to the above fee schedule.

IV. Late Pick-up/Early Drop-off FeesA. If a child is dropped off early or not picked up by their scheduled pick-up time, a fee of $5.00 per child will be charged for each 15 minutes or any part thereof that the schedule is different.B. A slip will be written up by the teacher in charge to be given to administration to determine fees. A copy will then be given back to the parent.C. Once you have received five early/late slips you will automatically be put into the next time frame and a new fee agreement will be written up.D. If your days vary or the people who drop off/pick up have a different schedule than you, please let us know by the Thursday before and we will be more than happy to work something out with you. Then you will only be charged for the longer time for that day, and will not incur late fees, unless they do not stick to the schedule you give us.E. The late fee will increase each time the child is picked up late by an additional $5.00 (i.e. $10.00 per 15 minutes, or any part thereof, for the second offense).

V. Check ReturnsA. There will be a $50.00 processing fee for all returned checks.B. After two (2) returned checks, all payments must be made in cash or money order. C. Checks returned and not covered completely will be prosecuted.

VI. StatementsA. An invoice will go out, by Wednesday/no later than Friday each week or bi-weekly depending on your agreement, to let you know what you owe. If you are delinquent a statement will also be sent out to show you what you need to catch up your account.B. Payments must be made according to your fee agreement or you could lose care immediately.

VII. Withdrawal ProcessA. A two-week notice must be given before your child stops coming or you will be charged for two weeks beyond the final day of attendance.B. All discharge notices will be in writing and a copy will be put into the child’s file.C. Your two-week deposit will be used to pay for your final two weeks of care.

1. Due to fee increases, your initial two-week deposit may be less than your current weekly fee. In such cases, the difference will be made up by the family and paid before the last day of care.2. If a family does not pay, termination of care may occur before the entire 2 weeks is complete.

D. There will be no refund in cash for any reason once the fees have been paid; extra deposit money will be used by additional days in care until it is gone.


VIII. Removing children from care for an extended amount of timeA. Anyone wanting to remove their child from care for the summer or for an extended lay-off has two options:

1. Hold their spot by paying for a minimum of 2 full days a week.a. The child is not required to attend the 2 full days.b. Paying for the days will hold the spot.

2. Withdraw the child from care for that period of time.a. Your child’s spot is not guaranteed.b. You may put your child on the waiting list

i. Your child’s spot will be filled by another child who was on the waiting list. If no other spots open up at the end of your leave, your child will remain on the waiting list, which is dealt with on a first come, first serve basis.ii. The normal withdrawal process will take place.

a) A two-week notice must be given.b) Your two-week deposit that was paid at enrollment will be deducted for your last two weeks of care. c) A new two-week deposit at the current fee rate will be made upon re-admission.d) There will be no payment plan for this sum.

EDUCATION POLICYI. Curriculum

A. Our infant, toddler, and preschool curriculum are aligned with Wisconsin Model Early Learning Standards (WMELS) and our school age program is aligned with the School Age Curricular Framework (SACF). The curriculum is based on providing the children with a large variety of activities and experiences to help them grow and learn. Our curriculum focuses on providing children with an environment that encourages their explorations and involvement in activities that will help to facilitate their developing language skills and encourages social interactions. Our academic program is play-based. We use an emergent curriculum so the children have input into the direction the curriculum will flow. The classrooms are set up into learning centers where the children explore and learn at their level in their time frame. The following is a list of specific learning centers and how they relate to the development of a child’s growing needs.

1. Toddler and Preschool Roomsa. Small Manipulative

1. This area includes puzzles, small building blocks, small vehicles, pegboard games, stringing beads and other activities that encourage the use of fine motor skills such as the pincer grasp. These activities also promote math and writing skills.

b. Sensory Table1. This area allows children to experience a large variety of textures such as water, sand, dirt, rice, oatmeal, beans and so forth. Objects such as cylinders, measuring cups, bowls, and funnels are placed in the tables to enable children to experiment with pouring, dumping and scooping. This encourages fine motor development, spatial relationships and increases their knowledge about various textures and materials and the characteristics of these objects.

c. Art Area


1. Art activities include experiences in which the child can actively participate. These activities are open-ended and process based. This means that the children are given a various selection of materials and are encouraged to manipulate and develop it using their own creativity.2. Some product art will be done in class but the majority will be creations by your child and their wonderful imagination.

d. Cooking Projects1. These would include simple recipes that enable children to observe cause and effect in relationships and to see how things are made. These special activities provide the children with an additional learning experience through manipulation of materials. It can further be used as an excellent language facilitator in talking to the children about what they are using. For this reason, you may even see very simple food projects in the infant room.

e. Dramatic Play Area1. This area is set up to emulate adult spaces such as a household, hospital, post office, or grocery store. This encourages children to practice familiar activities such as housekeeping, grocery shopping, and imitating the adults in their lives. This is important for their social, emotional, cognitive, and physical development. Because some children still participate in parallel play, social interactions may be between the adult and the child. Adults can use this time effectively to facilitate language about what the child is doing. This helps the child to put words to his/her actionsand therefore encourages his/her language and social development.

f. Book Area1. This area is established in a quiet corner of the room. It may be set up with comfortable pillows and small-sized chairs. Books are available for children to look at and to manipulate. Many contain simple story lines that adults can read to children. Books are a great language facilitator and a wonderful way to introduce children to the joy that can be found through reading.

g. Play-Doh, Silly Putty, Clay Table1. These materials are available for children to roll, squeeze, pat, pound, and mold. Play-Doh encourages fine motor strength, manipulation, and also encourages the development of knowledge about another type of texture and material. This is another area where language should be used to describe actions, textures and characteristics. It also encourages writing skills.

