Best Practices IRA RMD Reports

Retirement System & LISTSFOR INTERNAL USE ONLY

Utilizing  Retirement System Reports 

Internal Use Only

Retirement System

Step 1: Select “New Search” Under Account Summary

Step 2: Select “Reports” underAccount Search

Path: 3D> Solutions > Retirement System > Search or New Search > Reports Tab

Internal Use Only

Retirement System

Step 3: Select desired report from list provided

Internal Use Only

1. RMD Current Year

2. RMD Previous Year

3. RMD Inherited/Deceased

Retirement SystemReport Output:

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1. Life Expectancy Factor 2. IRS Table 3. Basis for Current Year RMD 4. RMD Amount 5. Year to Date Distribution 6. RMD Balance Remaining 7. Estimated Basis for Current Year RMD 8. Estimated RMD Amount 9. Auto RMD (Y/N)

RMD Current Year & Previous Year Report Headings

Internal Use Only

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Below the Line Annuity values appear on the RMD report under the column heading “Inclusive of External Assets”.

Note: Morgan Stanley is not the IRA custodian of these non-custodial annuities. The annuity carrier is the IRA custodian and annuity values are provided by the annuity carrier based upon IRS requirements and are included in the RMD calculation for your convenience. The RMD amount shown on this report may change if we receive an adjusted year-end-value from the annuity carrier.

Retirement SystemReport Output:

RMD – Inherited IRAs and Deceased IRAs Report Headings

Internal Use Only

Below the Line Annuity values appear on the RMD report under the column heading “Inclusive of External Assets”.

Note: Morgan Stanley is not the IRA custodian of these non-custodial annuities. The annuity carrier is the IRA custodian and annuity values are provided by the annuity carrier based upon IRS requirements and are included in the RMD calculation for your convenience. The RMD amount shown on this report may change if we receive an adjusted year-end-value from the annuity carrier.

1. Current Life Expectancy Factor 2. Original Life Expectancy Factor 3. IRS Table 4. Distribution Option 5. Descendant Date of Death. 6. Beneficiary Date of Birth 7. IRA Code 8. Product Type 9. Estimated Basis for Current Year RMD 10. RMD Amount 11. Year to Date Distribution 12. RMD Balance Remaining 13. Estimated Basis for Current Year RMD 14. Estimated RMD Amount. 15. Auto RMD (Y/N)

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Retirement System

Printing & Downloading Files

Step 1: Select “Document” drop down arrow at the top left side of the page.

Step 2: Select “Save to my computer as”.

Step 3: Select “Excel” if you wish to filter and sort client data.

Step 4: Select PDF if you wish to save a copy of the report which cannot be altered.

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Internal Use Only

Retirement SystemSteps to filter and sort in Excel

Image of RMD output in Excel Sort & Filter Option

Filter Options

Note: The Sort and Filter Options are available on all column headings.

Internal Use Only

Internal Use Only

Retirement SystemInstructions to sort by client last name

With the Excel sheet opened, insert a column after the client name. Highlight the client names. Go to the “Data” tab at the top of the page. Look for “Text to Columns” toward the right side of the page. Select the “Delimited” option and then you can insert a break after a space, comma, dash, etc. If you have middle names or initials, you may need to add to columns after the client name so you do not insert data over existing data in the other existing columns

Highlight Client Names

Text to Columns

Delimited

Space

Finish

Insert Column

Utilizing  3D LISTS for IRA RMD Reports

Internal Use Only

3D LISTS Path: 3D>Lists>Search>IRA Distribution & RMD>Modify

Step 2:  Select desired “Results View”

“Account View” will display account detail for all applicable accounts for only the Branches and FAs added in Step 1.   Accounts View will not provide a client/SSN level roll‐up

“SSN View” will display account detail for all applicable accounts for the Branches and FAs added in Step 1.  This view will  display the SSN level aggregate for the client.  The SSN roll‐up will include client accounts held at different Branches and will aggregate Inherited and Traditional IRAs together as one total. This is a client level aggregate. 