h. Gross Motor Area1. Since children are still practicing many newfound physical skills, the large muscle area is an essential part of their program. This area provides children with the opportunities to climb, jump, crawl, run, walk, hop, and slide, all of which aid in mastery over gross motor skills.

i. Writing Center1. Materials such as pens, paper, crayons, markers, etc. encourage developing fine motor skills necessary for future writing skills. In addition, it provides an open-ended activity that fosters expressions of creativity.

j. Music1. Musical instruments, cd players, and cds are available for manipulation and for entertainment of children. Music helps children to begin to develop a sense of rhythm through dancing, swaying, and clapping which strengthens math skills. However, music can also become a part of every activity and adults are encouraged to sing to children many times during the day.


k. Mirrors and Photographs1. A mirror is a wonderful object that children can use to learn about themselves. This helps to encourage self-identity and increase self-esteem. Pictures of each child and their families are hung low on classroom walls to further help children to identify self and others.

l. Toy Area1. There are several areas with toys such as blocks, trucks, and dolls. These play areas help in developing social and cognitive skills.

m. Outdoor Area1. Outdoor play allows the children more opportunities for freedom of choice. Children can choose from a wide variety of activities such as climbers, sandbox, balls, games, sliding, etc. They may have special outings such as field trips, science experiments, etc. In addition, warm weather provides the opportunity to bring many other activities, such as art or the water table outdoors. Outdoor activities enable children to further develop their gross motor skills and give them the benefits of a change of scenery periodically throughout the day. 2. All classrooms will have at least 15 minutes of teacher led time. This will help with their skills in following directions, taking turns and working cooperatively with fellow students.

2. Infant Rooma. All of the above centersb. Rattle Corner

1. Babies love rattles. They use long, round, shiny, hard, squeezable, noisy or musical rattles for looking, listening, grasping, chewing, banging, shaking, and so on. This helps the child to gain physical mastery with manipulative materials and also provides them with additional sensory stimulation and perceptual experiences.

c. Reaching Center1. This area of the room might contain mobiles; objects suspended on yarn and playthings attached to the wall or gate. Through successful reaching, the child can then bring some other aspects of the environment under control, expand their exploration of playthings and spend small periods of time involved independently in play activities.

3. The School Age Programa. All of the pre-school centersb. Homework area

1. Provides children with the opportunity to complete their work and take some stress out of the family’s evenings. Children will be encouraged to complete homework, but never made to do it.

c. Board games1. Offers social and cognitive benefits

d. Educational video, computer games and TV1. Will not be offered to children under 2 years of age.2. Will only be offered to children Preschool age for up to 30 minutes per day.3. Will only be offered to School Age children up to 1 hour per day.

II. ThemesA. Each teacher will be able to develop a theme for the month.


B. The teachers are encouraged to follow the children’s direction and interests when developing their plans.C. The plans will be reviewed by the Program Assistant monthly to ensure that they are developmentally appropriate and that the children’s needs are being met.

III. Outdoor PlayA. The children will have an opportunity to do vigorous activities outdoors such as running, climbing, dancing, skipping and jumping at 60-90 minutes per day, weather permitting. B. Children will remain indoors in the following situations:

1. Heavy rain2. Heat index above 90 F3. Wind chills of 0 F or below for children age 2 and older4. Wind chills of 20 F or below for children under age 25. When there is a severe thunderstorm or tornado warning

C. In the event of inclement weather, children will have an opportunity for gross motor play in either the hallway, or an area designated for gross motor activities.

1. Teachers are required to spend at least 20 minutes per day outside their classroom. IV. Field Trips

A. Definition1. Any experience that a child has away from the center while under the care of center staff. Walking trips will not require permission slips but parents must have given permission on the Enrollment form or children will not be allowed off the center property.

B. Maximum group size does not apply to field trips, but staff-to-child ratios must be maintained:1. When nine or more children are on a field trip there shall be at least two adults accompanying the children and ratios must be maintained.2. At least one of the adults must be a childcare teacher.

C. Before any child goes on a field trip:1. The center will provide parents with a date, time, and destination of field trip.

a. Permission slips and fees due will be in writing and sent out at least 3 days prior to the field trip2. The center will have signed parent authorization.

a. No child will be allowed on a field trip without signed permission slip and necessary fees turned in before the field trip starts.

D. Head count will be done every ten minutes or anytime a threshold is passed to make sure all children are in sight.E. Children transported in school buses or vehicles built to school bus standards shall be properly seated according to manufacturer’s specifications.

1. A seat in the vehicle shall be provided for each child. In a vehicle not required to have seat belts, the manufacturer shall determine the capacity of the vehicle.

F. When transportation services are contracted or chartered, the name, address, and telephone number of the contracting firm and the name of a representative of the firm who may be contacted after hours will be on file at the center. G. Any child not participating in a field trip will remain at the center in a classroom as close to age appropriate as possible.

V. Swimming Field TripsA. For swimming off center grounds, there will be one person CPR and First Aid certified to accompany every 25 children in the water, all staff are required to take this training every two years. This person will be


familiar with the emergency system in the area. In addition to the lifesaving certified person, other supervising adults from CCD will be present and if applicable, the lifeguards at the pool.B. There will be at least one staff person out of the pool for doing bathroom breaks, tending to injuries or calling the center. All other staff should be in the water one with each group of children in all areas of the pool.C. Staff-to-child ratios will meet or exceed the state licensing rules.D. If a swimming emergency occurs, the adult will immediately start lifesaving actions (i.e. CPR or rescue breathing).

1. The lead person in charge of the group will go and call 911 or an emergency crew. 2. After contacting help, the person in charge will call the center and report the incident to the director so that help can start on its way to stay with the children.3. Then the person in charge at the swim area will call the child’s parents to tell them what happened and where they will be able to meet their child. 4. The person in charge will then accompany the child to the hospital and stay until the parents arrive.5. After the parents arrive, the staff person will call the center to arrange a ride back to the center and immediately fill out an accident report.

SCHEDULESI. Infant and Toddlers

A. The infant and toddler program believes that each child has his or her own schedule.B. The day will include:

1. Napping2. Eating3. Diapering or pottying4. Quiet play5. Active play6. Outside time

C. Whenever possible, volunteers and assistants will be used to provide additional care.D. A trusted caregiver will provide for changing, feeding, cuddling and nurturing.E. The curriculum of the program includes learning centers, but puts emphasis on respectful, reciprocal, responsive routine care.

II. PreschoolersA. Schedule

5:45-7:00 Arrival*7:00-7:45 Breakfast7:45-9:00 Learning and growing through experiences**9:00-9:30 AM Snack9:30-11:00 Continue learning and growing through experiences11:00-12:00 Lunch12:00-2:30 Clean-up and quiet time2:30-3:00 Wake up and PM Snack3:00-5:00 Learning and growing5:00-6:00 Departure*

*Arrival and Departure times allow for exchanges of information between the caregiver and the parent concerning the child’s experiences at home and daily activities at the center. It also provides the child with a


rich learning experience regarding social interactions through greeting and farewells. Children will be allowed time for farewells and encouraged to be part of the farewell process (i.e. kisses, hugs, close the door for parents leaving and waving). Good-byes are hard, so extra hugs and kisses may be needed to last the children until Mom or Dad get back. This helps to ease the sense of separation.**Learning and growing through experiences is the time children visit the various learning centers. This time has also been called free time or free play. This is a period of time when a child is free to choose from a wide variety of activities. Our environments are set up to support learning. During this time teachers are using teachable moments and performing observations and assessments.

III. School-age programA. The school-age program provides a responsible, healthy and safe environment for children to go to before and/or after school while their parents are working.B. Schedule

5:45-7:00 Arrival6:45-7:15 Breakfast7:15-7:45 Clean-up and off to school8:00-3:30 Attend School3:30-4:00 Arrival and snack4:00-6:00 Learning and growing through experiences and departure

C. We also offer a summer program with transportation to and from summer school, designated times for swim lessons and field trips. This program would follow the same schedule as the preschoolers.

CHILD GUIDANCEI. Goals

A. Our goal in guiding the children is to help them develop self-discipline, self-direction, self-control, and a positive self-image. This will be accomplished through the following:

1. Limits and rules will be set and followed.a. This provides:

i. Securityii. Room for creativityiii. Preparation for society and life

2. Giving children acceptable choices3. Give them the power to be decision makers

a. Help them to accept that hurting themselves and others is never a choice.4. Remembering that small children are egocentric and should not be expected to:

a. Understand the ramifications of many of their behaviorsb. Share or take turns: we will say things like; Tell them, “ I will give it to you when I am done”

5. Using verbal queues to help children deal with their feelings and behaviors.a. This will include, but is not limited to:

i. Verbalizing the children’s feelings for thema) “That really made you angry when Billy took your toy. You wanted to hit him. Instead, tell him, ‘I’m playing with it. You can play with it when I’m finished.”b) This technique helps prevent one child from hurting another and at the same time helps that child to learn to identify his/her feelings and verbalize his/her desires.

ii. Stating directions in a positive manner as young children have a hard time comprehending the word “don’t”.


6. Preventing children from standing in lines and waiting for long periods for their turns by:a. Breaking children into small groupsb. Using games, songs, or other activities to occupy their time while waitingc. Guidance from staff to move through activity efficiently

II. Non-acceptable DisciplineA. Practices that humiliate or shame will not be used, such as:

1. Time-outs2. Spanking, hitting, pinching, shaking, or inflicting any other form of corporal punishment.3. Verbal abuse, threats, or derogatory remarks about self or family4. Making a child do anything they do not want to by doing it for them.5. Binding or tying to restrict movement or enclosing in a confined space such as a closet, locked room, box or similar cubicle6. Withholding or forcing meals, snacks or naps7. Punishing for lapses in toilet training8. Deliberate neglect of a child because of personal problems with the child or his parents

B. Parents will not be allowed to punish children in any of the above ways during their time at the center.C. Teachers will have to document any of the above situations that they are aware has occurred between a child and parent.D. The staff has the right to step in to provide a demonstration of a more appropriate way of handling the situation.E. Parent’s opinions and cultural beliefs will always be taken into consideration and we will work with them to the best of our abilities.F. Anything that goes against state licensing or center regulations will not be allowed, even at the parent’s request.

III. BitingA. Children who bite are often dealing with other problems and use biting as a release for their frustration.B. When a child has a problem with biting on a regular basis, teachers will try to help by:

1. Increasing the child’s one on one contact with teachers2. Allowing the child to have their pacifiers or another toy to chew on for teething purposes3. Giving the child a cold, wet washcloth to chew on4. Working with parents to provide pain medication in the case of teething

C. A child will be redirected when they have bitten or asked to comfort the child they have bitten to let them learn that it hurts.D. If the problem persists and does not seem to get better, the child may be asked to leave the center until the child has learned to communicate their needs better.E. A child will never be bitten back by an adult.

CONTINGENCY POLICIESI. Fire Evacuation

A. The smoke alarm is tested every month to ensure it is in working order and will sound in case of a fire.B. Each room has a specific route they should follow which is detailed on the wall by the door of each classroom.C. This procedure is practiced monthly so that the staff and children are prepared and sure of what they are doing.D. During an evacuation, the teachers will grab their clipboards on the way out of the room.