Step 1:  Edit Office FA

‐ Add up to 100 FA numbers to include in your query  

Internal Use Only

Step 3: Select and Add Desired IRA Types

Best Practice:  Create two RMD ListsReport 1: Add only Account Types that require RMDs at age 70.5  

‐ Rollover IRA, Rollover SEP, SEP IRA, Traditional IRA, Traditional Rollover IRA, Traditional SEP, Traditional Spousal IRA, Traditional Spousal Rollover IRA, VIP Basic, 403B 

Report 2: Inherited IRA RMD report (no age requirement)‐ Roth Inherited IRA, ROTH Inherited Remainder, Traditional Inherited IRA, Traditional Inherited Remainder

Step 4: Enter Age Filter

Best Practice: Report 1: Query for clients whose age is greater than or equal to 70.5.  The results will only display clients in RMD phase .

Report 2: Use no age filter.  Inherited IRAs have RMD requirements regardless of age.

3D LISTS 

Internal Use Only

(Note: Calculations offered for VIP Basic and 403(b) accounts)

3D LISTS Path: 3D>Lists>Search>IRA Distribution & RMD>Modify

Internal Use Only

Step 6:  If desired, select ‘Show Closed Accounts”

Step 7:  Save each query by selecting “Save to Favorites as” and naming the report‐ Once saved, you can easily refresh the data from  

the Lists home screen without rebuilding your query.   

Step 5:  If desired, select “Show RMD including external annuities”

Step 5

Step 6

Step 7

Step 7: “Submit” ‐ Sort results by any of the fields in blue 

Best Practice:  When running an “Account Level” report, sort results by Client Name to group client accounts together.  Remember, the Account Level report does not provide a client level aggregate.

PLEASE NOTE: The “IRA Distribution & RMD Report” was designed to provide information for all IRA Distributions as well RMD specific detail. When utilizing this report for RMD information, focus on the RMD($) 

and RMD Remaining Balance Fields 

1. Total  RMD ($): RMD required for the year based on 12/31 balance and factor (does not include “Below the Line” annuities)

2. Total 2013 Distributions: Includes ALL distributions including non‐RMD eligible distribution types such as Internal Journals and payment to Money Managers.

3. Total RMD Remaining Balance: Client’s remaining RMD balance.  Updated daily.  Includes only RMD eligible distribution types

4. Total RMD including External Annuities: Total RMD including Ext. Annuities

3D LISTS 

Internal Use Only

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Please Note: reports can be refreshed daily.  If exporting to Excel, you will need to re‐format the spreadsheet each time you refresh the report.

BEST PRACTICE:  When viewing the output on 3D, you can search for client names/account numbers by utilizing the “Control F” function.  Hit Control F and type your search request in the search bar.   No export to Excel required.

3D LISTS 

Internal Use Only

Best Practices: Excel Management‐When exported to Excel, Lists will display all distributions for queried accounts. Below are recommended steps to streamline the report.  

1.  Highlight entire spreadsheet.  On the “Home” tab 

deselect “Merge & Center”

2. Highlight populated cells on the spreadsheet.  On the “Data” tab, select “Remove Duplicates”‐ Select “Account”  and hit “OK”– removing 

duplicates will leave one row per account. The RMD and RMD remaining columns will be Account or SSN level data (depending on Results View selected)

3. Delete or Hide the Columns you do not want to see‐ You can customize based on your needs, key fields to   display include:  Client, Account, Current Assets, RMD ($), RMD Remaining Balance

4. When exporting “Account Level” data, on the Data” tab use the “Subtotal” feature of Excel to provide Client Level rollup of RMD and RMD Remaining Balances

‐ At each change in: “Client”‐ Use function: “Sum”‐ Add Subtotal to: “Total RMD ($)” & “Total RMD 

Remaining Balance” (check both)

3D LISTS 

Internal Use Only