E. The teachers going out the back door and side door will grab the keys by the doors to unlock the shed and gates.F. The Administrator will call 911.G. The center staff and children will then form a group on the outside of the fence, away from fire personnel.H. The teachers will check to make sure all children in their charge are out.I. After everyone is out and the fire trucks have arrived, all children will be taken to the Fall River Public School where the children’s parents will be notified.

II. Fire ExtinguishersA. There are fire extinguishers located:

1. By the adult bathrooms, by the utility room, and by the kitchen.B. Staff is shown the location of the extinguishers and are trained on how to use them at orientation.

III. Tornado WarningA. The Administrator or designee will go on the intercom system and announce, that there is a possibility of a tornado and that people should go to their designated shelter areas.B. Each classroom goes to either a bathroom, office or kitchen where there are no windows. Evacuation charts are posted on the inside of each classroom entrance.

1. Shelter locations are indicated with a red X.2. The teachers will take their clipboard containing the children’s records, and their classrooms “Go Kit”

C. The staff will stay in the shelter area with the children at all times.D. The Administrator or designee will try to monitor the conditions with the weather radio so everyone can stay in their areas.E. When it is clear, the Administrator or designee will go around and personally let staff know when it is okay to come out.F. If damage has been done to the building and it is not safe, the children will be taken to the nearest undamaged area where they can stay safely until their parents can come. G. If a parent cannot be notified, the child will stay with the Administrator or designee until other arrangements can be made.

IV. Missing Child on Center PremisesA. Notify administration or designee.B. A search will begin through the whole building.C. If the child is not found within 10 minutes the police will be called to assist.D. The parent will be called and informed.E. The police will then determine and organize all search efforts.

V. Missing Child off Center PropertyA. A search will start in the immediate area.B. If the child is not found in that area within 10 minutes a security person will be called to assist in the search, whether it is police or a security person for the place the child is visiting.C. The lead person from CCD will then call the center to inform them and also the parents of the child.D. The security people/police will then determine and organize all search efforts.

VI. Flash Flood EvacuationA. We are okay to stay in the building we are in a non-flood zone.

VII. Inclement WeatherA. Children will remain indoors in the following situations:

1. Heavy rain


2. Heat index above 90 F3. Wind chills of 0 F or below for children age 2 and above4. Wind chills of 20 F or below for children under age 25. When there is a severe thunderstorm or tornado warning

VIII. Severe Weather A. CCD has a weather radio present at all times with the weather station on it..B. If bad weather is believed to be threatening or it looks like bad weather, the Administrator or designee will listen for up-to-date reports.C. When off grounds, the staff and children will take cover in a secure building or lie down in a low-lying area until the weather passes.D. When safe, the group will go to the nearest phone to call the center for emergency help if needed.

IX. Service LossesA. No Water

1. If this is done by the city with advance warning to save water and will only be for up to 30 minutes then we will remain open.2. If this is caused due to a broken water main that will not be fixed immediately then the parents will be called to come and pick up their children.

B. No Electricity1. A condition lasting longer than an hour will require parents to come and pick up their children.

C. Plumbing Problems1. If some water can be run for cleaning and sanitizing of hands and flushing of toilets, center will remain open.

a. A plumber will be contacted immediately. However, if the plumber cannot get to the center in a timely fashion, then the parents will be called to come and pick up their children immediately.

D. Heating Problems1. The inside room temperature should never be lower than 67F at any time. 2. If the furnaces quit and the rooms do not reach this temperature within one hour and a repairman does not arrive by then, the parents will be called to come and pick up their children until this situation can be rectified.3. If one furnace is working and the other is not, rooms will be combined or opened up to keep the children warm as long as state ratios can still be followed.

X. Severely Injured ChildA. The Administrator or designee will call 911B. The child will be transported via ambulance to the Columbus Community Hospital, 1515 Park Ave. Columbus, WI. Phone: 920-623-2200C. The doctor on call will administer any help they feel is needed.D. The Administrator or designee will contact the parent immediately after dialing 911.E. The Administrator or designee will accompany the child to the hospital and will stay until the parent arrives.F. The Administrator or designee will then call the center for a ride back.

XI. First Aid A. There is a first aid kit under or behind the front seat of all vehicles used by CCD. This includes our personal bus and any vehicle used from bus companies.B. All classrooms and the kitchen have first aid kits.


C. First Aid Kits are taken outside and on any field trip outside the center.D. All staff will be trained in a bi-annual training session on the use of first aid.

XII. CPRA. All Staff members of CCD will be trained in CPR through Columbus Community Hospital by a CPR certified trained instructor.B. They will then receive re-training prior to expiration of their certification.C. Any staff member not making the center training will be required to make arrangements for taking the class somewhere else and letting the director know immediately when that course will be taken.D. Anyone not informing the director of their intentions by the end of the month in which the center training was offered will be released from their duties until proper action has been taken.

XIII. Emergency ContactsA. There are three names on file of people within 5 minutes of the center for emergency contact when a staff person is alone.

1. These are posted on the wall by all telephones.XIV. Emergency Numbers

A. Every phone in the center posts emergency numbers. These numbers include:1. Poison Control2. All County Family Services that are around CCD3. Police4. Fire5. Ambulance6. County Nurse7. Phone number and address of CCD if forgotten in times of duress.

XV. Inside TemperaturesA. CCD is cooled by two central air conditioning systems and furnace systems located on the roof, which allow a mixture of forced air and outside air throughout the building several times during the day.B. The inside room temperature should never be lower than 67F at any time.

1. If the furnace quits and the room does not reach this temperature within one hour and a repairman does not arrive by then, parents will be called to come pick up their children until the situation can be rectified.2. If one furnace is working and the other is not, rooms will be combined or opened up to keep the children warm.

a. State guidelines will be followed at all times in regards to group size, ratio, and room capacity.C. The inside room temperature should never exceed 80F.

1. If the temperature exceeds 80F, a fan will be supplied to help circulate the air.XVI. Parent Access

A. Parents may have access to the center at all times during regular business hours1. Except with a court order on file denying access to any individual2. CCD will not be held responsible for pick-ups during divorce and/or custody proceedings, unless court papers have been put in the child’s file prior to the episode.

XVI. Authorized Pick-ups1. Anyone not listed on the enrollment form as an authorized pick-up will not be allowed to pick up the child without written permission from the parent or guardian.2. Anyone picking up the child that is unknown to the staff on duty at that time will be asked to show a form of picture identification.


3. Parents will only be contacted and authorization approved with the numbers we have on file in our records, not with a number brought in by the person picking up the child.4. The center will protect the children and themselves first and foremost in all instances.5. Anyone picking up a child whom the center deems too intoxicated or impaired to be driving will be turned in to the police.

HEALTH CARE POLICYI. Sick Children

A. Children who are deemed by the staff to be mildly ill are allowed to attend.B. If a child is deemed mildly ill but the condition worsens through the day, the parents will be called.C. If a parent is called to pick up a child, the parent will have 1 hour from the time of the call to pick the child up.D. A parent will be called to pick up their child if one of the following reasons occurs:

1. Fevera. Auxiliary 101.5 in children 6 weeks to 1 year, 11 monthsb. Auxiliary 102.5 in children 2-12

2. Uncontrolled diarrheaa. Decreased form that is not contained by the diaper or the child is not able to make it to the toilet.

3. Vomitinga. Any time a child vomits at daycareb. If the child has vomited two or more times in the previous 24 hours outside of the center. (and children do tell us what they do at home)

4. Parasite infestationa. Scabiesb. Head Lice

i. Children must remain out for 24 hours after first treatment is given.ii. Children must remain out until they are nit free.

E. A parent will be called to pick up their child if two of the following reasons are occurring1. Diarrhea

a. Increased number of stools compared with the child’s normal patternb. Increased stool water

2. Fevera. Auxiliary 100.5 in children 6 weeks to 1 year, 11 monthsb. Auxiliary 101.5 in children 2-12

3. Persistent coughing4. Difficulty breathing5. Mouth sores

a. A child who has sores in their mouth will be sent home until a physician states the child is non-infectious.b. An infant with white gums, tongue, or inside of lips that cannot be wiped off with a damp cloth will be sent home until a physician states the child is non-infectious.

6. Rasha. A rash with feverb. A rash with behavior change

7. Pink Eye (conjunctivitis)


a. Eyes with dischargeb. Eye painc. Eye rednessd. Redness of the eyelids or skin surrounding the eye

8. Impetigoa. Must remain out for 24 hours after treatment has begun

9. Strep Throata. Redness of the throatb. White dots on the throatc. Must remain out for 24 hours after treatment has begun

10. Chicken Poxa. Must remain out until 6 days after onset of the rash if all lesions have dried and crusted.

11. Chronic cougha. Cough that persists for over one week.b. Cough that develops into severe fits of coughing or paroxysms that are activity limiting and/or may be accompanied by vomiting.c. If a doctor tests for pertussis (whooping cough), the child must remain out of the center until a negative test result is returned or the child is on an antibiotic for five days, whichever comes first.d. Children who have been exposed to a child with a positive pertussis test must be on antibiotics for 5 days, or test negative for pertussis. If the child is on an antibiotic and has no signs of pertussis, they may return to daycare after 24 hours of antibiotic treatment.

i. If the child is tested or has symptoms of pertussis, including any cold symptoms, the child must remain out until a negative test result is returned or the child has been on antibiotic for 5 days.

e. Pertussis is a highly contagious infectious disease.f. Cases or suspected cases must be reported to the local public health authorities. Columbia County Health and Human Services has mandated all policies concerning pertussis.

12. Dischargea. Severe, profuse or colored from the eyes, ears, or nose

13. Congestiona. Severe nasal or chest congestionb. Restricts the child’s breathing or causes discomfort

14. The inability to participate in regular program activitiesF. Please see the communicable diseases chart located between the front entrance doors for signs, symptoms, incubation times and recommended amount of time to stay home.G. The decision to send a child home from care will be determined by the Administrator or designee, not by the teacher or families.

II. MedicationA. Medication will only be administered at a parent’s or physician’s written request.B. All medication must be in the original container and labeled with the child’s name and the label includes the dosage and directions for administration.C. A written authorization form will be filled out and kept in the classroom until the child is finished taking the medication.

1. The form will includea. child’s name


b. birthdatec. name of medication d. administration instructions e. medication intervalsf. length of the authorization g. dateh. parent signature

2. Blanket authorizations that exceed the length of time specified on the label are prohibited.D. Medication used to treat chronic illnesses or conditions such as asthma or diabetes may be authorized by a physician for an unspecified length of time. E. Blanket authorizations are not allowed for non-prescription pain relievers, cough and cold remedies, etc. and may not be pre-signed by parents. The medication authorization must be time specific and follow the guidelines and prescription end (or renewal date) given on the medication container.F. An anti-itch preparation or lip balm may be applied to children upon written authorization from the parent.

1. The parent should supply the preparation. 2. The preparation should be labeled with the child’s name. 3. The authorization should include the name of the product and the instructions for administration.

G. If a dose of medication has been missed, the lead teacher will contact the parent and they will determine whether a dose should be given at that time.

1. The parents will always be informed of the exact time medicines are given.H. Wrong doses or any other errors in distribution will be handled by calling poison control or the emergency room at the Columbus Hospital.I. There is a medical log in every classroom where the staff will write any injuries, medications given, unusual behavior, or anything that they feel might be questioned at a later date.

1. Parents may request in writing to see any entry that includes their child’s name. J. Administration or a lead teacher will give medication and that person will write it in the medical log.K. Medications are sent home as soon as the authorization has expired. Medications will not be stored at CCD.

III. SIDSA. Upon accepting new infants into the program, SIDS risk reduction policies will be reviewed with the parents as part of parent orientation.B. All infants will be put to sleep on their backs on a firm, tight fitting mattress.C. If a parent chooses to have their child sleep on their stomach, they will have to give the center written approval by a physician to do so and the parent will have to sign the intake form stating they are aware of the risk of SIDS and have read the Back to Sleep informational pamphlet given to them by CCD.D. The children will never be put on waterbeds, sofas, soft mattresses, pillows, or other soft surfaces to sleep.

1. All pillows, quilts, comforters, sheepskins, stuffed toys, and other soft products will be removed from the crib where a child will be sleeping.

E. All staff members will receive training prior to 05/01/02.1. Documentation will be on file.2. After 05/01/02, new hires will have SIDS risk reduction training on site as part of their orientation before being allowed to work with children.3. Updates (should there be any) will be distributed to staff members immediately and reviews will be incorporated into staff meeting policy reviews.


F. If a blanket is used, the infant shall be placed at the foot of the crib with a thin blanket tucked around the crib mattress, reaching only as far as the infant’s chest.G. The infant’s head shall remain uncovered during sleep.H. When infants can easily turn over from the supine (back) to the prone (tummy) position, they shall be put down to sleep on their back, but allowed to adopt whatever position they prefer for sleep.I. Unless a doctor specifies the need for a positioning device that restricts movement within the child’s crib, such devices shall not be used.J. A child will not be allowed to sleep anywhere other than their crib without a doctor’s note.K. Non-mobile children will have time each day to spend in the prone position (tummy time).

IV. Shaken Baby SyndromeA. Shaken Baby Syndrome (SBS) happens when a baby is violently shaken.B. SBS is a preventable syndrome.C. SBS can cause blindness, seizures, learning and physical disabilities, and even death.D. All teachers working with children 5 years of age and younger will be trained in Shaken Baby Syndrome prevention before they work in the classroom.E. The best way to prevent SBS is to ask for help. The staff will work together to calm an inconsolable child. In the event that the child continues to cry, even after help has been given to the main caregiver, it may become necessary to call the parents to come in and attempt to calm the child.

V. Hepatitis ShotsA. Some staff have received the series of Hepatitis shots.B. Anyone exposed to Hepatitis will be excluded from the center until they receive the required inoculation against it and are deemed safe to be around the children by the health department.

VI. HIVA. Staff will be trained in the handling of bodily fluids in case of exposure to HIV.B. Due to confidentiality laws, a person is not required to inform the center of this risk. Proper precautions should be taken at all times to prevent contamination.

VII. Accidents/InjuryA. Any accident or injury that causes bleeding, red marks or bruising, a bump to the head, burns or causes a child to be physically upset will be documented in the medications and injury logbook.B. Such accidents or injuries will be reported to the Administrator or designee.C. The Administrator or designee will decide if the parent should be called immediately or if it will be sufficient to notify the parent at the time of pick-up.

1. Parents will be notified with a phone call for all bumps to the headVIII. Sick/Injured Child off Center Grounds

A. The center will be contacted immediately.B. The center will contact the parents as soon as possible.C. Teachers will not leave the other children unattended.

1. They will either bring them with or get another teacher from the center to be with the remaining children, maintaining ratios.

D. If a child is mildly ill or injured, the center will be called and the Administrator or designee will make the decision of whether or not to call the parents.E. Staff will always carry the child’s health forms and verification to obtain medical treatment and a first aid kit with them when leaving the grounds.F. All staff is trained in First Aid and CPR.


G. Staff leaving on field trips will carry a cellular phone and/or walkie-talkie to contact the center and in case of an emergency they can call 911.

IX. Hand-washing and DisinfectingA. Prevents the spread of disease and germsB. A child’s hands shall be washed with soap and water upon arrival, before and after meals, snacks, toileting and diapering. They will also wash after being outside, playing in the sensory table, art area, and with play dough.C. A child’s face will be washed after eating by the child and by the teacher if assistance is needed.D. Staff will wash their hands with soap and water before and after:

1. Handling food2. Assisting with going to the bathroom3. Wiping bodily secretions from a child or themselves4. Sneezing or coughing

E. Staff or children will not share the following items:1. Cups2. Eating utensils3. Toothbrushes4. Combs and brushes5. Towels

F. Staff will use universal precautions when exposed to blood and body fluids containing blood.G. A custodian will clean CCD Monday through Friday, nightly.

X. Toy SanitationA. All toys will be sanitized on a weekly, or more frequent, basis in the rooms where children under 2 years are present.B. In rooms of older children, the toys will be washed monthly or upon being soiled.C. Toys that fit will be washed in the dishwasher with the booster system used to sanitize. D. Toys too large to fit in the dishwasher will be washed with a soap and water solution then sprayed with disinfectant solution and allowed to air dry.E. Rooms shall be kept clean and orderly by staff at all times.F. Toys will be sorted through regularly to get rid of broken and damaged toys that could cause injury.

DIAPERING AND TOILETINGI. Diapering Policy

A. Diapers will be checked 1 hour after arrival and every 2 hours thereafter.B. Diapers will be changed whenever they are wet or soiled, even if it has not been 2 hours.C. Cloth diapers

1. Supplied by the parents, will be placed in an ice cream pail separate from soiled or clean clothes in the child’s cubby area and sent home daily.2. Diaper pails will be washed and disinfected daily by parents.

D. The child’s diapering area will be wiped with a clean diaper wipe or disposable fabric towel at each changing.

II. ToiletingA. Potty training will be worked on at the child’s speed, not determined by the classroom the child is in.B. Potty training will not be attempted until the child is 18 months old, per state regulations.C. Urine accidents


1. Wet clothing will be removed and placed in a plastic bag to go home.2. Children will not be disciplined for lapses in toilet training.

D. BM accidents1. Soiled clothing will be removed and bagged.2. Children will not be disciplined for lapses in toilet training.

III. CleanlinessA. Children’s and staff’s hands will be washed with soap and water before and after diapering and assistance in going on the toilet.B. Children with special needs who are unable to assist or are too big to hold up to the sink while washing may have their hands washed with a disposable fabric or paper cloth and soap.C. Lotions, powders, or salves will only be applied with written consent from the parents or child’s physician.

1. Directions will be recorded and posted in the diapering area.D. Any soiled or wet bedding will be sent home immediately for the parents to wash and return.

NUTRITION POLICYI. Feeding Infants

A. CCD takes precautions to ensure safety in regards to food intake. In order to avoid cross-contamination and to create an atmosphere for socialization in the infant room, a teacher will only spoon-feed a maximum of three children at one time. Infants who have begun to feed themselves will be supervised at all times while at the table with food. The teachers will supervise all children while eating. They will sit with them or be no more than an arm length away. Teachers will discourage any activities that could lead to choking such as “squirreling” of several pieces of food in the mouth.B. Infants will be fed on their own schedule.C. Until otherwise informed, teachers will feed infants only the foods their parents have brought in for them to eat.D. The staff will keep in contact with the parents to discuss the introduction of regular table food.E. Bottles will be given on the child’s schedule.

1. Parents should keep in mind that a child may develop a separate schedule at daycare than he/she is used to at home.

F. A bottle will never be given to a child in bed nor will it be propped up for the child to drink.G. Children will be held until the bottle is gone and then laid in the bed for their nap. Multiple children who need feeding at one time will be placed in an upright seat (bouncy seat) and then taken out to be burped. A child may also be placed on a boppy pillow if holding own bottle.

II. ChokingA. The teachers and kitchen staff follow several guidelines in regards to food service to avoid choking hazards.

1. We insist that children eat at the table, or at least while sitting down in the case of picnicking.2. They will never be allowed to run, walk, play, or lie down with food in their mouths.3. Food will be cut for infants and young children into pieces no larger than one-half inch and we will encourage the children to chew their food well.4. Mealtimes will be supervised.5. Children under 3 years of age will not be served popcorn, peanuts, hard candy, gum, or peanut butter.


6. Other foods deemed a choking hazard by the American Academy of Pediatrics such as hot dogs, chunks of meat or cheese, grapes, raw vegetables, and marshmallows, will be cut up accordingly to meet acceptable standards.7. All employees at CCD will have up to date CPR and First Aid training.8. CCD believes that children should be allowed to eat raw fruits and vegetables, prepared accordingly, in order to aid in digestion and to help develop strong jaw and throat muscles.9. We always respect the beliefs and culture of each family. Any special food requirements for your child should be made known upon enrollment.

III. Food ServiceA. CCD offers the following meals at the following times:

7:00-7:45 Breakfast9:00-9:30 Morning Snack11:00-11:30 Lunch2:30-4:00 Afternoon Snack (depending on when the school age children arrive. See “Scheduling” for a more accurate schedule.)

B. All children will eat in their designated classrooms with the teacher sitting at the table with them to share in this special social time.C. Menus are posted in classrooms and in the reception area.

1. New menus are posted monthly.2. Menus are made up from the food groups that the state provides in our licensing handbook.3. Changes to the menu are documented on the menu.

D. The food is all prepared in the kitchen and then taken to the rooms on a cart.1. It is put in smaller containers so children can self-serve.2. Food is not used again once it has been taken to a classroom.3. Enough food is provided for children to have a first serving of the main dish and seconds of fruits, vegetables, bread, and milk.4. Children will be offered the appropriate amounts and texture for their age group.5. We will also accommodate those with religious convictions on certain foods and those practicing vegetarianism. Please make note of such things on your enrollment forms.

E. Children are not expected to sit unoccupied while waiting for lunch or for others to finish.1. Younger children will sing songs and play games with the teacher.2. Older children will come to the table when lunch arrives and after washing their hands.3. When children are finished eating they will be allowed to wash and return to their play.

F. Children will help in the chores required for meal preparation such as:1. Wiping down tables2. Setting the table3. Clearing the table

IV. AllergiesA. All food allergies should be listed on the child’s enrollment form.B. Please discuss any food allergies with the teachers in the classroom so that they know what to expect and how the parent wants it dealt with. (Teachers will have copies of all paper work, but verbalizing the child’s needs will decrease mistakes)C. Any allergies put in writing and preferably with a doctor’s written verification, will be treated accordingly.


D. If a child has a reaction to something after eating it, the parent will be notified immediately.E. If the child is experiencing breathing problems, an emergency situation shall be perceived and the situation treated as such.

V. Special SnacksA. Children who bring food with them to the center will be required to sit down at a table and eat the food immediately, unless it is a treat for the whole class.B. If not all food is eaten, the remainder will be thrown out.C. No food will be kept in the cubbies for consumption later.D. Holiday and birthday treats may be brought in when the teacher has been notified ahead of time.E. For healthy snack ideas please talk to the teacher, program assistant, or cook.

TRANSPORTATIONI. Transportation

A. Vehicles1. CCD has a Wisconsin-registered, center-owned vehicle.

a. Clean, uncluttered, and free of obstructions on the floors aisles and seats.b. Inspected yearly and kept in good running order.c. Licensed to hold 15 people, including the driver, for field trips.d. Licensed to hold 10 people, including the driver, when transporting to and from schools.e. Any time there are more than nine children needing transportation to or from school there will be an additional bus run.

2. No personal vehicles of staff will be driven with children, other than their own.3. The daycare vehicle will be kept at 700 S. Main St. Fall River, WI unless being serviced.4. Bus maintenance will be scheduled when the vehicle is not needed for other things.5. This vehicle and all vehicles used are covered by all the required insurance.

B. Emergency Information1. The following emergency information is in the vehicle for each child transported:

a. Transportation Permission-Child Care Centers (CFS-56)C. Other Paperwork in Vehicle

1. A list of children being transporteda. The list includes a pick-up and delivery checklist that will be maintained to ensure that the whereabouts of children being transported are documented from the time a child is picked up until that child is relinquished to the responsible caregiver.

i. Upon entering the center, the children will then be signed in to their designated rooms.ii. Any child scheduled to be at daycare who does not return on the vehicle will be tracked and accounted for by contacting the driver within 5 minutes of the drop off time. Parents will be called if we were not contacted prior.iii. After transporting a child to his or her destination, an adult shall wait until the child enters the building or is in the custody of an adult designated by the parent, unless otherwise authorized by the parent of a school-age child.

2. The transportation route and scheduled stops.3. The Child Care Center transportation Permission form.

D. The following information is in the vehicle for all children that are picked up and/or dropped off at a site other than CCD:

1. The Child Enrollment and Health History form (DCF-F-DWSW13251-E)


2. Child Care Transportation Permission form (HSF for CFS-56), which lists the following:a. The name and address of the person authorized to receive a childb. Procedures to be followed when the parent or designated authorized adult is not available to receive the child.

E. Smoking1. Smoking is prohibited in the vehicle at all times.

F. First Aid/CPR1. The vehicle has a first aid kit under the driver’s seat.2. All staff transporting children will be trained in first aid and CPR

G. Driver Qualifications1. Driving records shall be obtained and on file annually for each driver of a center-provided vehicle.2. Driving records will be reviewed to ensure there are no accidents or traffic violations that would indicate that having children with the driver could pose a threat to the children; a driver whose record poses a threat to the children will not transport children.3. Drivers must be at least 18 years of age with a valid Wisconsin operator’s license for the type of vehicle driven and at least one year of licensed driving experience.

H. Restraints1. Children under age 1 or under 20 pounds shall be properly restrained in a rear-facing individual child car safety seat when being transported in a vehicle.2. Children younger than 4 years of age or under 40 pounds will be seated and properly restrained in an individual car seat.3. Each child 4 years to 8 years (or 80 pounds) shall be restrained in an individual booster seat.4. Each child who is not required to be in an individual car safety seat or booster seat while being transported in a vehicle shall be properly restrained by a seat belt, as shall adults.5. Seat belts will not be shared.6. Children under the age of 13 will not be allowed to ride in the front seat.7. Passenger doors will be locked at all times when a vehicle transporting children is moving.

I. When children are transported in a vehicle, there shall be at least one adult supervisor in addition to the driver in either of the following circumstances:

1. There are three or more children under 2 or with a disability that limits their ability to respond in an emergency being transported.2. There are 10 or more children under 5 years of age being transported.

J. Children will not be left unattended in the vehicle.K. The center shall maintain written safety precautions to be followed and implemented when transporting handicapped children who have a limited ability to respond in an emergency.L. Procedure to ensure children exit vehicle:

1. Each bus driver, including the public school, will maintain an updated weekly bus schedule that lists the names and schedules of children who will be riding the bus. The driver will compare lists and count the children that enter and exit the bus. If a child is absent and the parents have not previously contacted the center, the attendant will immediately contact the child’s family to ensure the safety of the child. Word of mouth from the bus driver will not be sufficient evidence that the child will not be or is not supposed to be riding the bus. Only parent validation will qualify.


2. On routine bus routes using daycare vehicles, children will be counted and checked in on the attendance form as they enter the bus and will again be counted and checked off the attendance form as they exit the bus.3. Teachers that accept children from a bus into their classrooms will have an attendance list of who should be arriving on that bus. The children will be checked into the classroom as they arrive. If a child that was supposed to be on the bus does not arrive, the attendant/driver will be questioned. If there has not been official word from the parents/guardians that the child would not be riding the bus, the parents/guardians will be notified immediately.

These policies have been made part of Cardinal Country Daycare for the safety and wellbeing of the children, families, staff, and owners. If you have read this portion, I hope it means that you have read the whole policy book. I thank you for that and if you mention the word Policies on your next payment, I will give you a dollar off your next invoice.

Please read over all policies. After reading the policies please sign, date, and return this page. Thank you.


I, __________________________ (parent/guardian name), have read and will follow all the policies written in the Cardinal Country Daycare Parent Handbook. I understand that not following any one of the policies could result in termination at any time.

Cardinal Country Daycare will provide me with updated policies, as they are available for my review.

___________________________Child’s Name

___________________________ ________________Parent or Guardian Signature Date


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